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JOBS FOR THE FUTURE/ASPEN INSTITUTE FORUM FOR COMMUNITY SOLUTIONS Social Innovation Fund Bidder s Conference October 27 and November 5, 2014

INTRODUCTION AND SESSION OVERVIEW Presenters Lili Allen, Director, Back on Track Designs, Jobs for the Future Monique Miles, Deputy Director, Aspen Forum for Community Solutions Cheryl Sadeli, Risk & Compliance Manager, Jobs for the Future Cheryl Almeida, Research Director, Jobs for the Future Session Outline 1) Introductions 2) OYIF SIF Overview 3) Approach 4) Evaluation 5) Eligibility and Selection Criteria 6) Technical Assistance 7) Fiscal Management Requirements 8) Selection Process/Timeline 9) Questions/Closing

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OVERVIEW: ABOUT THE SOCIAL INNOVATION FUND This RFP is made possible through a grant from the Social Innovation Fund to Jobs for the Future/Aspen Institute Forum for Community Solutions. The Social Innovation Fund is a key White House initiative and program of the Corporation for National and Community Service. For more information about the SIF: http://nationalservice.gov/programs/social-innovation-fund

OVERVIEW: OPPORTUNITY YOUTH INCENTIVE FUND This initiative builds on the Opportunity Youth Incentive Fund Launched in 2012 to accelerate the use of a cross-sector, collective impact approach to improving outcomes for opportunity youth 21 communities currently in the OYIF; this RFP is open to both OYIF communities and non-oyif communities Any non-oyif communities selected as subgrantees for the OYIF SIF will join the Opportunity Youth Incentive Fund national learning community

OVERVIEW: OPPORTUNITY YOUTH INCENTIVE FUND SOCIAL INNOVATION FUND RFP invites applications from non-profit organizations in low-income communities, convening cross-sector collaboratives focused on improving education and career outcomes for opportunity youth. JFF/Aspen will award subgrants of $170,000 to $300,000 per year for three years with the potential for funding for an additional two years to up to twelve non-profits to use a collective impact approach to implement Back on Track interventions for opportunity youth Requires a 1:1 match of non-federal, unrestricted funds Back on Track interventions are 1) Enriched Preparation and 2) Postsecondary/Career Bridging Strong emphasis on data collection and evaluation

APPROACH OF THE OYIF SOCIAL INNOVATION FUND Investment in up to 12 communities with a cross-sector collaborative focused on opportunity youth that commit to: Implementing one or both Back on Track interventions in strong anchor programs serving opportunity youth Using collective impact to align/link systems and resources to scale these interventions to education and career success for significant numbers of opportunity youth. Successful applicants will have: A high likelihood of success in implementing one or both interventions Financial management systems in place to manage a federal grant, and Capacity to participate in a third-party evaluation and support a performance management system

APPROACH: INTERVENTIONS IMPLEMENTED THROUGH THE OYIF SIF Enriched Preparation: Intentional outreach to and recruitment of opportunity youth without a high school credential Curriculum and instruction focused on college and career readiness Powerful culture of learning and achievement that conveys to youth that postsecondary education/career success are attainable goals Personalized guidance and supportive services First steps towards helping young people bridge to future education and careers

APPROACH: INTERVENTIONS IMPLEMENTED THROUGH THE OYIF SIF Postsecondary/Career Bridging: Intentional outreach to and recruitment of opportunity youth with a high school credential Preparation for postsecondary coursework and/or training programs Supported first experience in postsecondary education and/or training College/career success activities that build skills such as navigating postsecondary environments, managing time, developing a growth mindset and self-agency Personalized guidance and supportive services Career guidance focused on connecting to postsecondary education and training that pay off in the labor market (RFP has examples of programming)

EVALUATION: PURPOSE A rigorous evaluation is a critical component of the SIF Goals of the evaluation of the SIF are twofold: to demonstrate the effectiveness of programs and to build the existing evidence base for the larger field of collaboratives working with opportunity youth

