2018 CORPORATE OPPORTUNITIES GUIDE THINKING BIG IN TEXAS SEIZING BIG OPPORTUNITIES IN BIOBANKING THROUGH DATA, COLLABORATION AND INNOVATION
2018 Opportunities Guide Contents About ISBER... 3 Meeting Overview... 3 Who Attends ISBER?... 4 Why attend?... 5 Past Sponsors and Exhibitors... 6 Build Your Custom Sponsorship Package... 7 Exhibit at ISBER... 8 Featured Marketing Opportunities... 10 Marketing Opportunities... 11 Host/Sponsor a Symposium or Workshop... 12 Symposia and Workshop Guidelines... 13 Ancillary Meeting and Events Policy... 14 Organizational Membership... 15 Application Form... 16 2
Opportunities Guide 2018 About the International Society for Biological and Environmental Repositories The International Society for Biological and Environmental Repositories (ISBER) is a global organization which creates opportunities for sharing ideas and innovations in biobanking and harmonizes approaches to evolving challenges for biological and environmental repositories. ISBER fosters collaboration, creates education and training opportunities, provides an international showcase for state-of-the-art policies, processes, and research findings, and innovative technologies, products, and services. Together, these activities promote best practices that cut across the broad range of repositories that ISBER serves. Meeting Overview The ISBER is the premier event in the field of repository and specimen management. This meeting will feature plenary sessions, educational workshops, networking events, corporate workshops, contributed paper sessions, poster sessions, and working group discussions. Vendors from around the world will demonstrate the latest products, services, and technology in the field of repository and specimen collection and management. The ISBER 2018 will be held at the Hyatt Regency in Dallas, Texas from May 20-24, 2018. It is anticipated that over 700 delegates will attend the 2018 conference, serving as your prime opportunity to connect with repository professionals from around the world. We look forward to seeing you in Dallas! 3
2018 Opportunities Guide Who attends ISBER? 32% Biorepository Manager 17% Biorepository Program/ Project Manager 14% Research Scientist 12% Professor 7% Physician 18% Other* *Technicians, Consultants, Informatics Specialists, Ethicists, Policy Makers & Analysts, Veterinarians Of all of the conferences, societies, interest groups, and forums that IMS participates in, we find the ISBER meetings to be our best venue as it is the most focused on biorepository issues. The collaborative environment that is the basis for these meetings provides an ideal platform for our solutions, products, and services. Kevin Meagher, Information Management Services, Inc. 4
Why attend? Opportunities Guide 2018 1. Global audience, allowing you to connect with each of your markets in one convenient location 2. 47% of delegates are repository managers, making ISBER a great place to present your products to both end users and senior executives 3. Lead generation tools, allowing you to automatically track your leads Delegates from Human Repositories Delegates from Animal/Environmental Repositories 5% Cord Blood 5% Population -Based 2% Pediatric 11% Other 28% Disease -Based Delegate Interests and Expertise Clinical 48% Trials 60% Environmental 14% Specimens 13% Other 8% 3% 2% Biodiversity Micro-Organism Culture Collection Plant/Seed Repository Animal Specimens Biospecimen Science Cryogenics/ Cell Preservation Genetics/ Genomics Quality Management Repository Automation Cell/ Culture Repository Information Systems Repository Management 55% 48% 32% 43% 38% 29% 56% 52% 5
DALLAS, USA 2018 Opportunities Guide MAY 20-24, 2018 Past Sponsors and Exhibitors 6
Build Your Custom Sponsorship Package Opportunities Guide 2018 We are excited to offer you the opportunity to build your own custom sponsorship package for the ISBER 2018 Annual Meeting & Exhibits! Connect with delegates in a way that best suits your company s specific needs and make the most of your time at ISBER. To create your package, select your preferred exhibit, marketing, and educational opportunities from the following pages. Based on the total investment of your sponsorship package, companies will be recognized as platinum, gold, silver, or bronze sponsors of ISBER 2018 as indicated below. PLATINUM Total investment greater than $20,000 GOLD Total investment of $15,000 - $19,999 SILVER Total investment of $10,000 - $14,999 BRONZE Total investment of $5,000 - $9,999 Additional Benefits In addition to the sponsorship opportunities you select, benefits of platinum, gold, silver, and bronze sponsorship include the following: ü Additional full conference registrations as follows: Platinum receives 3, Gold receives 2, Silver receives 1 ü Use of the ISBER platinum, gold, silver, or bronze corporate partner logo ü Commensurate company recognition at the ISBER Annual Meeting through signage and announcements, the meeting program, and the meeting website ü Company logo and hyperlink on the ISBER website (www.isber.org) ü Priority booth allocation 7
