GRAND RAPIDS COMMUNITY COLLEGE REGULAR BOARD OF TRUSTEES MEETING MONDAY, JANUARY 25, 2016 BOARD CHAMBERS - 4:15 p.m. ORDER OF BUSINESS I. GENERAL BUSINESS A. Call to Order B. Introduction of Guests C. Review and Approval of Agenda to include additions, deletions, or corrections. D. Open Comments Open comments in this section of the agenda are limited to comments specifically related to today s board agenda. E. Special Order of Business (New Business) II. MONITORING REPORTS F. Report (s) Transfer Pathway Monitoring Report Mike Vargo to present. Finance Update Lisa Freiburger to present. III. UPDATES G. Student Report Brandon Sinclair to present. H. Foundation Update (Quarterly Report) I. Board Chair Report J. President s Update Steven C. Ender, Ed.D. College Success Center/FastTrack Domingo Hernandez-Gomez & John Cowles to present New and Discontinued Academic Programs Provost Chesley to present. K. Faculty Association Update IV. COMMUNITY CONNECTIONS L. Communications to the Board V. CONSENT ITEMS These items will be adopted as a group without specific discussion. When approving the meeting agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions. Recommended that the following items be approved as presented: M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from December 14, 2015 Board Meeting Grants Received December 1, 2015 December 31, 2015 VI. ACTION ITEMS N. Purchases over $100,000 VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on any matter.) VIII. FINAL BOARD COMMENTS IX. ADJOURNMENT Next Meeting of the Board: 1 Monday, February 15, 2016, Regular Meeting, Board Library, 4:15 p.m.
GENERAL BUSINESS A. Call to Order B. Introduction of Guests C. Review and Approval of Agenda to include additions, deletions, or corrections. D. Open Comments Open comments in this section of the agenda are limited to comments specifically related to today s board agenda. E. Special Order of Business (New Business) None at this time. 2
MONITORING REPORTS F. Report (s) Transfer Pathway Monitoring Report Mike Vargo to present. Finance Update Lisa Freiburger to present. 3
UPDATES G. Student Report Brandon Sinclair to present. H. Foundation Update None at this time. I. Board Chair Update J. President s Update Steven C. Ender, Ed.D. College Success Center/FastTrack Domingo Hernandez-Gomez & John Cowles to present. New and Discontinued Academic Programs Provost Chesley to present. K. Faculty Association Update None at this time. February 2016 Event Listing Date: February 4-6, 2016 Time: 8:00 p.m. Location: Spectrum Theater main stage Hosted by: Actors' Theatre Visit www.atgr.org for more information. Ticket cost ranges from $22 to $28 (GRCC students $10 with valid ID) Caution: May contain graphic language and adult situations. Event: Teacher Education Seminar-Topic TBD Date: Tuesday, 2/9 Time: 2:00-3:30 p.m. Location: Wisner-Bottrall Applied Technology Center, Room 120 Hosted by: Education Department Event: Diversity Lecture Series with Benjamin Todd Jealous, "Mass Incarceration and Justice in America" Date: Wednesday, 2/17 Time: 7:00 p.m. Location: Fountain Street Church Hosted/Sponsored by: Diversity Learning Center Event: Psychology Department Speakers Series: Dr. Leon Lou; Do Visual Artists See The World Differently? Date: Thursday, 2/18 Time: 1:00 2:30 p.m. Location: Wisner-Bottrall Applied Technology Center, Room 168 Hosted by: Psychology Department Event: GRCC International Guitar Series: Ekachai Jearakul, 2014 Guitar Foundation of America Solo Competition Winner Date: Thursday, 2/18 Time: 7:30 p.m. Location: GRCC Music Center, Recital Hall, Room 200 Hosted by: Music Department Admission: General Admission $15.00; Students/Seniors $10.00 4
Event: Grand River Winds Date: Friday, 2/19 Time: 8:00 p.m. Location: Fountain Street Church Hosted by: Music Department Admission: Adults $6:00; Students/Seniors $3:00 Event: Choral Ensembles Concert: College Choir, Concert Choir, and selected soloists Date: Sunday, 2/21 Time: 3:00 p.m. Location: St. Cecilia Music Center Royce Auditorium Hosted by: Music Department Admission: Adults $5:00; Students/Seniors $3:00 Event: Ready, Set, Enroll Date: Tuesday, 2/23 Time: 4:00 7:00 p.m. Location: Enrollment Center Hosted by: Admissions Office Event: Instrumental Ensembles Concert: Orchestra, Guitar Ensembles, Small String Ensembles, Campus Band, Wind Ensemble, and other Small Ensembles Date: Thursday, 2/25 Time: 7:30 p.m. Location: St. Cecilia Music Center Royce Auditorium Hosted by: Music Department Admission: Adults $5:00; Students/Seniors $3:00 Event: Play "She Kills Monsters" by Qui Nguyen Date: February 25-27, 2016 Time: 8:00 p.m. Location: Spectrum Theater main stage Hosted by: GRCC Players in collaboration with the Visual Arts department (Scott Garrard's student artists) Visit www.grcc.edu/theater for more information. Ticket cost: $3 GRCC students; $5 GRCC Staff, area students, senior citizens; $10 Regular Adult Caution: May contain graphic language and adult situations. Event: High School Counselor Breakfast Date: Friday, 2/26 Time: 8:00 a.m. Location: TBD Hosted by: Admissions Office 5
