Laredo I.S.D. Board of Trustees Special Call Meeting Monday, February 20, 2012-12:00 p.m. Laredo ISD Board Room - 1620 Houston St. Laredo, TX 78040 A. Call to Order B. Roll Call C. Pledge of Allegiance 1. Discussion and possible action to authorize the superintendent to include applicants from outside the District in the applicant/interview pool for the following position: Offensive Coordinator for Cigarroa High School Football Defensive Coordinator for Cigarroa High School Football Special Teams Coordinator for Cigarroa High School Football Mr. David Garza, Executive Director for Human Resources 2. Discussion and possible action for the Board of Trustees to authorize the superintendent/designee to procure and/or award an electricity contract. Mr. Raymundo Villarreal, Executive Director of Plant Facilities and Support Services 3. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt A. December 07, 2011 Request for Proposal (RFP) #11-070: Student Laptops Division of Academic Accountability & Compliance The evaluation committee recommends awarding a contract to Netsync Network Solutions for an estimated amount of $4,634,060, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. In effect for a period of three years beginning February 21, 2012 and ending February 20, 2015. Funding is available in the expenditure account code(s). Historical expenditures for one year were $2,020,577. Estimated expenditures for three years are $4,634,060. Purpose: Purpose: To comply with procurement requirements to purchase student laptops that are of immediate need and funded through the Title I, TTIPS and general operating fund. Individual computer cost will be $881.00 per unit. The District will purchase an estimated 5,260 units. The District anticipates that units will be delivered in May 2012 and distributed to students in the Fall 2012 semester.
4. Discussion and possible action to authorize the superintendent/designee to determine the amounts owed to contractors for work at the Zachry Women s Softball Complex Project and make payments from the balances of Pay Applications 15 and 16, including discussion with legal counsel regarding related legal issues. Possible Closed Session Pursuant to Texas Government Code Section 551.071. Mr. Raymundo Villarreal, Executive Director of Plant Facilities and Support Services 5. Communications 6. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) 795-3406 at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.
BASS - View Agenda Item http://bass.laredoisd.org/bass/viewagenda.asp?action=1st&id=9096 AGENDA ITEM Special Call Meeting, 2/20/2012-12:00 p.m. Purpose: Subject: Discussion and Possible Action Resource Personnel: Mr. David Garza, Executive Director for Human Resources Discussion and possible action to authorize the superintendent to include applicants from outside the District in the applicant/interview pool for the following position: Topic: I. Recommendation N/A II. Rationale N/A Offensive Coordinator for Cigarroa High School Football Defensive Coordinator for Cigarroa High School Football Special Teams Coordinator for Cigarroa High School Football Administration III. Evaluation Method and Timeline N/A IV. Fiscal Impact and Cost/Funding Source N/A V. Compliance with Board Policy: (Include copy of board policy) N/A Submitted By: ID Approval: SME Approval: CFO Approval: SUPER Approval: David Garza, EXECUTIVE DIRECTOR HR - Marcus Nelson, Ed.D., SUPERINTENDENT - Marcus Nelson, Ed.D., SUPERINTENDENT - Flor Ayala, CPA, CFO - Marcus Nelson, Ed.D., SUPERINTENDENT Attachments: 1 of 1 2/17/12 1:18 PM