2018 Opportunities Guide Exhibit at ISBER 2018! The ISBER Annual Meeting exhibit hall is the number one location for your company to connect with the biorepository community. Key decision makers visit our exhibit hall ready to see the latest products and services in the industry. Build brand awareness, promote new and existing products and services, and position your company as a leader in the marketplace with a booth at ISBER. Pricing: Single Booth: $4,500 USD Non-profit Booth: $3,500 USD Multiple Booths: $4,000 USD per booth NEW Table-Top Exhibit: $2,000 USD FEATURES: Exhibit Booth Table-Top *eligibility requirements must be met Strategically located exhibit hall to maximize delegate traffic ü ü Professionally assembled 10ft x 10ft pipe and drape booth for your corporate display, with options for customization One (1) 6 table and two (2) chairs located within the Exhibit Hall A pre-conference delegate mailing list (provided by March 31, 2018, electronic format only) A post-conference delegate mailing list (provided by May 31, 2018, electronic format only) One (1) full conference registration, including all conference sessions, meals, access to the welcome reception, and poster networking evening One (1) exhibit hall registration, including conference meals made available in the exhibit hall Company logo and description in the conference program and mobile app Exhibitor listing on the meeting website ü ü Eligibility for Table Top Exhibits: The purpose of the table top exhibits is to support non-profit organizations and start-up companies by providing an opportunity to promote your organization and the services you provide. Registered non-profit organizations and businesses less than 3 years old with an annual sales threshold under $1 million are eligible to receive table top exhibits. ü Ï ü ü ü ü ü Ï ü Ï Ï Ï ü ü 8
Opportunities Guide 2018 Booth Allocation Policy: The ISBER Head Office will confirm exhibit space upon receipt of a signed application form with a minimum 25% payment due within the first 30 days. Receipt of the application form by ISBER Head Office shall not guarantee the requested booth placement. Allocation will be confirmed by ISBER Head Office within five (5) business days. Special Requirements: Companies requiring special equipment, such as compressed air or longer set-up times, are required to inform the ISBER Head Office in advance. I attend ISBER Meetings because they offer our company the one-stop opportunity to showcase our [products] and interact with the whole biobanking industry in one place. - Chris Helm, Longhorn Vaccines and Diagnostics LLC 9
2018 Opportunities Guide Featured Marketing Opportunities mobile app live webcast reception lanyards delegate bag workshop/ symposium 10
Opportunities Guide 2018 Marketing Opportunities All prices in USD Delegate Materials: Delegate Badge Lanyards* SOLD $3,500 Delegate Bag Logo* SOLD $4,500 Delegate Bag Insert $1,500 Premium Delegate Bag Insert $2,500 Delegate Notebooks* $5,500 Function Sponsorship: Welcome Reception Sponsorship Exclusive $15,000 Non-Exclusive $6,000 Gala Dinner Sponsorship Platinum Event Sponsor $10,000 (includes corporate table 10 tickets) Gold Event Sponsor $5,000 Entertainment Sponsor* $3,000 Wine Sponsors (2) White/Red $3,000 Corporate Table (10 tickets) $1,000 Industry Networking Reception Sponsor* $10,000 Early Stage Professionals Reception Sponsor* $5,000 E-Blasts: March $1,500 April $2,000 May $2,500 Post-Conference $2,500 Branding Opportunities: Conference App Sponsorship* $8,000 Wi-Fi Sponsorship* $7,500 Live Webcast Sponsorship* SOLD $5,000 E-Poster Station Sponsorship* $5,000 Charging Station Sponsorship* $5,000 Photo Booth Sponsorship* $3,500 Hotel Key Sponsorship* $4,500 Elevator Door Wrap $6,000 per level Escalator Decal* $6,000 5k Run/Walk/Sleep Event t-shirt and signage $750 T-shirt only $250 Push Notifications $1,000 Hotel Drops $1,000 Program Ad Outside back cover, full SOLD page* $2,750 Inside front cover, full SOLD page* $2,500 Inside back cover, full page* $2,250 One page, full colour $1,500 One page, B/W $1,200 Half page, full colour $1,000 Half page, B/W $750 Quarter page, B/W $500 Award Sponsorship: ISBER Outstanding Achievement in Biobanking Award* SOLD $3,500 ISBER Founder s Award* SOLD $3,500 *Exclusive sponsorship opportunities 11