COMMUNITY CONNECTIONS L. Communications to the Board None at this time 6
CONSENT ITEMS M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from December 14, 2015 Board Meeting Grants Received by GRCC December 1, 2015 to December 31, 2015. Grants Received by GRCC The Michigan Department of State awarded a continuation grant in the amount of $129,084 to the Workforce Training Department to deliver the Motorcycle Safety Program. The Dominican Sisters awarded a $600 grant to the Adult Learning Department through their Project Reach Out Fund. The award will be used to provide funds for pre-ged students for the cost of one or more GED exams. A continuation award of $50,000 was received from the Mike and Sue Jandernoa Advised Fund to support the Preschool Construction Project. The goal of the project is to construct a new preschool facility on GRCC s campus that will become an internationally recognized, premier center of excellence known for innovative, high quality education, nurturing diverse learners and positively impacting our community. This is the second year installation of a five-year grant. Partnership Grant Awards The Laboratory Preschool was awarded $321,600 through the Michigan Department of Education, Great Start School Readiness program for early childhood programs of educational excellence. This program is conducted in partnership with the Kent Intermediate School District and Grand Rapids Public Schools. PERSONNEL REPORT (Includes in-process transactions through 1-13-16) Appointments (Internal Promotions & New Hires) NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE NOTES Delicia Wilondja Manufacturing & Computer Information Systems APSS Support Professional, American Apprenticeship Incentive Grant 2-14-15 Additional position for existing employee 7
David Houseman IT Customer Support Meet & Confer Computer Tech Level I 12-21-15 Former Contingency Tyler Anderson Enrollment Center APSS Support Professional 12-23-15 Former Student Assistant Victoria Powers Student Support Services Faculty Program Director, TRiO/Student Support Services 1-4-16 Former contingency Ketashia Berrien Academic Testing Center APSS Testing Proctor 1-15-16 Former Student Employee Brandon Kaines Information Technology Meet & Confer IT Security Officer 1-18-16 New to College Separations NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE NOTES Jeffrey Hertel Campus Police Meet & Confer Police Lieutenant 1-8-16 Separation Harold Lee Language & Thought Faculty Professor 1-8-16 Separation 8
Financial Transactions (December 1-31, 2015) 1. Purchases $10,000-$100,000 a. General Fund 1) Blanket purchase order change notice issued to provide student recruitment advertising. Order increased $10,000.00; from $20,000.00 to $30,000.00. Leah Nixon Communications Expenditure: $10,000.00/$30,000.00 Recurring Purchase Outfront Media, LLC Newark, NJ No, single source. 1) Blanket purchase order change notice issued to provide legal services. Order increased $20,000.00; from $10,000.00 to $30,000.00. Kathy Keating General Counsel Expenditure: $20,000.00/$30,000.00 Recurring Purchase Varnum Consulting Grand Rapids, MI No, single source. 2) Purchase order issued to provide payment for the annual Acalog AMS maintenance agreement including hosting, support and upgrade renewal. David Anderson Information Technology Expenditure: $14,535.00 Recurring Purchase Digital Architecture Lakeland, FL No, single source, proprietary purchase. 3) Purchase order issued to provide payment for the annual maintenance and renewal agreement for the SchoolDude software system. Thomas Smith - Facilities Expenditure: $25,864.21 Recurring Purchase SchoolDude.com Cary, NC No, single source, proprietary purchase. 9
