Erasmus+ for Higher Education, Mobility between Programme and Partner countries (KA107) Call for Proposals 2016 Webinar Anni Kallio and Sini Piippo CIMO 9.12.2015
In this presentation: What is Mobility between programme and partner countries? Call 2016: Funding available, novelties Level of individual grants available Application and assessment procedure Support for inter-institutional cooperation
What is Erasmus + Mobility between Programme and Partner countries? Mobility between Programme and Partner countries = International credit mobility (=Globaali liikkuvuus in Finnish) Part of European Commission s Erasmus+ programme 2014-2020 Key Action 1 -> KA107 Managed by the National Agencies in Programme Countries (CIMO in Finland) Programme country HEIs apply from their own NA: One application per HEI per application round! Calls for Proposals organised annually In 2015 exceptionally two rounds for applications Selection results available on CIMO s website
What is Erasmus + Mobility between Programme and Partner countries? Student Mobility for Studies Staff Mobility for Teaching Staff Mobility for Training Credit Mobility = Recognition of studies at home institution Teaching Assignments Professional Development; job shadowing, workshops 3 12 months 5 days-2 months; Minimum 8 hours / week 5 days 2 months
What is Erasmus + Mobility between Programme and Partner countries? Partner Countries around the world can participate, except Envelope 5: Andorra, Monaco, San Marino, Vatican, Switzerland Envelope 9: Iran, Iraq, Yemen Envelope 12: Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, United Arab Emirates African, Caribbean and Pacific countries / EDF instrument included 2016 for the first time
What is Erasmus + Mobility between Programme and Partner countries? Student mobility for Traineeships not available at the moment Mobility based on inter-institutional agreements between HE institutions Only mobility between higher education institutions allowed (not from/to enterprises or other types of organisations) Management follows the same principles as in intra- European Erasmus+ mobility Learning Agreement for Studies / Mobility Agreement for Staff Grant agreements for students and staff Mobility Tool+ -management tool
Call 2016 timeline Publication of the Call October 2015 Information and support for applicants Deadline for submission November-January 2.2.2016 at 12:00 CET Selection results May 2016 Project start 1.6.2016 Contract period 24 months as of 1.6.2016-31.5.2018
Novelties 2016 African, Caribbean and Pacific Countries included (ACP, EDF instrument) in the action Restrictions for incoming/outgoing mobilities removed from ENI South and ENI East envelopes (!) Deadline for applications already 2.2.2016 (1 month earlier compared to 2015) Minimum threshold (70 60/100) Adaptations to application form
Programme guide Main changes Explicit information of budget limits of different Regions Geographical balance and targets more explicit Possible 2 nd round (15 September 2016) African Pacific Caribbean countries (ACP, Region 11) are in
Funding available
Budget EU s external cooperation funding instruments (Heading 4) Call 2016: Five financial instruments, 11 budget envelopes covering different geographical areas Not possible to transfer funds between instruments ACP countries included for the first time (EDF) Finland s budget for KA107 for Call 2016 2 299 510 EUR 1,8 % of the total KA107 budget in Europe
CALL 2016 total FI (1.8%) Instrument / Region Credit mobility ( ) 2015 Number of credit mobilities 2015 ENI SOUTH 475 313 77 ENI EAST 359 013 58 Russia (ENI & PI) 224 450 36 DCI Latin America 102 263 17 DCI Asia 314 459 50 DCI Central Asia 88 458 14 DCI South Africa 28 634 5 EDF African, Caribbean and Pacific 94 700 15 IPA Western Balkans 406 239 66 PI Industrialised Americas USA Canada 99 942 16 PI Industrialised Asia, Australia, New Zealand Heading 1 funds for DCI+EDF outgoing 1 st and 2 nd cycle students 106 039 17 118 000 20 Total 2 299 510 370
European Neighbourhood Instrument (ENI) Countries Budget Mobilities Info ENI South- Mediterrane an Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, Tunisia 475 313 77 No restrictions for incoming / outgoing ENI Eastern Partnership Armenia, Azerbaijan, Belarus, Georgia, Moldova, Territory of Ukraine as recognised by international law 359 013 58 No restrictions for incoming / outgoing ENI + PI Russian Federation Territory of Russia as recognised by international law 224 450 36 No restrictions for incoming / outgoing
