LEXINGTON HISTORY MUSEUM INC General Information Contact Information Nonprofit LEXINGTON HISTORY MUSEUM INC Address P.O.Box 748 Lexington, KY 40588 Phone (859) 721-5678 Email info@lexhistory.org Contact Name Foster Ockerman, Jr. Web and Social Media Website Facebook Twitter Website Facebook Twitter At A Glance IRS Ruling Year 0 Other ways to donate, support, or volunteer Donate online by send a check to the mailing address. Volunteer and intern opportunities and for Lexington history questions email: info@lexhistory 1
Statements & Search Criteria Statements Mission Statement The LexHistory engages all people in the discovery and interpretation of the history of Lexington, Ky., and the Bluegrass Region. Background Statement The Lexington History Museum is a 501(c)3 not-for-profit organization. The Lexington History Museum engages all people in the discovery and interpretation of the history of Lexington, Ky. and the Bluegrass Region. Incorporated in 1998, the Lexington History Museum, Inc. opened in the former Fayette County Courthouse in October 2003 in a partnership with the Lexington Fayette Urban County Government. In 2016 we opened new offices in the Square and started presenting exhibits on Gallery HOP in 2017. Visit www.lexhistory.org to tour our virtual 3D museum. Impact Statement Top accomplishments last year: Launched Kentucky's first 3D Virtual Museum with fully navigable content; first newsletters in five years, exhibits at Gallery HOP; secured long term lease Goals for this year: Identify future exhibit hall; finish reinventory of collections Needs Statement 1. $50,000 additional operating funds 2. $5,000 to acquire new 3D camera 3. Stonger volunteer corp 4. new exhibit hall CEO/Executive Director Statement Not many museums survive the lost of their building. We have. This year we published the first newsletters in years, opened new exhibits, created Kentucky first and only 3D Virtual Museum and started a new intern program. Foster Ockerman, Jr., J.D. President & Chief Historian Board Chair Statement I am proud to serve as Board chair for the Lexington History Museum, and to follow the wonderful leadership provided by my successors, the late Dr. Thomas D. Clark and the late Dr. James Glenn and others. As with most non-profit organizations, our major challenge is funding an adequate operating budget that allows our staff and volunteers to work their magic in mounting interesting, informative, and entertaining exhibits interpreting aspects of our community's rich heritage. Jim Dickinson Service Categories Primary Organization Category Arts,Culture & Humanities / History Museums Secondary Organization Category Education / Educational Services Tertiary Organization Category Unknown / 2
Geographic Areas Served Areas Fayette County Kentucky National The history of Lexington, Ky., is bound tightly to that of Kentucky and the nation. As the first major settlement west of the Allegheny Mountains, Lexington served as a gateway to the nation's future expansion. European Americans, Free Blacks, enslaved African Americans, and Native Americans contributed to the development of the community in times of peace and of conflict. The impact of Lexington's history is not limited to Fayette County, but includes the state, nation, and world. 3
Impact Impact Goals Our goal is to preserve, protect and present the history of Lexington. Strategies 1. We need to increase the number of programs offered by LexHistory to appeal to a large audience. 2. Increase our publicity for event, exhibits, and programs 3. Increase our fundraising to include not only operating and educational program funds but also to create a building fund 4. To work more closely with other area historic sites and partners Capabilities We have a wonderful if small staff and volunteer group that go above and beyond to make even the most impossible ideas happen. We have cut our operating budget by limited our overhead, to allow us to put more of our admittedly limited resources into our programming. We are working hard to build relationship with other historic sites, LFUCG, the Public Library, UK and the Lyric Theatre. We have grown our Social media to better connect us with our community. Indicators 1. increased number of people served by our programming 2. increase the number of event, program and exhibit partners 3. meeting our fundraising goals Progress Our progress in 2016 and 2017 has been nothing short of amazing and will be reviewed in the fall of 2017. 4
