Mental Health by Design in Schools - Award Application 2016-17 Instructions Thank you for your interest in the Mental Health by Design Schools Award. Please review the goals, guidelines, selection criteria, and timeline before submitting an application. Applications are due January 23, 2017 by 11:59 PM. GOALS MHxD is an extension of Active Design in Schools (ADS), an award program that aims to support infrastructure enhancements in schools that promote physical activity and healthy living among students and members of the school community. For MHxD, we will select 15 high schools to receive grants of $10,000 to support built environment projects that have a demonstrated link to improved mental health outcomes. The MHxD award is administered by the Fund for Public Health in New York City in collaboration with the New York City Department of Health and Mental Hygiene and ThriveNYC. The Active Design Toolkit for Schools highlights several projects, such as the installation of murals and gardens, which provide emotional wellness benefits like improved mood and decreased stress and anxiety. Projects such as these may qualify for the MHxD grant. Other examples of acceptable MHxD proposals include projects that: - Facilitate mindfulness: Meditation room, yoga room, mindfulness walking path, mediation/relaxation garden, outdoor classroom - Promote safety and perceptions of safety: Improvements to metal detector waiting areas or safe corner/space for LGBTQ students - Increase students connections to one another and social networks: Buddy post or new or more open, inclusive public spaces - Improve access to and use of creative spaces: Upgrade art or music rooms or increase natural light and reduce excess noise - Encourage help-seeking behavior and reduce the stigma associated with mental illness: Public art/mural or upgrade library MHxD also aims to decrease mental health stigma, make mental health resources more accessible, and empower student leaders. In order to achieve this, and assist schools in maximizing their funds, MHxD grants come with two additional wraparound supports: 1. MHxD will partner with the social impact design agency, Hyperakt, to train and provide technical assistance to the grant winners throughout the duration of their projects. Hyperakt will work with 2 student leaders from each school via The Student Development Lab, an interactive 3-class engagement that will train the students in design strategy, social impact storytelling, and communications. The classes will take place outside of school at the Hyperakt office and students will be provided metrocards for their travel within the city along with other incentives. Each pair of students will create a brand, messaging and social media campaign that will highlight and promote their school s project and overall mission. 2. MHxD will fund two Architectural Consultants to guide and support each school in refining their projects, selecting vendors, managing the projects, and ensuring the enhancement funding is fully used. Each Architectural Consultant will also communicate with Hyperakt and the Student Development Lab to keep student teams aligned with their project s timeline and ensure they are engaged from planning to implementation. 1
KEY ROLES AND RESPONSIBILITIES MHxD support team responsibilities You and your students will receive: - Two on-site visits and phone technical assistance with an Architectural Consultant - Via the Hykperakt Student Development Lab: 1 webinar for Project Leads in February 2017 to provide guidance on student selection to the Student Development Lab and 3 classes in design strategy, social impact storytelling, and communications for your selected 2- member student team at the Hyperakt design studio - A personalized, student-led communications strategy to message and market your project - Assistance from the DOHMH MHxD core team Project Lead 1 responsibilities: - Recruit students to inform project design and implementation - Keep students engaged- Because this grant provides the wraparound support of an Architectural Consultant, the Project Lead will spend more time engaging students and less on the details of the project itself (e.g., selecting vendors and monitoring implementation). - Support the students elected to the Student Development Lab (SDL) at Hyperakt: 1) Debrief with them after their SDL classes and assist them with associated action items. 2) Ensure they are connecting what they learn to the project and wider student body involved in the project - Be primary point of contact for the Architectural Consultant assigned to your school, Hyperakt and DOHMH technical assistance team - The leads, students, Architectural Consultant, and DOHMH will meet together once in February to review goals and develop a project plan and time commitments. Project Lead 2 responsibilities: - Support Lead 1 when needed or requested - Be secondary point of contact for the Architectural Consultant assigned to your school, Hyperakt and DOHMH technical assistance team. Student input and participation is the cornerstone of MHxD. It is expected that a core group of students will be involved in the design and implementation of your school s project. In addition to identifying two student MHxD leaders, we encourage each school to find creative ways to seek input from the broader student body, such as through surveys or social media. Student leader role (2 students): - Attend 3 Student Development Lab off-site classes at Hyperakt - Serve as liaison to student body for project ideas via Hyperakt and DOHMH technical assistance team - Attend regular team meetings with project leads 2
