Format for Information Note of IR-EMOP Project Document-Delegation of Authority to Country Directors TO: Denise Brown, Director of Emergencies, OSE THROUGH: Miguel Barreto, Regional Directeur, RBP FROM: Ronald Tran Ba Huy, Country Director, Haiti DATE: 5 September 217 PAGE 1 OF 4 (Information Note- 2 pages; EMOP Budget- 2 pages) IMMEDIATE RESPONSE EMERGENCY OPERATION HAITI IR EMOP 2113 PROJECT DOCUMENT PART 1: INFORMATION NOTE NATURE OF EMERGENCY: Location and Cause: 1. Irma is an extremely dangerous category 5 hurricane on the Saffir-Simpson Hurricane Wind Scale with winds reaching 18 mph (285 km/h). Some fluctuations in intensity are likely during the next day or two, but Irma will likely remain a powerful category 4 or 5 hurricane during the next couple of days. Irma is predicted to pass along the northern coast of Haiti on September 7th and/or 8 th, affecting the North and Northwest departments. Effects: 2. Some areas in the Northwest and North departments of Haiti can expect to receive more than 15mm of rainfall with Irma s passage. This rainfall will fall over a very short period, and will most likely result in river flooding and landslides. 3. Hurricane Irma is predicted to have a large scale impact on two departments with a total population of 1.5 million people, many living in fragile housing. The departments of Gonaives and Plateau Central could also be affected. WFP IR EMOP: Justification for an immediate response, expected impact: 4. WFP Haiti is preparing to support response activities to cover the potential relief needs of Haitians affected by hurricane Irma to support Government interventions to save lives and meet food needs of the most vulnerable and food insecure populations affected by natural disasters.
Format for IR-EMOP Information Note 2 5. WFP s request for funding under this IR EMOP will be used to procure 64 mt of high energy biscuits and deploy international staff (1 staff in Gonaives and 2 staff in Port-au-Prince) and national staff (6 monitors). Duration of assistance (maximum three months): 6. The IR EMOP will be implemented from 6 September to 6 December. Number of beneficiaries and location: 7. WFP will deploy assessment teams after Hurricane Irma to identify priority areas. In the most affected areas, priority will be given to families living in shelters, families with malnourished children or children under two, femaleheaded households, pregnant and lactating women and elderly people. 8. WFP is planning to reach 8, persons by providing 64 mt of high energy biscuits. Food basket composition and ration levels: 9. WFP will distribute a four-day rations of high energy biscuits (2g/day/person) to hurricane affected vulnerable populations. Total food aid requirements (mt): 1. WFP will provide 64 mt of high energy biscuits in form of immediate assistance. 11. Additionally, WFP has approximately 3,3mt of mixed commodities in country to feed 15, people for 1 month. In the one-month period after the hurricane hits, additional beneficiary needs will be known and a longer-term response will be formulated. Mode of implementation: 12. WFP will deploy a senior emergency coordinator for two months in Port-au- Prince responsible for coordinating WFP s engagement with coordination mechanisms, including clusters, should they be activated. The EC will also oversee assessment activities in affected areas. Three international supply chain officers will strengthen logistics capacity (UNHRD and cluster coordination etc) and one international programme officer will head the suboffice in Gonaives during the initial response period. Six monitors will be deployed in the affected areas (Gonaives and Cap Haitien) for 2 months in order to cover distributions and field assessments. 13. WFP will undertake initial rapid assessments in the immediate aftermath of the hurricane to prioritise emergency food distributions and will support the Coordination National de la Securité Alimentaire (CNSA) to conduct a full Emergency Food Security Assessment (EFSA) within two to three week of the hurricane. 14. WFP has sufficient logistics capacity in Haiti to scale up its operations. WFP has a 6, mt storage capacity in Cap Haitian and an additional 6, mt storage capacity in Gonaives, on top of 15,mt in Port-au-Prince (PAP) and
Format for IR-EMOP Information Note 3 2,5mt in Jeremie. WFP has 26 trucks in country (12 in PAP, 8 in Gonaives and 4 in Cap Haitian), and standby agreements with external contractors to augment transport capacities if needed. 15. WFP has standby partners ready to support operations in 8 of Haiti s 1 departments, among which in Northwest and North which are the most likely to be affected.
Format for IR-EMOP Information Note 4 PART 2: EMOP BUDGET Cost Components Food Tool MT Rate/mt USD Mixed and Blended Food 64 1469 94,13 Total Food Transfers 64 94,13 External Transport 6,25 4, LTSH 31 19,852 ODOC Food 89 5,696 Describe ODOC costs here. Total Food DOC 519,561 Cash and Voucher Tool % of Trfs Total Cash and Vouchers Transfers C&V Related costs Describe C&V Related costs here. Total C&V DOC Capacity Development & Augmentation Tool Describe CD&A costs here. Total CD&A DOC $ Total Direct Operating Costs (DOC) 519,561 Direct Support Cost (DSC) 265,362 Describe DSC costs here. Total WFP direct project costs 784,923 Indirect Support Costs (ISC) 7% 54,945 TOTAL WFP COSTS 839,867
Format for IR-EMOP Information Note 5 PART 3: EMOP APPROVAL 1) IRA funding is available to cover EMOP budget 2) EMOP is approved Chief, RMBB: [Name & Signature], Date: --/--/---- Country Director, [Country]: [Name & Signature], Date: --/--/---- or Regional Director, RB@: [Name & Signature], Date: --/--/---- or Director of Emergencies: [Name & Signature], Date: --/--/----