5) Purchase order issued to provide repair services for the Calkins Science Center chiller. Thomas Smith - Facilities Expenditure: $18,665.94 New Purchase ATI Group Flushing, MI Yes, RFP #1415-6197L, previously reported. b. Other Special Funds 1) Purchase order issued to provide payment for Diversity Series XXI speaker of 11/11/15, Michael Crawford. Chris Arnold Diversity Learning Center Expenditure: $10,250.00 (15-2359) New Purchase Bob Katz Enterprises, Inc. Lexington, MA Source of Funds: Designated Funds No, single source. 2) Purchase order issued to provide architectural and engineering design services for a slate roof study of the DeVos Campus Administration building. Thomas Smith - Facilities Expenditure: $10,700.00 (42-2330) New Purchase TowerPinkster Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP 1415-3282, previously reported. 3) Purchase order issued to provide replacement of the Main Building condensate catch basin. Thomas Smith - Facilities Expenditure: $11,360.00 (42-2330) New Purchase W. Soule & Co. Kalamazoo, MI Source of Funds: Plant Fund Yes, RFP 1415-6197F, previously reported. 4) Blanket purchase order change issued to provide architectural engineering and design services for the Brewing Laboratory. Order increased $14,400.00; from 14,441.30 to $28,841.30. Thomas Smith - Facilities Expenditure: $14,400.00/$28,841.30 (42-2271) New Purchase C2AE Grand Rapids, MI Source of Funds: CCSTEP Grant/Plant Fund Yes, RFQ #0910-11042B, previously reported. 10
5) Purchase order issued to provide material, labor and equipment to construct a bike enclosure on the second level of the Bostwick parking ramp. Thomas Smith - Facilities Expenditure: $14,835.00 (42-2822) New Purchase BCI Construction Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP #1415-6211, previously reported. 6) Purchase order issued to provide reimbursement for GR Bristol West SG28 new hire training, preparation and travel related expenses. Julie Parks Workforce Development Expenditure: $16,104.00 (51-2271) New Purchase Foremost Insurance Caledonia, MI Source of Funds: Michigan New Jobs Training Grant No, single source. 7) Blanket purchase order issued to provide payment for in-country (housing, tour guide, etc.) expenses related to the 5/17 28, 2016 Morocco trip. Mike Schavey Experiential Learning Expenditure: $21,372.00 (15-2359) New Purchase Experience It Tours, LLC Valparaiso, FL Source of Funds: Designated Funds No, travel is exempt. 8) Blanket purchase order issued to provide carpet replacement in select Calkins Science Center classrooms. Thomas Smith - Facilities Expenditure: $22,088.32 (42-2330) Replacement Purchase DeGraaf Interiors, Inc. Jenison, MI Source of Funds: Plant Fund Yes, RFP #1415-6197C, previously reported. 9) Blanket purchase order issued to provide a Hunter Elite Alignment System for the Tassell MTEC Automotive Lab. Bill Pink Workforce Development Expenditure: $29,324.85 (42-2821) Replacement Purchase Mohawk Resources, Ltd. Amsterdam, NY Source of Funds: Plant Fund No, MiDEAL consortium agreement. 11
10) Blanket purchase order issued to provide payment for History of Art/New York, NY study abroad trip scheduled for 5/16 22, 2016. Mike Schavey Experiential Learning Expenditure: $31,136.00 (15-2359) New Purchase Witte Travel Grand Rapids, MI Source of Funds: Designated Funds No, travel is exempt. 11) Purchase order issued to provide mechanical and electrical systems commissioning service for the new preschool laboratory. Thomas Smith - Facilities Expenditure: $35,000.00 (42-2271) New Purchase TowerPinkster Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP 1415-3282, previously reported. 12) Purchase order issued to provide elevator hydraulic jack replacement in the DeVos Campus Administration Building. Thomas Smith - Facilities Expenditure: $38,828.00 (42-2330) New Purchase Elevator Service, Inc. Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP #1415-6197F, previously reported. 13) Purchase order issued to provide funds for the Student Center Door Replacement project. Thomas Smith - Facilities Expenditure: $64,238.00 (42-2822) Construction Purchase BCI Construction Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP #1516-11402 & #1415-6211, previously reported. 12
13
14
15
16
17
18
19
20
21
N. Purchasing Items over $100,000 ACTION ITEMS. 2. Purchases over $100,000 (ACTION ITEMS) a. General Fund No purchases for December 2015. b. Other Special Funds 1) Request permission to issue purchase order to cover GRPS personnel costs for grant designated positions (Classroom Educators, Paraprofessionals, Substitutes, etc.). Rebecca Brinks Education & Child Development Expenditure: $150,525.00 (51-2218, 2271, 2273, 2311, 2512, 2559, 2821 ) Recurring Purchase Suppliers: Grand Rapids Public Schools Grand Rapids, MI Source of Funds: Great Start Readiness Program Grant No, sole source. 2) Request permission to issue blanket purchase order to provide multi-media classroom equipment.. Mark Vogel Media Technologies Expenditure: $225,000.00 (42-2822) Replacement Purchase Suppliers: Innovative Communications Grand Rapids, MI Source of Funds: Plant Fund Yes, RFQ #1515-12016A. ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Non Responsive Bid 91 Agency Funds NTE - Not to exceed Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc. Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc. 22