TECHNICAL ADVISORY COMMITTEE MEETING Wednesday, May 25, 2016, 2:00 p.m. One Texas Center, 505 Barton Springs Rd. Rm. 325 Austin, Texas 78704 AGENDA 1. Certification of Quorum Quorum requirement is 17 members......chair Hemingson ACTION: 2. Approval of the April 27, 2016 Meeting Notes.........Mr. Phillip Tindall, CAMPO Mr. Tindall will seek approval of the April 27, 2016 meeting notes. (5 Minutes) 3. Discussion and Approval of Step It Up! Walkability Action Institute - Action Plan.Mr. Kelly Porter, CAMPO Mr. Porter will present and seek approval of the CAMPO s Walkability Action Plan (10 Minutes) INFORMATION: 4. Update of CAMPO FYs 2017 2020 Transportation Improvement Program... Mr. Alex Kone, CAMPO Mr. Kone will provide an update on the FYs 2017-2020 Transportation Improvement Program. (10 Minutes) 5. Discussion on New TxDOT Policy on Project Readiness...Ms. Lorena Echeverria de Misi, TxDOT Ms. Echeverria de Misi will discuss correspondence from TxDOT Chief Engineer Bill Hale and the impact on project letting. (30 Minutes) 6. Discussion on CAMPO Project Evaluation Criteria Mr. Alex Kone, CAMPO Mr. Kone will discuss the upcoming development of CAMPO project evaluation criteria within a performance-based planning framework. (10 Minutes) 7. Update on Progress with the Lone Star Regional Rail Project EIS... Mr. Joe Black, LSRD Mr. Black will update the TAC on the current status of the EIS and walk through each of the six options that LSRD has developed for moving forward. (30 Minutes) 8. Report on Transportation Planning Activities Wirtz Dam Rd Community Outreach Program Capital Area Public Transit-Health and Human Service Transportation Plan Update 9. TAC Chair Announcements 10. Adjournment
Capital Area Metropolitan Planning Organization Technical Advisory Committee Meeting Summary Wednesday, April 27, 2016 1. Certification of Quorum.Chair Hemingson The CAMPO Technical Advisory Committee was called to order by the Chair at 2:02 p.m. A quorum was announced present. Present Todd Hemingson, Chair Rachel Clamppfer, Vice Chair Chris Anderson Michael Aulick Sabas Avila Jerry Borcherding Anna Bowlin Patrick Collins Morgan Cotten Bob Daigh Laura Dierenfield* Trey Fletcher Tom Gdala *Present via phone Stevie Greathouse Greg Haley Steve Manilla Amy Miller Liane Miller Gerald Pohlmeyer Ed Polasek Helen Ramirez Marisabel Ramthun Scheleen Walker Justin Word Tom Yantis* Chessie Zimmerman 2. Approval of the March 23, 2016 Meeting Summary Chair Hemingson Patrick Collins moved to approve the March 23, 2016 meeting notes. Amy Miller seconded the motion. The motion to approve the meeting summary prevailed. 3. Consideration of Recommendation of Selection Criteria for Enhanced Mobility of Seniors and Individuals with Disability (FTA 5310) Call for Projects Mr. Alex Kone, CAMPO Mr. Alex Kone presented the Enhanced Mobility of Seniors and Individuals with Disabilities Program call for projects which is intended to enhance mobility for seniors and persons with disabilities by providing funds for programs to serve the special needs of transit-dependent 1
populations beyond traditional public transportation services and American with Disabilities Act (ADA) complementary paratransit services. Ed Polasek moved to approve recommending to the Transportation Policy Board approval of the Enhanced Mobility of Seniors and Individuals with Disabilities Program (FTA 5310) selection criteria that will be used to score projects for FY 2015-2016 call for projects and revisions to the Public Outreach and scoring panel process. Trey Fletcher seconded the motion. The motion to recommend approval of the FTA 5310 project selection criteria to the Transportation Policy Board for approval prevailed. 4. Discussion on New TxDOT Policy on Project Selection Criteria Ms. Lorena Echeverria de Misi Item 4 presentation was tabled to May meeting. 5. Discussion on the Feasibility of Park and Rides in the CAMPO Region... Todd Hemingson, Capital Metro and Justin Word, CTRMA The Central Texas Regional Mobility Authority and Capital Metropolitan Transportation Authority both share a common goal of improving mobility and access for the citizens of Central Texas. The two organizations have advanced a shared vision of using the facilities developed by CTRMA to help Capital Metro provide better, faster, more reliable and more efficient public transportation. 6. Report on Transportation Planning Activities...CAMPO Staff Mr. Alex Kone provided a quick update on: Status Update on Local Government Project Status Reports and the FY 2016 Letting Cap FHWA Workshop: Incorporating Reliability into the Congestion Management Process Mr. Will Bozeman, TxDOT announced: TxDOT s Highway Safety Improvement Program (HSIP) call for projects 7. TAC Chair Announcements....Chair Hemingson Chairman Hemingson thanked all the TAC members who participated in the survey conducted by the Transportation Policy Board TAC Subcommittee. 8. Adjournment The meeting was adjourned at 3:34 pm 2
