Central Florida Regional Planning Council Serving Alachua Bradford Columbia Dixie Gilchrist Hamilton Lafayette Madison Suwannee Taylor' Union Counties..r 2009 NW 67th Place, Gainesville, FL 32653 1603 352.955.2200 October 9, 2012 TO: FROM: SUBJECT: Union County Transportation Disadvantaged Coordinating Board Lynn Godfrey, AICP, Senior Planner Meeting Announcement The Union County Transportation Disadvantaged Coordinating Board will meet Tuesday, October 16, 2012 at 1:15 p.m. in the County Commissioners' Meeting Room in the Union County Courthouse. All Board members are encouraged to attend this meeting. Attached is the meeting agenda and supporting materials. If you have any questions, please do not hesitate to contact me at extension 110. Attachment t:\iynn \td 12\union \memos\oct.docx Dedicated to improving the quality of life of the Region's citizens, by coordinating growth management, protecting regional resources, promoting economic development and providing technical services to local governments. 1
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Central Florida Regional Planning Council Serving Alachua Bradford Columbia Dixie Gilchrist Hamilton Lafayette Madison Suwannee Taylor Union Counties.f". 2009 NW 67th Place, Gainesville, FL 32653 1603 352.955.2200 UNION COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD MEETING ANNOUNCEMENT AND AGENDA County Commissioners' Meeting Room Union County Courthouse Lake Butler, Florida Tuesday July 17,2012 1:15 p.m. I. BUSINESS MEETING CALL TO ORDER A. Introductions B. c. Approval of the Meeting Agenda Approval of the July 17, 2012 Minutes Minutes ACTION REQUIRED ACTION REQUIRED II. NEW BUSINESS A. 201112012 Annual Operations Report NO ACTION REQUIRED The Board needs to review the 20112012 Annual Operations Report B. Operations Reports NO ACTION REQUIRED III. OTHER BUSINESS A. Comments 1. Members 2. Citizens Dedicated to improving the quality of life of the Region's citizens, by coordinating growth management, protecting regional resources, promoting economic development and providing technical services to local governments. 3
IV. FUTURE MEETING DATES A. Tuesday, January 8, 2013 at 1:15 p.m. B. Tuesday, April 16, 2013 at 1:15 p.m. C. Tuesday, July 16, 2013 at 1:15 p.m. D. Tuesday, October 15, 2013 at 1:15 p.m. * Please note that this is a tentative meeting schedule, all dates and times are subject to change. If you have any questions concerning the enclosed materials, please do not hesitate to contact me at 1 8002260690, extension 110. t:\lynn\td12\union\agendas\oct.docx 4
UNION COUNTY COORDINATING BOARD Voting Members Alternate Members Chairperson Commissioner M. Wayne Smith Chairperson Bill McGill Vice Chairman Department of Transportation Sandra Collins Grievance Committee Member Department of Transportation Phillip Worth Department of Children and Families Jaime SanchezBianchi Grievance Committee Member Department of Children and Families Department of Education Rayford Riels Department of Education Barbara Harrington Public Education Mike Pittman Public Education CItizen Advocate Doyle Archer Citizen Advocate Shirley Johns Citizen Advocate User Citizen Advocate User Elderly Representative Donald Pettit Elderly Representative Veteran Representative Barbara Fischer Veteran Representative Persons with Disabilities Representative Persons with Disabilities Representative Community Action Agency Representative Frances Terry Community Action Agency Representative Candice Miller Department of Elder Affairs Cindy Roberts Department of Elder Affairs Janis Owen Early Childhood Services Kyle Bonesteel Early Childhood Services Agency for Health Care Administration Medicaid Alana McKay Grievance Committee Member Agency for Health Care Administration Medicaid Andrew Singer Regional Workforce Development Board Michelle Gianossa Regional Workforce Development Board Local Medical Community lynn\public\td99\orgcht.xls Local Medical Community 5
