IES FY 2017 Funding OpportuniBes: ApplicaBon Submission Process

Connecting Research, Policy and Practice IES FY 2017 Funding OpportuniBes: ApplicaBon Submission Process Emily Dooli)le, Ph.D. Na#onal Center for Educa#on Research Sarah Brasiel, Ph.D. Na#onal Center for Special Educa#on Research

Today you ll learn how to find applica#on materials how to use Grants.gov what goes in an applica#on how to format your applica#on program- specific informa#on 2

Two Research Centers at IES The Na#onal Center for Educa#on Research (NCER) CFDA 84.305 The Na#onal Center for Special Educa#on Research (NCSER) CFDA 84.324 3

FY 2017 NCER Research Grant Programs Educa#on Research Grants (84.305A) Sta#s#cal & Research Methodology in Educa#on (84.305D) Partnerships & Collabora#ons Focused on Problems of Prac#ce or Policy (84.305H) Researcher- Prac##oner Partnerships in Educa#on Research Evalua#on of State and Local Educa#on Programs and Policies Low Cost Short Dura#on Evalua#on of Educa#on Interven#ons (84.305L) Research Networks Focused on Cri#cal Problems of Educa#on Policy & Prac#ce (84.305N) Exploring Science Teaching in Elementary School Classrooms Scalable Strategies to Support College Comple#on 4

Educa#on Research (CFDA 84.305A) Cogni#on and Student Learning Early Learning Programs and Policies Educa#on Leadership Educa#on Technology Effec#ve Teachers and Effec#ve Teaching English Learners Improving Educa#on Systems Mathema#cs and Science Educa#on Postsecondary and Adult Educa#on Reading and Wri#ng Social and Behavioral Context for Academic Learning Special Topics: Arts in Educa#on, Career and Technical Educa#on, Systemic Approaches to Educa#ng Highly Mobile Students 5

FY 2017 NCSER Research Grant Programs Special Educa#on Research Grants (84.324A) Low Cost Short Dura#on Evalua#on of Special Educa#on Interven#ons (84.324L) 6

Special Educa#on Research (CFDA 84.324A) Special Note for FY 2017: NCSER is restric-ng the focus of the FY 2017 RFA to research on teachers and other instruc-onal personnel. Au#sm Spectrum Disorders Cogni#on and Student Learning in Special Educa#on Early Interven#on and Early Learning in Special Educa#on Families of Children with Disabili#es Mathema#cs and Science Educa#on Professional Development for Teachers and Other Instruc#onal Personnel Reading, Wri#ng, and Language Development Social and Behavioral Outcomes to Support Learning Special Educa#on Policy, Finance, and Systems Technology for Special Educa#on Transi#on Outcomes for Secondary Students with Disabili#es 7

FY 2017 Research Training Grant Programs Research Training Programs in the Educa#on Sciences (84.305B) Pathways to the Educa#on Sciences Research Training Program Postdoctoral Research Training in the Educa#on Sciences Methods Training for Educa#on Researchers Research Training Programs in Special Educa#on (84.324B) Early Career Development and Mentoring 8

On the IES Website Sign up for the IES Newsflash: hbp:///newsflash/ 9

Connecting Research, Policy and Practice Finding ApplicaBon Materials

How to Start Find the Request for ApplicaBons for the compe##on you want to apply to: Requirements and recommenda#ons for a strong applica#on Informa#on about submieng your applica#on through Grants.gov Find the ApplicaBon Package for the compe##on you want to apply to 13

Finding Applica#on Packages and Applica#on Instruc#ons FY 2017 applica#on packages and instruc#ons available now on hbp://www.grants.gov/ 19

Downloading the Correct Applica#on Package Search by CFDA number All Educa#on Research (NCER) compe##ons: 84.305 All Special Educa#on Research (NCSER) compe##ons: 84.324 21

Grants.gov search yields more than one applica#on package Download the applica#on package designated for your compe--on Look at the Opportunity Title and the CFDA number 25

Applica#on Packages Title of program e.g., Educa#on Research CFDA number e.g., 84.305A 28

Connecting Research, Policy and Practice More on Grants.gov

Grants.gov Registra#on START EARLY! Ini#al registra#on may take 5 or more business days to complete Grants.gov recommends allowing 4 weeks Annual update may take more than 3 days to complete 35