TIMELINE Tuesday, January 3, 2017 by 11:59PM EST Friday, January 6, 2017 by 5:00PM EST Monday, January 23, 2017 by 11:59pm (EST) Monday, February 6, 2017 Monday, February 13, 2017 Friday, June 30, 2017 Deadline to submit questions about RFP to mstewart@fphnyc.org Questions and answers posted to FPHNYC website RFP page Application Due Award winners notified via email Project implementation begins, including working with Hyperakt and Architectural Consultants Project completion deadline SUBMISSION GUIDELINES Please review the goals, guidelines, selection criteria, timeline and application questions prior to applying. SAVING YOUR APPLICATION: You must click "SUBMIT APPLICATION" or your work will be lost. If you need to stop and come back at a later time, you may make edits as long as you are completing the application on the same computer or device. We recommend using the following process to fill out the application: Copy/paste the questions in a separate document Take your time to answer these questions in the separate document Open the Survey Monkey and copy/paste your answers from the separate document into this online application Complete this online application and upload photos of existing spaces Click "Submit Application" to SAVE and you may return to same computer to edit questions until the close of the application period 3
SELECTION CRITERIA All NYC DOE high schools are eligible to apply and will be informed about the grant opportunity. All complete applications will be reviewed by a panel using a uniform grading scale. Proposals will be evaluated on the extent to which they: 1. Have a demonstrated link to improved mental health outcomes. 2. Increase or expand programming that supports the mental health and emotional wellness of students. All projects must include specific mental health programming in addition to the infrastructure enhancement. For example, proposals for meditation rooms must also include a plan for meditation classes, how often they will occur, who will teach them, how the school will sustain them, how classes will be used to promote mental health, and if they will be used as an alternative to disciplinary action. 3. Include plans for involving students throughout the process, from planning to implementation. The plan must also describe the process by which the school will select 2 students to the Hyperakt Student Development Lab and support their ongoing participation on the project. We will prioritize projects from schools that: Illustrate high need and dedication to improving health equity in low-income neighborhoods Demonstrate the capacity to implement the project Demonstrate the capacity to maintain the project and associated programming Have established linkages and support from school groups or community organizations ADDITIONAL INFORMATION Awardees will be encouraged to conduct school engagement activities such as surveys, brainstorming and visioning sessions with students, staff, parents and the community to finalize budgets and project plans. Upon completion of a group s project, groups will also be required to submit a simple final report, photos, and receipts for expenses associated with the project. In addition to funding, awardees will receive technical assistance from the NYC Department of Health and Mental Hygiene s Healthy Living by Design Unit and the Division of Mental Hygiene. Please note that we do not fund: salaries, consultant fees, speaker honorariums, rent, utilities, web hosting and development, 501(c)(3) incorporation fees, luxury items, audio/visual equipment, subscriptions, back-to-school items, or parties. For further questions, email mstewart@fphny.org by January 3, 2017 at 11:59PM EST. Please indicate "Mental Health by Design" in the subject line. 4
Mental Health by Design in Schools - Award Application 2016-17 General Information * 1. School Information Name of School Borough Address Address 2 ZIP/Postal Code * 2. School DBN - District Number, Borough Letter (K, X, R, M, Q), School Number * 3. Project Lead 1 (Please provide information for two contacts. At least one contact should be directly affiliated with the school above.) Name Title/Position Email Address Phone Number 5
4. Project Lead 2 (Please provide information for two contacts. At least one contact should be directly affiliated with the school above.) Name Title/Position Email Address Phone Number Project Leads must be able to dedicate enough time to this project to refine the project, work with the architect, generate student engagement and support the student work with Hyperakt. * 5. Does this project have the approval of your school's Principal? No Yes Name of Principal giving approval: 6
Mental Health by Design in Schools - Award Application 2016-17 About Your School * 6. How many students attend your school? * 7. What percentage of students at your school qualify for free or reduced lunch? (You can search for your school in this data set provided by DOE): * 8. Please let us know if your school serves any special needs population including children with autism, children who are homeless, a high percentage of children with IEP s, etc. Describe in detail below. * 9. Describe any partnerships with any community or external organizations promoting health and wellness at your school. (max 200 words) * 10. Describe how your school prioritizes health and wellness for students. (max 200 words) 7
* 11. Please describe the greatest mental health needs at your school. (max 200 words) 8
Mental Health by Design in Schools - Award Application 2016-17 Project Idea * 12. Please describe your project idea. Please note that upon notification of the award, awardees will have the opportunity to refine their projects after further assessment of the spaces and with input from additional members of their school community. (max 200 words) * 13. How will this project address current mental health needs at your schools and/or promote mental health and wellness? (max 200 words) * 14. How will this project improve the built environment of your school? (max 200 words) * 15. Will this project align with existing mental health programming or curricula at your school? Yes- Skip to question 16 No- Skip to question 17 9
