LKC FES FYP LABORATORY BRIEFING (PREPARED BY DEPARTMENT OF LAB MANAGEMENT AND SAFETY ADMINISTRATION, DLMSA) 1
In case of Emergency or Accident, stop all works and report to lab staff immediately 2
IMPORTANT SAFETY INFORMATION First aid kit available. Access only by lab staff or certified First Aider In the event of Fire or emergency that requires evacuation, follow Fire Floor Marshals instruction Emergency Hotline (DSS): For emergency in any campus area 016-2100 861 OR 016-2100 862 (Found on doors and common area) Report to lab staff immediately if emergency or accident happened in the lab! 3
GENERAL INFORMATION & REGULATIONS Office hours: 8.30 am 5.30 pm (Monday Friday) Closed on Saturday, Sunday & Public Holidays Register with lab staff in-charge BEFORE enter the lab! Name tag must be worn at all time 4
GENERAL INFORMATION & REGULATIONS Notify lab staff and/or register BEFORE using any lab equipment or conduct any experiment Any unauthorized experiment without the knowledge of lab staff and academic supervisor is prohibited No trial & error without anyone s knowledge. All experiment must be based on certain fundamental theory Lab staff has the right to stop experiment that has potential to cause harm or danger 5
SAFETY RULES & REGULATIONS Follow Dress Code at all time Long pants, covered shoe Tie hair Lab coat (chemical related lab) FOOD AND DRINKS SMOKING BAGS BL OCK DOORS L EAN ON DOORS CROWD NEAR DOORS 6
SAFETY RULES & REGULATIONS All users must purchase and wear lab coat in chemical labs All users must purchase and wear safety shoe when working in KBS03 Mechanical & Timber workshop and KBS01 Civil Engineering Lab Different labs/operations may require different Personal Protective Equipment (PPE) SAFETY SHOE DETAILS i. High/Middle-cut Rigger Boots ii. Steel Toe Cap with Midsole iii. S ize: 5-11 iv. Lining: Black Mesh v. Outsole Polyurethane vi. Association with EN IS O20345 7
SAFETY RULES & REGULATIONS Use Staircase when transporting chemical! Do not wear lab coat in public area, e.g. lift, concourse, MPH, etc. No contact lens in chemical lab! Wash hand with water and soap before leaving chemical lab 8
SAFETY RULES & REGULATIONS Chemical related experiment No experiment allowed before Job Safety Analysis (JSA), Safety Data Sheet (SDS), and 7 th Schedule are submitted (refer to your supervisor) Different laboratories may have different set of rules and regulations, all students and staff members are required to check with individual laboratory for its specific rules and regulations Always check with Lab Staff! 9
DISCIPLINARY ACTIONS Subject to below if non-comply of any rules & regulations Type of Offense First offense Second offense Third offense Action to be taken Written warning (Email will be sent to academic supervisor, HOD, and FYP Coordinator). Offender to write a show cause letter to Dean. Warning letter issued by Dean office. Case will be referred to student disciplinary committee. When you gamble with safety, you bet your life 10
LOG BOOK, SOP & FORMS Log Books Forms Lab Registration Log Book - Compulsory Laboratory Tools/Glassware/Labware Log Book (Daily Use) - Compulsory General Laboratory Equipment Log Book - If any Special Laboratory Equipment Booking - If any Loan Form for Equipment/Glassware/Tools Locker Rental Service & Job Request Form Request For Use of Laboratory After Office Hours Or Public Holiday Seek clarification with lab staff before fill in or submit any form 11
BREAKAGE, DAMAGE OR LOSS OF LABORATORY ITEM Report to lab staff immediately Fill in Breakage Report Assessment by Faculty (lab staff, lab supervisor, and HOD) Issuance of Replacement Charge Bill (if applicable) Bill will be posted to student portal and email notification will be sent Payment due date: 7 days from the date of bill issuance Payment at the Division of Finance, UTAR 12
BREAKAGE, DAMAGE OR LOSS OF LABORATORY ITEM Non-payment Existing student FYP or final trimester student Withdrawn student Barred from entering lab practical classes Student graduation certificate would be retained until payment is made Deduct from caution money 13
FYP REIMBURSEMENT http://fes.utar.edu.my/current-students/fyp/reimbursement-requisition-procedures/ Reimbursement Procedure FYP Reimbursement Forms 1. Purchase Request Form 2. Items Return Form Read SOP before purchase! REMINDER: MAKE A COPY OF ALL THE DOCUMENTS 14 (ESPECIALLY THE RECEIPTS/BILLS) FOR BACKUP PURPOSES.