BASS - View Agenda Item http://bass.laredoisd.org/bass/viewagenda.asp?action=1st&id=9094 Purpose: Subject: Topic: I. Recommendation AGENDA ITEM Special Call Meeting, 2/20/2012-12:00 p.m. Discussion and Possible Action Resource Personnel: Mr. Raymundo Villarreal, Executive Director of Plant Facilities and Support Services Discussion and possible action for the Board of Trustees to authorize the superintendent/designee to procure and/or award an electricity contract. Facilities Discussion and possible action for the Board of Trustees to authorize the Superintendent/Designee to procure and/or award an electricity contract. II. Rationale The district will receive electrictiy provider services. III. Evaluation Method and Timeline The contract terms will be from 1-4 years. IV. Fiscal Impact and Cost/Funding Source Funding source is the electrical Billing Account #199-00-2111-00-000-2-00-000. V. Compliance with Board Policy: (Include copy of board policy) Compliance with CH (LEGAL) Submitted By: ID Approval: SME Approval: CFO Approval: SUPER Approval: Raymundo P. Villarreal, Jr., Executive Director for Plant Facilities & Support Services - Raymundo P. Villarreal, Jr., Executive Director for Plant Facilities & Support Services - Marcus Nelson, Ed.D., SUPERINTENDENT - Flor Ayala, CPA, CFO - Marcus Nelson, Ed.D., SUPERINTENDENT Attachments: 1 of 1 2/17/12 1:19 PM
BASS - View Agenda Item http://bass.laredoisd.org/bass/viewagenda.asp?action=1st&id=9097 Purpose: Subject: Topic: I. Recommendation AGENDA ITEM Special Call Meeting, 2/20/2012-12:00 p.m. Discussion and Possible Action Resource Personnel: Ms. Flor Ayala, CPA, Chief Financial Officer Mr. Gustavo Alcantar, Procurement Director Mr. Carlos Rios, Executive Director for Compliance & Accountability Ms. Elizabeth Jo Garcia, Director of Instructional Technology Request for Proposal (RFP) #11-070 - Discussion and possible action for the purpose of procuring student laptops. Finance and HR The evaluation committee recommends awarding a contract to Netsync Network Solutions for an estimated amount of $4,634,060, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. II. Rationale Based on the evaluation committee s review, the recommended vendor offered the best value to the District. III. Evaluation Method and Timeline The evaluation committee represented by the Chief Technology Officer, Director of Instructional Technology, Technical Operations Administrator, PC Hardware/Software Lead Specialist, Information Security/Forensics Specialist met to review this proposal. This contract will be in effect for a period of three years beginning February 21, 2012 and ending February 20, 2015. IV. Fiscal Impact and Cost/Funding Source Funding is available in the expenditure account code(s) 211-11-6645-00-811-2-30-000 (Texas Title I Priority School) Grant. Estimated expenditures for one year are $4,634,060. V. Compliance with Board Policy: (Include copy of board policy) Purchasing and Acquisition: (CH LOCAL/LEGAL) Submitted By: ID Approval: SME Approval: Raul Garcia, BUYER - Gustavo Alcantar, PROCUREMENT DIRECTOR - Flor Ayala, CPA, CFO 1 of 2 2/17/12 1:17 PM
BASS - View Agenda Item http://bass.laredoisd.org/bass/viewagenda.asp?action=1st&id=9097 CFO Approval: SUPER Approval: - Flor Ayala, CPA, CFO - Marcus Nelson, Ed.D., SUPERINTENDENT Attachments: BASS Evaluation Student Laptops RFP 11 070 4.pdf Computer Location and Funding RFP 11-070 3.pdf Copy of Laptop - Leasing v Purchasing 2.pdf Copy of Laptop - Leasing v Purchasing 3.pdf Laptop - Leasing v Purchasing 1 2-17-2012.pdf RFP 11-070 Budget.pdf RFP 11-070 Specifications.pdf 2 of 2 2/17/12 1:17 PM
