The following planners, speakers, and content reviewers, on behalf of themselves and their spouse or partner, have reported no relevant financial relationships with any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Course Planners: Anne Klibanski, MD Donna Lawton, MS Nancy Rigotti, MD Ann Skoczenski, PhD Theodore Stern, MD Course Faculty: Theodore Stern, MD CME Committee Members and Reviewers: Sanjiv Chopra, MD The following planners, speakers, and content reviewers, on behalf of themselves and their spouse or partner, have reported financial relationships with an entity producing, marketing, re-selling, or distributing health care goods or services (relevant to the content of the activity) consumed by, or used on, patients: CME Committee Members and Reviewers: Name Company Relationship Susan O Brien Johnson & Johnson Stock
Drafting Your Chief s Letter Theodore A. Stern, MD Director, Office for Clinical Careers, MGH; Chief, Avery D. Weisman, M.D. Psychiatric Consultation Service, MGH; Ned H. Cassem Professor of Psychiatry in the Field of Psychosomatic Medicine/Consultation, HMS
The Chief s Letter describes you and your work.so does your CV Narrative
Narrative Report: Purpose To provide a concise description of your major contributions and achievements to those outside of your immediate field Written in the first person Limited to 500 words Provide the facts without boasting
Narrative Report: Structure Opening paragraph A paragraph on your area of excellence A paragraph on your teaching and education A paragraph on each of your significant supporting activities A concluding paragraph (summary)
Opening Paragraph Provide an overall summary of your major activities and achievements Include an estimate (proportion) of your effort dedicated to: teaching research clinical service administrative activities other relevant professional roles
Paragraph 2: Your Primary Area of Excellence Describe your achievements in your area of excellence (be it investigation, teaching and educational leadership, or clinical expertise and innovation) Describe work in progress, e.g., grants and manuscripts
Paragraph 3: Teaching and Education Describe your teaching, educational efforts, and mentorship activities Not necessary to include this paragraph if this is your primary area of excellence
Concluding Paragraph: Summary Integrate and summarize your contributions (already described)
Now let s look at the Chief s Letter components
Template for Department Head Letter Proposing Candidates for Promotion INTRODUCTORY PARAGRAPH: I write to propose the promotion of (name and degree of candidate), from (rank and Department of current appointment) to (rank and Department of proposed appointment), full-time/part-time, at Harvard Medical School. Dr. s area of excellence is (Investigation/Clinical Expertise and Innovation/Teaching and Educational Leadership). His/her significant supporting activity(ies) is/are (only if applicable). Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc
DESCRIPTION OF THE CANDIDATE AND HIS/HER CONTRIBUTIONS BACKGROUND AND TRAINING (brief; ~ one paragraph) REVIEW OF CURRENT ACTIVITIES Overview of current activities including all activities outside Harvard and its affiliates, if applicable. If faculty member is active outside Harvard, please estimate hours devoted to these activities. Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc
DESCRIPTION OF THE CANDIDATE AND HIS/HER CONTRIBUTIONS AREA OF EXCELLENCE choose ONE from the following: Investigation Clinical Expertise and Innovation Teaching and Educational Leadership Using the rank-appropriate metrics outlined in the New Criteria handbook (http://facultypromotions.hms.harvard.edu/index.php?pa ge=metrics_prof), describe for the area of excellence: the candidate s contributions, achievement and impact reputation demonstration of scholarship Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc
DESCRIPTION OF THE CANDIDATE AND HIS/HER CONTRIBUTIONS EVALUATION FOR TEACHING AND EDUCATION All candidates will be evaluated for teaching and educational contributions to the Harvard community. Please describe these activities here unless Teaching and Educational Leadership is the area of excellence, and is therefore addressed above. SIGNIFICANT SUPPORTING ACTIVITIES Include this section only if significant supporting activities (which are optional) have been formally designated as part of the candidate s proposed promotion profile. Report on activities to which the candidate has made substantial contributions outside the area of excellence, choosing all that apply from these four categories: Investigation Clinical Expertise Education of Patients and Service to the Community Administration and Institutional Service Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc
DESCRIPTION OF THE CANDIDATE AND HIS/HER CONTRIBUTIONS REVIEW OF SOLICITED LETTERS (in the case of candidates for appointment to the rank of professor, this section to be added after the letters of evaluations are solicited by the Dean s office and shared with the Department Head). Please provide a brief overview of the letters. Please comment on any concerns raised in the evaluation letters. Note any letters which were solicited but to which no response was received. (CHIEF NEEDS TO DO THIS PART.) STATEMENT ON INTEGRITY (include these comments as either a component of this nominating letter or as a separate addendum to the nominating letter) Dr. x is a faculty member in good standing with an appropriate hospital appointment and associated credentialing (for clinical faculty). To the best of my knowledge, other than as may be indicated in this letter, Dr. x has not been sanctioned or disciplined by a hospital, state licensing board, the NIH, the FDA, or any other legal, regulatory, or institutional authority. There are no current investigations or other concerns known to me that raise questions about his/her integrity, his/her competence, or the quality of his/her contributions as a faculty member of Harvard Medical School. Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc
DESCRIPTION OF THE CANDIDATE AND HIS/HER CONTRIBUTIONS SUMMARY Provide a concluding paragraph summarizing the proposal. SIGNATURE OF THE NOMINATING DEPARTMENT HEAD If the Department Head so chooses, the letter may be co-signed by the Institutional Department Head, Division Chief, or other appropriate senior member of the department. Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc
Sample Letters Assistant Professor CLINICAL Associate Professor - INVESTIGATION
Excerpts from Reference Letters Samples Clinical Samples - Investigation Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc
Interactive Workshop Letter Template Interactive Source: http://facultypromotions.hms.harvard.edu/docs/department_head_letter_for_appointment_promotion_proposal_asst_assoc.doc