FYP REIMBURSEMENT http://fes.utar.edu.my/current-students/fyp/reimbursement-requisition-procedures/ Check with lab staff BEFORE making any purchase! Do not include personal item(s) in the claimable receipt The maximum claim is RM500 only per student. Claim ONCE for the entire project. Items RM100.00* and above, permission is required from their supervisor and at least THREE (3) quotations. *Splitting the purchase into two or more receipts of less than RM100.00 each is not allowed. For purchases involving foreign currency- based on the amount in Ringgit Malaysia shown on the receipt, credit card, bank or PayPal statements. 15
FYP REIMBURSEMENT http://fes.utar.edu.my/current-students/fyp/reimbursement-requisition-procedures/ Item broken or lost is not claimable. All claimable items must be returned to LKC FES. List of Non-claimable items is stated under 7(a) Equipment maintenance (e.g., repair), laboratory equipment, software, travelling (mileage, fuel, toll, fares), accommodation and special services (e.g., consultancy), stationery, printing & binding services (e.g., thesis printing), computer hardware and accessories (e.g., hard disk: RAM, CD, CD-ROM, CD-R, CD-RW, DVD etc.) and lab coat. Items provided by Department of Lab Management & Safety Administration (DLMSA). 16
FYP REIMBURSEMENT http://fes.utar.edu.my/current-students/fyp/reimbursement-requisition-procedures/ For FYP Reimbursement, students have to complete and submit the FYP Reimbursement Forms: Form#1: Purchase Request Form (both soft & hardcopies) Form#2: FYP Items Return Form (both soft & hardcopies) Typewritten only (Microsoft Excel). Handwritten is not accepted! Obtain signature from Supervisor and lab staff in-charge only Submit softcopy to fesfyp@utar.edu.my Submission not later than Week 13 of FYP 2, Monday, 4.00 pm. Submit hardcopy to lab staff in-charge (refer to reimbursement procedure, Appendix A) Submission not later than Week 14 of FYP 2, Monday, 4.00 pm. 17
WEBSITE (DLMSA) http://fes.utar.edu.my/departments/dlmsa/ 18
WEBSITE (DLMSA) http://fes.utar.edu.my/departments/dlmsa/rules-regulations/ 19
WEBSITE (DLMSA) http://fes.utar.edu.my/departments/dlmsa/laboratories-facilities/ 20
WEBSITE (DLMSA) http://fes.utar.edu.my/departments/dlmsa/sop-forms/ Seek clarification with lab staff before fill in or submit any form 21
IMPORTANT DEADLINE 1. Latest Week 13 of FYP 2, not later than Monday, 4pm FYP Reimbursement Forms (softcopy) 2. Latest Week 14 of FYP 2, not later than Monday, 4pm FYP Reimbursement Forms (hardcopy forms with FYP supervisor and lab staff in-charge signature) Receipts (original & photocopy) Quotation (if any) with FYP supervisor signature Return all Reimbursed Items 3. Latest Week 16 of FYP 2, not later than Monday, 4pm Return all loan items to Return locker rental to Work space or bench cleared Return project prototype, model, etc **Bring "Laboratory Declaration Form" for signature as proof of return all the above **LKC FES holds the right to reject student's FYP Report submission (at week 17) if the above is not returned 4. Latest Week 16 to Week 17 of FYP 2, not later than Week 17 s Monday, 4pm 22 Lab Declaration Form
THANK YOU 23