2018 Opportunities Guide Host or Sponsor a Symposium or Workshop ISBER 2018 has a number of opportunities for you to connect exclusively with delegates and engage in in-depth discussions. Host a corporate symposium or workshop to present new or existing products in an educational setting, gather feedback from delegates to assist in business development, and position your company as a leader in the market. Sponsor the educational workshop series via an unrestricted educational grant to show your support of continuing education for professionals and increase your visibility at the meeting. FEATURES: Corporate Lunch Symposium $12,000 Exclusive Corporate Workshop $4,500 Non-Exclusive 3 Concurrent Sessions Educational Workshop $2,500 Unrestricted Educational Grants Meal included ü Ï Ï Expected attendance 200 50 675* One (1) hour of content programmed by sponsor Event listing in final program and conference app Company logo and description in the final program and conference app Pre-conference delegate mailing list (provided by March 31, 2018) Post-conference delegate mailing list (provided by May 31, 2018) One (1) conference branded directional sign ü ü Ï ü ü ü ü ü ü ü Ï Ï ü Ï Ï ü ü Ï *Average of 75 delegates per educational workshop, multiplied by nine workshops in total. All symposia and workshops include: Sponsorship fees include reservation of appropriate space booked at the conference venue and standard audiovisual equipment (screen, LCD projector, podium, laser pointer, microphones, and presentation PC computer). 12
Opportunities Guide 2018 Symposia and Workshop Guidelines Acceptance of a sponsored symposium or workshop topic does not imply in any way ISBER endorsement of the program and/or materials. ISBER will not provide moderators, chairs, speakers or introductions for any sponsored symposium or workshop (however, we encourage host companies to make arrangements with individual ISBER members and delegates to participate as chairs, moderators, and/or speakers for their symposium). Sponsored symposium or workshop planning efforts including set-up, food and beverage, audiovisual and other arrangements, will be made through the ISBER Meeting Manager, unless other arrangements are agreed upon to allow the sponsors to deal directly with the Hotel staff. In the case of the latter, the ISBER Meeting Manager must be kept informed of all communication between sponsors and Hotel staff. If meeting staff is required on-site, Company will be billed at a rate not to exceed $50/hour/person. ISBER in no way guarantees attendance (as set by the Hotel). The recommended attendance numbers are nonnegotiable (as based on past attendance patterns and attendance estimates from the previous years). ISBER will include the title and a brief description of the Symposium/Workshop in the Final Program and Abstract Book. ISBER will not provide promotion or registration services for any Symposium/Workshop, other than publication of the title and a brief description of the symposia/workshop in the Final Program & Abstract Book. ISBER will assist with on-site traffic flow and logistics for Symposia/Workshop. ISBER will provide a list of registered conference delegates (including Name, Institution and State) to Sponsor contact person prior to the Conference (applies to Platinum Bronze Sponsors and Symposia Sponsor). Host Companies or their designates will not use ISBER, ISBER Annual Conference, or ISBER s respective logos on any announcement, sign, publication, audio-visual product or other promotional materials without permission of ISBER. No audio or video taping without consent of the ISBER may be used; all approved audio and/or videotaping must be disclosed in the program to the audience. The companies will refrain from posting promotional signs in hotel lobbies without permission of ISBER; placing promotional material under the doors (or door drops of any kind) of hotel guests is not permitted. The companies will keep any food and beverage service as a secondary element in organizing and publicizing the Symposium/Workshop. Companies will remit fees as soon as possible; cheques should be made payable to the International Society for Biological and Environmental Repositories. 13