Grants.gov Sofware Requirements Adobe sofware To read and complete the applica#on forms To convert Word, Excel, or other documents to PDF documents Grants.gov can help with checking sofware and downloading the version you need hbp://www.grants.gov/web/grants/applicants/ adobe- sofware- compa#bility.html 36

Applica#on Submission Must be submibed electronically using hbp://www.grants.gov/ Do NOT e- mail an electronic copy to Program Officers This is NOT an official applica#on, and it will NOT be sent forward for peer review 37

Grants.gov Submission Applica#ons received by Grants.gov are date- and #me- stamped Your applica#on must be Fully uploaded and submibed Date- and #me- stamped by the Grants.gov system Submibed no later than 4:30:00 p.m. Washington, DC #me on the applica#on deadline date Late applica-ons will not be considered! 38

Grants.gov Submission Your applica#on will be rejected if you submit it in paper format unless you qualify for one of the following excep#ons: You do not have access to the Internet You do not have the capacity to upload large documents to the Grants.gov system 39

If You Qualify for a Grants.gov Submission Excep#on You MUST Submit a wri)en statement that you qualify no later than 2 weeks before the applicabon deadline 40

Grants.gov Submission Problems If you experience technical problems submieng an applica#on through Grants.gov Contact Grants.gov Support Desk 1-800- 518-4726 or support@grants.gov hbp://www.grants.gov/web/grants/support.html Obtain a Grants.gov Support Desk Case Number and keep a record of it 41

Late Applica#ons If Grants.gov decides it was a technical problem with their system, and that the problem caused the applica#on to be late, you may email the program officer to pe##on your case However, IES will not accept an applicabon that was late due to failure to follow submission guidelines. 42

Track your applica#on on Grants.gov Use the Grants.gov Track My Applica#on link to verify on- #me, valid submissions Use your assigned Grants.gov Tracking Number (e.g.,grant00234567) 43

Grants.gov Submission Confirma#on Comes by e- mail 3 e- mails from Grants.gov Followed by a 4 th e- mail from the U.S. Department of Educa#on 46

From Grants.gov 1. First e- mail confirms that you have abempted to upload an applica#on into the Grants.gov system Applica#on tracking number assigned (e.g.,grant00234567) 2. Second e- mail indicates EITHER applica#on successfully validated by Grants.gov OR applica#on has been rejected due to errors 3. Third e- mail indicates U.S. Department of Educa#on has retrieved applica#on from Grants.gov. 47

Department of Educa#on Confirma#on You will receive a 4th e- mail from the U.S. Department of Educa#on with a PR/Award number unique to your applica#on (e.g., R305X17XXXX or R324X17XXXX). Use this number to track your applicabon from this point forward. If your applica#on is late (as determined by Grants.gov), this e- mail will state that it was late and your applica#on will not be given further considera#on. 48

IES Peer Review Website PRIMO: Peer Review Informa#on Management Online A few weeks afer the applica#on deadline, look for an email From ieshelp@srahos#ng.com Subject line IES PRIMO Applicant No#fica#on System (ANS) Status of Applica#on (Part 1 of 2) or (2 of 2) Contact the relevant program officer if you do not receive this email 49

PRIMO 50

Connecting Research, Policy and Practice What s included in an applicabon?

Applica#on Contents Forms Research & Related (R&R) Forms (SF 424 form family) Assurances PDF File Abachments Project Summary/Abstract Project Narra#ve Appendices A, B, C, D, and/or E Bibliography & References Cited Human Subjects Narra#ve Narra#ve Budget Jus#fica#on Biographical Sketches of Key Personnel (including Current and Pending Funding) 52

Research and Related (R&R) Forms Required fields are highlighted in yellow and outlined in red Use the Check Package for Errors bubon Complete SF 424 Cover Sheet first Pre- populates other forms 53

SF 424 (Cover Sheet) 55

Item 4b Agency Rou#ng Iden#fier This item is used to Screen applica#ons for responsiveness to the compe##on requirements Assign applica#ons to the appropriate scien#fic peer review panel Your applica#on may be rejected as nonresponsive or assigned inaccurately for scien#fic review of merit if this field is not completed using the correct topic and goal codes (see Request for Applica#ons for codes) 56

