PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL REGULAR MEETING BOARD CHAMBERS MONDAY, OCTOBER 17, 2011 I. ORDER OF BUSINESS A. Meeting called to order at 4:14 p.m., Chairperson Verburg in the chair. Present: Anderson, Bleke, Handlin, James, Ryskamp, Verburg 6 Absent: Stewart - 1 B. Introduction of Guests None at this time. C. Review and Approval of Agenda Motion by Trustee James to approve the agenda as presented. Motion carries. D. Open Comments Ryan Mammina, former GRCC student addressed the Board regarding the success he has had transferring from GRCC to the University of Michigan. 11:64
11:65 October 17, 2011 E. Special Order of Business 2010-2011 Audit Report Lisa Freiburger, VP for Finance and Administration, presented the board with the monitoring report on financial condition. Representatives from Andrews, Hooper & Pavlik, P.L.C. presented the Board with the results of the 2010-11 Audit. The College received a clean, unqualified opinion, which is the highest ranking the college could receive from the auditing firm. II. MONITORING REPORTS F. Report (s) David Selmon provided the Board with an update on the Wealthy Learning Corner GRPS High School Partnership Program. Jill Nutt provided an update on the Pell Grant Board Briefing Memo. G. Consideration of Additional Policy Agenda Topics Trustee Bleke received support to schedule an additional Board retreat meeting before October 28 to discuss Student Success. H. Review Status of Agenda Items President Ender reviewed the status of the tracking system. III. UPDATES I. Student Report Student Congress President Tonja Lofton presented the student report. J. Foundation Update None at this time. K. Board Chair Update Trustee James provided the board with an update on the MCCA Board of Directors meeting she attended. Trustee Bleke provided the board with an update on the ACCT National Conference he attended. Chairperson Verburg announced that the GRCC Board of Trustees will not be voting in regard to Senate Bill 7. Instead, the board is opting for the cap on healthcare costs as outlined in the law, which requires no formal vote by the Board. Board discussion regarding the Michigan Trustee Institute for Student Success held at GRCC September 27-29, 2011. L. President s Report Donna Kragt provided an update on the fall 2011 Enrollment Report. President Ender announced that there is a reception in the Collins Art Gallery for Art Faculty going on this evening and he invited the Board to stop by after the meeting. November 2011 Events
11:66 October 17, 2011 November 1, 2011, 8:00 p.m. Grand River Winds (Community Wind Ensemble) St. Cecilia Music Center A wind ensemble concert presented by the GRW Community Wind Ensemble $5 Adults $3 Students & Seniors Children 12 & under FREE November 2, 2011, 2 p.m. Community College Choral Invitational St Cecilia Music Center GRCC Music Center Recital Hall (Room 200) Ensembles throughout Michigan: Massed performance FREE November 3-5, 2011, 8 p.m. Spectrum Theater Calendar 160 Fountain NE ~ phone: 616-234-3946 GRCC Players present Paragon Springs by Steven Dietz November 10, 12, 13, 17, 19 & 20, 2011 (possible adds: Nov 15 & 16 @ 8p) November 13 & 20, 2011 @ 3pm Spectrum Theater 160 Fountain NE ~ phone: 616-234-3946 Jewish Theatre Grand Rapids presents My Name is Asher Lev by Aaron Posner (in lab space/black box-rm 201) November 9, 2011, 7 p.m. Diversity Lecture Series Fountain Street Church, 24 Fountain NE. For more information, please call (616) 234-3390. Maziar Bahari -Journalist, Filmmaker, Former Political Prisoner Then They Came for Me: A Family s Story of Love, Captivity, and Survival Iranian-Canadian journalist was arrested in Tehran on trumped-up charges of espionage in the aftermath of the contested 2009 election. Held in solitary confinement for 118 days, enduring physical and psychological torture, he chronicles his story in, Then They Came for Me: A Family s Story of Love, Captivity, and Survival. As a correspondent for Newsweek, Bahari is an expert on Iran yet also embraces a wide range of subjects as a filmmaker, from Jewish refugees from Nazi Germany, to Iraqi child prisoners and Aids in South Africa. Free and open to the public On-campus parking $3.00 (with discount pass)
11:67 October 17, 2011 November 10, 2011, 7:30 p.m. The 2010 Guitar Foundation of America International Solo Competition Winner Recital Hall (Room 200) of the Grand Rapids Community College Music Center at the corner of Ransom and Lyon Streets. Johannes Moller The Swedish guitarist and composer Johannes Möller has captivated audiences throughout the world with charismatic and soulful performances. After playing his first public concerts at the age of 13, his performances now total over 500 and span Europe, Asia, South and North America. In 2010 he was awarded first prize in the GFA Concert Artist Competition, considered by many to be the most prestigious guitar competition in the world, resulting in a 50-concert tour and a recording with the Naxos label. As a performer, Johannes s artistry has reached well beyond the usual guitar circles. This was confirmed in 2008 when he won the Dutch Vriendenkrans Concours where he was competing against performers in all instrumental categories. As a part of this award his name has been engraved on a metal plate that can be seen in the Concertgebouw in Amsterdam. Critics