MEETING NOTICE REGIONAL COMPREHENSIVE PLANNING COMMITTEE COMMITTEE MEMBERS: Joe Moore Fond du Lac Co. (Chairperson), Merlin Gentz - Calumet Co. (Vice-Chairperson), Kevin Sturn Outagamie Co., Michael Thomas Outagamie Co., Steve Cummings Winnebago Co., Please contact our offices at least 48 hours in advance if you are unable to attend or arrange for an alternate as a quorum is needed to conduct Committee business. DATE: Wednesday, October 11, 2017 TIME: 10:00 a.m. PLACE: East Central Wisconsin Regional Planning Commission, 400 Ahnaip Street, Suite 100, Menasha, WI 54952 1) Welcome & Introduction AGENDA 2) Statement of Compliance with Wis. Stats. Ch. 19, Subchapter V, Sec. 19.84 Open Meetings 3) Pledge of Allegiance 4) Approval of Agenda / Motion to Deviate 5) Approval of July 19, 2017 Summary of Proceedings (Attachment #1) 6) Public/Guest Comment 7) Announcements/Informational Items a) October is National Planning Month! b) October 26-27, 2017 APA Wisconsin Annual Planning Conference c) Sept. 28, 2017 AWRPC Planner s Networking Meeting d) UW System Planning Program Changes e) Sustainable Leaders Group (Attachment #2) f) October 27, 2017 Quarterly Commission Meeting g) Other 8) Action Items None - over -
9) Updates on 2018 Work Program & Budget / 2018 Technical Assistance Project Requests 10) Program/Project Updates & Discussion b) Health & Planning Activities (Tom B.) i) Healthy WI Leadership Institute ii) APA/AHPA Planners4Health grant (Attachment #3) c) Neighborhood Partners 2 Gappers Network (Kathy T./Eric F.) d) 2017 Technical Assistance Project Updates (Eric F.) e) Comprehensive Plan Updates (Kathy T. / Tom B.) (Attachments #4) i) T. Byron - Completed ii) C. Neenah iii) C. Waupun iv) T. Buchanan v) C. Oshkosh vi) V. Sherwood vii) C. Clintonville viii) Potential Future Contracts f) GIS & Technology Updates (Mike Z.) i) 2020 Wisconsin Regional Orthophotography Program (WROC) 11) County Roundtable Discussion / Updates 12) Next Meeting b) TBD 13) Adjourn Any person wishing to attend this meeting or hearing, who, because of a disability, requires special accommodations should contact the East Central Wisconsin Regional Planning Commission at (920) 751-4770 at least three business days prior to the meeting or hearing so that arrangements, within reason, can be made. Page 2
Attachment #1 DRAFT SUMMARY OF PROCEEDINGS Regional Comprehensive Planning Committee East Central Wisconsin Regional Planning Commission 10:00 a.m. 440 Ahnaip Street, Suite 100, Menasha, WI July 19, 2017 Committee Members Present Joe Moore, Chair (Alternate for Leanne Lorrigan)... Fond du Lac County Merlin Gentz, Vice-Chair... Calumet County Steve Cummings... Winnebago County Kevin Sturn... Outagamie County Mike Thomas... Outagamie County Staff Present Kathy Thunes... ECWRPC Staff Eric Fowle... ECWRPC Staff Tom Baron... ECWRPC Staff Mike Zuege... ECWRPC Staff 1. Welcome & Introductions The meeting was called to order at 10:07 a.m. by Chairperson Joe Moore. Introductions were made. 2. Statement of Compliance with Open Meetings Law Mr. Fowle stated that the meeting notice was posted in accordance with requirements and that a quorum of members is present. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda / Motion to Deviate A motion was made by Mr. Cummings and seconded by Mr. Gentz to approve the agenda without changes. Motion passed unanimously. 5. Nomination & Election of Committee Chairperson and Vice-Chairperson A motion was made by Mr. Sturn and seconded by Mr. Thomas to nominate Mr. Moore as chairperson. Motion passed unanimously. A motion was made by Mr. Thomas and seconded by Mr. Cummings to nominate Mr. Gentz as vice-chairperson. Motion passed unanimously. 6. Approval of April 19, 2017 Summary of Proceedings A motion was made by Mr. Cummings and seconded by Mr. Gentz to approve the April 19, 2017 summary of proceedings as presented. Motion passed. Page 1
7. Public/Guest Comment None 8. Announcements/Informational Items a) July 28, 2017 Quarterly/Annual Commission Meeting Mr. Fowle reminded the Committee that the next quarterly Commission meeting will be on Friday, July 28, 2017 at 10:00 a.m. in New London. Commissioners who are unable to attend the quarterly meeting should contact Ms. Bonnin. b) Federal Budget Impacts on Planning Mr. Fowle said that a letter was sent by the Commission to congressional leaders regarding the impacts that proposed budget cuts will have on the communities within our region. Commissioners should have received a copy of this letter c) Report on June s Smart Growth America Complete Streets Workshop Mr. Fowle said that a two day Complete Streets workshop was held in June as part of the