2018 Opportunities Guide Ancillary Meeting and Events Policy We encourage our corporate partners and supporters to create opportunities to interact with our delegates throughout the Annual Meeting. However, please note that all ancillary meetings and events must take place outside of the ISBER Annual Meeting program. Ancillary meetings and events may not conflict with any session within the ISBER Annual Meeting program. We request that all ancillary meetings or events held during the ISBER Annual Meeting and Exhibits be communicated to ISBER. When organizing an ancillary meeting or event please contact Conference Management at meetings@isber.org and include the following information: (1) your contact information, (2) the date and time of the meeting or event, and (3) a brief description of the purpose and objectives of the ancillary meeting or event. Please note: ISBER contracts much of the meeting space at a hotel/conference centre. We can typically re-sell it to you at a lower rate than would be offered by the hotel. If you are interested in contracting space at the conference venue, please feel free to reach out to the ISBER office. 14
Opportunities Guide 2018 Organizational Membership We invite you to become an ISBER Organizational Member and enjoy exclusive benefits throughout the year! ORGANIZATIONAL MEMBERSHIP BENEFITS: BENEFIT Number of Subaccounts/Individual Memberships LARGE $1,480 MEDIUM $812 SMALL $426 8 4 2 Number of Electronic Journal Subscriptions* 4 2 1 Discount on Exhibit Space at ISBER Annual Meetings $425 $425 $425 Discount on ISBER Newsletter Advertisements $100 $100 $100 Exclusive Product/Service Posting in the ISBER Marketplace ü ü ü ADDITIONAL BENEFITS: Highlight your company, products, and services to the biobanking community Your subaccounts are entitled to full Individual Membership benefits (see below) Access to the online jobs board at: www.biobankingjobs.com Post jobs or find your next employment opportunity ISBER provides a perfect forum for organizations and companies to reach their target/niche audience. Through links and announcements on the ISBER website, ads, peer-reviewed articles in Biopreservation and Biobanking, and exhibits at the annual meetings, members can interact directly with and showcase their products to the repository community. For more information or to join today please contact the ISBER office at ISBER Head Office, 750 Pender Street, Suite 301, Vancouver, BC V6C 2T7, Canada T: 1-604-484-5693 F: 1-604-874-4378 E: info@isber.org 15
2018 Opportunities Guide ISBER 2018 Application for Sponsorship and Exhibitors Create your conference package! Step 1: Applicant Information: Company Name: Address: City: State: Country: Zip Code: Telephone: Fax: Corporate Applicant Contact: Email: Booth Preference: 1st 2nd 3rd I would prefer to not be placed close to the following companies: Custom Booth Standard Booth (Provided with Package) Special Booth requirements (e.g. compressed air), please specify: With my signature below, I affirm that I have read and understand the ISBER Delegate Communication and Meeting Guidelines. Signature of Applicant: Application Page 1 16
Step 2: Select Your Corporate Opportunities Marketing Opportunities All prices in USD Delegate Materials: Price (USD) Total Delegate Badge Lanyards* $3,500 SOLD Delegate Bag Logo* $4,500 SOLD Delegate Bag Insert $1,500 Premium Delegate Bag Insert $2,500 Delegate Notebooks* $5,500 Function Sponsorship: Welcome Reception Sponsorship Exclusive $15,000 Non-Exclusive $6,000 Gala Dinner Sponsorship Platinum Event Sponsor (includes corporate table 10 tickets) $10,000 Gold Event Sponsor $5,000 Entertainment Sponsor* $3,000 Wine Sponsors (2) White/Red $3,000 Corporate Table $1,000 Industry Networking Reception Sponsor* $10,000 Early Stage Professionals Reception Sponsor* $5,000 E-Blasts: March $1,500 April $2,000 May $2,500 Post-Conference $2,500 Branding Opportunities: Conference App Sponsorship* $8,000 Wi-Fi Sponsorship* $7,500 Live Webcast Sponsorship* $5,000 SOLD E-Poster Station Sponsorship* $5,000 Charging Station Sponsorship* $5,000 Photo Booth Sponsorship* $3,500 Hotel Key Sponsorship* $4,500 Elevator Door Wrap (per level) $6,000 Escalator Decal* $6,000 Push Notifications $1,000 Hotel Drops $1,000 Exhibits All prices in USD Single Booth $4,500 Multiple Booths (per booth) Price (USD) Qty. Total $4,000 Non-profit Booth $3,500 NEW Table-Top Exhibit $2,000 Symposia and Workshops All prices in USD Corporate Lunch Symposium (Exclusive session) Corporate Workshop (Concurrent Session) Educational Workshop (Unrestricted Educational Grant) Organizational Membership Yes, I