EVALUATION: DESIGN The evaluation will: Focus on both impact and implementation of the two pre-identified program interventions Use a quasi-experimental design to meet a moderate level of evidence standard which requires: Comparing outcomes for OY who experience the program interventions with a matched comparison group who do not Working with grantees to identify both groups Be conducted by a third-party evaluation firm selected by JFF/Aspen Have a specific focus on outcomes for boys and men of color

EVALUATION: QUESTIONS Evaluation will address both the IMPACT and IMPLEMENTATION of the two interventions: IMPACT: Will address the question of whether the interventions separately or in combination lead to improved outcomes for OY compared to the matched comparison group. Outcomes include, for example: Higher attainment of high school credentials and college-readiness Increased matriculation into postsecondary education or training Improved first-year persistence and earning of credits/certificates IMPLEMENTATION: Will address such questions as: What features of the interventions have been put in place? What features of the interventions have participants experienced? What are the perceptions of the participants that have received the interventions? What contextual factors promote or impede implementation of these interventions, alone or in combination?

CRITERIA: ELIGIBILITY Letters of Intent must include the following: Name of the backbone organization submitting the Letter of Intent 3-4 data points that demonstrate that the community is low-income List of members of the collaborative 2-3 examples of efforts undertaken by the collaborative in the last year to improve education/career outcomes for opportunity youth Deadline to submit: November 7, 2014 Letters of Intent should be submitted to Lili Allen, at lallen@jff.org, with a copy to Dantel Proctor, at dproctor@jff.org. JFF will notify community within one week as to whether they meet the eligibility criteria and may submit a proposal for funding

CRITERIA: SELECTION JFF/Aspen have identified five selection criteria for the SIF and will be assessing eligible applicants on the strength of their application in these areas: Section Weight High-performing nonprofit 15 Robust cross-sector collaborative 15 Strong, specific, achievable plan for implementing interventions 30 Capacity to collect/analyze data 25 Match 15

CRITERIA: HIGH-PERFORMING NON-PROFIT Subgrantees will be high-performing nonprofits that have the: Capacity to increase scale and impact, and serve as the convener or backbone organization of the community s collective impact collaborative. Leadership team, staff, and board of directors that are aligned and committed to facilitating a collaborative that drives implementation and scaling of evidence-based on-ramps/pathways for opportunity youth. Fiscally soundness and capacity to manage a federal grant, including quarterly financial reports, and adhering to Federal cost principles Capacity to conduct criminal history checks for all staff supported with federal funds and all volunteers in SIF-funded programs with access to children. Experience in developing a long-term sustainability plan for a major initiative. Demonstrated capacity to manage evaluation data gathered from multiple providers and to provide the data required for the performance management system.

CRITERIA: CROSS-SECTOR COLLABORATIVE Subgrantees will be serving as the backbone for an existing cross-sector collaborative using a collective impact approach and with an explicit focus on opportunity youth, demonstrated through evidence of prior efforts to improve outcomes for the population. Cross-sector collaboratives will include high-level participation of the key sectors that touch opportunity youth, at a minimum: K-12 education, postsecondary education and/or workforce development programs, private sector partners, local philanthropy, and community-based organizations. Collaboratives that are implementing pathways for specific populations, such as foster youth or justice-involved youth, will have participation of systems that are responsible for those youth, as well. Collaboratives must have the data capacity to track success for boys and men of color as a key sub population within the overall opportunity youth population. Preference will be given to cross-sector collaboratives that include opportunity youth as leaders in their collaborative and have a structure for youth input and decision-making.