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UNION COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD MEETING MINUTES County Commissioners' Meeting Room Union County Courthouse Lake Butler, Florida Thursday July 17, 2012 1:15 p.m. VOTING MEMBERS PRESENT Commissioner M. Wayne Smith, Chairman Candice Miller representing Frances Terry, Community Action Agency Representative Donald Pettit, Elderly Representative Rayford Riels, Florida Department of Education Andrew Singer representing Alana McKay, Florida Agency for Health Care Administration Medicaid Kay Tice, Florida Department of Children and Families VOTING MEMBERS ABSENT Doyle Archer, Citizen Advocate Kyle Bonesteel, Early Childhood Services Representative Sandra Collins, Florida Department of Transportation Barbara Fischer, Veterans Representative Cindy Roberts, Florida Department of Elder Affairs STAFF PRESENT Lynn Godfrey, North Central Florida Regional Planning Council OTHERS PRESENT Curtis Allen, A & A Transport I. BUSINESS MEETING CALL TO ORDER Chairman Smith called the meeting to order at 1:15 p.m. A. Introductions There were no introductions. 7
UNION COUNTY TD BOARD MINUTES July 17,2012 B. Approval of the Meeting Agenda ACTION: Rayford Riels moved to approve the meeting agenda. Andew Singer seconded; motion passed unanimously. C. Approval of the April 17, 2012 Minutes ACTION: Andrew Singer moved to approve the April 17, 2012 meeting minutes. Rayford Riels seconded; motion passed unanimously. II. NEW BUSINESS A. Union County Transportation Disadvantaged Service Plan Amendments Ms. Godfrey stated that the Board approved A & A Transport's rates for Transportation Disadvantaged and Medicaid Program at the last Board meeting. She said the Florida Commission for the Transportation Disadvantaged requested changes to A & A Transport's rates since that meeting. She said the Board needs to review and approve A & A Transport's new rates. ACTION: Rayford Riels moved to approve A & A Transport's new rates for Transportation Disadvantaged and Medicaid Program service. Andrew Singer seconded; motion passed unanimously. B. Bylaws Ms. Godfrey stated that the Florida Commission for the Transportation Disadvantaged requires that the Board review the Bylaws annually. She said there have been no changes made to the Bylaws. The Board reviewed the Bylaws. ACTION: Kay Tice moved to approve the Board's Bylaws. Andrew Singer seconded; motion passed unanimously. C. Operations Reports The Board reviewed the operations reports. 2 8
UNION COUNTY TD BOARD MINUTES July 17,2012 III. OTHER BUSINESS A. Comments 1. ~embers Mr. Andrew Singer asked if A & A Transport denies service to wheelchair passengers if they do not have an accessible residence. Mr. Allen said they will deny service ifthere is no wheelchair ramp for their drivers to safely move passengers from their homes. 2. Citizens Ms. Godfrey announced that, beginning with the next meeting, Board members will receive their meeting packets via email. She said if there are any Board members who want to continue receiving their meeting packets in the mail to let her know. IV. FUTURE ~EETING DATES Chairman Smith stated that the next Board meeting is scheduled for Tuesday, October 16, 2012 at 1:15 p.m. ADJOU~ENT The meeting was adjourned at 1 :45 p.m. Coordinating Board Chair Date t:\lynn \td 12\union\minutes\july.doc 3 9