Date: May 18, 2016 Continued From: None Action Requested: APPROVAL To: Technical Advisory Committee From: Mr. Kelly Porter, Senior Multimodal Planner Agenda Item: 3 Subject: Discussion and Approval of Walkability Action Institute - Action Plan RECOMMENDATION Staff recommends that the TAC recommend to the Transportation Policy Board approval of CAMPO s Walkability Action Institute - Action Plan. PURPOSE AND EXECUTIVE SUMMARY The National Association of Chronic Disease Directors (NACDD), through a grant from the Center for Disease Control, sought applications from Metropolitan Planning Organizations (MPO) for competitive funding assistance to support attendance at the second annual Walkability Action Institute. The purpose of the institute is to prepare interdisciplinary teams from MPO regions to pursue policy, systems, and environmental (PSE) supports to enhance public health through walking and walkability. NACDD and CDC are interested in applicant teams who can commit to and produce measurable PSE outcomes after attending the action institute and completing an action plan. CAMPO was one of 10 MPO teams selected to attend the institute. Teams are represented by; a public health professional, an MPO staff member, a transportation representative (affiliated with the MPO region), and an elected official. CAMPO s team includes: Kelly Porter, Senior Multi-Modal Planner Leigh Ann Ganzar, MPH Nat Waggoner, Transportation Analyst Mike Heath, Councilmember CAMPO TMF Health Quality Institute City of Georgetown City of Pflugerville FINANCIAL IMPACT CAMPO was granted $7,152 for travel expenses to attend the Walkability Action Institute in Atlanta, Georgia. BACKGROUND AND DISCUSSION A team action plan is one of a list of project deliverables to be completed as part of the program. Team action plans include short- and long-term outcomes; inclusive of at least one or more PSE outcomes targeting improved walkability through community design or transportation design strategies. Below is a description of CAMPO s Team Action Plan goals; 1. CAMPO will develop the region s first Regional Active Transportation Plan that directly considers health outcomes and serves as a component of the future 2045 Regional Transportation Plan. 2. CAMPO will work with at least one jurisdiction to develop a plan to improve
multimodal access and comfort along a corridor that includes land use recommendations that can be included in the local development code (both zoning and subdivision), and considers health impacts. 3. CAMPO will develop an online project viewer and data warehouse that displays existing, planned, and proposed active transportation infrastructure locations and information from around the region. 4. CAMPO will develop or identify at least three performance measures that can be used to measure health outcomes as part of CAMPO Platinum Plans, Regional Planning efforts and by other local and state partners. 5. CAMPO will have at least one representative from public health on one of its standing technical committees. SUPPORTING DOCUMENTS Attachment A CAMPO s Step It Up!: Walkability Action Institute - Action Plan
Step It Up!: Walkability Action Institute Action Plan Name of Participant Team : Capital Area Metropolitan Planning Organization Team CAMPO Goal #1 : By Summer of 2017, CAMPO will develop the region s first Regional Active Transportation Plan that directly considers health outcomes and serves as a component of the future 2045 Regional Transportation Plan. Estimated reach :The CAMPO region includes a population of 2 million residents, engaging all jurisdictions; both incorporated and unincorporated areas. Action Steps (to include timeline): Responsible Party: Additional Comments: Action Step 1.1: By December 2016, CAMPO will have completed a Demographic Accessibility Assessment which will provide an understanding of how equitable the region s active transportation network is to various populations around the region. Equity will be determined by a communities distance to high quality active transportation infrastructure. Action Step 1.2: CAMPO in partnership with 1