NCER Agency Rou#ng Iden#fiers Topics for 84.305A Cogni#on and Student Learning Early Learning Programs and Policies Educa#on Leadership Educa#on Technology Effec#ve Teachers and Effec#ve Teaching English Learners Improving Educa#on Systems Mathema#cs and Science Educa#on Postsecondary and Adult Educa#on Reading and Wri#ng Social and Behavioral Context for Academic Learning Arts in Educa#on Career and Technical Educa#on Systemic Approaches to Educa#ng Highly Mobile Students 57 Codes NCER- CASL NCER- ELPP NCER- Lead NCER- EdTech NCER- Teach NCER- EL NCER- SYS NCER- MS NCER- PostsecAdult NCER- RW NCER- SocBeh NCER- Arts NCER- CTE NCER- HighlyMobile

NCER Agency Rou#ng Iden#fiers Goals for 84.305A Goal 1: Explora#on Projects Goal 2: Development and Innova#on Projects Goal 3: Efficacy and Replica#on Projects Goal 4: Effec#veness Projects Goal 5: Measurement Projects Codes Explora#on Development Efficacy Effec#veness Measurement 58

NCER Agency Rou#ng Iden#fiers CompeBBon 84.305B: Research Training Programs in the EducaBon Sciences Pathways to the Educa#on Sciences Research Training Program Postdoctoral Research Training Program in the Educa#on Sciences Methods Training for Educa#on Researchers 84.305D: StaBsBcal and Research Methodology in EducaBon Regular Grants Early Career 84.305H: Research- PracBBoner Partnerships Researcher- Prac##oner Partnerships in Educa#on Research Evalua#on of State and Local Educa#on Programs and Policies 84.305L: Low Cost, Short- DuraBon EvaluaBon of EducaBon IntervenBons Code NCER- Pathways NCER- Postdoc NCER- Methods Training NCER- Regular NCER- Early Career NCER- RPP NCER- State/Local NCER- LCE 59

NCER Agency Rou#ng Iden#fiers 84.305N: Networks Exploring Science Teaching in Elementary School Classrooms Research Exploring Science Teaching in Elementary School Classrooms Network Lead Scalable Strategies to Encourage College Comple#on Research Team Scalable Strategies to Encourage College Comple#on Network Lead Code NCER- STR NCER- STNL NCER- CCR NCER- CCNL 60

NCSER Agency Rou#ng Iden#fiers Topics for 84.324A Au#sm Spectrum Disorders Cogni#on and Student Learning in Special Educa#on Early Interven#on and Early Learning in Special Educa#on Families of Children with Disabili#es Mathema#cs and Science Educa#on Professional Development for Teachers and Other Instruc#onal Personnel Reading, Wri#ng, and Language Development Social and Behavioral Outcomes to Support Learning Special Educa#on Policy, Finance, and Systems Technology for Special Educa#on Transi#on Outcomes for Secondary Students with Disabili#es Goals for 84.324A Goal 1: Explora#on Projects Goal 2: Development and Innova#on Projects Goal 3: Efficacy and Replica#on Projects Goal 4: Effec#veness Projects Goal 5: Measurement Projects 61 Codes NCSER- ASD NCSER- CASL NCSER- EIEL NCSER- Fam NCSER- MS NCSER- PD NCSER- RWL NCSER- SocBeh NCSER- SYS NCSER- EdTech NCSER- Trans Codes Explora#on Development Efficacy Effec#veness Measurement

NCSER Agency Rou#ng Iden#fiers 84.324B CompeBBon Code Early Career Development and Mentoring NCSER- Early Career 84.324L CompeBBon Code Low- Cost, Short Dura#on NCSER- LCE 62

Other Project Informa#on Form 63

Important Tips for PDF Files Read-only, non-modifiable format Individual files (attachments that contain files within a file, such as PDF Portfolio files, or an interactive or fillable PDF file will not be read) Not password protected Uniquely named - Grants.gov cannot process an application that includes two or more file attachments that have the same name. No more than 50 characters No special characters (e.g., &,,*,%,/,#), blank spaces, periods, or accent marks in the file name (an underscore to indicate word separation in file names is ok e.g., my_attached_file.pdf ) 64

Formaeng Requirements All PDF files must adhere to margin, format, and font size requirements (discussed later) All PDF files must be abached to the appropriate form in the Applica#on Package 65

Project Summary/Abstract Page limit: 1 page, single- spaced Abach at #7 on the Other Project Informa#on form ***Include the research topic (and goal for 305A and 324A) in the Abstract and make sure this informa#on agrees with Item 4b of SF 424 (R&R) Applica#on for Federal Assistance. 66

Project Narra#ve Page limit: see the relevant RFA Abach at #8 on the Other Project Informa#on form 67