CRITERIA: STRONG, SPECIFIC PLAN Subgrantees will have developed a strong, specific, and achievable plan for implementing the Back on Track interventions that: Identifies which of the two interventions (or both) they will be implementing. Identifies the specific schools/programs that either already implement or are poised to implement the interventions. Provides a clear strategy for how programs will implement and scale up the interventions. Offers evidence that service providers overseeing the schools and programs implementing the interventions and collaborative will take steps to ensure careful and quality implementation of the interventions. Specify the number of opportunity youth that will be receiving the interventions. Specify the estimated number of opportunity youth to be served that are boys and men of color. Provide three-year plans for implementation and scale-up of the interventions Demonstrate an understanding of and partnership with the current and planned work in their community and nationally that focuses on boys and men of color.

CRITERIA: DATA Subgrantees will provide evidence of: Capacity to collect, analyze and manage data and use it to participate in the third-party evaluation, for continuous improvement, to make the case for scale Capacity to gather data on individual participants across multiple partners Ability/experience to help create matched comparison groups Ability to manage data including current data systems/platforms in use or being put in place, previous experience managing data and adequate staffing. MOUs or other evidence of strong commitment around data gathering from schools/programs/postsecondary institutions with which the subgrantee will partner to implement the interventions. Prior participation in third-party evaluations if possible.

CRITERIA: MATCH Subgrantees will demonstrate a credible plan for securing, within a year, at least a 1:1 committed match of non-federal funds to the SIF funds. Match funding must be non-federal funds, in cash; they must be new or existing unrestricted funds. At least 25% of the Year 1 matching funds must be secured at the time of notification of subgrantee award (March 31, 2015) with letters of commitment from the funders provided to JFF in order to receive grantee agreement. By the end of the first quarter (three months later) of the first grantee year, subgrantees must have secured the next 25% in matching funds and each quarter thereafter or until they have secured 100% of the match, whichever comes first. Subgrantees will have to satisfy the matching requirement on an annual basis before the next year s funding will be provided.

TECHNICAL ASSISTANCE TO SUBGRANTEES Direct coaching (JFF/Aspen team) On-site coaching visits four times per year Provided to the backbone organization and collaborative in each community Provided to anchor programs implementing the models Additional technical assistance Two annual cross-site institutes Bi-monthly webinars Monthly conference calls

PERFORMANCE MANAGEMENT Subgrantees will develop and submit annual workplans Subgrantees will report quarterly Progress toward their performance goals and benchmarks Financial reports JFF will review each site s progress to chart performance against annual workplans

WORKING WITH FEDERAL FUNDS Required for Completion of Application: DUNS # and active registration in Central Contractor Registration at www.sam.gov Certify that you are not a suspended or debarred entity Complete Financial Questionnaire Attachment Required for Managing Federal Funds: This application is for Subaward No additional subgranting is permitted; all programmatic partners must be classified as Contractors and are treated as vendors Subrecipient vs. Vendor Definition: http://www.washington.edu/research/osp/gim/7-attach/attachment_a_omb_a133.pdf

WORKING WITH FEDERAL FUNDS SIF Terms and Conditions General Provisions: https://egrants.cns.gov/termsandconditions/2014sif_terms_and_conditions_final_20140911.pdf Financial Management Standards Administrative Policies and Procedures Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Budgetary Information and Restrictions

WORKING WITH FEDERAL FUNDS FINANCIAL MANAGEMENT STANDARDS The Awardee must maintain financial management systems that include standard accounting practices, sufficient internal controls, a clear audit trail, and written cost allocation procedures, as necessary. The Awardee s financial management systems must be capable of distinguishing expenditures attributable to this award from expenditures not attributable to this award. The systems must be able to identify costs by programmatic year and by budget category and to differentiate between direct and indirect costs or administrative costs. For further details about the Awardee s financial management responsibilities, refer to OMB Circular A-102 and its implementing regulations (45 CFR Part 2541) or A-110 (2 CFR Part 215) and its implementing regulations (45 CFR Part 2543), as other applicable OMB regulations.