By February 2017, CAMPO will have a completed vision network for the region s active transportation system. Action Step 1.3: By March 2017, CAMPO will have a list of project and program priorities to implement the active transportation network and program. Action Step 1.4: By April 2017, CAMPO will have completed a Health Impact Analysis on the plan recommendations. Action Step 1.5: By May 2017, CAMPO will submit the 2045 Regional Active Transportation Plan for adoption by the Transportation Policy Board. All member jurisdictions Texas Department of Transportation Central Texas Regional Mobility Authority Active Transportation Advisory Committee (ATAC) CAMPO in partnership with, All member jurisdictions Texas Department of Transportation Central Texas Regional Mobility Authority CAMPO CAMPO The analysis will be used to refine the plan recommendations and implementation strategies as needed. It will also provide a more timely and less resource intensive assessment of health impacts over a traditional health impact assessment. The plan will serve as an appendix to the 2045 Regional Transportation Plan. 2
Goal #2 : By May 2017, CAMPO will work with at least one jurisdiction to develop a plan to improve multimodal access and comfort along a corridor that includes land use recommendations that can be included in the local development code (both zoning and subdivision), and considers health impacts. Estimated reach : City of Georgetown, 60,000 but replicable to all home rule cities in the region. Action Steps (to include timeline): Responsible Party: Additional Comments: Action Step 2.1: By June 2016, CAMPO and City of Georgetown will kick off the Williams Drive Platinum Planning Corridor and Centers Study. Action Step 2.2: By February 2017, CAMPO and City of Georgetown will have a review of the Unified Development Code for Georgetown that describes where the current code conflicts with promoting multi modalism and recommendations on specific language to improve the codes consistency with the study goals. Action Step 2.3: By March 2017, CAMPO will have developed a framework for, and completed a Health Impact Analysis on the plan recommendations. City of Georgetown Project Working Group City of Georgetown City of Georgetown Action Step 2.4 City of Georgetown In April 2017, City of Georgetown will submit the completed study to its City Council for adoption. Action Step 2.5 3
In May 2017, CAMPO will submit the completed study to its Transportation Policy Board for acceptance. Goal #3 : By December 2016, CAMPO will develop an online project viewer and data warehouse that displays existing, planned, and proposed active transportation infrastructure locations and information from around the region. Estimated reach : The CAMPO region includes a population of 2 million residents, engaging all jurisdictions; both incorporated and unincorporated areas. Action Steps (to include timeline): Responsible Party: Additional Comments: Action Step 3.1: By May 2016, CAMPO will begin work with University of Texas s Center for Transportation Research on the development of online project viewer and data warehouse. Action Step 3.2: By October 2016, CAMPO will have gathered data from all entities in the region that implement active transportation infrastructure, specifically regarding any planned, proposed, or existing facilities, and other pertinent metadata. Action Step 3.3: By March 2017, CAMPO will launch the online project viewer that can be used by implementing entities and the public for planning and information purposes. University of Texas Center for Transportation Research University of Texas Center for Transportation Research University of Texas Center for Transportation Research The viewer will eventually include information beyond active transportation projects, but also roadways, transit; and include overlays for demographics, health data, and other data used for technical and planning analysis. 4