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Serving Alachua Bradford Columbia Dixie Gilchrist Central Florida Hamilton Lafayette Madison Regional Suwannee Taylor Union Counties Planning Council 2009 NW 67th Place, Gaineaville, FL 32653 1603 352.955.2200 tr ~ October 9, 2012 TO: FROM: SUBJECT: Union County Transportation Disadvantaged Coordinating Board Lynn Godfrey, AICP, Senior Planner 20112012 Annual Operations Report RECOMMENDATION Review the 2011/2012 Annual Operations Report. BACKGROUND A & A Transport is required to submit an annual operations report to the Florida Commission for the Transportation Disadvantaged by September 15 of each year. Attached is A & A Transport's 20112012 Annual Operations Report. If you have any questions concerning the enclosed evaluation, please contact me at extension 110. Attachment t:\lynn\td 12\union \memos\aor.docx Dedicated to improving the quality of life of the Region's citizens, by coordinating growth management, protecting regionel resources, promoting economic development and providing technical services to local governments. 11
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~ FLCTD Annual Operations Report Section I: Face Sheet County: Union Fiscal Year: July 1,2011 June 30, 2012 Status: Submitted to FLCTD FLCTD Status: Approved Report Date: 09/18/2012 Period Covered: July 1, 2011 ~ June 30, 2012 Coordinator's Name: A & A Transport, Inc. Address: 55 North Lake Avenue City: Lake Butler Zip Code: 320541733 Service Area: Union Contact Person: Curtis E. Allen Title: President Phone: (386) 496 2056 Fax: (3~6) 496 1956 Email: ceallen1954@yahoo.com Network Type: Partial Brokerage Organization Type: Private NonProfit I CTC Certification: I, Curtis E. Allen, President, as the authorized Community Transportation Coordinator (CTC) Representative, hereby certify, under the penalties of perjury as stated in Chapter 837.06, F.S., that the information contained in this report is true, accurate, and in accordance with the accompanying instructions. CTC Representative (signature) Curtis E. Allen 09118/2012 LCB Statement: I,, as the local Coordinating Board Chairperson, hereby, certify in accordance with Rule 41~2.007(7) F.S. that the local Coordinating Board has reviewed this report and the Planning Agency has received a copy. LCB Signature 13
FLCTD Annual Operations Report Section II: General Info County: Union Fiscal Year: July 1, 2011 June 30, 2012 Status: Submitted to FLCTD FLCTD Status: Approved Section II: Coordinated System General Information 1. Provider Listing (include the CTC, if the CTC provides transportation services) Number of Private NonProfits: 2 Number of Private ForProfits: 0 Public Entities: School Board: 0 Municipality: 0 County: 0 Transit Authority: 0 Other: 0 Total: 2 2. How many of the providers listed in 1 are coordination contractors? o 14
