1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 WASHINGTON COUNTY FINANCE COMMITTEE Courthouse - Government Center February 24, 2016 West Bend, WI 8:30 a.m. Present: Dawn Eyre, Raymond Heidtke, and Daniel Stoffel. Excused: Robert Milich and Gerald Schulz. Also Present: County Administrator Joshua Schoemann, County Board Chairperson Herbert Tennies, Finance Director Margie Hamers, Assistant Finance Directors Aaron Daul, David Owens, and Kathie Wild, Supervisors Michael Bassill and Peter Sorce, and Chief Deputy County Clerk Linda Doro. Chairperson Heidtke called the meeting to order and read the Affidavit of Posting. MINUTES Moved by Mr. Stoffel, seconded by Ms. Eyre to approve the Finance Committee minutes of January 20, 2016, as presented. Motion carried. Moved by Ms. Eyre, seconded by Mr. Stoffel to approve the Finance Sub-Committee minutes of January 27, 2016, and February 3, 10, and 17, 2016, as presented. Motion carried. ORDINANCE: STAFFING PLAN CHANGES - SHERIFF S DEPARTMENT - CORRECTIONS OFFICER Captains Martin Schulteis and Scott Lehman Moved by Mr. Stoffel, seconded by Ms. Eyre to approve an ordinance to amend 7.02 and 7.03 of the County Code relating to the Washington County Staffing Plan - Sheriff's Department, creating the position of Corrections Officer II, Pay Grade 7, and adding language authorizing up to 62 positions for the Corrections Officer position to be filled as Corrections Officer I or Corrections Officer II, at the discretion of the Sheriff, and forward to the County Board. Motion carried. RESOLUTION: GRANT APPLICATION - U.S. DEPARTMENT OF JUSTICE - COMMUNITY ORIENTED POLICING SERVICES - ANTI-HEROIN TASK FORCE Appearance: Captain Bruce Theusch Moved by Mr. Stoffel, seconded by Ms. Eyre to authorize the Sheriff to apply for and accept grant funds in the amount of $16,400 related to the Anti-Heroin Task Force (AHTF), and forward to the County Board. Motion carried. OUT-OF-STATE TRAVEL REQUEST - SHERIFF S DEPARTMENT Appearance: Captain Martin Schulteis Moved by Ms. Eyre, seconded by Mr. Stoffel to approve the out-of-state travel request for the Radio Administrator to attend the International Harris Users Conference and Training Symposium, on April 23-28, 2016, in Orlando, Florida, at a cost not to exceed $2,000, including meals. Motion carried.
Finance Committee February 24, 2016 Page 2 of 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 ORDINANCE: STAFFING PLAN CHANGES - SAMARITAN HEALTH CENTER - ADMINISTRATION - OFFICE MANAGER Appearance: Samaritan Campus Administrator Matt Furno Moved by Mr. Stoffel, seconded by Ms. Eyre to approve an ordinance amendment to 7.02 and 7.03 of the County Code relating to the Washington County Staffing Plan - Samaritan Health Center - Administration; eliminating one full-time Accounting position, Pay Grade 9; creating one full-time Office Manager position, Pay Grade 8; reducing one Accounting position, Pay Grade 5 from full-time to part-time; and assigning one Assistant Finance Director to provide financial/accounting services in Human Services, Highway and Samaritan departments and, to the extent permissible, recoup cost of services through rates charged to external funds, and forward to the County Board. Motion carried. ORDINANCE: STAFFING PLAN CHANGES - SAMARITAN HEALTH CENTER - NURSING SERVICE Appearance: Samaritan Campus Administrator Matt Furno Moved by Mr. Stoffel, seconded by Ms. Eyre to approve an ordinance amendment to 7.02 & 7.03 of the County Code relating to the Washington County Staffing Plan - Samaritan Health Center - Nursing Service; changing the Pay Grade of the Certified Nursing Assistant (CNA) position from Pay Grade 2 to Pay Grade 4 and the Medication Assistant position from Pay Grade 3 to Pay Grade 4; eliminating four (4) full-time Registered Nurse positions, Pay Grade 9; and adding four (4) full-time Registered