Goal #4 : By March 2017, develop or identify at least three performance measures that can be used to measure health outcomes as part of CAMPO Platinum Plans, Regional Planning efforts and by other local and state partners. Estimated reach :The CAMPO region includes a population of 2 million residents, engaging all jurisdictions; both incorporated and unincorporated areas. Action Steps (to include timeline): Responsible Party: Additional Comments: Action Step 4.1: By May 2017, CAMPO will develop and include at least three performance measures regarding health impacts into the Georgetown Platinum Planning Williams Drive Study. Action Step 4.2: By June 2017, CAMPO will include at least three performance measures regarding health impacts into the 2045 Regional Active Transportation Plan. Action Step 4.3: By September 2017, CAMPO will assess performance measures developed as part of the Georgetown Williams Drive Platinum Planning Study, the 2045 Regional Active Transportation Plan, and House Bill 20 in order to incorporate them into project selection and prioritization criteria and 2045 Regional Transportation Plan criteria. City of Georgetown 5
Goal #5 : By July 2017, CAMPO will have at least one representative from public health on one of its standing technical committees. Estimated reach : The CAMPO region includes a population of 2 million residents. Action Steps (to include timeline): Responsible Party: Additional Comments: Action Step 3.1: By June 2016, CAMPO will include at least one representative from Public Health on the Active Transportation Advisory Committee. Action Step 3.2 By June 2017, CAMPO will transition the Active Transportation Advisory Committee to a standing subcommittee of the Technical Advisory Committee and designate a seat for a representative from Public Health. The Active Transportation Advisory Committee will include 15 representatives from varying sectors including small cities, large cities, counties, social services, education, TxDOT, Central Texas Regional Mobility Authority and public health. 6
Date: May 18, 2016 Continued From: - Action Requested: N/A To: Technical Advisory Committee From: Mr. Alex Kone, Senior Planner Agenda Item: 4 Subject: Update of FYs 2017-2020 Transportation Improvement Program RECOMMENDATION None. This item is presented for informational purposes. The Technical Advisory Committee will consider a recommendation to the Transportation Policy Board at the June 22, 2016 meeting. PURPOSE AND EXECUTIVE SUMMARY CAMPO staff is currently developing the FYs 2017-2020 Transportation Improvement Program (TIP) for presentation to the Transportation Policy Board at their June 6, 2016 meeting. The following updated elements will be included in the draft TIP: Roadway (including Bicycle and Pedestrian) and Transit Project Lists Highway and Transit and Financial Summaries Project Grouping Definitions TIP Administrative Policies Appendices Current law requires that the MPO identify all sources of funding that can be reasonably assumed to be available for programming. The FYs 2017-2020 TIP Financial Plan will rely on the continuation of federal surface transportation programs at funding levels articulated in the TxDOT 2016 Unified Transportation Program (UTP), as well as recent FTA apportionments and local funding estimates. The 2016 UTP was adopted by the Texas Transportation Commission (TTC), and it details the projected funding available through 2026. FINANCIAL IMPACT Table 1 identifies the sources of funding information used in the FYs 2017-2020 TIP. Table 1. Funding Information Highway Transit Federal 2016 Unified Transportation Program FTA Apportionments Discretionary Allocations State 2016 Unified Transportation Program Regional CAMPO Regional Infrastructure Fund Local/Private Local Transportation Entities (Jurisdictions, CTRMA, Capital Metro) BACKGROUND AND DISCUSSION According to federal law and regulations, CAMPO, in cooperation with the state, transit operators, and local jurisdictions, develops a Transportation Improvement Program for the sixcounty region. The four-year TIP lists projects that are funded with federal dollars and are consistent with the 2040 Regional Transportation Plan. The TIP may also include non-federally funded projects that are regionally significant. The adoption of the TIP will include a Tier 2 public involvement process per the CAMPO Public Participation Plan. SUPPORTING DOCUMENTS (None)