WORKING WITH FEDERAL FUNDS FINANCIAL MANAGEMENT STANDARDS Organizations that expend $500,000 or more in a year in total Federal awards (grants or cooperative agreements) shall have a single or program-specific audit conducted for that year in accordance with the Single Audit Act, as amended, 31 U.S.C. 7501, et seq., and OMB Circular A-133. Please provide us with a copy of your latest A-133 Audit Report along with your application submission, if available.

WORKING WITH FEDERAL FUNDS CRIMINAL HISTORY CHECK The specific requirements of the National Service Criminal History Check, including the timing and recordkeeping requirements, are specified at 45 CFR 2540.200 -.207. No one can charge time to this subaward and matching funds until they have cleared the criminal history checks: National Sex Offender Public Registry (NSOPR) check Statewide Criminal History Check FBI Check, if there will be recurring access to vulnerable population Source: SIF Terms and Conditions

WORKING WITH FEDERAL FUNDS ADMINISTRATIVE POLICIES AND PROCEDURES Non-Discrimination Public Notice and Records Compliance Trafficking in Persons Central Contractor Registration and Universal Identifier Requirements Transparency Act Requirements Whistleblower Protection Records Retention Policy Drug Free Workplace Debarment, Suspension, and Other Responsibility Matters Grant Program Civil Rights and Non-Harassment Policy Source: SIF Terms and Conditions

UNIFORM ADMINISTRATIVE REQUIREMENTS 29 CFR PART 95 APPENDIX A Equal Employment Opportunity Copeland Anti-Kickback Act (18 U.S.C. 874 and 40 U.S.C. 276c Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7) Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333 Rights to Inventions Made Under a Contract or Agreement Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) Debarment and Suspension (E.O.'s 12549 and 12689) Source: 29 CFR Part 95

UNIFORM ADMINISTRATIVE REQUIREMENTS POST-AWARD REQUIREMENTS Procurement Policy 29 CFR Part 95.40 95.48: Written Procurement Policy Open and free competition on purchases of goods and services Document a Cost and Price Analysis Documentation containing justification of selection and basis of contract amount/price

PROPOSAL BUDGET GUIDELINES Total JFF award request should be between $170,000 and $300,000 per year Costs must be allowable and allocable for accomplishment of proposed work No food unless incurred during travel (must follow Per Diem limits as set forth in the www.gsa.gov) No equipment A-133 Audit Costs are allowable Cost to conduct Criminal History Checks are allowable Indirect Cost Rate must be supported by an approved NICRA

PROPOSAL BUDGET GUIDELINES

PROPOSAL BUDGET GUIDELINES: MATCHING Matching must be at least 1:1 Matching funds must be non-federal cash match Matching funds must be unrestricted new or existing dollars. They cannot be previously obligated funding that is redirected for purposes of meeting the Social Innovation Fund match requirement The 1:1 requirement must be satisfied on an annual basis At the time of notification of award (March 31, 2015), please provide letters of commitments showing that at least 25% of the first year s matching has been secured Matching funds must be separately tracked, accounted for and recorded at the subgrantee s accounting systems

PROCESS TIMELINE Selection Activity When Release of RFP Week of October 20 Bidder s Conference I (for OYIF communities, at OYIF convening in Aspen, Week of October 27 CO) Bidder s Conference II November 5, 2:00 pm Letter of Intent Due November 7, 2014 Notification of Eligibility to Apply Within one week of receipt of LOI Proposals Due December 20 Site Visits to Initial Finalists February 1 March 12, 2015 Final Selection and Notification of Subgrantee Awards March 31, 2015 Posting of Subgrantee Proposals on CNCS Website, List of Reviewers, Summaries of Reviewer Comments March 31, 2015 Subgrantee Grant Period April 2015 March 2018

QUESTIONS?

LILI ALLEN lallen@jff.org TEL 617.728.4446 FAX 617.728.4857 info@jff.org 88 Broad Street, 8 th Floor, Boston, MA 02110 122 C Street, NW, Suite 650, Washington, DC 20001 WWW.JFF.ORG