have also noted his special qualities, writing of his playing "Guitarist Johannes Möller achieved miracles with his lucid, spacious playing" (London Evening Standard) Admission for all concerts* is $10 general admission and $7 for students and seniors. One dollar parking is available in the GRCC student parking ramp with a GRCC guest parking voucher sold at the door. Call 234-3940 for further information or e-mail: bmorris@grcc.edu. Friday November 11, 2011, 8:00 p.m. Grand River Winds (community Wind Ensemble) St. Cecilia Music Center A wind ensemble concert presented by the GRW Community Wind Ensemble $5 Adults $3 Students & Seniors Children 12 & under FREE Wednesday November 16, 2011, 1:00 p.m. - 5:00 p.m. Grand Rapids Community College Transfer Fair Grand Rapids Community College, 301 Student Center (on the corner of Lyon and Ransom St.) If you are a student who would like to learn about transfer requirements, meet with college and university representatives, and obtain catalogs and other transfer information- you need to attend the Grand Rapids Community College Transfer Fair! November 17, 2011, 2:30 p.m. GRCC Music Department Student Honors Recital GRCC Music Center Recital Hall (Room 200) Selected student soloists perform FREE
11:68 October 17, 2011 IV. COMMUNITY CONNECTIONS OPEN COMMENT M. Open Comment None at this time. N. Communications to the Board None at this time. V. CONSENT ITEMS O. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from September 19, 2011 Board meeting & September 21, 2011 Board Luncheon Meeting. Michigan Department of Education WIA Core Programs - $120,000 to provide English as Second Language Instructions to 100 participants at the West Side Learning Corner. U.S. Department of Education Title III grant - $398,698 for the first five years of funding to increase the number of developmental students who stay in college and graduate with a degree. The total amount of funds expected to be distributed to GRCC over a five year grant period is $1,972,355. PERSONNEL REPORT (Includes in-process transactions through 10-05-11) Appointments NAME DEPARTMENT EMPLOYEE GROUP POSITION Jason Schueller Enrollment Center Meet and Confer Coordinator of Enrollment Center Services EFFECTIVE NOTES DATE 10/10/2011 New to College Judith Walters Michigan Works! Ottawa Meet and Confer Employment Specialist 10/03/2011 Recall from layoff Ryan Ford Campus Police Campus Police Police Officer 10/17/2011 New to College NAME DEPARTMENT EMPLOYEE GROUP Margaret Gorno Information Meet and Technology Confer Separations POSITION EFFECTIVE NOTES DATE IT Manager 11/4/2011 Resignation
11:69 October 17, 2011 Financial Transactions (September 1 30, 2011) 1. Purchases $10,000-$100,000 a. General Fund 1) Purchase order issued to provide Autodesk Education Master Suite subscription renewal (2000 seats), to be used by Drafting, Engineering and Workforce Development programs. Requestor: Jeff Kissinger Information Technology Expenditure: $10,500.00 Disposition: Recurring Purchase Studica, Inc. Sanborn, NY No, single source. 2) Purchase order issued to provide replacement air filters for the filtering system at the Tassell MTEC. Requestor: Thomas Smith - Facilities Expenditure: $13,828.04 Disposition: Replacement Purchase Midwest Air Filter Grand Rapids, MI Yes, RFQ #0809-6212A, previously reported. 3) Blanket purchase order issued to provide professional research, development, execution and analysis of a community sentiment survey. Requestor: Raul Alverez - Communications Expenditure: $24,575.00 Disposition: New Purchase EPIC-MRA Lansing, MI Yes, RFQ #1011-5228. Bidders: Edge - $27,800.00 EPIC-MRA - $24,575.00 Mitchell - $31,700.00 ODC - $50,000.00 4) Purchase order issued to provide Customer Relationship Management Tool (used to administer communications and outreach with students, applicants and others). Requestor: Kevin O Halla Expenditure: $42,700.00 Disposition: New Purchase
11:70 October 17, 2011 Intelliworks, Inc. Bethesda, MD Yes, RFQ #1011-6191 Bidders: Apex - $147,550.00 ETCH - $114,490.00 Intelliworks - $111,100.00 XEDE - $370,000.00 (approx. three year costs reported) b. Other Special Funds 1) Purchase order issued to provide a contribution to Regional Air Alliance of West Michigan who works to research, understand and implement initiatives intended to position Western Michigan commercial air service as Best in Class. Requestor: Kathryn Mullins - Presidents Expenditure: $10,000.00 (14-2822) Disposition: N/A Regional Air Alliance of West Michigan Grand Rapids, MI Source of Funds: Auxiliary Fund No, sole source. 2) Purchase order issued to provide payment for August 2011 expenses for the Pathways Out of Poverty Grant (staff, computers, support services, etc.). Requestor: Julie Parks Training Solutions Expenditure: $10,206.69 (51-2271) Disposition: N/A Women s Resource Center Grand Rapids, MI Source of Funds: Pathways out of Poverty Grant No, supplier dictated by grantor. 3) Blanket purchase order change notice issued to provide maintenance service contract for all Canon multi-function printers. Order increased $15,000; from $20,000 to $35,000. Requestor: Danelle Sedore Printing Services Expenditure: $15,000.00/$35,000.00 (14-2343) Disposition: Recurring Purchase Canon Business Solutions Burlington, NJ Source of Funds: Auxiliary Fund Yes, RFQ #0809-6199, previously reported.