Project Narra#ve Four (or five) sec#ons (see relevant RFA): 1. Significance 2. Research Plan 3. Personnel 4. Resources Informa#on for each sec#on is detailed in the RFA: Part II: Topic Requirements Part III: Goal Requirements (for 305A and 324A) 68

Project Narra#ve Concise Easy to read Pages are numbered consecu#vely Use footnotes only sparingly, or not at all 69

Appendix A Page limit: 3 pages, single- spaced Include at end of the Project Narra#ve and submit as part of the same PDF file abachment This is Required for Resubmissions only Describe how revised proposal is responsive to prior reviewer feedback Indicate prior applica#on number 70

Appendix B Page limit: 15 pages, single- spaced Include at the end of Appendix A and submit as part of the same PDF file abachment 71

Appendix B Include Figures, charts, or tables that supplement research text Examples of measures to be used in the project 72

Appendix C Page limit: 10 pages, single- spaced Include afer Appendix B and submit as part of same PDF file abachment 73

Appendix C Include Curriculum materials Computer screenshots Test items you will develop Other materials used in the interven#on or assessment 74

Appendix D Page limit: None Include at end of Appendix C and submit as part of same PDF file abachment 75

Appendix D Include lefers of agreement from research partners E.g., schools, districts, consultants Lebers should clearly indicate understanding of #me, space, and resources that will be required if the applica#on is funded 76

Appendix D Do not reduce the size of the lebers But, scanned documents can increase the size of your applica#on, which may take longer to upload make sure you don t miss the 4:30:00pm Washington DC Bme deadline! 77

Appendix E Required only for Efficacy & Replica#on and Effec#veness Goal applica#ons Page limit: 5 pages, single- spaced Include at end of Appendix D and submit as part of same PDF file abachment 78

Appendix E Required only for Efficacy & Replica#on and Effec#veness Goal applica#ons Include data management plan 79

Bibliography & References Cited Page limit: None Use APA style Abach at #9 on the Other Project Informa#on form Include complete cita#ons 80

Human Subjects Narra#ve Page limit: None Abach at #12 ( Other Abachments ) on the Other Project Informa#on form Submit exempt research narra#ve or nonexempt research narra#ve 81

Human Subjects Narra#ve: Exempt 6 exemp#ons (see Department s website hbp://www2.ed.gov/policy/fund/guid/humansub/ overview.html) Include informa#on on involvement of human subjects to determine whether exemp#ons are appropriate 82

Human Subjects Narra#ve: Nonexempt Include Human subjects involvement and characteris#cs Sources of materials Recruitment and informed consent Poten#al risks Protec#on against risk Importance of the knowledge to be gained Collabora#ng sites 83

Research & Related Budget (Total Fed+Non- Fed) Form 84

Connecting Research, Policy and Practice Common Mistakes Applicants Make When Filling Out the Budget Form

Par#cipant/Trainee Support Costs 86

Par#cipant/Trainee Support Costs Only use the Par#cipant/Trainee Support Costs category on a training grant applica#on: 84.305B or 84.324B 87

Time Commitment of Senior/Key Personnel Fill in the Calendar months or the Academic and Summer Months that each key person will be working in each project year. IES wants to know level of effort over the calendar year (include percentage of 12- month period for each key person in narra#ve budget jus#fica#on) 88

Time Commitment of Senior/Key Personnel 89

Budget Maximums IES sets maximum budgets for grants Budget maximums vary by RFAs, Topics, and Research Goals ApplicaIons that request an amount greater than the budget maximum are nonresponsive and will not be forwarded for peer review 90

Narra#ve Budget Jus#fica#on Page limit: None Create a single document with budget jus#fica#on for all years of the en#re project Abach to the R&R Budget (Total Federal + Non- Federal) form at Sec#on K of the first budget period 91

Research & Related Budget (Total Fed+Non- Fed) Form 92

Narra#ve Budget Jus#fica#on Provide sufficient detail to allow reviewers and IES to judge whether costs are reasonable Make sure narra#ve jus#fica#on aligns with budget To allow for easy cross- checking, organize narra#ve jus#fica#on EITHER within year by category OR within category by year 93

More on the Narra#ve Budget Jus#fica#on Subawards should not duplicate costs in main award Include #me commitments (calendar year % effort) and descrip#ons of responsibili#es of PI and other key personnel Clearly indicate cost- shares Dona#on of personnel #me, lab space, etc. 94