technical assistance grant that the Commission received through Smart Growth America. The event was well attended and very informative. As a result of the workshop, some communities have expressed interest in adopting a complete street policy. The Commission will be developing a complete streets policy for the region and the MPO s. Recently the Commission submitted an application to Smart Growth America for a technical assistance grant for a Safe Streets Academy. If awarded, there is a commitment to raise $3,000 to cover the costs of a demonstration project. Competition will be tight and only three awards will be granted. Mr. Fowle will let the Committee know if the Commission has been successful. Mr. Thomas wanted to know how safety is measured. Mr. Fowled mentioned that traffic incidents can be measured but not near misses. He said that the Commission does have cameras that can be set up to look at issues in certain spots. d) Town of Greenville Zoning Ordinance Inspections Agreement Mr. Fowle directed the Committees attention to attachment #2. Mr. Konkle has been overseeing non-metallic mining for some of the member counties but there has been interest in the Commission assisting with the operational component of non-metallic mining as well. Recently the Commission entered into an agreement with the Village of Greenville for Mr. Konkle to preform non-metallic site inspections. Having worked in this field, Mr. Konkle is very knowledgeable. e) Proposed 2018 AWRPC Regional Planning Summit Mr. Fowle shared a power point presentation. He said that while the Executive Directors from the 9 RPC s meet regularly, there are more opportunities for collaboration. Typically there is a lot of collaboration between the RPC and others, but less collaboration between the different RPC s. A Bi-Annual Regional Planning Summit is being planned for 2018. This Page 2
will be the first of its kind. Commissioners, as well as Staff will be invited. Commissioners should be receiving a survey to identify topics of interest. f) Other The Commission s 2016-2017 Annual Report has been finalized and is waiting distribution. Mr. Gentz said that he likes the new format and good statistics. Mr. Thomas asked about distribution of the document. Mr. Fowle stated that over 2,000 copies will be mailed to clerks, elected officials, and others on our extensive mailing list. A lengthy discussion ensued about staffing and potential levy increases. Mr. Fowle said that the Steering Committee has decided to leave the levy as. The Committee expressed concern about staff workload and staff s ability to take on additional work. It was felt that in order to justify additional staff, need should be documented. Besides showing technical assistance projects that were granted, they would also like to see a listing of projects that were denied. They felt that instead of a flat levy, it was better to see a gradual levy increase. 9. Action Items a) Resolution No. 13-17: Authorizing the Commission to Enter into an Agreement with the City of Clintonville for the Preparation of a Comprehensive Plan Update Mr. Fowle directed the Committee s attention to Attachment #3 and proposed resolution #13-17, Authorizing the Commission to enter into an agreement with the City of Clintonville for the preparation of a comprehensive plan update. This contact is in the amount of $16,500. Mr. Thomas made a motion and Mr. Gentz seconded the motion to approve resolution #13-17. Motion carried unanimously. b) Discussion & Approval of the 2017-2018 Regional Comprehensive Planning Committee Meeting Schedule The Committee decided to continue to meet on the third Wednesday of the month corresponding with the quarterly commission meetings. One exception was made and that was to hold the October meeting on the 11 th to accommodate the Commissioners schedule. Ms. Thunes will email a copy of the 2017-2018 meeting schedule to the Committee. It will also be posted on the Commission s website. 10. Program/Project Updates & Discussion a) Health & Planning i) Healthy WI Leadership Institute Mr. Baron directed the Committee s attention to Attachment #4. He reminded the Committee that the Commission previously received a 1 year training grant through the Healthy WI Leadership Institute. Training has been completed and the Commission is currently participating in a 3 year advanced COACH program. Due to staffing changes at the Institute, there has been limited activity in the current reporting period. Commission staff is updating the team charter and providing outreach to the Outagamie County Health Department. Page 3