Development Co-operation Instrument (DCI) Countries Budget Mobilities Info DCI Latin America Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay, Venezuela 102 263 17 Target at EU level: at least 25% for Lower Middle Income Countries (Bolivia, El Salvador, Guatemala, Honduras and Paraguay); maximum 35% for Brazil and Mexico combined; 40% for the rest of Latin America. DCI Asia Afghanistan, Bangladesh, Bhutan, Cambodia, China, DPR Korea, India, Indonesia, Laos, Malaysia, Maldives, Mongolia, Myanmar, Nepal, Pakistan, Philippines, Sri Lanka, Thailand and Vietnam 314 459 50 Target at EU level: at least 25% for low-income countries and less developed countries (Afghanistan Bangladesh, Cambodia, Laos, Nepal, Bhutan and Myanmar), maximum 30% for India and China combined; 45% rest of Asia
Development Co-operation Instrument (DCI) Countries Budget Mobilities Info DCI Central Asia Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan 88 458 14 DCI South Africa South Africa 28 634 5 FINLAND: No restrictions / Call 2016
European Development Instrument (EDF): ACP countries Countries Budget Mobiliti es Info EDF Angola, Antigua and Barbuda, Bahamas, Barbados, Belize, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde, Central African Republic, Chad, Comoros, Congo, Congo -Democratic Republic of the, Cook Islands, Djibouti, Dominica, Dominican Republic, Equatorial Guinea, Eritrea, Ethiopia, Fiji, Gabon, Gambia, Ghana, Grenada, Guinea, Guinea-Bissau, Guyana, Haiti, Ivory Coast, Jamaica, Kenya, Kiribati, Lesotho, Liberia, Madagascar, Malawi, Mali, Marshall Islands, Mauritania, Mauritius, Micronesia- Federated States of, Mozambique, Namibia, Nauru, Niger, Nigeria, Niue, Palau, Papua New Guinea, Rwanda, Saint Kitts And Nevis, Saint Lucia, Saint Vincent And The Grenadines, Samoa, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sudan, Suriname, Swaziland, Timor Leste - Democratic Republic of, Tanzania, Togo, Tonga, Trinidad and Tobago, Tuvalu, Uganda, Vanuatu, Zambia, Zimbabwe. 94 700 15
Instrument for Pre-Accession (IPA) Countries Budget Mobilities Info IPA Albania, Bosnia and Herzegovina, Kosovo, Montenegro, Serbia 406 239 66 No restrictions for incoming / outgoing
Partnership Instrument (PI) Countries Budget Mobilities Info PI Industrialised Americas Canada, United States of America 99 942 16 No restrictions for incoming / outgoing PI Industrialised Asia Australia, Brunei, Hong Kong, Japan, (Republic of) Korea, Macao, New Zealand, Singapore, Taiwan 106 039 17 No restrictions for incoming / outgoing
Restrictions in DCI- ja EDFenvelopes Funding from DCI- ja EDF- instruments can be used for Incoming student, teacher and staff mobilities Outgoing teacher and staff mobilities as well as for 3 cycle /PhD student mobilities Concerns Asia, Central Asia, Latin America, South Africa and ACP-countries Regions 6, 7, 8,10 ja 11 Finland reserves 118 000 EUR / 20 mobilities for outgoing 1. and 2. cycle student mobilities from the regular Erasmus+ budget Available in the same Call Please note additional attachment to the application form!
Results of Call 2015 application rounds Call 2015 Round 1 Budget available Budget applied Budget granted Success rate ENI East 356 441 566 860 351 330 62 % ENI South 471 908 278 113 278 113 100 % Russia 221 016 472 804 220 565 47 % DCI Asia 307 246 1 665 794 306 652 18 % DCI Latin America 99 917 820 511 99 713 12 % DCI Central Asia 86 428 135 681 86 404 64 % DCI South Africa 27 977 49 214 26 914 55 % IPA 399 004 273 120 272 859 100 % PI USA+Canada 94 922 489 868 94 840 19 % PI Asia industrialized 100 713 987 504 100 700 10 % DCI outgoing students 100 000 378 920 100 730 27 % Round 2 ENI South 193 795 254 417 193 872 76 % IPA 126 145 316 223 126 152 40 %
Mobility grants
Mobility grants Mobility grants for both students and staff consist of Travel grant and Individual support Grants are based on unit costs and do not depend on real costs of the mobility Organising support (OS) grant of 350 per mobility Support for organisational costs Can be shared between sending and receiving institution to be decided with the partner HEIs.
Travel grant Travel distances Travel grant amount 100-499 KM: 180 EUR per participant 500-1999 KM: 275 EUR per participant 2000-2999 KM: 360 EUR per participant 3000-3999 KM: 530 EUR per participant 4000-7999 KM: 820 EUR per participant 8000-19999 KM: 1100 EUR per participant Erasmus+ Distance Calculator http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
Individual support for students Outgoing students Incoming students 650 / month 850 / month
Individual support for Staff Outgoing staff Incoming staff 160 / day 140 / day NB: 100 % for the first 14 days, 70 % for days 15 60.