FLCTD Annual Operations Report Section III: Passenger Trip Info County: Union Fiscal Year: July 1, 2011 June 30, 2012 Status: Submitted to FLCTD FLCTD Status: Approved Section lli: Passenger Tri_p Information 1a. OneWay Passenger Trips Type of Service Service Area Fixed RoutelFixed Schedule I Within Outside Total I Daily Trip Tickets 0 0 0 Weekly Passes 0 0 0 Monthly Passes 0 0 0 Deviated Fixed Route Service 0 0 0 Paratransit Ambulatory 17665,4212 21877 NonAmbulatory 404 516 920 Stretcher 0 6 6 Other Services School Board Trips 4055 0 4055 Total Trips 22124 4734 26858 lb. How many of the total trips were provided by contracted transportation providers 14122 (do not include the CTC, ifth,,: CTC provides transportation services)? _ lc. How many of the total trips were pro~ ided by coordination contractors? 0 2. OneWay Trips by Funding Source Agency for Health Care Administration 5251 Agency for Persons with Disabilities 14122 Agency for Workforce Innovation 0 Commission for the Transportation Disadvantaged 2564 Department of Children and Families 0 Department of Community Affairs 0 Department of Education 0 Department of Elder Affairs 866 15
Department of Health 0 Department of Juvenile Justice 0 Florida Department of Transportation_ 0 Local Government 4055 Local NonGovernment 0 Other Federal Programs 0 Total: 26858 3. OneWay Trips by Passenger Type. Was this information obtained by sampling? Elderly Children Other. yes Low Income: 2243 Disabled: 5 Low Income and Disabled: 700 Other: 528 Low Income: 440 Disabled: 3221 Low Income and Disabled: 1089 Other: 0 Low Income: 3809 Disabled: 0 Low Income and Disabled: 14823 Other: 0 Total: 26858 4. OneWay Passenger Trips,:" by Purpose Was this information obtained by sampling? no Medical Purpose 7815 Employment Purpose 0 EducationiTraininglDaycare Purpose 18177 Nutritional Purpose 866 LifeSustaining/Other Purpose 0 Total: 26858 5. Unduplicated Passenger Head Count I 16
5a. Paratransit/Deviated Fixed Route/ School Brd 675 5b. Fixed Route 0 Total: 675 6. Number of Unmet Trip Requests 1350 Unmet Trip Requests by Type of Trip Unmet Medical 300. Unmet Employment 250 Unmet EducationITraininglDaycare 0 Unmet Nutritional 425 Unmet LifeSustaining/Other 375 Reason Trip was Denied (Optional). Lack of Funding: 1350 Lack of Vehicle Availability: _ 0 Lack of Driver Availability: 0 Other: 0 7.) Number of Passenger Noshows 243. Passenger NoShows by Funding Source (optional) CTD: 68 ARCA: 175 AWl: 0 DCF: 0 APD: 0. DOE: 0 DOEA: 0 Other: 0 I 8. Complaints Complaints by Service 12 Complaints by Policy 0 Complaints by Vehicle 3 Complaints by Other 10.. Complaint T!'tal: 25. 9. Commendations 17
Commendations by CTC 1 Commendations by Transportation Providers 0 Commendations by Coordination Contractors 0 Total Commendations: 1 18
FLCTD Annual Operations Report Section IV : Vehicle Info County: Union Status: Submitted to FLCTD FLCTD Status: Approved Section IV: Vehicle Information 1. Mileage Information Fiscal Year: July 1, 2011 June 30, 2012 Vehicle Miles Revenue Miles CTC: 181401 140261 Transportation Providers: 82035 69506 Coordination Contractors: 0 0 School Bus Utilization Agreement: 0 0 Total: 263436 209767 2. Roadcalls 2 3. Accidents Chargeable NonChargeable Total Accidents Person Only: 0 0 Total Accidents Vehicle Only: 0 0 Total Accidents Person & Vehicle: 0 0 Total Accidents: 0 0 Grand Total: 0 4. Total Number of Vehicles 11 Count Percentage a. Total vehicles that are wheelchair accessible: 5 45.00% b. Total vehicles that are stretcher equipped: 1 9.00% 19
County: Union Status: Submitted to FLCTD FLCTD Status: Approved FLCTD Annual Operations Report Section V: Employee Info Section V: Employee Information Fiscal Year: July 1, 2011 June 30, 2012 1. etc and Transportation Provider Employee Information FullTime Drivers 0 0 Hours PartTime Drivers 5 5850 Volunteer Drivers 0 0 Total Hours: 5850 Maintenance Employees 1 Dispatchers 1, Schedulers 0.. Call IntakelReserv.lCust. Servo 1 Other Operations Employees 0 _. I I Hours Other Volunteers 0 0 Administrative Support 1 Management Employees 1 Total 10 2. Coordination Contractors Employee Information Hours FullTime Drivers 0 0 PartTime Drivers 0 0 Volunteer Drivers 0 0 _. Total Hours: 0 Maintenance Employees 0 Dispatchers 0 Schedulers 0 20