Programs Programs Edward T. Houlihan III Bluegrass History Fair Description The Edward T. Houlihan III Bluegrass History Fair is a fun and exciting learning experience. This event fosters a love of history, develops public speaking skills, and teaches valuable research skills. The event is open to 5th grade student in Fayette and the surrounding counties, both public and private schools. Each participating schools holds and in-school fair, with Lexhistory's aid if needed, and then the top winners for each school move on to the Edward T. Houlihan III Bluegrass History Fair. This event meets several Kentucky Core Content Academic Standards. Budget $1000 Category Population Served Program Long term Success Arts, Culture & Humanities, General/Other History & Historical Programs Children and Youth (0-19 years), K-12 (5-19 years), In the 8 years that the program has been active it has reached more than 800 students at the overall fair and roughly 10,000 students at their in-school fairs. One winner went on to write a book about his project! General Educational Outreach Programs Description Lexhistory offers a variety of educational programs to the schools at no cost to them. These programs are designed at the request of teachers to aid them in make history more real for their students. We currently offer 6 programs, but more are developed as needed based on teacher requests. Topic covered include but are not limited to Native Americans in Kentucky, Colonial life, Civil War in Lexington, and Understanding Sources. Budget $4000 Category Arts, Culture & Humanities, General/Other History & Historical Programs Population Served K-12 (5-19 years),, Program Long term Success We are seeing a growing number of new teachers taking advantage of our programming. We have seen the teachers come back to us year after year for these and new programs. We have served more than 15,000 kids in 6 years Pocket Museums Description These are small case displays placed around downtown Lexington to form a walking tour of Lexington's history. They are set up in businesses, offices, city hall, with the goal of reaching people who might not come to a full scale exhibit. They topics are rotated twice a year. Budget $2000 Population Served,, 5
Full Scale Exhibits Description We maintain a semi-permanent exhibit in our offices at The Square and offer changing exhibits every other month during Gallery HOP. Budget $100,000 Population Served,, Program Comments CEO Comments LexHistory is in a development period. We are working to expand out programming. Are goal is to have something for everyone. Expect to see our program options double over the next five years. 6
Leadership & Staff CEO/Executive Director Executive Director Term Start Mar 2016 Email Foster Ockerman Jr director@lexhistory.org Experience Foster Ockerman, Jr., has an AB in History from the University of North Carolina and a Doctor of Jurisprudence from the UK College of Law. He has written four history books and is researching a fifth for the History Press. A founding trustee of the Museum, he changed roles in 2016. Staff Full Time Staff 0 Part Time Staff 1 Volunteers 12 Contractors 0 Retention Rate 100% Management Reports to Board? Yes Staff Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 1 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Staff Demographics - Gender Male 1 Female 0 Unspecified 0 Formal Evaluations CEO Formal Evaluation CEO/Executive Formal Evaluation Frequency Senior Management Formal Evaluation Senior Management Formal Evaluation Frequency NonManagement Formal Evaluation Yes Quarterly Yes Annually Yes 7
Non Management Formal Evaluation Frequency Quarterly Comments CEO Comments Museum management operates on a transparent basis. The financial, board, and employee records are open to the public during business hours. State Information Yes 8
Plans & Collaborations Plans & Policies Organization has a Fundraising Plan? Organization has a Strategic Plan? Under Development Yes Years Strategic Plan Considers 5 Date Strategic Plan Adopted Aug 2014 Management Succession Plan? Under Development Organization Policy and Procedures Under Development Nondiscrimination Policy Under Development Whistleblower Policy No Document Destruction Policy No Affiliations Affiliation Year American Association of Museums - Member 2010 Commerce Lexington 2010 Member Downtown Lexington Corporation 2010 Awards Awards Award/Recognition Organization Year Gold Addy Lexington Advertising Club 2009 9