RFP #11-070 - STUDENT LAPTOPS Student Laptops Funding Source: Title 1 211-11-6645-00-811-2-30-000 # SCHOOLS Qty Price Total 10-11 K Tarver Elementary 50 $881.00 $44,050.00 10-11 Daiches Elementary 50 $881.00 $44,050.00 10-11 Farias Elementary 50 $881.00 $44,050.00 10-11 Ryan Elementary 50 $881.00 $44,050.00 11-12 Santa Maria Elementary 50 $881.00 $44,050.00 11-12 Sanchez / Ochoa 50 $881.00 $44,050.00 10-11 Cigarroa High School 0 $881.00 $0.00 10-11 LJ Christen Middle School 75 $881.00 $66,075.00 10-11 Heights Elementary 50 $881.00 $44,050.00 10-11 Gallego Elementary 50 $881.00 $44,050.00 10-11 Dovalina Elementary 50 $881.00 $44,050.00 10-11 Milton Elementary 50 $881.00 $44,050.00 10-11 Zachry Elementary 50 $881.00 $44,050.00 10-11 Kawas Elementary 50 $881.00 $44,050.00 10-11 H Ligarde Elementary 50 $881.00 $44,050.00 10-11 Bruni Elementary 50 $881.00 $44,050.00 10-11 Macdonell Elementary 50 $881.00 $44,050.00 10-11 Alma Pierce Elementary 50 $881.00 $44,050.00 11-12 Cigarroa Middle School 75 $881.00 $66,075.00 11-12 Memorial Middle School 75 $881.00 $66,075.00 TOTAL 1,025 $903,025.00 Student Laptops Funding Source: TTIPS Grant YEAR 1 276-11-6645-00-xxx-2-30-000 # SCHOOLS Qty Price Total 11-12 Martin High School 740 $881.00 $651,940.00 11-12 Nixon High School 817 $881.00 $719,777.00 11-12 Cigarroa High School 442 $881.00 $389,402.00 11-12 Lamar Middle School 498 $881.00 $438,738.00 TOTAL 2,497 $2,199,857.00 Funding Source: TTIPS Grant YEAR 2 276-11-6645-99-xxx-2-30-000 # SCHOOLS Qty Price Total 12-13 Cigarroa High School 442 $881.00 $389,402.00 12-13 Lamar Middle School 498 $881.00 $438,738.00 TOTAL 940 $828,140.00 Funding Source: TTIPS Grant YEAR 3 276-11-6645-99-xxx-2-30-000 # SCHOOLS Qty Price Total 13-14 Lamar Middle School 498 $881.00 $438,738.00 TOTAL 498 $438,738.00 Student Laptops Funding Source: Pending Additional Growth As Needed Year SCHOOLS Qty Price Total 11-12 Student Laptops 300 $881.00 $264,300.00 TOTAL 300 $264,300.00 Total Units Total Cost Projections for Student Laptops RFP #11-070 5,260 $4,634,060.00
CSI Leasing FMV $1 Out Financing Rates: 36 Months 48 Months 36 Months 48 Months Laptops 0.02761 0.02253 0.03104 0.02385 Soft Cost 0.03044 0.02339 0.03044 0.02339 Netsync Quote Purchase Cost 36 Months (per month) 48 Months (per month) 36 Months (per month) 48 Months (per month) Laptops (ea) $756.00 $20.87 $17.03 $23.47 $18.03 Soft Cost (ea) $125.00 $3.81 $2.92 $3.81 $2.92 Ext. Laptops and Soft Cost $ 4,634,060.00 $ 129,833.42 $ 104,937.00 $ 143,492.80 $ 110,197.00 Totals $ 4,634,060.00 $4,674,003.12 $5,036,976.00 $5,165,740.80 $5,289,456.00
CSI Leasing 12211 Parc Crest Dr, Suite 190 Stafford, Tx 77477 Bryan Goodwin Prepared By: February 16, 2012 281.983.1095 CSI Leasing is pleased to provide the Laredo ISD with the following proposal for a possible lease/financing transaction subject to the terms of this letter. Lessor: Lessee: Lease Program: Supplier/Vendor: Lease Plan/Type: CSI Leasing Laredo ISD SmartTrack Netsync Fair Market Value (FMV) or $1 Out Lease Term/Term (in months): 36 month FMV, 48 month FMV, 36 month $1 out or 48 month $1 out Installation Period: April through August 2012 FMV $1 Out Financing Rates: 36 Months 48 Months 36 Months 48 Months Laptops 0.02761 0.02253 0.03104 0.02385 Soft Cost 0.03044 0.02339 0.03044 0.02339 Netsync Quote Purchase Cost 36 Months (per 48 Months (per 36 Months (per 48 Months month) month) month) (per month) Laptops (ea) $756.00 $20.87 $17.03 $23.47 $18.03 Soft Cost (ea) $125.00 $3.81 $2.92 $3.81 $2.92 Laptops (extended units) 5260 $3,976,560.00 $109,776.20 $89,577.80 $123,452.20 $94,837.80 Ext. Laptops and Soft Cost $ 4,634,060.00 $ 129,833.42 $ 104,937.00 $ 143,492.80 $ 110,197.00 Totals The Lease Rate Factor(s) and Payment Amount(s) above are based on the Products, Product mix and Cost/Cash Price in the attached equipment list. These will be subject to change if quote changes. No Fees: Payments: Daily Rent: CSI will not charge end of lease fees, or deposits. Monthly in advance Rent will be charged for use before the lease period begins. This is calculated as one-thirtieth of the monthly rental, and is payable for each day from, and including, the commencement date to, but not including, the first day of the lease term. Technology Refresh Options: Throughout the lease term, you may refresh the technology you are leasing by means of a midstream rewrite and upgrade program and/or early termination provisions. End of FMV Lease Options: End of $1 Out Lease Options: Options Incude: A) Returning the Equipment B) Purchasing the Equipment at fair market value C) Extend the Lease Title Transfers and lessee owns equipment at the end of the lease.