ii) APA/AHPA Planners4Health grant Mr. Baron said that a roundtable education event was held on June 20 th. As part of this effort, the project task force will be preparing an assessment of state-wide health and planning activities. The task force will also reach out to the Association of Wisconsin Regional Planning Commissions, regional planning commissions and other partner organizations. The project should be wrapping up this fall. b) Neighborhood Partners 2 Gappers Network Mr. Fowle and Ms. Thunes updated Commissioners on work that has been completed as part of the Neighborhood Partners 2 (NP2) and the Gappers Network. Ms. Thunes said NP2 has completed 4 training sessions for the first 7 neighborhoods. Currently NP2 is looking for neighborhoods that would like to participate in the next round of educational events. Mr. Fowle updated the Committee on the Neighborhood Partners 2 Gappers Network which enhances the work of Neighborhood Partners and Neighborhood Partners 2. The concept for the gap is directed at those individuals who work for a public or private institution that associates with, or supports, neighborhoods. Public and private institutions include city departments (government), religious institutions, school districts, non-profit organizations and others. Institutions require their staff to work in the white space or gap between neighborhoods and institutions. The intent of this effort is to provide educational and networking opportunities and guidance for Gappers as they work with neighborhoods. Besides learning and network opportunities, pilot teams of institutional members, who will partner with neighborhoods to solve a specific problem, will be formed. We are hoping to kick off this effort this fall. c) Technical Assistance Program Updates/Project Evaluations Mr. Fowle directed commissioner s attention to attachment #5, ECWRPC Project Billing Status / Update Period ending May 31, 2017. This attachment represents ECWRPC s entire work program. Mr. Cummings questioned the lack of amount of time spent on the Fox Heritage Parkway project. Mr. Baron said that Candice Mortara has stepped down. Since she was so involved in the organization, her departure has left a void. The organization will resume activities but probably not to the extent that it has in the past. Mr. Fowle said that requests for next year s technical assistance projects will be going out in the beginning of August. A deadline of mid-october has been set to return completed requests. The Steering Committee will be reviewing the requests in November. Mr. Gentz asked about technical assistance evaluations. Mr. Fowle said that he will be sharing the response with the full Commission. This will include an analyses of the impacts, time spent, dollars spent (value) and some quotes from the evaluations. Mr. Moore felt that while the spreadsheet of projects that have been granted is great, he would like to see information for projects that were not done because of staffing limitations. d) Recent Technical Assistance Project Successes Mr. Fowle directed the Committee s attention to Attachment # 6. Page 4
i) Kimberly NewPage Mill Site Projects Mr. Fowle said that the Village of Kimberly is starting to see results at the former Kimberly NewPage Mill Site. This included an April article on the Main Street unveiling, a May article regarding approval of the first mill site development and a June article about residential development on the site. ii) C. Waupaca Downtown Visioning / Master Plan The final Waupaca Downtown plan is posted on the City s website. The downtown businesses wanted to keep angled parking while WisDOT was concerned about safety. In the end, a combination of angled and parallel parking was approved by WisDOT. iii) Greenville Agricultural Enterprise Area / Land Stewardship Committee Mr. Fowle said that the Greenville Agricultural Enterprise Area (AEA) designation has raised awareness of farming in the community. He said the composition of the Land Stewardship Committee has changed over time. Today citizens and farmers are leading this committee. Partnerships have been formed with the Hortonville School District for local food; and signs are being posted informing residents that they are driving through an AEA. Recently the YMCA contacted the group because they had some vacant land and they wanted to explore uses for this property. Mr. Fowle said the Commission is assisting with an update of the strategic plan. e) Comprehensive Plan Updates The Committee s attention was directed to attachment #7 detailing the project status for the 6 comprehensive plans that the Commission is working on. Ms. Thunes provided a brief update of the projects she is working on, saying that the