Call IntakelReserv.lCust. Servo 0 Other Operations Employees 0 Hours Other Volunteers 0 0 Administrative Support 0 Man~gement Employees 0 Total 0 TOTAL HOURS: 5850 21
FLCTD Annual Operations Report Section VI: Revenue Sources County: Union Fiscal Year: July 1, 2011 June 30, 2012, Status: Submitted to FLCTD FLCTD Status: Approved Section VI: Financial Data 1. Detailed Revenue and Trips Provided by Funding Source CTC and Transportation Coordination TOTAL Revenue Source Providers Contractors REVENUES Agency for Health Care Administration Medicaid I $91,067.00 $0.00 $91,067.00 N onemergency Medicaid NonEmergency (under fixed fee service with ARCA) Agency for Persons with Disabilities Comm Care for Dis Adults/Aging & Adult $46,462.00 $0.00 $46,462.00 Services Developmental Services Other (specify) Agency for Workforce Innovation WAGES/Workforce Board Other (specify) Commission for the Transportation Disadvantaged I 22
NonSponsored Trip Program $75,812.00 $0.00 $75,812.00 NonSponsored Cap. Equip. Rural Capital Equip. $69,883.00 $0.00 $69,883.00 TD Other (specify) Department of Children and Families Alcohol, Drug Abuse & Mental Health Program Family Safety & Preservation Other (specify) Department of Community Affairs Community Services Other (specify) Department of Education Carl Perkins Vocational Ed. Act Division of Blind Services Vocational Rehabilitation Day Care Programs Other (specify) Department of Elder Affairs a lder Americans Act Community Care for the Elderly Other (specify) Suwannee River Economic Council (meal site) Department of Health $5,285.00 $0.00 $5,285.00 23
Children's Medical Services Office of Disability Deter. County Public Health Unit Other (specify) Department of Juvenile Justice (specify) Department of Transportation 49 USC 5307 (Section 9) 49 USC 5310 (Section $33,164.00 $0.00 $33,164.00 16) 49 USC 5311 (Section $94,972.00 $0.00 $94,972.00 18) 490USC 5311(f) (Section 18i) Block Grant Service Development Commuter Assistance Program Other DOT (Specify) Local Government School Board Service $40,237.00 $0.00 $40,237.00 Complementary ADA Service County Cash $7,767.00 $0.00 $7,767.00 County InKind City Cash City InKind Other Cash (specify) 24
Other InKind (specify) Local NonGovernment Farebox $6,611.00 $0.00 $6,611.00 Donations, Contributions InKind Services Other NonGovernment Other Federal or State Programs $17,471.00 $0.00 $17,471.00 (specify) (specify) (specify) GRAND TOTAL: $488,731.00 $0.00 $488,731.00 25
FLCTD Annual Operations Report Section VII: Expense Sources County: Union Fiscal Year: July 1, 2011 June 30, 2012 Status: Submitted to FLCTD FLCTD Status: Approved Section VII: Financial Data 2. Expense Sources Community Transportation ' Coordination TOTAL Expense Item Coordinator Contractor EXPENSES Labor (501): $123,691.00 $0.00 $123,691.00 Fringe Benefits (502): $16,635.00 $0.00 '$16,635.00 Services (503): $25,201.00 $0.00 $25,201.00 Materials and Supplies Cons. (504): $63,800.00 $0.00 $63,800.00 Utilities (505): $7,336.00 $0.00 $7,336.00 Casualty and Liability (506): $15,147.00 $0.00 $15,147.00 Taxes (507): $40,825.00 $0.00 $40,825.00 I I Purchased Transportation Services (508) Bus Pass Expenses: School Bus Expenses: $0.00 $0.00. $0.00 j Other: $41,443.00 $0.00 ~ $41,443.00 Miscellaneous (509): $43,831.00 ' $0.00 $43,831.00 Interest (511): $0.00 1$0.00 $0.00 Leases and Rentals (512): $9,558.00 ' $0.00 $9,558.00 Annual Depreciation (513): $40,000.00 $0.00 $40,000.00 Contributed Services (530): $20,000.00 $0.00 $20,000.00 Allocated Indirect Expenses: $2,500.00 $0.00 $2,500.00 i, I,. GRAND TOTAL: $449,967.00 $0.00 $449,967.00 26