Nurse Relief Supervisor positions, Pay Grade 11; and forward to the County Board. Motion carried. RESOLUTION: GRANT APPLICATION - DEPARTMENT OF NATURAL RESOURCES - SNOWMOBILE TRAIL AIDS, MOTORIZED STEWARDSHIP AND RECREATIONAL TRAIL AIDS GRANTS - SNOWMOBILE BRIDGE Appearance: Planning and Parks Administrator Jay Shambeau Moved by Mr. Stoffel, seconded by Ms. Eyre to approve a resolution authorizing the Planning and Parks Department to apply for, and if awarded, accept Snowmobile Trail Aids, Motorized Stewardship, and Recreational Trail Aids grant funds for a total amount not to exceed $635,000, and forward to the County Board. Motion carried. RESOLUTION: GRANT APPLICATION - DEPARTMENT OF NATURAL RESOURCES - RECREATIONAL TRAIL AIDS GRANT - EISENBAHN STATE TRAIL RESURFACING AND TRAILHEAD FACILITIES; AND AMEND 2016-2020 CAPITAL IMPROVEMENT PLAN - EISENBAHN STATE TRAIL RESURFACING AND TRAILHEAD FACILITIES; AND ACCEPTANCE OF DONATION FROM BIKE FRIENDLY WEST BEND Appearance: Planning and Parks Administrator Jay Shambeau Moved by Mr. Stoffel, seconded by Ms. Eyre to authorize the Planning and Parks Department to apply for two Recreational Trail Aids grant funds from the Department of Natural Resources, amend the Capital Improvement Plan, and accept a donation from Bike Friendly West Bend to develop trailhead facilities and resurface portions of the Eisenbahn State Trail in Washington County, and forward to the County Board. Motion carried.
Finance Committee February 24, 2016 Page 3 of 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 SOUTHEASTERN WISCONSIN INVASIVE SPECIES CONSORTIUM ASSISTANCE PROGRAM MINOR GRANT REPORT Appearance: Planning and Parks Administrator Jay Shambeau Mr. Shambeau reported the Planning and Parks department is applying for a Southeastern Wisconsin Invasives Species Consortium grant in the amount of $2,000 to reduce the amount the Planning and Parks department has committed to invasive species controls at Glacier Hills County Park. RESOLUTION: AMEND 2016-2020 CAPITAL IMPROVEMENT PLAN - FUNDING 2016 WASHINGTON COUNTY VEHICLE REPLACEMENTS Moved by Mr. Stoffel, seconded by Ms. Eyre to approve a resolution amending the 2016-2020 Capital Improvement Plan to increase the estimated sales tax revenue projection to $10.6 million from $10.55 million to cover the purchase of a service van for Facilities in the amount of $22,000, and a ¾ ton 4 x 4 HD gas truck for Planning & Parks in the amount of $40,000 in 2016, and forward to the County Board. Motion carried. SALES TAX REPORT The total received in February 2016, for sales tax earned in December 2015, was $772,302.87 for a 2015 total of $10,778,482.20, net of Cabela s. FINANCE DEPARTMENT UPDATE Ms. Hamers provided an update on the Human Resources/Payroll software project. NEXT TENTATIVE MEETING DATES The next regular Finance Committee meeting is tentatively scheduled for Wednesday, March 23, 2016, at 8:30 a.m. The next Finance Sub-Committee meetings are tentatively scheduled for March, 2, 16, and 30, 2016, at 8:00 a.m. and March 9, 2016, at 7:30 a.m. FINANCIAL APPROVAL REPORT Moved by Mr. Stoffel, seconded by Ms. Eyre to accept Report #35 - Financial Approval Report, dated February 24, 2016, in the amount of $5,120,665.76 and forward to the County Board. Motion carried. VOUCHERS Moved by Ms. Eyre, seconded by Mr. Stoffel to approve the following: Miscellaneous vouchers in the amount of $16,803.92. General Accounts Payable vouchers in the amount of $301,820.44. Human Services Accounts Payable WISACWIS vouchers in the amount of $10,514.74. Jury vouchers in the amount of $900.39. Motion carried. Moved by Mr. Stoffel, seconded by Mr. Heidtke to approve Ms. Eyre s expense voucher in the amount of $68.04. Motion carried. Moved by Ms. Eyre, seconded by Mr. Stoffel to approve Mr. Heidtke s expense voucher in the amount of $70.20. Motion carried.
