EAC Survey Pat Wolfe Elections Administrator
EAC Survey Election Assistance Commission (EAC) issues survey every two years Required by the Help America Vote Act (HAVA) Survey gathers information on federal elections
EAC Survey Survey requests information on: Voting registration Uniformed & Overseas Citizens Absentee Voting Act (UOCAVA) voting information Domestic civilian absentee voting Election administration Provisional ballots Election day activities
EAC Survey Section B (UOCAVA) has been decreased from 35 segments to 29 segments eliminating 25 data points to complete
EAC Survey Before completing any of the Survey, you must: Review the Supplemental Instruction Manual. Have a copy of your SOS Official Certification Reports on absentee and provisional ballots available. Create a VR report that indicates the number of VR forms received and where the VR forms originated (mail, BMV, designated agency, etc.).
EAC Survey Before completing any of the Survey, you must (cont.): Print of copy from the SoS Website of the Voter Turnout by County This report lists the total number of registered voters and total voters for the November 8, 2016 general election for each county. You must use these numbers to complete the Survey.
EAC Survey You may enter your data using the form view:
EAC Survey You may enter your data using the spreadsheet view:
EAC Survey There are six sections to complete: A. Voter Registration B. UOCAVA C. Regular absentee voters D. Election Administration E. Provisional ballots F. Election Day activities
Section A -Voter Registration Number of registered voters for the 2016 general election. Number of forms received from close of registration for 2014 general election to close of registration for 2016 general election. Types of forms (e.g. new, change of name or address).
Section A -Voter Registration Section A cont. Number of new registrations, duplicates and invalid or rejected forms by source. Confirmation notices. Voters removed.
Section A -Voter Registration A1: Must match the number provided to our office prior to Election Day. If you are unsure of the number, it is posted under Election Results on our website. A2: Answer: A2b A3: Answer: Data not available A4 and A4b - Answers: Not applicable
Section A Voter Registration Section A5 a. Total number of forms received Close of registration Nov. 2014 general election to close of registration Nov. 2016 general election b. Number of valid registrations d. Number of duplicates e. Number invalid or rejected f. Number of changes of name, address within your county g. Number of address changes to another county
Section A Voter Registration Section A6-A9 d. BMV includes in-person BMV and BMV update from online change of address. These are not to be reported under c. (forms received via the Internet). h. Other state agencies designated by the State libraries, county treasurers and high schools. If you track these separately, you may break them out in j., k. and l.
Section B UOCAVA Ballots Use the numbers provided on the Official Certification of Absentee Ballot report (Sections D through I) submitted to our office with one exception: Do not include in-person UOCAVA voters in the totals for the Survey. Transmitted only refers to ballots mailed, faxed or emailed. Adjust your totals accordingly.
Section B UOCAVA Ballots B1a-e: Number transmitted and type of voter B2a-g: Categories for returned ballots B8: Number counted B9a-9c: Type of voter returning valid ballots B10 B12: Type of ballot counted (Absentee or FWAB)
Section B UOCAVA Ballots B13: Number of ballots and FWABs rejected B14 a-f: Reasons for rejection B15a-c and B16-18: Type of voter and ballot type rejected B19: Answer: Data not available B20: Number of FPCAs received by type of voter B21: Number of FPCAs rejected by type of voter B22: Number FPCAs rejected due to late request
Section B UOCAVA Ballots B23: Not required to answer deleted from survey B24: Date of transmission and how the ballot was sent B25: How many transmitted ballots were undeliverable B26: Number of ballots received by type of voter B27: You will only be able to answer question a. of this section as a ballot may only be returned by mail B29: Same as B27
Section C Domestic Civilian Absentee Ballots C1a-h: Number transmitted and status of ballots. C4a: Number returned and submitted for counting. C4b: Number rejected C5a-v: Reasons for rejection The numbers must match the data you provided to the SOS office on the Official Certification of Absentee Ballots Report with the same exception as the UOCAVA section.
Section D Election Administration D1: Number of precincts D2:Number of polling locations D2a: Do not include the BOE office D2c: Do not include the BOE office D2d: Include the BOE office unless you had an off-site absentee voting center D3-D5: Information on precinct election officials
Section E Provisional Ballots E1 through E1f: Number cast and counted E2: Reasons for rejection The numbers must match the data you have provided to the SOS office on the Official Certification of Provisional Ballots Report.
Section F Election Day Activities Number of persons casting ballots Sources of votes (e.g. at polls, absentee, provisional) Information on type(s) of voting equipment Information on poll books Use of electronic poll books
Section F Election Day Activities F1a: Number of persons who voted F1b: Number voted at polling location (do not include provisional voters) F1c: UOCAVA voters (ignore reference to B3a) F1d: Civilian absentee voters (same as C1b) F1e: Provisional voters (same as E1a( F1f: In-person voters (regular and UOCAVA) F2: Source of total voters from F1a: The answer should never be votes cast for highest office.
Section F Election Day Activities Other sections in F are requesting information on poll books and voting equipment When completing section(s) on voting equipment, be sure to complete the correct category for your county s equipment
EAC Survey After receiving the surveys, our office will review and perform the state error check on all data. We will contact boards they may need correct any data errors or provide an explanation for the discrepancy. Our office will submit the report to the EAC s vendor for review. They will review and notify our office of any discrepancies to be resolved.
EAC Survey Questions?