Town of Byron s project is essentially complete and is waiting for delivery. She is working on the future land use map and finalizing the two reports for the City of Neenah. A contract extension will be needed, but this is basically to finalize the approval process. We are about half way through the background chapters for the City of Waupun and Town of Buchanan projects. Mr. Baron updated the committee that the Oshkosh Comprehensive Plan update is moving forward and that project meetings have extensive discussion. The Village of Sherwood Comprehensive Plan update is also moving forward. Mr. Fowle provided a brief update on potential contracts: Town of Algoma, Town of Greenville (shared project with the Town), Village of Winneconne, and the City of Menasha (shared project with the City). f) GIS & Technology Updates ESRI StoryMaps for Public Visioning Mr. Zuege provided a demonstration of the public visioning portal that is being used for the City of Waupun s visioning. He highlighted on the inputted information could be selected and displayed. 11. Review of 2017 Work Program & Discussion on 2018 Work Program & Budget / Timeline Page 5
Mr. Fowle directed the Committee s attention to Attachment #8. He said that he does not expect a lot of changes next year to the work program. Under contracts we ll be working on the Clintonville comprehensive plan update. He felt that we will continue to work on the Community Health and Neighborhood work program components. Mr. Fowle asked the Committee if there was anything that the Commission should be working on that it was currently not doing. Mr. Gentz emphasized that the Commission should have a close connection with the county Planning & Zoning staff. He said that communities should be more aware of the Commission s abilities. Mr. Fowle said that he would reach out to county Planning & Zoning staff to see what else we should be involved in. Mr. Thomas felt that the Commission should be highlighting its work on the I-41 corridor to raise awareness with commissioners. Mr. Fowle mentioned that the Commuter Service Study for the I-41 corridor, Heritage Parkway and Neighborhood Partners work aligns well with the corridor. Mr. Cummings felt that diversity is an issue. Mr. Cummings goal is to encourage diversity on City boards. Mr. Fowle said that the work program will be coming back to Commissioners in the fall. 12. County Roundtable Discussion / Updates Time is provided during each meeting for Commissioners to discuss issues of mutual concern and provide updates on things occurring in their counties and communities. Mr. Moore reminded everyone that the Fond du Lac County Fair will be starting today and running through Sunday. 12. Next Meeting The next meeting will be held on Wednesday, October 11, 2017 at 10:00 a.m. at the Commission office. 13. Adjourn A motion was made by Mr. Sturn and seconded by Mr. Gentz to adjourn. Motion passed unanimously. Meeting adjourned at approximately 12:10 p.m. Page 6
Attachment #2 FALL SEMINAR How to Build a Sustainability Program: A regional dialogue September 27, 2017 5 p.m. - 8 p.m. FVTC Bordini Center, Appleton ABOUT THE EVENT: Eight regional sustainability leaders converge on two panels to discuss the state of sustainability today through the lens of their organizations. Panelists and facilitators are members of the NEW Sustainable Leaders Group run by the Center for Sustainable Enterprise at UW Oshkosh. Audience members are encouraged to ask questions and connect with panelists and each other during network break times. PROGRAM: Networking Introduction Panel 1 Questions Networking Panel 2 Questions Networking 5:00 5:15p.m. 5:15 5:30 p.m. 5:30 6:00 p.m. 6:00 6:30 p.m. 6:30 6:45 p.m. 6:45 7:15 p.m. 7:15 7:45 p.m. 7:45 8:00 p.m. REGISTER AT uwosh.edu/cob/cse Event includes cash bar and locally sourced appetizers prepared by Fox Valley Technical College Culinary School s Sustainable, Organic and Local Foods class. Produced by NEW Sustainable Leaders Group, Center for Sustainable Enterprise