Finance Committee February 24, 2016 Page 4 of 4 1 2 3 4 5 6 7 8 9 10 11 12 Moved by Mr. Tennies, seconded by Mr. Stoffel to approve Mr. Schulz s expense voucher in the amount of $64.80. Motion carried. Moved by Ms. Eyre, seconded by Mr. Tennies to approve Mr. Stoffel s expense voucher in the amount of $79.38. Motion carried. ADJOURNMENT Moved by Mr. Stoffel, seconded by Ms. Eyre to adjourn at 9:58 a.m. Motion carried. Brenda J. Jaszewski, County Clerk
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 WASHINGTON COUNTY FINANCE SUB-COMMITTEE Courthouse-Government Center March 2, 2016 West Bend, WI 8:00 a.m. Present: Raymond Heidtke, Gerald Schulz, and Dan Stoffel. Also present: Finance Director Margie Hamers. Mr. Heidtke called the meeting to order and read the Affidavit of Posting. Moved by Mr. Stoffel, seconded by Mr. Schulz to approve the following vouchers: GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $286,667.91. MISCELLANEOUS VOUCHERS in the amount of $16,213.33. Motion carried. Moved by Mr. Schulz, seconded by Mr. Stoffel to adjourn the meeting at 8:23 a.m. Motion carried. Brenda J. Jaszewski, County Clerk
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 WASHINGTON COUNTY FINANCE SUB-COMMITTEE Courthouse-Government Center March 9, 2016 West Bend, WI 7:30 a.m. Present: Raymond Heidtke and Dawn Eyre. Excused: Gerald Schulz. Also present: Finance Director Margie Hamers. Mr. Heidtke called the meeting to order and read the Affidavit of Posting. Moved by Ms. Eyre, seconded by Mr. Heidtke to approve the following vouchers: WiSACWIS VOUCHERS in the amount of $148,500.57. GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $978,473.15. MISCELLANEOUS VOUCHERS in the amount of $113,405.12. JURY VOUCHERS in the amount of $3,064.61 Motion carried. Moved by Ms. Eyre, seconded by Mr. Heidtke to adjourn the meeting at 7:52 a.m. Motion carried. Brenda J. Jaszewski, County Clerk
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WASHINGTON COUNTY FINANCE SUB-COMMITTEE Courthouse-Government Center March 16, 2016 West Bend, WI 8:00 a.m. Present: Raymond Heidtke, Robert Milich, and Gerald Schulz. Also present: Finance Director Margie Hamers. Mr. Heidtke called the meeting to order and read the Affidavit of Posting. Moved by Mr. Schulz, seconded by Mr. Milich to approve the following vouchers: WiSACWIS VOUCHERS in the amount of $33,155.10. GENERAL ACCOUNTS PAYABLE VOUCHERS in the amount of $723,698.52. MISCELLANEOUS VOUCHERS in the amount of $17,190.40. Motion carried. Moved by Mr. Milich seconded by Mr. Schulz to adjourn the meeting at 8:34 a.m. Motion carried. Brenda J. Jaszewski, County Clerk
COMMITTEE REPORT To: From: Finance Committee Eric Diamond, Human Services Administrator Date: March 23, 2016 Re: Treatment, Alternatives and Diversion 2016 Approval POLICY QUESTION: Should the Human Services Department (HSD) continue providing Treatment, Alternatives and Diversion (TAD) Programming for 2016? DISCUSSION: The following was presented to the Human Services Board on March 9, 2016. The Human Services Board unanimously approved the draft resolution and supported continued TAD programming for 2016. The Washington County TAD Program offers individuals charged with 2nd, 3rd and misdemeanor 4th Operating While Intoxicated (OWI) offenses a structured and supervised treatment program in lieu of jail time. TAD programming improves public safety by addressing with each participant the root cause of the OWI offense: his/her substance use disorder. When successfully addressed, TAD participants address their addiction, adhere to all requirements, and successfully complete the program. Over time, high performing programs reduce participants' OWI recidivism rate. In the immediate, Washington County saves money (measured in jail bed days) by diverting participants from jail. Our program vendor is Elevate, Inc., who serves between 20-30 participants at any given time, and approximately 55 per year. Elevate has on staff a TAD Coordinator, a part time Case Manager, and together these staff complete assessments, develop service plans, refer and assure participant adherence to treatment, and complete structured and frequent contacts, as well as frequent and random drug testing for the duration of the program. The Human Services Board reviewed and approved the 2016 TAD grant resolution request on March 9, 2016. FISCAL EFFECT: The TAD Program is accounted for in the 2016 HSD Budget. Total Program Cost is $ 123,513. The State Department of Justice provides $92,635 and the County must match 25%, or $30,878.