Value Added Services: Valid Through: - Equipment ordering and order management - Online asset information with MyCSI - Online returns information with ShipTrack - Coordination of returns - SecureTrack program including triple-pass hard drive sanitization on PCs, notebooks and servers returned to EPC - 100 percent demanufacturing for obsolete gear (compliant with all environmental laws, Zero Landfill, Zero Export Policy) This proposal is valid for 14 days from date of proposal. Rate Protection: The lease rates specified in this proposal are based on the like-term Treasury Constant Maturity Yield (the Treasury Yield ) as of the date of this proposal as published in the Federal Reserve Statistical Release H.15 (519). The lease rates are subject to a one-time increase based on the Treasury Yield in effect at the start of the lease term. Contingencies: This proposal is contingent upon final credit approval by CSI. Net Municipal Lease: For 36 and 48 month leases: Lessee shall be responsible for any and all taxes, fees, maintenance, insurance, registration and other fees and charges relating to the purchase, lease, ownership, possession and use of the Equipment. Basis of Proposal: This letter is a proposal for discussion purposes only and does not represent either an offer or a commitment of any kind on the part of CSI Leasing. I trust you find the above proposal acceptable to your needs. If you have any questions or comments concerning this proposal or about CSI, please contact me. In addition, I would like the opportunity to meet and discuss alternative terms and pricing that may better suit your needs. Thank you & have a Great day! Bryan Goodwin Associate Account Executive CSI Leasing, Inc. 12211 Parc Crest Drive, Suite 190 Stafford, Texas 77477 tel 281.983.1095 cell 713.823.6830 web www.csileasing.com
904 Juarez Laredo, Texas 78040 Ph. 956-273-1740 Fax. 956-795-3478 E-mail: carios@laredoisd.org Executive Director for Academic Accountability & Compliance Carlos Rios Dr. A. Marcus Nelson Superintendent of Schools TO: Dr. A. Marcus Nelson Board of Trustees Jose R. Perez, Jr. President, District 7 Hector J. Garcia Vice President, District 6 Dr. Cecilia M. Moreno Secretary, District 5 Trustees Jose A. Valdez Trustee, District 1 Jesus Martinez Trustee, District 2 John Amaya Trustee, District 3 George M. Beckelhymer Trustee, District 4 FROM: Carlos Rios Miguel Muñoa Flor Ayala SUBJECT: (1) Leasing/Purchasing Student Laptops (RFP #11-070) (2) Windows Platform versus Apple Platform DATE: February 16, 2012 The following is in response to an inquiry regarding the value of leasing student laptops as opposed to purchasing student laptops. This memo also addresses the consideration of moving from a Windows platform to an Apple platform for our student laptops. Leasing/Purchasing Student Laptops (RFP #11-070) In order to provide the most informed update, LISD obtained a quote (attached) from our vendor for the lease of laptops and further discussed two types of leasing options with different LISD departments. These options are discussed below. 1. Personal Property Tax ($1 buyout): A $1 buyout lease is simply a financing agreement for a specific term. The equipment title is transferred at the beginning of the lease and there are no property taxes because Texas municipalities are tax exempt. This would be considered a capital lease and the use of federal funds would not be allowed. 2. Fair Market Value (FMV): FMV leases are traditionally considered operating leases and usually are recognized as operating expenses. $1 buyout on the other hand is considered a capital lease and may be considered line items in the capital budgets. In both scenarios it was concluded that leasing the student laptops was more expensive than purchasing the student laptops. It was concluded, however, that leasing laptops would be a viable option if the district did not have the necessary funds to immediately acquire the number of laptops desired. If this was the case, leasing of laptops would only commit the district to an immediate third (⅓) or a 1