Board & Governance Board Chair Board Chair Mr. Jim Dickinson Company Affiliation Commonwealth of Kentucky Term July 2015 to June 2018 Board Members Name Affiliation Status Mr. Stephen G. Amato McBrayer McGinnis Leslie & Kirkland PLLC Voting Mr. William Ambrose Dupree Mutual Funds Voting Mr Peter J.W. Brackeny Bunch & Brock, Attorneys Voting Mr. Kent Masterson Brown Attorney Voting Mr. Brad Canon Retired UK professor Voting Mr. Jim Dickinson Community volunteer Voting Ms. Kelly Johns StablemateCreative Voting Dr. Patrick A. Lewis PhD Kentucky Historical Society Voting Mr Burl McCoy Community Volunteer Voting Mr Barry McNees Lexington Distillery District Voting Mr Andy Mead Community Volunteer Voting Deirdre Scaggs UK Special Collections Voting Ms. Cathy Schenck Keeneland Association Voting Mr Christopher Snow Fayette County History Teacher Voting Mr. William Swinford Community volunteer Voting Mr. Preston C. Worley McBrayer, McGinnis, Leslie& Kirkland, PLLC NonVoting Board Demographics - Ethnicity African American/Black 1 Asian American/Pacific Islander 0 Caucasian 14 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 5 Female 10 Unspecified 0 10
Governance Board Term Lengths 3 Board Term Limits 0 Board Meeting Attendance % 75% Written Board Selection Criteria? Written Conflict of Interest Policy? No Under Development Percentage Making Monetary Contributions 80% Percentage Making In-Kind Contributions 20% Constituency Includes Client Representation No Number of Full Board Meetings Annually 6 Board Co-Chair Board CoChair Mr. Term July 2011 to July 2014 Risk Management Provisions Umbrella or Excess Insurance Standing Committees Administration Audit Building Capital Campaign Collections Communications / Promotion / Publicity / Public Relations Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Education Executive Finance Human Resources / Personnel Management Membership Nominating Operations Program / Program Planning Technology Volunteer Comments CEO Comments 11
We are blessed with an active board that takes its governance role seriously and works well both within the board as well as with staff and volunteers. 12
Financials Fiscal Year Fiscal Year Start Jan 01, 2017 Fiscal Year End Dec 31, 2017 Projected Revenue $75,000.00 Projected Expenses $75,000.00 Endowment Value $6,000.00 Spending Policy N/A Percentage 0% Detailed Financials Revenue and Expenses Fiscal Year 2015 2014 2013 Total Revenue $59,385 -- $36,935 Total Expenses $26,776 -- $56,801 Revenue Sources Fiscal Year 2015 2014 2013 Foundation and Corporation -- -- -- Contributions Government Contributions $47,500 $0 $0 Federal -- -- State -- -- Local -- -- Unspecified $47,500 -- Individual Contributions $0 -- $36,934 Indirect Public Support $0 -- -- Earned Revenue $0 -- -- Investment Income, Net of Losses $0 -- -- Membership Dues $11,885 -- -- Special Events $0 -- -- Revenue In-Kind $0 -- -- Other $0 -- -- 13
Expense Allocation Fiscal Year 2015 2014 2013 Program Expense $14,966 -- $37,959 Administration Expense $11,810 -- $16,983 Fundraising Expense $0 -- $1,858 Payments to Affiliates -- -- -- Total Revenue/Total Expenses 2.22 -- 0.65 Program Expense/Total Expenses 56% -- 67% Fundraising Expense/Contributed Revenue 0% -- 5% Assets and Liabilities Fiscal Year 2015 2014 2013 Total Assets $8,050 -- $10,063 Current Assets $1,791 -- $10,063 Long-Term Liabilities $0 -- $13,592 Current Liabilities $3,500 -- -- Total Net Assets $4,550 -- ($3,582) Short Term Solvency Fiscal Year 2015 2014 2013 Current Ratio: Current Assets/Current Liabilities 0.51 -- -- Long Term Solvency Fiscal Year 2015 2014 2013 Long-Term Liabilities/Total Assets 0% -- 135% Top Funding Sources Fiscal Year 2015 2014 2013 Top Funding Source & Dollar Amount -- -- -- Second Highest Funding Source & Dollar -- -- -- Amount Third Highest Funding Source & Dollar Amount -- -- -- Capital Campaign Currently in a Capital Campaign? No Goal $0.00 State Registration State Registration Yes Comments CEO Comments Statements and other data are open to the public during business hours. Extension has been filed for 2016 990. 14
Documents Form 990s Form 990 Form 990 990 2013 990 2013 990 2012 990 2011 990 2010 990 Form 990 Form 990 Form 990 Audit Documents Audit 2015 (most recent0 Created 12.04.2017. Copyright 2017 Blue Grass Community Foundation 15