ATTACHMENTS: TAD Program 2015 Final Report RECOMMENDATION: The Human Services Department respectfully requests approval to continue providing TAD Programming for 2016.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 RESOLUTION Grant Application Treatment Alternatives and Diversion (TAD) Program for 2016 WHEREAS, Washington County Code Section 4.27 requires that all county grant programs or applications for funds receive prior approval by the County Board of Supervisors or subsequent review and ratification; and WHEREAS, in order to timely apply, an application for 2016 TAD grant funding was submitted in January 2016, and approval is needed to accept the grant award; and WHEREAS, the TAD program is intended to reduce recidivism, increase public safety and reduce the jail population; and WHEREAS, between 2007 and 2014, 73% of the clients successfully completed the program averting 18,208 total days of combined jail and prison time; for 2015, 52% of the clients successfully completed the program, averting 1,485 total days of combined jail and prison time; and WHEREAS, the TAD program had been administered through the Washington County Sheriff s Department since 2007; however it was determined that the Sheriff s Department would not seek renewal of the TAD grant for 2015; and WHEREAS, 2014 Resolution 56 authorized the Human Services Department to pursue 2015 TAD funding for continuation of County programming by contracting with Elevate, Inc.; and WHEREAS, the Human Services Department plans to continue the TAD program in 2016 for Washington County; and WHEREAS, the TAD program will continue to provide diversion of 2 nd, 3 rd, and misdemeanor 4 th OWI offenders to a structured treatment program; and WHEREAS, in 2015, TAD grant funding was offered to Washington County in the amount of $92,635 with a 25% match requirement or $30,878 and the Human Services Department anticipates the grant funding amount to be the same for 2016; and WHEREAS, the State has indicated that Intoxicated Driver Program funds may be used as the match for the TAD grant and $30,878 has been budgeted for the match using a portion of this program s client co-pays in the Human Services Department s 2016 proposed budget; and WHEREAS, the Human Services Board approved the Human Services Department s proposed budget and authorized the application for 2016 grant funds; Page 1 of 2
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 NOW, THERFORE, BE IT RESOLVED by the Washington County Board of Supervisors that the Washington County Human Services Department s application for the grant funding described herein is ratified and the continuation of the TAD program for Washington County is endorsed. BE IT FURTHER RESOLVED that the Human Services Department is hereby authorized to accept the above noted grant funds to continue the Treatment Alternatives and Diversion programming. BE IT FURTHER RESOLVED that upon receipt of grant funds, the use of same will be within the parameters set forth in the grant program. BE IT FURTHER RESOLVED that the County Board Chairman and County Clerk are authorized to execute the necessary application or other documents in order to obtain grant funding described herein, subject to review and approval of the County Attorney s Office. VOTE REQUIREMENT FOR PASSAGE: Majority RESOLUTION SUMMARY: Authorization to apply for grant funding for the continuation of the Treatment Alternatives and Diversion (TAD) Program through the Human Services Department for 2016. APPROVED: Introduced by members of the HUMAN SERVICES BOARD and the FINANCE COMMITTEE Kimberly A. Nass, County Attorney as filed with the County Clerk. Dated Kristine M. Deiss, Chairperson Considered Human Services Board Adopted Ayes Noes Absent Raymond W. Heidtke, Chairperson Voice Vote Finance Committee (The County s match for this grant is $30,878. This match is included in the 2016 budget.) Page 2 of 2