Date: May 18, 2016 Continued None From: Action NONE Requested: INFORMATIONAL To: Technical Advisory Committee From: Ms. Lorena Echeverria de Misi, P.E., TxDOT Austin District Agenda Item: 5 Subject: Discussion on New TxDOT Policy Project Readiness RECOMMENDATION This item is for informational purposes only. PURPOSE AND EXECUTIVE SUMMARY As TxDOT continues transitioning toward effectively managing each project, it is important to again emphasize that the department s ultimate goal is to deliver and complete transportation improvements for the people of Texas in the most efficient and expeditious manner possible. FINANCIAL IMPACT No financial impact to CAMPO. BACKGROUND AND DISCUSSION Delivering transportation improvements is at the core of TxDOT s business model and relies heavily on balancing costs and schedules. These two key performance indicators measure the effectiveness of the totality of the district s portfolio of projects. This portfolio contains all statelet, local-let and non-let (or non-construction) projects covering the first four-years of the departments Unified Transportation Plan. Each of these years is fiscally constrained within each years letting capacity and agreements such as AFA, Railroad, etc. are in place or nearing full execution. It is essential that TxDOT s performance standard for 'ready to let' projects be elevated and defined to ensure consistency in project letting preparation to meet the department s goal. The District and Division offices will be working closely with local jurisdictions and partnering agencies to identify Ready to Let construction projects SUPPORTING DOCUMENTS Attachment A March 7, 2016 Memorandum from TxDOT Chief Engineer William Hale
Attachment A MEMO March 7, 2016 To: District Engineers From: William L. Hale, P.E. Chief Engineer Subject: Ready to Let (RTL) Definition for Construction Projects 11 / /_ ~~ As we continue transitioning toward effectively managing each project, it is important to again emphasize that our ultimate goal is to deliver and complete transportation improvements for the people of Texas in the most efficient and expeditious manner possible. The portfolio funnel, dashboards, and tools are now in place and being utilized by all district offices. Each of you had the opportunity to recently participate in open discussions with your staff, division/district offices, and the Administration, in order to gauge and better understand this new project development process. The process being implemented with renewed emphasis on portfolio and project management, resource and budget needs will assist in building the department's Legislative Appropriations Request (LAR) for the next biennium ensuring our ability to execute and deliver. Equally important, we will be better informed on the status of our projects through this process to help us identify project needs such as right of way acquisition, utility adjustments, PS&E, schematic design, environmental and railroad coordination. Ultimately, we should be able to make better decisions in scheduling projects for letting that meet our 'Ready to Let' definition. Delivering transportation improvements drives our business and will continue to be measured. It is essential that our performance standard for 'ready to let' projects be elevated and defined to ensure consistency in project letting preparation to meet our goal. Therefore, through detailed workshops attended by district and division offices the 'Ready to Let' definition as outlined below was developed and will be implemented on all construction projects effective immediately. ~ ENV cleared and ENV mitigation complete (cleared sufficiently to proceed into construction without delays) ~ ENV permits secured (cleared sufficiently to proceed into construction without delays) ~ ROW cleared (cleared sufficiently to proceed into construction without delays) ~ 100% PS&E (includes completed and approved schematic) ~ Project agreements in place (includes local funding being received or an amount sufficiently received to proceed into construction without delays) ~ Railroad coordination complete and agreement in place ~ Utility agreements in place and relocations in progress (cleared sufficiently to proceed into construction without delays) ~ The above and any other remaining issues to be cleared in < 3 months OUR GOALS MAINTAIN A SAFE SYSTEM ADDRESS CONGESTION CONNECT TEXAS COMMUNITIES BEST IN CLASS STATE AGENCY An Equal Opportunity Employer