fourth (¼) of the total necessary investment. However, LISD currently has sufficient funding for the purchase of the student laptops. The use of federal funds versus the use of local funds is an additional reason why leasing of laptops is not recommended for the present purchase. The Federal Grants Application Guidelines discourages the use of federal funds for debt services (lease-purchase). More importantly, the current 1:1 laptop initiative provides supplemental educational services. As such, federal funds may be used for this purchase. However, federal funds appropriated for this purchase must be encumbered by June 2012. Entering into a leasing contract would only allow LISD to use a portion of federal funds and would require that local funds be used to carry out the terms of a lease as well as for future purchasing phases on the 1:1 initiative. Unfortunately, the use of local funds, beyond the 1.2 million dollars already allocated will disqualify federal funds from being used in the future. Therefore, in order to use and continue using federal funds for this initiative, LISD needs to comply with the supplement not supplant provisions attached to federal funds. The Supplement, Not Supplant Tests provided below further explains the supplement/supplant disqualifications. The Supplement, Not Supplant Tests 1. Test I: Required: Is the program or activity that the district wants to fund required under state, local, or another federal law? If it is, then it is supplanting. 2. Test II: Equivalency: Were state or local funds used in the past to pay for this program or activity? If they were, it is supplanting. 3. Test III: Non-Federal Programs: Are the same programs or activities being implemented in other schools that do not receive federal funds AND are these programs and activities being paid for with state or local funds? If yes, then this is supplanting. Windows Platform versus Apple Platform The Technology Department developed the specifications for the RFP, in partnership with the TTIPS campus principals. As a result, a committee was formed to evaluate different computer manufacturers and operating systems. There was active participation from several manufacturers including HP, DELL, APPLE, LENOVO and ACER. Committee members evaluated the units based on a variety of factors, including size, ruggedness, battery life, etc. Other factors considered were ease of use, familiarity of the staff to be able to support students with the use of the device, and the support for some of the systems that students would be accessing and using. At the conclusion of the meeting, the group reached a consensus to seek a Windows based device. The Technology Department has been working closely with Apple in regards to the evolution of their products and their application in a K-12 environment. While the devices themselves are comparable or better in some respects to their Windows counterparts, they also present unique challenges to deploy and support in mass. LISD is evaluating small scale applications where the Mac is a preferred device for specific instructional uses. As part of the TTIPS 1:1 initiative, however, there are several concerns with regards to our readiness to support this device on a larger scale deployment. Among the chief concerns is the lack of infrastructure to support, manage, and maintain Apple specific products for our students and staff with the same level of fidelity that we do for our current 13,000 Windows based devices. In order to bring parity to the level of support for Apple devices, the department is continuing to work to assess the level of investment required to develop the infrastructure, professional development, and training required to be able to adequately support these devices. 2
