1 of 49 EXECUTIVE SUMMARY Recommendation to approve award of Bid No. 11-5637 for Naples Berm Restoration to Eastman Aggregate Enterprises, LLC as outlined in the attached proposal submitted on 1/12/2011 for a unit price, not to exceed total of $946,167.20 and authorize the Chairman to execute the contract after County Attorney approval. OBJECTIVE: To award Bid No. 11-5637 to 11-5637 for Naples Berm Restoration to Eastman Aggregate in the amount of $946,167.20. CONSIDERATIONS: The area of Naples Beach just south of Doctors Pass (FDEP monument R58A to FDEP monument R58) and fronting Indies West, Gulf View, Le Chateau and Royal Palm condominiums along with the beach area in North Park Shore (FDEP Monuments R-45 and R46) and fronting the Sea House, Le Parc and Meridian Club condominiums has experienced significant erosion as a result of winter storms and Tropical Storm Fay. As a result, The BCC approved an emergency resolution to stabilize the beach and protect the upland property along with authorizing the expedited renourishment of these beaches. This was done on May 11, 2010, agenda item 10C with an authorized expenditure of $1,500,000. Subsequent to this, an emergency beach berm truck haul renourishment was undertaken in June/July 2010 and approved post execution by the BCC on July 27, 2010; agenda item 16D13. This 3,000 cubic yard project stabilized the beach berm south of Doctors Pass prior to the significant portion of hurricane season. The cost for this project was $136,306.18. Executive Summary s for both these related BCC actions are attached. This project will complete the second phase of emergency resolution/renourishment by placing approximately 22,393 cubic yards (31,350 tons) on the beach south of Doctors Pass. This is the base bid and is broken down as follows: Bid item 1 Mobilization and Demobilization $ 25,056.00 Bid item 2 Sand Transport and Placement (31,350 tons) $342,342.00 Bid item 3 Pit price ($9.01/ton) $282,463.50 Bid item 4 MOT $ 7,398.00 Bid item 5 Turbidity and Environmental Monitoring $ 2,268.00 Bid item 6 Construction Survey s $ 16,092.00 Bid item 7 Sand Analysis $ 3,024.00 TOTAL T&M NTE... $678,643.50 If Collier County elects to direct purchase the sand from Stewart Mine in Immokalee, FL an additional $47,338.50 can be deducted from the total cost of this phase of the project.
2 of 49 The beach area in North Park Shore (FDEP Monuments R-45 and R46) and fronting the Sea House, Le Parc and Meridian Club condominiums was bid as an alternate due to concerns of the severity of the erosion and the length of beach to be renourished. 7,836 CY or 10,970 tons are required to renourish this beach. The bid alternative is broken down as follows: Bid Alt. item 1 Mobilization and Demobilization $ 16,070.40 Bid Alt. item 2 Sand Transport and Placement (10,970 tons) $131,640.00 Bid Alt. item 3 Pit price ($9.01/ton) $ 98,839.70 Bid Alt. item 4 MOT $ 2,732.40 Bid Alt. item 5 Turbidity and Environmental Monitoring $ 864.00 Bid Alt. item 6 Construction Survey s $ 15,433.20 Bid Alt. item 7 Sand Analysis $ 1,944.00 TOTAL T&M NTE... $267,523.70 If Collier County elects to direct purchase the sand from Stewart Mine in Immokalee, FL than an additional $16,564.70 can be deducted from the total cost of this portion of the project. The RFP was publicly advertised on December 10, 2010. Email notices were sent to 1545 firms with 103 vendors requesting full packages. On December 22, 2010 the Pre- Bid conference was held 8 vendors were present. The bid opening was held on January 12, 2011 where 3 vendors responded and their bid packets were opened. The budget for both the beach renourishment south of Doctors Pass and also in North Park Shore south of the Seagate access is $1,150,000. The bids were reviewed and ranked as follows: Eastman Aggregates - $946,167.25 DRC Emergency Services - $1,037,482.6 Douglas N. Higgins, Inc. - $1,323,064.50 Staff recommends the award to Eastman Aggregates as the lowest, responsive, and qualified bidder. A copy of the purchasing bid tab is attached The FDEP permit modification that is currently pending will only allow renourishment in the beach area south of Seagate access (North Park Shore - FDEP Monuments R-45 and R46 and fronting the Sea House, Le Parc and Meridian Club condominiums). This was the area that was affected by last winter storms. However, recent storm activity has continued to erode the area further south affecting a longer segment of beach. This additional southern length has not been studied and cannot be renourished at this time without additional permit modifications. ADVISORY COMMITTEE RECOMMENDATIONS: meeting this item was approved 9 to 0. At the January 13, 2011 CAC In addition, the CAC directed staff to move forward as quickly as possible to generate a comprehensive engineering solution to renourish the beaches facing the Terraces and
3 of 49 Vista condominiums south of the renourishment in North Park Shore. comprehensive solution is not part of the appropriation request. This This item will be presented to the BCC for approval on January 25, 2011. FISCAL IMPACT: The Source of funds is from Category A Tourist Development. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney s Office, requires simple majority vote, and is legally sufficient for Board action. CMG RECOMMENDATION: Approve award of Bid No. 11-5637 for Naples Berm Restoration to Eastman Aggregates Enterprises, LLC for $946,167.20 and authorize the Chairman to execute the contract after County Attorney approval. PREPARED BY: Gary McAlpin and Gail Hambright, CZM