PERFORMANCE TRENDS UNION COUNTY, 20102012 PERFORMANCE STANDARD TOTAL SERVICE SERVICE EFFECTIVENESS COST EFFECTIVENESS & EFFICIENCY VEHICLE UTILIZATION SAFETY SERVICE AVAILABILITY 7/1109 6/30/10 7/1109 6/30/10 MEASURE (2010) (2011 ) Total Passenger Trips 29,232 28,462 Ambulatory Trips 28,317 27,396 NonAmbulatory Trips 911 1,052 Stretcher Trips 4 14 Total Revenue Vehicle Miles 210,329 211,866 Total Vehicle Miles 276,725 285,922 Total Driver Hours 10,536 6,716 Passenger Trips/Revenue Vehicle Mile 0.14 0.13 Passenger TripsNehicie Mile 0.11 0.10 Passenger Trips/Driver Hour 2.77 4.24 Total Revenue $595,598 $427,536 Total Expenses $594,302 $428,529 CosUPassenger Trip $20.33 $15.06 CosWehicle Mile $2.15 $1.50 CosURevenue Vehicle Mile $2.83 $2.02 CosWehicie $54,027 $38,957 CosUDriver Hour $56.41 $63.81 Total Vehicles 11 11 Passenger TripsNehicie 2,657 2,587 Total Vehicle MilesNehicie 25,157 25,993 Total Revenue Vehicle MilesNehicie 19,121 19,261 Revenue Vehicle Miles/Driver Hour 20 32 Driver HoursNehicie 958 611 Total Number of Accidents 0 1 Accidents/1 00,000 Miles 0.00 0.35 Average Vehicle Miles Between Roadcalls 92,242 285,922 Roadcalls 3 1 No Shows 174 176 Number of Unmet Trip Requests 3677 482 7/1111 6/30/12 Percent of Change (2012) (2011 2012) 26,858 6% 21,877 25% 920 14% 6 133% 209,767 1 % 263,436 9% 5,850 15% 0.13 5% 0.10 2% 4.59 8% $488,731 13% $449.967 5% $16.75 10% $1.71 12% $2.15 6% $40,906 5% $76.92 17% 11 0% 2,442 6% 23,949 9% 19,070 1% 36 12% 532 15% 0 #DIV/O! 0.00 #DIVlO! 131,718 117% 2 50% 243 28% 1350 64%1 Source: Annual Operations Reports I f\j..j I
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ATTENDANCE RECORD UNION COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD POSITION Chairperson Alternate Chairperson FDOT Alternate Member FDCF Alternate Member FAHCAMedicaid Alternate Member FDOE Alternate Member Public Education Alternate Member Citizen Advocate (CA) Alternate Member CAUser Alternate Member Elderly Rep. Alternate Member Veterans Rep. Alternate Member Persons with Disabilities Alternate Rep. CAARep. Alternate Member FDEA Alternate Member Early Childhood Services Alternate Member Regional Workfoce Development Board Alternate Member Local Medical Community Alternate Member NAME 12/08/2011 Commissioner M. Wayne Smith Bill McGill Sandra Collins Phillip Worth Jaime SanchezBianchi Alana McKay Andrew Singer Rayford Riels Barbara Harrington Mike Pittman Doyle Archer Shirley Johns Donald Pettit Barbara Fischer Frances Terry Candice Miller Cindy Roberts Janis Owen Kyle Bonesteel Michelle Gianossa P A A P A P A A P A P A A A A A 01110/2012 04/17/2012 07/17/2012 P P P P P A P A A A A A A A P P P P P P A A A P A A P A A A A A P P P A A A A A A P P A A A A A A A A A LEGEND KEY: PPresent AAbsent Not Applicable (newly appointed member) ATTENDANCE POLICY: According to Article III, Section 5 of the Coordinating Board bylaws: "The North Central Florida Regional Planning Council shall review and consider rescinding the appointment of any voting member of the Board who fails to attend three consecutive meetings." lynn/public/attend.xls 29