Application and assessment procedure
Application procedure Deadline for applications 2.2.2016 at 12:00 CET (13:00 Finnish time) Electronic application form, no print copies required Annexes: Declaration of Honour (Applicant HEI, Part I scanned and annexed) In case of Mobility Consortium: Mandates from Partners NB. Proof of Financial Capacity: not applicable for Finnish HEIs In case of outgoing BA or MA student mobility to DCI or EDF countries, additional annex (available at CIMO website) Call for Proposals and detailed instructions on CIMO website Hakijalle (in Finnish and in Swedish) Erasmus+ Guide, electronic application form and technical instrutions on Erasmus+ Hakuprosessi-page (in Finnish and in Swedish)
Application procedure HE institution or a mobility consortium from a Programme country applies funding both for incoming as well as for outgoing mobilities from their National Agency FI institutions from CIMO Only one application to international credit mobility per one HE institution all partner countries in one application Coordination / support from international office Application can consist of student or staff mobilities or both. No restrictions, but choices should be clearly justified No restrictions for number of partner countries
Mobility consortium In addition to higher education institutions also mobility consortia consisting of several higher education institutions are eligible to apply Mobility consortium consists at least of three organisations, two of which must be higher education institutions Consortia are restricted to include members only from one country (=Finland) Mobility consortia must apply for a Consortium Accreditation with a separate application form If awarded, consortium eligible to apply for 3 years Mobility consortia apply funding with the same procedure as individual HEIs
Application form - Adaptations Deletion of study levels for student mobility Names of the Partner HEIs and PICs (optional) Addition of ACP countries Request applicant to avoid repetition "Total Duration" = for all participants
Application form Part D: Activities Details Enter the incoming and outgoing mobility activities to tables by mobility type. Separate tables for student, staff mobility for teaching and training. Mobilities to same country and same direction to be filled in on one row (=flow). Information to be inserted: Direction: incoming / outgoing Country of Origin / Country of Destination Distance band Lenght of mobilities in months and/or days No of Participants Part E: Budget The application form automatically calculates the budget applied based on the activities (Part D.)
Application form
Application form
Application form Part F: Quality questions Filled in separately for each partner country Country-specific sections appear automatically based on the activities planned in the section C Four questions per country, following the assessment criteria Space 5000 characters / question (approx. A4) Answers must cover both the applicant HEI as well as Partner Country HEIs involved Partner HEIs must be listed in the application PICs for Partner HEIs inserted, if known at the application stage
Inter-institutional agreements Cooperation must be based on inter-institutional agreements Template with minimum requirements available on CIMO website Inter-institutional agreements not required at the application stage, but cooperation arrangements should be discussed in detail before applying must be signed after award decision, before any mobility activities take place Inter-institutional agreements include quality requirements for the cooperation Targeted especially for Partner country HEIs (Programme country HEIs already committed to these requirements in Erasmus Charter for Higher Education ECHE) Partner country HEIs need a PIC (=Participant Identification Code) before mobilities start -> Information to Mobility Tool declared PIC = legal entity form not needed
Quality Assessment Quality assessment Grant decision based on quality of the applications In addition funding decision limited by Budget available per envelope (length and number of mobilities) Geographical balance (partner countries) Applications assessed by partner country Funding based on envelopes To be eligible, applications must reach 60 / 100 points And at least 50% of points in Relevance (15p)
Award criteria Relevance of the strategy (30 p.) Quality of the cooperation arrangeme nts (30 p.) Quality of project design and implementa tion (20 p.) Impact and disseminati on (20 p.) Minimum threshold 60/100
1/4: Relevance (30p) 30 p "Explain why the planned mobility project is relevant to the internationalisation strategy of the higher education institutions involved (both in the Programme and Partner Country). Justify the proposed type(s) of mobility (students and/or staff)." Explain why you want to foster mobility Explain the preference given to a certain region/country Explain why the mobility project is relevant to your institution's and Partner institution(s) internationalisation strategies and reinforces the capacities and international scope of the participant organisations Justification for choise of mobility flows: Try to distinguish the specific aims for choosing mobility of students and/or staff In case of new cooperation agreements, also: Explain why building cooperation with a new region/country is relevant for all the institutions involved