2015 TAD Annual Summary 1 Washington County TAD Program 2015 Annual Summary I. Referrals, Admissions, and Discharges A. Referrals Total Referrals: 100 (from DA s office in 2015) Active from 2014: 15 (not included in total referral number) Admitted: 71 No contact: 14 Not appropriate: 8 Appropriate, did not engage: 3 Assessment scheduled Q1 2016: 3 Out of county: 1 Total Active 2016: 86 (15 @ start of 2015, 71 admissions in 2015) B. Admissions and Discharges Total Admissions: 71 2 nd OWI: 56 3 rd & 4 th OWI: 14 Other: 1 (DPA) Just Elevate With GBS Clients Total Discharges: 37 52 Successful: 25 (52%) 38 (73%) Unsuccessful: 12 (48%) 14 (27%) Reasons for unsuccessful discharges: 571 (GBS) Failure to comply with program expectations (treatment and sobriety) 615 (GBS) Continued substance use (THC) 631 Substance use, missed appointments, missed contacts following 2 extensions 635 Continued substance use, lying about use, was offered IOP and Res. TX 636 Substance use, bail jumping, failed to follow up with case manager 644 Re-offended 3 rd OWI 645 Decided not to continue with the program (later re-offended, opiate problem) 646 Continued substance use, serious mental health and cognitive problems 654 Continued substance use 661 Continued substance use following detoxification and leaving residential TX 664 Continued substance use, failure to engage in treatment 666 Continued substance use, failure to engage in treatment 672 Substance use while on EM Program, probation revoked 677 Decided not to continue with the program Total Days Diverted: 1485
2015 TAD Annual Summary 2 II. Services Provided A. AODA OWI Education: 14 AODA Outpatient Treatment: 50 AODA Intensive Outpatient Treatment: 8 AODA Detoxification Services & Follow Up: 2 AODA Residential Treatment Services: 1 (also received detoxification services) No Engagement in Treatment: 12 Reasons No Engagement in Treatment: 3 participants had yet to engage in treatment by the end of 2015, 2 due to starting at the very end of the year and not yet finding a provider and 1 due to being incarcerated and unable to start. 2 participants chose to drop out of the program within 1-2 weeks of starting and as a result did not engage in treatment during their participation 3 participants completed their treatment prior to engaging in the TAD program and did not demonstrate a need for re-engagement during their involvement in the program 4 delayed their engagement in treatment and continued to use substances and as a result were terminated from the program B. Mental Health Mental Health Outpatient Treatment Only: 2 Medication Management Only: 13 Mental Health Outpatient and Medication Management: 14 Inpatient Mental Health Treatment: 2 Diagnosed with Mental Health Disorder at Admission: 26 Depressive Disorder: 11 Anxiety Disorder: 13 ADHD: 7 Bipolar Disorder: 1 Mood Disorder NOS: 1 PTSD: 1 Anorexia: 1 More than one mental health diagnosis: 7 C. Urine Drug Screens and Preliminary Breath Tests UDS Total: 340 Negative: 291 Positive: 49 Positive RX: 14 PBT Total: 366 Negative: 356 Positive: 10
2015 TAD Annual Summary 3 III. Review of Goals for 2015 1. 80% of the OWI TAD participants will not reoffend within one year of satisfactory completion of the program - We cannot currently track annual recidivism. The current way of tracking annual recidivism in 2016 will be to look at Wisconsin Circuit Court Records for participants who were discharged per quarter in 2015. Participants who recidivate within the 1 year period after their discharge will be listed in each quarterly report of 2016. - In 2016 continue to work on developing an effective method for which to study recidivism rates of program participants for future study. - Determine what we will count as recidivism (all new offenses, all new criminal offenses, offenses vs. convictions, only OWI arrests/convictions, etc.) - In 2015 a total of 6 participants that were discharged from the program obtained new criminal charges and/or convictions: One participant who was unsuccessfully discharged from the program was convicted of Operating While Revoked (Rev due to alc/contr subst/refusal), and Operating a motor vehicle w/o insurance One participant who successfully completed the program was convicted of Disorderly Conduct County/Municipality One participant who was unsuccessfully discharged from the program was charged with Bail Jumping Misdemeanor while engaged in the program and convicted after he was discharged. One participant who was unsuccessfully discharged from the program was charged with OWI (3 rd ), Bail Jumping Misdemeanor, and Operating w/ PAC (3 rd ) while he was engaged in the program and the cases remain open. This participant was also convicted of 2 speeding violations after discharge from the program. One participant was received a charge of Bail Jumping Misdemeanor, while engaged in the program and was convicted after he was discharged (TAD15060664) One participant who was unsuccessfully discharged from the program in the 3 rd quarter of 2015 was convicted of 1 count of Theft-Movable Property <=$2500 and 2 counts of Credit Card-Fraudulent Use (<=$2500) (TAD15060635). However, the offense date for this crime was prior to the participant engaging in the TAD Program. 