Attachment A Please share and stress the importance of this definition with your staff as we move forward with our project development and delivery processes. The need to be engaged in addressing these items earlier in the project development process for TxDOT's full responsiveness to large funding injections, improving our engineering quality control, streamlining the construction phase, and executing with integrity is now upon us. Your efforts to consistently apply and implement this "Ready to Let' definition is appreciated. Thank you for your leadership as we become a best in class state agency. CC: District Engineers Marc D. Williams, P.E., Deputy Executive Director Randy C. Hopmann, P.E., Director of District Operations Mark A. Marek, P.E., Director of Engineering and Safety Operations Gregg A. Freeby, P.E., Director, Bridge Division Tracy Cain, P.E., Director, Construction Division Rene Garcia, P.E., Director, Design Division Carlos Swonke, Director, Environmental Affairs Division Brian D. Ragland, CPA, Director, Finance Division Gus Cannon, CTCM, Director, Right of Way Division Carol Rawson, P.E., Director, Traffic Operations Division Lauren Garduno, P.E., Interim Director, Transportation Planning/Programming Division 2 March 7, 2016
To: Technical Advisory Committee From: Mr. Alex Kone, Senior Planner Agenda Item: 6 Subject: Discussion on CAMPO Project Evaluation Criteria Date: May 18, 2016 Continued From: - Action Requested: N/A RECOMMENDATION None. This item is presented for discussion purposes. The Technical Advisory Committee will consider a recommendation to the Transportation Policy Board later in 2016. PURPOSE AND EXECUTIVE SUMMARY In 2016, CAMPO will include the following performance-based planning and programming provisions enacted with the passage of the FAST Act and HB 20: Development of ten-year funding use plans by MPOs and TxDOT districts; Rules for project prioritization and performance-based funding processes; and Development and implementation of performance metrics and measures as part of planning processes. The project prioritization process will include three general screening elements: 1. Eligibility The determination of a project s eligible activities per federal and state regulations 2. Project Readiness The assessment of a project s readiness to meet construction letting 3. Project Evaluation The scoring of project s merits based upon approved criteria FINANCIAL IMPACT The Project Evaluation Criteria will be used in the project selection process to program the remaining balances in the FYs 2017-2020 Transportation Improvement Program, including the Surface Transportation Program (Category 7) and the Transportation Alternatives Program (Category 9). The availability of other categories of funding will depend on action from the CAMPO Transportation Policy Board and the Texas Transportation Commission. These provisions will be amended as policy by the Transportation Policy Board into the FYs 2017-2020 Transportation Improvement Program. BACKGROUND AND DISCUSSION The Technical Advisory Committee will provide technical input into multiple stages of the development of the Project Evaluation Criteria. CAMPO staff would like to initiate the conversation with some broad questions: Which FAST Act goals align with the goals of 2040 Regional Transportation Plan? Which types of projects lend themselves to comparable quantitative or qualitative evaluation? Which new technical analyses and methodologies are available that could be used for project-level evaluation? SUPPORTING DOCUMENTS (None)
Date: May 17, 2016 Continued From: NA Action None Requested: To: Technical Advisory Committee From: Joe Black, Deputy Executive Director for LSRD Agenda Item: 7 Subject: Update on Progress with the Lone Star Regional Rail Project EIS RECOMMENDATION No action needed, this presentation is for informational purposes only. PURPOSE AND EXECUTIVE SUMMARY Lone Star Rail will update the TAC on progress being made with the Lone Star Regional Rail Project EIS. Lone Star, in cooperation with co-lead agencies TxDOT and FHWA, has advanced through the Purpose and Need and Universe of Alternatives stages to the full Alternatives Analysis. FINANCIAL IMPACT None BACKGROUND AND DISCUSSION None SUPPORTING DOCUMENTS None