Attachment #3 Promote Healthy Communities Joint Call to Action For members of the American Institute of Architects, American Planning Association, American Public Health Association, American Society of Civil Engineers, American Society of Landscape Architects, National Recreation and Park Association, U.S. Green Building Council, and Urban Land Institute. THE IMPERATIVE FOR HEALTHIER PLACES PARTNERING TO IMPLEMENT THE JOINT CALL TO ACTION The organizations involved in this Joint Call to Action represent many, but not all, of the individual practitioners who contribute to creating healthy communities. We encourage our members to partner with members of other organizations to facilitate the creation of healthier environments and to make health a primary consideration in land use, design, and development practice. Where we live, work, and play has a major role in shaping our health. Rates of chronic diseases attributable to the design of the built environment-including obesity, diabetes, heart disease, and asthma- are on the rise. The built environment also has direct and indirect impacts on mental health, including depression and anxiety. This is true for everyone, but is felt even more among vulnerable populations, who are less likely to have access to nutritious, affordable food and opportunities for physical activity and are more likely to be exposed to environmental pollutants and circumstances that increase stress. Addressing growing health challenges and inequities requires new partnerships and collaboration between built environment and public health practitioners, and a healthfocused approach to landscapes, buildings, and infrastructure. As signatory organizations to this Joint Call to Action, we encourage our combined 450,000 individual members to embrace collaboration across professions to promote healthier, more equitable communities. When professionals in the fields of the built environment and public health work together, we multiply our potential to improve health. We, the signatory organizations, challenge our members comprising architects, urban planners, landscape architects, developers, engineers, and professionals from public health, parks, and green building to do the following: PAGE 1 CAMPUS SEXUAL ASSAULT PREVENTION
BUILD RELATIONSHIPS: CREATE AND FOSTER PARTNERSHIPS THAT ADVANCE HEALTH Establish integrated project development teams that include partners from the Joint Call to Action signatory organizations to focus on health. Engage with community members, form coalitions, and collaborate with organizations to understand health challenges and devise strategies to address them. Engage with government officials at the local, regional, state, and federal levels to encourage policy makers to prioritize community health and reduction of chronic disease through investments in the built environment. Seek opportunities to build relationships through events and continuing education sessions hosted by the signatory organizations and other professional organizations. ESTABLISH HEALTH GOALS: BUILD AN UNDERSTANDING OF HEALTH DATA AND ESTABLISH MEASURABLE HEALTH OBJECTIVES FOR PLANS AND PROJECTS Use health evidence and community input to understand public health challenges and opportunities. Anticipate the short- and long-term impacts of decisions regarding the built environment on the health of residents, visitors, and the community at large by establishing improved health as a primary project or plan goal. Establish metrics for health and well-being concurrently with other project goals and measure health impacts and outcomes after projects are completed. Devise strategies to improve health during the entire life cycle of project planning, design, construction, operations and maintenance, and programming through cross-disciplinary project teams. IMPLEMENT STRATEGIES TO IMPROVE HEALTH: ADVANCE POLICIES, PROGRAMS, AND SYSTEMS THAT PROMOTE COMMUNITY HEALTH, WELL-BEING, AND EQUITY Advocate for and adopt voluntary codes, policies, and guidelines that promote physical and mental health for people of all ages, abilities, and incomes. Implement planning and development solutions that improve opportunities for physical activity, access to healthy food, healthy indoor and outdoor environments, and social connectedness. Establish internal organizational policies that promote health within workforces, including worksite safety and workplace wellness programs. Work with your national organization to integrate health into certification programs and industry standards for the design and operation of buildings and communities. SHARE EXPERTISE: COMMUNICATE THE IMPORTANCE OF HEALTH Share stories about successful health-promotion efforts and emphasize health as part of project marketing campaigns. Articulate opportunities to improve health and social equity as it relates to your profession when engaging with colleagues, clients, and the public. Participate in and collaborate on public awareness and education campaigns to promote healthy communities, including campaigns related to sustainability and community resilience. Join local advisory boards and nonprofit organizations to support efforts to build or establish health-promoting civic investments, including those in parks, schools, and libraries. PROMOTE HEALTHY COMMUNITIES JOINT CALL TO ACTION