would like to join as an ISBER 2018 Organizational Member. All prices in USD. Please apply the sales tax rate for your area to the total. Price (USD) Large $1,480 Medium $812 Small $425 Totals Price w/ Tax (USD) Price (USD) $12,000 $4,500 $2,500 Total Total 5k Run/Walk/Sleep Event t-shirt and signage $750 T-shirt only $250 Program Ad Outside back cover, full page $2,750 SOLD Inside front cover, full page $2,500 SOLD Inside back cover, full page $2,250 One page, full colour $1,500 One page, B/W $1,200 Half page, B/W $750 Quarter page, B/W $500 Award Sponsorship: ISBER Outstanding Achievement in Biobanking $3,500 SOLD ISBER Founder s Award $3,500 SOLD Sub-total (not including organizational membership): Organizational Membership Total: (if applicable) Organizational Member Discount ($425): Total: *Total investment excluding membership and discounts: Platinum (>$20,000), Gold ($15,000 - $19,999), Silver ($10,000 - $14,999), Bronze ($5,000-$9,999) Sponsorship Level*: Application Page 2 17
2018 Opportunities Guide Step 3: Payment Information: All payments must be made in US dollars. Bank drafts must be drawn on a bank in the US. Please make checks payable to the International Society for Biological and Environmental Repositories. Forward completed application along with check, bank draft, or credit card information to the address below. I/we agree to pay the TOTAL sum of USD $ I will pay by check (please make payable to the International Society for Biological and Environmental Repositories ) I will pay by credit card (see details below) I will pay by wire transfer (see details below) Upon receipt of the completed application, ISBER Head Office will forward an electronic invoice and payment information. Cancellation Policy Refund requests will require written notice of cancellation. Cancellations received in writing on or prior to November 30, 2017 will receive a 50% refund. Cancellations received after November 30, 2017 will NOT receive a refund. Paid space unclaimed or abandoned by 5:00pm on Wednesday May 8, 2018 will be repossessed without indemnity and reassigned by ISBER. Step 4: Submit Your Application SUBMISSION INSTRUCTIONS: After completion of application pages 1-3 please sign the bottom of this page. How to submit your application: Please email your application form to meetings@isber.org or fax it to 604-874-4378. If you are paying by check, submit the application first and mail the check and copy of the application form to ISBER Head Office (address below). ISBER Head Office 750 Pender Street, Suite 301, Vancouver, BC, Canada V6C 2T7 T 604.484.5693 F 604.874.4378 The Applicant acknowledges that the Corporate Opportunities document forms part of the contract arising upon the acceptance of this Application by Conference Management. The Applicant acknowledges having read and understood the Conditions and Regulations to the Contract for Exhibit Space as outlined in said document. The Applicant further acknowledges and agrees that no contract exists between the under signed Applicant and Conference Management unless and until Conference Management completes the acceptance portion of this Application. Exhibitors The Applicant hereby makes application to obtain from ISBER 2018 ( Conference Management ) a license to occupy and use exhibit space (the Exhibit Space ) in the Dallas Hyatt Regency (the Exhibit Hall ) during an Exhibition (the Exhibition ) to be held from May 20 to May 24 (inclusive), 2018 in conjunction with the ISBER Annual Meeting and Exhibits (the Conference ), such Exhibit Space to be in a location assigned by Conference Management. The Applicant acknowledges and agrees that upon acceptance by Conference Management, by completing and executing the acceptance portion of this Application, this Application will become a contract for the licensing of the Exhibit Space between the Conference Management and the Applicant (thereafter referred to as the Exhibitor ). The Applicant agrees to abide by all the rules and regulations governing the Exhibition as set forth and included in the Corporate Opportunities Package and the Exhibitor Services Manual, a copy of which will be provided to each exhibitor. By completing this application, the Applicant allows Conference Management to share the provided contact information to the exhibitor services provider of this meeting for the purpose of coordinating exhibition logistics. Application Page 3 APPLICANT SIGNATURE AGREEING TO THE TERMS AND CONDITION OF THIS EXHIBIT APPLICATION AND AGREEMENT: Signature of Applicant Please print name: Date 18