The Indirect Cost Rate Use ins#tu#on s nego#ated federal indirect cost rate Use off- campus indirect cost rate when appropriate following the terms of your ins#tu#on s nego#ated agreement Don't include as direct costs things that are really indirect costs (as defined by your nego#ated agreement) Indirect cost rate agreement must be in place at the #me of the award to claim indirect costs 95

Subaward Budget Use R&R Subaward Budget (Fed/Non- Fed) Abachment(s) Form Listed under Op#onal Documents Extract and abach a budget form (PDF document) for each ins#tu#on that will hold a subaward on the grant Separate budgets are required only for subawardee/collabora#ng organiza#ons that perform a substan#al por#on of the project 96

R&R Subaward Budget (Fed/Non- Fed) Abachment(s) Form 97

Biographical Sketches of Key Personnel Abach as a single PDF file for each key person Page limit: Each biographical sketch is limited to 5 pages (i.e., a 4- page abbreviated c.v. and a 5 th page lis#ng grant support) Abach this PDF at Abach Biographical Sketch field of Research & Related Senior Key/Person Profile (Expanded) The Ins#tute encourages you to use the IES Biosketch available through SciENcv or you may develop your own biosketch format. 98

IES Biosketch 99

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Other Mandatory Forms Project/Performance Site Loca#on(s) Form Allows for 8 sites Assurances - Non- Construc#on Programs (SF 424B) Grants.gov Lobbying Form 101

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Connecting Research, Policy and Practice ApplicaBon Format Requirements

Format Requirements for PDF Files Page 8.5- inch X 11- inch On one side only 1- inch margins at top, bobom, and both sides 106

Format Requirements for PDF Files Type size/font size Height of lebers must not be smaller than 12- point Type density, including characters and spaces, must be no more than 15 characters per inch (cpi) No more than 6 lines of type within a ver#cal inch Spacing Text must be single- spaced 107

Format Requirements for PDF Files Graphs, Diagrams, Tables, and Charts Graphs, diagrams, tables, and charts must reproduce well in black and white Conform to same type size requirements Figures, charts, tables, and figure legends may be smaller in size but must be readily legible 108

Reminders about Page Limits Project summary/abstract: 1 page Project narra#ve: See relevant RFA Appendix A: 3 pages Appendix B: 15 pages Appendix C: 10 pages Appendix E: 5 pages Each biographical sketch (including list of current and pending funding): 5 pages 109

No page limits for Appendix D Bibliography & References Cited Human Subjects Narra#ve Narra#ve Budget Jus#fica#on 110

Connecting Research, Policy and Practice General Program InformaBon

Eligibility Informa#on Applicants must have the ability and capacity to conduct scien#fically valid research Cost sharing or matching is not required 112

Award Informa#on Awards depend on availability of funds quality of applica#ons received (peer review) scope of project proposed (i.e., Goal in 305A or 324A, Topic in other RFAs) 113

Award Informa#on Maximum dollar amount for total funding See relevant request for applica#ons IMPORTANT: NCER (84.305 RFAs) and NCSER (84.324 RFAs) - lower budget maximums this year!! Applica#ons that ask for a budget over the maximum will not be reviewed 114

Connecting Research, Policy and Practice Final Reminders

Applica#on Checklist Use Applica#on Checklist provided in the relevant Request for Applica#ons to determine that you have Provided required informa#on for each mandatory form in Grants.gov electronic applica#on package Abached correct PDF files to proper form Completed cer#fica#ons and assurances 116

Applica#on Checklist Use Check Package for Errors bubon on applica#on package Upload applica#on and confirm valida#on by Grants.gov before 4:30:00 p.m., Washington, DC #me on 8/4/2016 Use Track My Applica#on on Grants.gov Pay aben#on to e- mail (4 in total) look for PR/Award number and date/#me stamp 117

Remember Register for Grants.gov early Review applica#on submission informa#on at the end of the RFA for the relevant compe##on for informa#on on filling out forms and uploading applica#ons hbp:///funding/ Download the applica#on package designated for your compe##on and deadline 118

Remember Submit your applica#on early Three or four days in advance Verify submission is OK using Track My Applica#on hbp://www.grants.gov/web/grants/applicants/track- my- applica#on.html 119

And last but not least Contact relevant Program Officer To learn more about substan#ve requirements for an applica#on For help with comple#ng forms in applica#on package 120

hbp:///funding/ hbp://www.grants.gov/ 121