MINUTES CAPITAL COMMITTEE February 3, 2014 Black Hawk Room 2:00 p.m. Present: Dr. Thomas Baynum, Leslie Anderson, Chanda Dowell, Doug Hoenig, Dr. Bettie Truitt, Karen Mowers 1. Core Value: Responsibility It was shared by VP Dowell that she appreciates employees who to take their responsibilities seriously even outside their normal hours. The ITS department, Police, and Facilities go above and beyond what is required of them to make sure the campus is secure and safe at all times. 2. Approval of minutes of 12-2-13 - VP Truitt approve, VP Anderson second, motion carried. 3. College For Kids storage Dr. Truitt said that some new storage has been found in the Library and lower library area and the needs have been addressed. 4. Space Allocation - This discussion brought forward a request to get an inventory of empty space on the campuses. There are spaces that open and then get used again and it may not always be the best use of them. A process is needed to decide how space is being allocated. Faculty/instruction space is allocated through VP Truitt s office. Conversations are held during the master planning process and then usage gets changed after the decisions are made. The faculty go to their department chairs, the department chair comes to Dr. Truitt and the decision is made at that time. We had to do a space allocation review for HLC so we already know most of the information. It was decided that the Facility Superintendents will do the space inventory because they already have the maps. Once that is done, we will look at what is empty space and how it should be used. All decisions should be driven by the master plan. If there are changes to be made, they must come to the capital committee. 5. HCCTP Grant This grant pays for work and some equipment at the college. Our choices are to have them do the work for free at the college or at other places that qualify. As soon as BHC knows that the grant has been renewed, a building can be discussed. That is the direction we would like to go.
6. Capital Requests a) Bob McChurch and Doug Hoenig have talked about asbestos removal in Building 2. The asbestos abatement should come through PHS. That report should come to Capital. b) Carrie Koster career services area in March 2013, she was given some room that is being used for small groups and meetings. She is still using the area and has asked for furniture, chairs and computers from the ALC that are not being used. The Master plan shows that the area will be used for testing so this will work. Mike Meleg has the tables and chairs and Bob McChurch and Carrie Koster will work this out. c) There had been a conversation on tablet computers where students were checking them out and taking them home but the course has been changed to a hybrid course so they will be on campus part of the time. Therefore, no tablets will be needed. d) VP Dowell put in a request for a library gate at the EC and a fire rated glass door. These items will cost about $40,000. The library is not secure at night at this time. Some of the excess money from the ring road project and from reworking an internal remodel projects will help provide the funds for this. The chemistry lab was moved in the new building so that space could be used for computers. The library store front and the Chemistry lab renovation will come out of the 2010 bonds that are still available. The Chemistry lab remodel is not critical right now but there is a need for computers. BHC staff will be used as much as possible for the work and BLDD will do the design. We will ask for a proposal for a feasibility study. e) EC - B125 needs to be remodeled and the cost is approximately $20,000. The work can be paid for from Excess Operating funds. The remodel would allow it to be used for scheduling fall classes. This was approved. f) QC 3-308 & 309 There was a discussion about remodeling these rooms for speech classes. By the master plan, that area is to be used for offices and classrooms. There will be floor issues when the wall comes out. We can abate asbestos while doing this. This would be funded from the same excess operating funds as will be used for B125.
Summary Approval Library store front 2010 bonds Feasibility plan for chem lab - architect fees actual project 2010 bonds $10,000 3-308 & 309 removal of the wall surplus operating funds B-125 surplus operating funds Asbestos removal QC2 7. Project Updates - QC Campus 1) HSC lower than anticipated bids allowed for increased furniture and ITS; the massage therapy remodel will be done in space in building 3 2) Building 2 first floor restroom remodel when the work started a lot of galvanized pipe was found and replacing it will cost an additional $10,000. These funds will come from Bonds 2010. This is the last one from this bond. 3) IT Relocation Feb. 6 is bid opening for the IT relocation. All of the demolition is done. The whole project is scheduled to complete in June. 4) Library renovation TLC was the addition in the library that was not originally planned. $140,000 has already been put into that fund. The main elevator will move to the center and the current elevator will become a service elevator for the staff. The curtain wall is the third part in this project and will be done with high efficiency windows. There are 3 parts: 1) curtain wall (PHS) 2) library remodel (bond 2010) 3) elevator (PHS) 5) 2-214 Lab Prep remodel - There is discussion about waiting on this until building 2 is remodeled. The amount of money we have available is not enough to do the whole room. The room will not be demolished in the master plan so it may be done with surplus operating. We can update the budget to reflect a complete remodel instead of doing part of it with PHS and part with Bond Funds. 6) Building 4 elevator will be renovated this summer (PHS) 7) Outreach elevator will be renovated this summer (PHS) 8) Emergency power west side will be done the summer of 2015 9) Building 2 entrance will be done summer of 2015
East Campus 1) EC welding Insurance is approved from contractor and construction fence will be put up the first of March. The project will start on March 15. Building should be completed in November. 2) Building B bridge - Pre-bid is tomorrow and opening bids later. The store front replacement has been added as part of that project. 3) Building A HVAC project will be done this summer 4) Ring Road This project is in the exploratory phase of gathering costs. 2012 bond will pay for this. 5) Vet Tech Center First meeting was held with BLDD last week. Some infrastructure questions must be answered before the final price is set. Feasibility study results are expected in March and the project can start the next day. The committee will get three concepts on Feb. 25 and will decide what to send to the board. The advisory committee has greatly helped with the planning of this. There will be three separate buildings for this project: Group 1 instructional building; Group 2- animal hospital; Group 3 kennels 6) Building A roof Will be done summer 2015 because doing HVAC this summer 8. PHS vision for 2015 2019) 2017 will only have one project because it has been pushed back from previous years. This will be discussed further next month. Other 1. Worknet Center The discussion on this was BHC would have to issue a bond referendum and raise taxes to get this built at this time. We can explore other options. It needs to be documented that BHC is considering doing this. There was a discussion that all of the area legislators are working on trying to get the $1 million that was promised through Illinois Jobs Now! but never came through. 2. Equipment needs - Doug is including HVAC and asbestos abatement work that needs to be done in projects.
3. ISES (Facilities Inventory Program for things over $5000) is being studied to see if we can still use it. It was not kept up-to-date. Doug has the hard copy and the work was done in 2011. It is a good baseline. 4. Space allocation for balcony ITS will be out in June, 2014. A design study will be done soon and money can come from local projects. HR and VP for Instruction will be moved up there as part of the master plan. A plan needs to be formed on this so that people can plan. 5. VP Dowell said there are problems with the bleachers in the Kewanee armory involving safety. There may be some operations money available to go toward the repair. Some interest has been expressed in a long term agreement with BHC in this discussion. Options are being explored. Next meeting is March 3.