ATTACHMENT #4 STAFF REPORT To: Regional Comprehensive Plan Committee From: Kathy Thunes and Tom Baron, ECWRPC Date: 10/2/17 Subject: Current Comprehensive Plan Update contracts Attachments: None BACKGROUND This staff report provides guidance in preparing for the 10/11/17 Regional Comprehensive Plan committee meeting. It is a summary of current Comprehensive Plan Updates that East Central has contracts with. City of Neenah, Winnebago County Project Lead: Kathy Thunes Start Date: 1/1/16 Completion Date: 12/31/17 Amended Current Status: Commission and City of Neenah staff has finalized the draft Volume Two: Existing Conditions Report. Commission and City of Neenah staff is finalizing the draft Volume One: Goals, Objectives and Recommendations Report. Commission and City of Neenah Staff are finalizing the future land use map (map in draft form). Commission and City of Neenah Staff have finalized the implementation chapter and tables. Intergovernmental Meeting Scheduled for October 12, 2017 December, 2017 tentative adoption of Comprehensive Plan Town of Byron, Fond du Lac County Project Lead: Kathy Thunes Start Date: 1/1/16 Completion Date: 8/31/17 Amended Current Status: Comprehensive Plan adopted on Tuesday, June 13, 2017. Final documents delivered. Contract closed.
Town of Buchanan, Outagamie County Project Lead: Kathy Thunes Start Date: 12/1/16 Completion Date: 3/31/18 Current Status: Housing, Economic Development, Transportation, and Agricultural, Natural and Cultural Resources background chapters and draft goals, objectives and recommendations complete. Utilities and Community Facilities and Intergovernmental Cooperation background chapters complete. Utilities and Community Facilities draft goals, objectives and recommendations complete. Plan Commission has not discussed these yet. Working on the draft goals, objectives and recommendations for Intergovernmental Cooperation and Community Identity. East Central has facilitated two meetings with the Town Plan Commission this quarter. City of Waupun, Fond du Lac County Project Lead: Kathy Thunes Start Date: 1/1/17 Completion Date: 5/30/18 Current Status: Issues and Opportunities element has been presented to the Plan Commission. Housing, Transportation and Agricultural, Natural and Cultural Resource background elements and draft goals, objectives and recommendation complete. Utilities and Community Facilities background chapter complete Utilities and Community Facilities draft goals, objectives and recommendations complete but have not been reviewed with the Plan Commission. Working on the background chapter and preliminary issues for Economic Development. On-line visioning portal results report complete. East Central facilitated two project meetings this quarter. City of Clintonville, Waupaca County Project Lead: Kathy Thunes Start Date: September 1, 2017 Completion Date: January 31, 2019 Current Status: Public Participation Plan in draft form. Kickoff meeting scheduled tentatively for October 19, 2017. Working on materials for kickoff meeting. Background maps are under development. 2
City of Oshkosh, Winnebago County Project Lead: Tom Baron Start Date: 1/1/16 Completion Date: 12/31/17 Current Status: Completed Project website developed, populated and maintained. Nine background elements updated. Existing goals reviewed and updated by committee for nine elements Maps updated for nine elements. Land Use updates remaining. East Central facilitated 12 project meetings to date. East Central staff participated in four outreach events to date. Remaining Finalized Future Land Use Map. Intergovernmental Cooperation meeting. Plan adoption. Village of Sherwood, Calumet County Project Lead: Tom Baron Start Date: 12/1/16 Completion Date: 2/28/18 Current Status: Completed Project website developed, populated and maintained. Issues and Opportunities element background and goals update complete. Population and Housing element background and goals update complete. Transportation element background and goals update complete. Agricultural, Natural and Cultural Resources element background and goals update complete. Utilities and Community Facilities background and goals update complete. Economic Development element background and goals update complete. Intergovernmental Cooperation element background and goals update complete. Maps updated for eight elements. East Central hosted one visioning session to date. East Central facilitated three project meetings to date. Remaining Future Land Use background element, goals and map. Intergovernmental Cooperation meeting. Final review of plan update by Comprehensive Plan Update Committee. Plan adoption. 3