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January Agenda 24, Item 2011 No. 10C New Business May VI 11, - 22010 44 of 49 Page 1 of 30 EXECUTIVE SUMMARY Recommendation to approve the Doctors Pass and North Park Shore Emergency Beach Renourishment Resolution, make a finding that these beaches are critically eroded and TDC funds can be used for renourishment, authorize the expedited handling of a truck haul/inland sand source permit modification, waive the formal competitive thresholds in the Purchasing Policy and applicable statutes based on a valid public emergency to renourish these beaches, and authorize the expenditure of $1,500,000 Category A Tourist Development Funds and request authorization of any necessary budget amendments. OBJECTIVE: To accomplish the emergency renourishment of approximately 1,000 linear feet (LF) of beach immediately south of Doctors Pass and approximately 1,000 LF of beach south of Seagate Drive within the City of Naples utilizing TDC funds as a result of Tropical Storm Fay and the severe erosional storms experienced this winter. CONSIDERATIONS: The area of Naples Beach just south of Doctors Pass (FDEP monument R58A to FDEP monument R58) and fronting Indies West, Gulf View, the Chateau and Royal Palm condominiums along with the beach area in North Park Shore (FDEP Monuments R-45 and R46) and fronting the Sea House, Le Parc and Meridian Club condominiums has experienced significant erosion as a result of this year s winter storms and Tropical Storm Fay. As a result, Emergency Truck Haul renourishment is required to stabilize the beach and protect the upland property. This project will be accomplished in two phases: 1. Stabilize the beach by placing 2,000 3,000 cubic yards (CY s) of upland sand on the dune landward of the current Mean High Water (MHW) at the Indies West and Gulf View condominiums to stabilize the beach until a revised biological opinion and permit can be issued. This work is being coordinated with FDEP and FWC and will be completed as soon as possible but not before 5/1/2010. This sand will be placed landward of the sea turtle nesting habitat to protect the upland structures. Time is of the essence and an Emergency Resolution by both the City of Naples and the County is critical to support the County s emergency renourishment and expedited permit application. 2. Place approximately 37,000 CY s of material on the beach at both locations as soon as the biological opinion and permit modifications can be issued. This work is expected to take 4 to 6 weeks to complete and is dependent on the issuance of the revised permit and biological opinion. This small truck haul project will repair these erosional hot spots by filling the current permitted beach template at each location with previously permitted upland sand from the middle of the state. It is expected that approximately 37,000 CY s of Ortona sand will be used in these areas. Renourishment will occur using a combination of conveyor system and dump trucks. Conveyors will eliminate the need for trucks traveling long distances on the beach by placing the conveyors at key condominiums and feeding sand directly into the conveyors from the dump trucks. Maintenance of traffic will be the responsibility of the contractor and aggressively coordinated with the affected condominiums and the City of Naples Police Department. Page 1
January Agenda 24, Item 2011 No. 10C New Business May VI 11, - 22010 45 of 49 Page 2 of 30 This work has been split into two phases however, depending on the issuance of the permit modifications this work could be accomplished all at once. It is critical that this work be completed as early as possible to provide the protection and assurance needed during hurricane season. Permit modifications are required to allow for an upland sand source and placement using conveyors. A modification to the Biological Opinion of the USACE permit is required to allow for renourishment during turtle nesting season. The northern condominiums at the beaches south of Doctors Pass are greater than the one-half mile guideline from the nearest public beach access of Lowdermilk Park. Public access and use of the beaches at this location has never been an issue and this is located within the City of Naples where over 80% of its entire beach is accessible to the public via public beach access points. Additionally, TDC funds were used to renourish this beach in1996 and 2005/2006. To support this plan, staff is requesting the following: 1. An Emergency Resolution is approved authorizing the use of emergency measures and funds to address this problem and that action must be taken immediately. 2. A finding be made that both the Doctors Pass Beach and the North Park Shore Beach are critically eroded. 3. A finding that the beach is accessible to the public and meets the requirements in the TDC Category A Funding Policy. The emergency renourishment is eligible for TDC Category A Funding and serves a public purpose. 4. The formal competitive thresholds in the Purchasing Policy and other statutes, including Ch. 255, Fla. Stat., that deal with competitive bidding be waived based on a valid public emergency. 