2/4: Quality of the cooperation arrangements (30 p) 30 p "Detail your previous experience of similar projects with higher education institutions in this Partner Country, if any, and explain how, for the planned mobility project, responsibilities, roles and tasks will be defined in the Interinstitutional Agreement." Explain the division of competences which has been agreed with your partner, as outlined in the Inter-institutional Agreement Who: offers which courses, provide support for visa/accommodation, selects participants and is responsible for evaluation What are the responsibilities of students/staff Detail how/if the finances will be split between you and your partner (OS) Explain how communication channels will work between you and your partner Make sure the financial and operational capacity to carry out these activities Explain previous experience in similar mobility projects and mention existence of previous or running cooperation agreements In case of new partnerships: Explain how previous international cooperation experience will be used to develop new partnerships Provide information about your institution's experience in implementing credit mobility in general
3/4: Quality of project design and implementation (20 p.) "Present the different phases of the mobility project and summarise what partner organisations plan in terms of selection of participants, the support provided to them and the recognition of their mobility period (in particular in the Partner Country). Bear in mind that certain flows may not be eligible. Please consult your National Agency's website to know which limitations apply." IMPORTANT WARNING: If your National Agency supports first and second cycle outgoing student mobility to countries in regions 6, 7, 8, 10 and 11 (see Programme Guide), make sure that you indicate in the box below how many students you plan to send at each study level (short, first, second or third cycle) and the total Duration for all participants (month and extra days) under each study level. 20 p
3/4: Quality of project design and implementation (20 p.) Before, During & After the mobility period: preparation, implementation and follow-up the completeness and quality of arrangements Give an indicative timeline for each activity Selection of participants Equal opportunities, social equity, participation of disadvantaged persons Support & information Accommodation, language training, cultural integration activities, Learning Agreements, visas, insurance etc. Recognition ECTS or other mechanisms Specify the study level of student mobilities Crucially important for DCI- and EDF regions Please also not the additional annex to be included in case of outgoing BA and MA level student mobility to DCI or EDF countries
4/4: Impact and dissemination (20 p.) 20 p "Explain the desired impact of the mobility project on participants, beneficiaries, partner organisations and at local, regional and national levels. Describe the measures which will be taken to disseminate the results of the mobility project at faculty and institution levels, and beyond where applicable, in both the Programme and Partner Countries." Explain the impact and outcomes of the mobility project on the different stakeholders, at local/regional/national level, including in the Partner Country also after project lifetime Describe planned dissemination activities, channels for dissemination as well as beneficiaries Describe the strategy for monitoring and evaluating the outcomes The stated impact should be relative to the number and type of activities planned
Do s and Don ts for Applicants Available under: http://www.cimo.fi/instancedata/prime_prod uct_julkaisu/cimo/embeds/cimowwwstructure /78040_Do_s_and_Don_ts_for_Applicants_H E_INTL_-_Nov_2015.pdf
Guidelines for Experts Available under: http://www.cimo.fi/instancedata/prime_prod uct_julkaisu/cimo/embeds/cimowwwstructure /78099_expert-guide-ka107-nov2015.pdf
Factors to consider Cooperation encouraged also with small and less developed countries Geographical balance ENI and IPA regions Large budget share Complementarity with other funding schemes Old established partnerships vs new openings? Staff mobility good way to start cooperation with new partners No limitations to number of partner countries Be realistic in number and lenght of mobilities cooperation can also be small scale Consortium as an option
Support for interinstitutional cooperation
FAQ on International Credit Mobility Available under: http://www.cimo.fi/instancedata/prime_prod uct_julkaisu/cimo/embeds/cimowwwstructure /78030_FAQ_on_International_Credit_Mobilit y_for_heis_nov_2015.pdf
Quick reference guide for selected HEIs in Partner Countries Available under: http://ec.europa.eu/education/opportunities/i nternational-cooperation/documents/guidecredit-mobility_en.pdf
Support for cooperation Management instructions on CIMO website http://www.cimo.fi/ohjelmat/erasmusplus/korkeakoulutuks elle/avaintoimi_1_globaali_liikkuvuus http://www.cimo.fi/ohjelmat/erasmusplus/korkeakoulutuks elle/avaintoimi_1_globaali_liikkuvuus/osallistujalle Broschures for HEIs and individuals from EU Bookshop (pdf or paper copies) Work together with European Higher Education Institutions Come to study or teach in Europe languages available: Arabic, English, Spanish, Chinese, Portuguese, French, Russian
Support for cooperation National Erasmus+ Offices National Erasmus+ Offices in 27 partner countries: EU s Eastern Partnership, South-Mediterranean, Western Balkans, Central Asian countries as well as Russia As the national contact points for the programme Responsible for promoting and monitoring the Erasmus+ in the respective country Provide information about the higher education systems of their countries Offer support in finding partners Have informative websites Have nominated contact persons All NEOs listed: https://eacea.ec.europa.eu/erasmus-plus/contacts/nationalerasmus-plus-offices_en
More information available on the CIMO website Thank you! erasmus@cimo.fi