11:71 October 17, 2011 4) Purchase order issued to develop, maintain and promote existing social media channels for Keller Futures Center and provide training for team members. Requestor: Liz McCormick Instructional Support and Interdisciplinary Studies Expenditure: $20,000.00 (15-2271) Disposition: New Purchase Rumery Communications LLC Grand Rapids, MI Source of Funds: Designated Fund No, single source. 5) Purchase order issued to provide payment for August 2011 expenses for the Pathways Out of Poverty Grant (staff, computers, support services, etc.). Requestor: Julie Parks Training Solutions Expenditure: $20,697.28 (51-2271) Disposition: N/A Literacy Center of West Michigan Grand Rapids, MI Source of Funds: Pathways out of Poverty Grant No, supplier dictated by grantor. 6) Purchase order issued to provide payment for August 2011 expenses for the Pathways Out of Poverty Grant (staff, computers, support services, etc.). Requestor: Julie Parks Training Solutions Expenditure: $34,983.60 (51-2271) Disposition: N/A Goodwill Industries Grandville, MI Source of Funds: Pathways out of Poverty Grant No, supplier dictated by grantor. 7) Purchase order issued to provide multi-media equipment (20 projectors) for classrooms. Requestor: Mark Vogel Media Technologies Expenditure: $36,354.00 (42-2822) Disposition: Replacement Purchase Central Interconnect Grand Rapids, MI Source of Funds: Plant Fund Yes, RFQ #0708-8144, previously reported.
11:72 October 17, 2011 8) Purchase order issued to provide reimbursement for new hire training at Johnson Controls Saft in various topics as related to the lithium ion battery industry. Requestor: Julie Parks Training Solutions Expenditure: $85,025.43 (51-2271) Disposition: N/A Johnson Controls Saft Holland, MI Source of Funds: Michigan New Jobs Training Grant No, supplier dictated by grantor.. ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Disqualified 91 Agency Funds % Incomplete Bid NTE - Not to exceed
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11:80 October 17, 2011 Motion by Trustee James to approve the above items as presented. Motion carries. VI. ACTION ITEMS P. Purchasing Items over $100,000 1. Purchases over $100,0 a. General Fund 1) Request permission to issue a purchase order for DegreeWorks - student degree audit and academic planning software supporting student success, retention and completion. Software allows students to monitor their academic progress toward completion and transfer program requirement. This user friendly software tool will also provide what if scenarios when student are exploring program options and course completion for a particular degree. Requestor KevinO'Halla Information Technology Expenditure: $215,000.00 Disposition: N/A SunGard Higher Education Malvern, PA No, single source b. Other Special Funds 2) Request permission to issue purchase order for Blackboard Analytics for Financial Management software, 25 day implementation and first year maintenance support. Requestor KevinO'Halla LRTS Expenditure: $152,200.00 (42-2822 - $133,500 & 11-2271 - $18,700) Disposition: N/A Blackboard Pittsburgh,PA Source of Funds: Plant Fund No, single source 3) Request permission to issue purchase order for Blackboard Analytics for Student Module software, 25 day implementation, Microsoft Reporting Services Jump Start, first year maintenance support, etc. Requestor KevinO'Halla LRTS Expenditure: $182,800.00 (51-2822 - $170,000 & 11-2271 - $12,800) Disposition: N/A Blackboard Pittsburgh,PA Source of Funds: Title III Grant
11:81 October 17, 2011 No, single source 4) Request permission to issue purchase order for personnel costs and fringe benefits associated with various GRPS positions as designated in the grant. Requestor Rebecca Brinks Child Development Expenditure: $425,438.50 (51-2271) Disposition: Recurring Purchase Grand Rapids Public Schools Grand Rapids, MI Source of Funds: Early Reading First Grant No, single source ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Disqualified 91 Agency Funds % Incomplete Bid Not to exceed NE Motion by Trustee Anderson to approve the purchasing items over $100,000 as presented. Motion Carries. Q. Capital Outlay Submission Lisa Freiburger, VP for Finance and Administration, presented the 2011 5 year Capital Outlay Renewal plan as will be submitted to the state of Michigan. Motion by Trustee Anderson to approve the capital outlay submission as presented. Motion carries. The Board adjourned at 5:41 p.m. No further business was discussed. VII. ADJOURNMENT Secretary