5. Expenditure of $1,500,000 to accomplish the renourishments of both the North Park Shore and the Doctors Pass beaches. 6. Recommend that the County Manager authorize each purchase on an emergency basis and report these authorizations to the BCC for ratification at the first available BCC meeting in compliance with Purchasing Policy. 7. Recommend approval of all necessary budget amendments. Staff believes that renourishing the beach south of Doctors Pass and also the North Park Shore beach is the correct approach and should be completed now based on the following: 1. Conditions today at both locations are worse than before the major renourishments in 2005-6. Both locations have profiles that are on average 8 feet landward of the 2005 conditions just prior to renourishment. 2. Since the July 2009 yearly monitoring, the shoreline at both locations have lost on average 34 feet. 3. Since July 2009, the Park Shore and Naples hot spots have lost 8,000 and 11,800 CY respectively. Since the last major renourishment in 2006, the total losses for these two hot spots have been 42,700 CY s with 46% occurring in the last 7 months (July 2009 to February 2010). 4. A continuation of these erosion rates from the present position that is worse than that in 2005 will threaten the existing uplands and structures. This coupled with Page 2
January Agenda 24, Item 2011 No. 10C New Business May VI 11, - 22010 46 of 49 Page 3 of 30 the potential for increased erosion from tropical storms, hurricanes and near misses during the upcoming hurricane season allows for heightened concern. 5. This emergency renourishment is expected to last approximately 3 years until the next major renourishment is expected to be performed. The premiums to accomplish this truck haul renourishment project verses a major beach renourishment from the water is expected to be $8-$10 per cubic yard (Water renourishment rates are estimated at $31 per cubic yard while the total cost of truck haul/conveyor renourishment is projected at $39 per cubic yard). ADVISORY COMMITTEE RECOMMENDATIONS: The CAC and TDC made different findings and different recommendations for the BCC. At the April 29, 2010 CAC meeting all items were approved as follows: Items 1, 2, and 4 as identified as staff request on page 2 were approved 8-0. Items 3, 5, and 7 as identified as staff requests on page 2 were approved 7 to 1. Item number 6 as identified as staff request on page 2 was not voted on by the CAC. At the May 3, 2010 TDC meeting, the following actions were recommended for approval: 1. The area in Park Shore is not facing an emergency and therefore not recommended for funding at this time. Approved 4-3. Therefore the TDC recommends against this emergency renourishment effort. 2. An Emergency Resolution is approved authorizing the use of emergency measures and funds to address this problem and that action must be taken immediately for the 1,000 LF of beach just south of Doctors Pass. This item passed 7-0. 3. A finding be made that the 1,000 LF of beach just south of Doctors Pass is critically eroded. This item passed 7-0. 4. A finding that the 1,000 LF of beach just south of Doctors Pass is accessible to the public and meets the requirements in the TDC Category A Funding Policy. The emergency renourishment is eligible for TDC Category A Funding and serves a public purpose for the 1,000 LF of beach just south of Doctors Pass. This item passed 7-0. 5. The formal competitive thresholds in the Purchasing Policy and other state and local statutes, including Ch. 255, Fla. Stat., that deal with competitive bidding be waived based on a valid public emergency. This item passed 7-0. 6. Expenditure of up to $1,100,000 to accomplish the renourishment of the 1,000 LF of beach just south of Doctors Pass. This item passed 6-1. 7. Proceed with the engineering and permitting for both the 1,000 LF of beach just south of Doctors Pass and the 1,000 LF of beach in the north Park Shore area. This item passed 7-0. 8. Recommend approval of all necessary budget amendments. This item passed 7-0. FISCAL IMPACT: The Source of funds is from Category A Tourist Development Tax fund. A budget amendment taking funds from 195 reserves will be necessary to Page 3
January Agenda 24, Item 2011 No. 10C New Business May VI 11, - 22010 47 of 49 Page 4 of 30 complete this project. The estimated cost to renourish the North Park Shore and beach south of Doctors Pass is $1,500,000. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: The two beaches identified are eligible to meet the requirements of Collier County s Tourist Development Category A funding policy adopted by the BCC on November 1, 2005 with the appropriate findings (accessible to the public and 80% of beaches in the City of Naples are eligible for funding). In addition, although there is an incidental private benefit, the BCC may find that the renourishment primarily serves a public purpose and as such the renourishment is an authorized expenditure of TDC funds. This item has been reviewed by the County Attorney s Office and is legally sufficient for Board action. - CMG RECOMMENDATION: Staff s recommendation is to approve the Doctors Pass and North Park Shore Emergency Beach Renourishment as follows: 1. A two phase project that places 2,000-3,000 CY s of material in the upland dune of the beach just south of Doctors Pass. This renourishment will stabilize that portion of the beach in the event that the regulatory agencies are not forthcoming in their permit modifications required to renourish the beach in the early portion of hurricane season. The second portion of this project would be a 37,000 CY renourishment to both the North Park Shore and the beach south of Doctors Pass as soon as the permit modifications are granted. If the permit modifications are provided in a timely manner, then both phases can be accomplished at once saving a second mobilization. The County should have a good indication of the approach the regulators are willing to take by 6/15/2010. 