Laredo Independent School District Information Technology Department 2010-2011 Laptop Specifications Insight Opt1 Insight Opt2 NETSYNC DELL ARC RIBBON ACER TM 8473 ACER TM 4750 HP probook 4430s Dell Vostro 1440 TEMPE ARIZONA TEMPE ARIZONA HOUSTON, TX Round Rock, TX Austin, TX Processor Unit: Intel Core i3-2310m (2.10 GHz, 3 MB L3 cache) 1 I3-233OM I3-2330M I3-2350 i3-370m Chipset: Mobile Intel HM65 Express 2 Complied Complied Complied Complied Video Card: Intel HD Graphics 3000 3 Complied Complied Complied Complied Display: 14" diagonal LED-backlit HD anti-glare (1366 x 768) 4 Complied Complied Complied Complied Memory: 3 GB 1333 MHz DDR3 SDRAM 5 4GB 4GB 4GB 3GB Hard Drive: 500 GB Hard Drive, 7200RPM, 2.5-inch Hard drive 6 Complied Complied Complied Complied Network adapter: Realtek Ethernet (10/100/1000 NIC) 7 Complied Complied Complied Complied Floppy Drive: No Floppy Drive 8 Complied Complied Complied Complied CD-ROM Drive: DVD+/-RW SuperMulti DL; DVD-ROM 9 Complied Complied Complied Complied Keyboard: Full-sized, spill-resistant keyboard 10 Complied Complied Complied Complied Ports: Network connector (RJ-45 Modem) optional 11 Complied Complied Complied Complied USB 2.0 (4 ports) & USB 3.0 (1 port) - ** Note ** USB 3.0 Prefferred 12 USB3.0 USB2.0 Only USB3.0 USB2.0 Only Microphone Jack, Headphone/speaker in/ line-out 13 Complied Complied Complied Complied HDMI ( 1 Port) 14 Complied Complied Complied Complied VGA Port (1 port) 15 Complied Complied Complied Complied Audio: SRS Premium Sound, Int. stereo speakers, Stereo headphone/line out, Stereo mic in, Integrated mic 16 Complied Complied Complied Complied F.PRINT R Input Device: Touchpad with scroll zone and gestures support 17 INCLUDED Complied Complied Complied Network Interface: Realtek Ethernet (10/100/1000 NIC) 18 Complied Complied Complied Complied Wireless: Ralink 802.11a/b/g/n WiFi (2 x 2) and Bluetooth 3.0 + HS Combo 19 Complied No Bluetooth Complied Complied Battery: 6-cell (47 WHr) Li-Ion, up to 6 hours 20 Complied Complied Complied Complied Power Supply: 65W Smart AC adapter (integrated); HP Fast Charge 21 Complied Complied Complied Complied Modem: No Modem (optional) 22 YES Complied Complied Complied CD Software: Cyber link Power DVD 8.3, with media, or comparable 23 NO NO NO NO Roxio Creator 10.3, with media, or comparable 24 Complied Complied Complied Complied Security Service: Absolute Comp trace Complete - Onboard (factory installed and registered) 25 Complied Complied Complied Complied Carry Case: Targus Student backpack, or comparable 26 Complied Complied Complied Complied A/C Adapter: 65W AC Adapter, 6 hour capability 27 Complied Complied Complied Complied Environmental: Energy Star qualified configuration, BFR/PVC-free 28 Complied Complied Complied Complied Bluetooth: Separate/or Combo with wireless adapter 29 Complied Complied Complied Complied Integrated Camera No webcam 30 INCLUDED INCLUDED Complied INCLUDED Laptop Case: Metallic Grey ID with no finger print reader 31 F.PRINT R INCLUDED Complied Complied Charcoal color Docking Station Etched or engraved campuus name, Logo Optional 32 Complied Complied Complied Complied Mouse: Optical Mobile Mouse 33 Complied Complied Complied Complied Factory settings: Factory install of LISD image - Systems must still be shipped with all driver(s) cd media 34 Complied Complied Complied Complied Technician Vendor "must" certify "all" Laredo ISD technicians at no cost to participate in the 35 Complied Complied Complied Complied Allowance: vendor warranty parts reimbursements program. Please list reimbursements price Complied Complied Complied Complied amount for all supported parts (below) agreed amount will be for life of contract Complied Complied Complied Complied Operating System: Microsoft Windows 7 Enterprise, 64-bit, (Microsoft Volume Licensing) 36 Complied Complied Complied Complied Software: Microsoft Office Professional 2010 down gradable to office 2007 37 Complied Complied Complied Complied Adobe Digital School Collection (Acrobat pro,photoshop,premier, Contribute, Sound booth) 38 Complied Complied Complied Complied Warranty Basic Hardware Service: Next Business Day Parts & Limited Labor Onsite Response 3 YRS Ext. 39 Complied Complied Complied Complied Service: Limited Hardware Warranty Plus Onsite Service 3 years 40 Complied Complied Complied Complied Complete Care Accidental Damage Protection, 3 year 41 Complied Complied Complied Complied
BASS - View Agenda Item http://bass.laredoisd.org/bass/viewagenda.asp?action=1st&id=9095 Purpose: Subject: Topic: I. Recommendation AGENDA ITEM Special Call Meeting, 2/20/2012-12:00 p.m. Discussion and Possible Action Resource Personnel: Mr. Raymundo Villarreal, Executive Director of Plant Facilities and Support Services Discussion and possible action to authorize the superintendent/designee to determine the amounts owed to contractors for work at the Zachry Women s Softball Complex Project and make payments from the balances of Pay Applications 15 and 16, including discussion with legal counsel regarding related legal issues. Possible Closed Session Pursuant to Texas Government Code Section 551.071. Facilities The Construction Departmetn recommends approval of this item. II. Rationale The General Contractor is not currently working at the site. The project has been completed at these percentages: Press Box, restrooms, and ticket booth 75% Softball Field #1 50% Softball Field #2 35% West parking lot 80% East parking lot 20% III. Evaluation Method and Timeline Pay applications #15 and #16 will be reviewed by the engineer, architect and Construction Department staff to verify the amounts owed to the contractors. IV. Fiscal Impact and Cost/Funding Source $60 Million Bond / PO #9009335 V. Compliance with Board Policy: (Include copy of board policy) Facility Construction - CV (Legal/Local) Submitted By: ID Approval: SME Approval: CFO Approval: SUPER Approval: Raymundo P. Villarreal, Jr., Executive Director for Plant Facilities & Support Services - Raymundo P. Villarreal, Jr., Executive Director for Plant Facilities & Support Services - Marcus Nelson, Ed.D., SUPERINTENDENT - Flor Ayala, CPA, CFO - Marcus Nelson, Ed.D., SUPERINTENDENT Attachments: 1 of 2 2/17/12 1:19 PM
BASS - View Agenda Item http://bass.laredoisd.org/bass/viewagenda.asp?action=1st&id=9095 Zachry Softball Field.pdf 2 of 2 2/17/12 1:19 PM
Operations Committee Meeting February 7, 2012 1
Zachry Women s Softball Field Sports Complex 2
Zachry Women s Softball Field Sports Complex Construction Site Status Dawn Treader, Inc 1605 US Hwy 181 #228, Portland, Texas, 78374 Construction Manager s Weekly Status Report Progress Summary Civil Field #1 is at 100 % complete to finish rough grade The concrete back stop is at 95% complete. Sewer Line is at 100 % complete and connected to the City of Laredo. Field #2 is at 40% complete to finish rough grade. The concrete back stop is at 95% complete. Buildings Press Box, Concession, Restrooms and Ticket booth is at 80 % complete This New Softball Facility is presently moving forward and several construction trades are progressing with work Substantially Scheduled for March 23, 2012. (Site Grading, Concrete, Electrical, Mechanical, Roofing, Window Frames, Etc.) 3