16. If this project idea aligns with existing programming or curricula... Describe the existing program that aligns with the built environment project and how you will enhance or sustain the existing program through this project. (max 200 words) 17. If your project does not align with existing programming or curricula at your school... Describe the new program that will align with the built environment project in support of the mental health and emotional wellness of students. What is your sustainability plan for the new mental health programming aligned with your built environment enhancement? If your plan includes external partners, please list and describe your partnerships. (max 200 words) * 18. Student engagement is an important piece of this project. How will you involve students in project design, implementation and maintenance? Please answer both parts of this question in the below comment box. (max 200 words) a) How will you select 2 students to participate in the Hyperakt Student Development Lab, which will assist schools in creating a brand, messaging and social media campaign to highlight and promote their school s project and overall mission? Note that Hyperakt will provide final guidance and recommendation on your student selection process in February 2017 via webinar. We believe that the students who will have the most success will have a background or interest in some or all of the following topics: communications, media, art, social media, design, and advertising. The selected students should also exhibit a passion for their school environment, have the ability to articulate what makes their school and student body special, and have a capacity for leadership. They must also be able to speak on behalf of the other students involved in the project and express students collective wishes and ideas to Hyperakt. They also must be willing to visit the Hyperakt office to engage in the 3-class program. b) How will you support their participation throughout the duration of the project? 10
* 19. Who would be involved in the implementation, maintenance and overall success of your project? Principal Implementation Maintenance Assistant Principal Parent Coordinator Parent / Caregiver Student Teacher Non-teaching Staff School Nurse / Counselor / PTOT Community Education Council Representative Physical Education Teacher Non-Parental Community Leader Sustainability Coordinator School Leadership Team Representative Facilities Personnel Describe in detail how the people above would contribute to the project. * 20. Please provide a detailed plan for how you intend to maintain the improved or newly created spaces. (max 200 words) 11
* 21. Please submit a preliminary list of items you intend to purchase with the $10,000 funds. Include the item name, vendor and total cost for each item.please include the name of the item, the vendor and total cost for each item Item 1 Name, Vendor, Cost Item 2 Name, Vendor, Cost Item 3 Name, Vendor, Cost Item 4 Name, Vendor, Cost Item 5 Name, Vendor, Cost Item 6 Name, Vendor, Cost Item 7 Name, Vendor, Cost Item 8 Name, Vendor, Cost Item 9 Name, Vendor, Cost Item 10 Name, Vendor, Cost 12
Mental Health by Design in Schools - Award Application 2016-17 Additional info & Photos 22. Approximately how many people will benefit from the project? Students Teachers Parents Neighbors 23. How did you hear about this award? DOE Office of Sustainability DOE Office of School Wellness Teacher/Co-worker New York City Department of Health District Public Health Office (DPHO) Principal/Assistant Principal Active Design in Schools Grant Mental Health Counselor FPHNYC Other (please specify) 24. Have you received an Active Design in Schools award before? Yes No 25. Please attach a picture of the space you plan to improve at your school THANK YOU FOR YOUR APPLICATION 13
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Mental Health by Design in Schools - Award Application 2016-17 Submission Information & General Disclosures I. Submission Information A. Submission Date, Time, and Format Responses received after Monday, January 23, 2017 at 11:59 PM EST will not be reviewed. B. RFP Communications and Q&A Potential respondents may send any questions or comments to: Attn: Melissa Stewart, Grants Assistant Subject: Inquiry: Mental Health by Design RFP E-mail: mstewart@fphnyc.org All questions related to this RFP must be received by January 3, 2017 at 11:59 PM EST. Responses to all programmatic and administrative questions will be posted on the FPHNYC website in the FAQ section (http://www.fphnyc.org/get-involved/rfps/) by January 6, 2017 at 5:00 PM EST. No other contact with FPHNYC, DOHMH, or personnel regarding this RFP is permitted in the period between the release of this RFP and the notice of award. Any oral communication shall be considered unofficial and non-binding with regard to this RFP and subsequent award. II. General Disclosures A. Right to Reject Proposals The Fund for Public Health in New York City may reject any or all proposals received and may ask for further clarification or documentation. Submitted information that does not respond to all items in this RFP may be excluded from further consideration and alternative information packages may not be considered. The Fund for Public Health in New York City may decline to review an application in the event the respondent submits a response after the submission deadline and/or any disparity is found during the evaluation process. 15
B. Costs The respondent will be solely responsible for any costs incurred in preparing, delivering, or presenting responses to this RFP. Respondents will not be reimbursed for any costs incurred in preparing proposals. C. Fulfillment of Requirements By submitting an information package, the respondent acknowledges that the respondent has read and understands this RFP and is capable of fulfilling all requirements. D. Submitted Information Once submitted, responses will be the property of FPHNYC and will not be returned. E. Right to Amend, Cancel this RFP, or Solicit a New RFP FPHNYC may amend or cancel this RFP at any time, without any liability to FPHNY, and/or DOHMH. FPHNYC may solicit new requests for information and/or proposals regarding the services addressed in this RFP at any time. F. Amount of Business FPHNY does not guarantee to any specific amount of business or revenue as a result of this RFP. G. Security and Confidentiality Respondents should give specific attention to the identification of those portions of their proposals that they deem to be confidential, proprietary information or trade secrets and provide appropriate justification for why such materials, upon request, should not be disclosed by FPHNYC. Such information must be easily separable from the non-confidential sections of the proposal. All information not so identified may be disclosed by FPHNYC. 16