2. An Emergency Resolution is approved authorizing the use of emergency measures and funds to address this problem and that action must be taken immediately. 3. A finding be made that both the Doctors Pass Beach and the North Park Shore Beach are critically eroded. 4. A finding that the beach is accessible to the public and meets the requirements in the TDC Category A Funding Policy. The emergency renourishment is eligible for TDC Category A Funding and serves a public purpose. 5. The formal competitive thresholds in the Purchasing Policy and other state and local statutes, including Ch. 255, Fla. Stat., that deal with competitive bidding be waived based on a valid public emergency. 6. Expenditure of $1,500,000 to accomplish the renourishments of both the North Park Shore and the Doctors Pass beaches. 7. Recommend that the County Manager authorize each purchase on an emergency basis and report these authorizations to the BCC for ratification at the first available BCC meeting in compliance with Purchasing Policy. 8. Recommend approval of all necessary budget amendments. PREPARED BY: Gary McAlpin, Director Coastal Zone Management Page 4
January Agenda 24, Item 2011 No. 16D13 New Business July VI 27, - 22010 48 of 49 Page 1 of 7 EXECUTIVE SUMMARY Recommendation to approve the Emergency Beach Berm renourishment project for the beach just south of Doctors Pass. The cost of this Emergency Beach Berm renourishment work is estimated at $136,306.18 OBJECTIVE: Approval of the Emergency Beach Berm renourishment project just south of Doctors Pass as authorized by the CAC, TDC and BCC. CONSIDERATIONS: The Board of County Commissioner on May 11, 2010 authorized an Emergency Beach renourishment for the area south of Doctors Pass. The CAC and the TDC in previous meeting also recommended that this emergency renourishment be approved. A two part project was authorized but the desired goal was to execute a single project (37,000 CY s) to protect the upland beach structures during this hurricane season. A single project was not possible due to the inability of the regulatory agencies to issue permits and a revised Biological Opinion on a timely basis. Two projects will now be executed: a 3,000 CY (4,200 tons) project now to stabilize the beach berm in front of Doctors Pass Condo s and a 34,000 CY (47,600 tons) project most likely after turtle nesting season to complete the renourishment of both the Seagate access in Park Shore and Doctor Pass beaches. The first phase of this program is summarizes as follows: Vegetation removal from the Berm in front of Indies West at Doctors Pass from Earth Balance who is under contract for beach planting. - $4,950. Hauling and conveyor placement from Earth Tech Enterprises for up to 3,000 CY or 4,200 tons of beach fill sand. - $85,871.18 Beach sand provided by Immokalee - Stewart SW Florida Operation (local source) for up to 3,000 CY or 4,200 tons of beach fill sand. - $31,500 Additional engineering required from Coastal Planning and Engineering - $13,985. Total cost for this emergency project is expected to be $136,306.18. Pursuant to the Board s Purchasing Policy, Section XXI, Emergency Purchases, written quotes were obtained from two firms (one local and one non-local) for the labor to haul and place the sand on the beach. The local firm s quote was within 10% of the non-local firm s quote; the County applied its Local Vendor Preference policy. Earth Tech Enterprises, a local Naples firm agreed to match pricing. Sand costs were evaluated, and it was determined that sufficient quantities of the sand could be provided by the local quarry in Immokalee to meet the timelines established for project completion. After the final renourishment the berm landscaping in front of Indies West will need to be replaced. Funds are not included in this request to replant the dunes.
January Agenda 24, Item 2011 No. 16D13 New Business July VI 27, - 22010 49 of 49 Page 2 of 7 ADVISORY COMMITTEE RECOMMENDATIONS: Staff is recommending approval of this item. The BCC along with the TDC and CAC have previously approved this item. FISCAL IMPACT: The Source of funds is from Category A Tourist Development Tax fund 195. The cost of this work is $136,306.18. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney s Office and is legally sufficient for Board action. - JK RECOMMENDATION: To approve the Emergency Beach Berm renourishment project for the beach just south of Doctors Pass. The cost of this Emergency Beach Berm renourishment work is estimated at $136,306.18. PREPARED BY: Gary McAlpin, CZM Director