2. 90% of the OWI clients will satisfactorily comply with the requirements of the program and receive reduced jail time thereby reducing the jail population. Just Elevate With GBS Clients Total Discharges: 37 52 Successful: 25 (52%) 38 (73%) Unsuccessful: 12 (48%) 14 (27%) - This year, even with counting the 15 clients transferred from Genesis at the start of the year that were considered very low risk, the completion rate for the year is 73%, and 52% considering only clients admitted through Elevate in 2015. - Review the reasons for discharge above and discuss possible areas for improvement 3. Clients served: anticipate 20 clients at any one time, with a minimum of 80 clients served in 2015 - We typically have had between 20 35 clients at any one time - Counting clients transferred at the start of the year we have served 86 clients in 2016
COMMITTEE REPORT To: Finance Committee From: Todd Scott Date: March 23, 2016 Re: Ordinance - Staffing Plan - County Attorney POLICY QUESTION: Should the County approve a request to change the pay grade for both the Assistant County Attorney and the Deputy County Attorney? DISCUSSION: A request was brought to Human Resources to review the grading for the Assistant County Attorney as well as the Deputy County Attorney. These positions were assessed based on the grading tool approved and put in place by the County Board. Based on the grading assessment there were changes to pay grades to include: Position Current Pay Grade Requested Pay Grade Authorized Positions Assistant County Attorney 14 15 2 E FLSA Deputy County Attorney 16 17 1 E Based upon the review of these positions and the result of the grading assessment, the positions have been brought forth for approval to the new pay grades. The ordinance was approved by the Administrative Services Committee on March 10, 2016, and will be considered by the Executive Committee on March 22, 2016. FISCAL EFFECT: The requested change in grade for the two Assistant County Attorneys will result in an increased cost of $2,130. The requested change in grade for the Deputy County Attorney will result in an increased cost of $540. Total impact of both changes is $2,670.
ATTACHMENTS: Ordinance Administrative Services Committee Packet RECOMMENDATION: To approve the ordinance amendment to Sections 7.02 and 7.03 of the County Code related to Washington County Staffing Plan for the County Attorney Department, allowing for the change of pay grade for the Assistant County Attorney from grade 14 to grade 15, and for the Deputy County Attorney from grade 16 to grade 17.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 ORDINANCE AN ORDINANCE to amend Sections 7.02 and 7.03 relating to: Washington County Staffing Plan County Attorney and Washington County Classification and Compensation Plan. The people of the County of Washington, represented in the Board of Supervisors, do ordain as follows: SECTION 1. Section 7.02 of the code is amended to read: 7.02(RR 12RES33)(CR 12RES34) WASHINGTON COUNTY STAFFING PLAN. (AM 15- ) Washington County maintains a Countywide Staffing Plan listed by department. Such plan shall indicate the type and number of positions currently authorized by the County Board together with the existing pay grade for said position. County departments are authorized to fill only those positions listed in the Countywide Staffing Plan. Any changes to the staffing plan shall be determined by the Washington County Board upon review and recommendation of the Administrative Services Committee consistent with sec. 7.04(9) of this chapter and sec. 2.44 of this Code. Position title changes with no fiscal impact and Fair Labor Standard Act (FLSA) changes may be made by the Human Resources Director. The Human Resources Director shall provide a report to the Administrative Services Committee, with a copy to the County Attorney for implementation. COUNTY ATTORNEY Pay Authorized Position Grade Positions FLSA Assistant County Attorney 14 15 2 E Deputy County Attorney 16 17 1 E SECTION 2. The list of pay grades established in Section 7.03(1)(a) shall be adjusted to incorporate the changes proposed in this ordinance. SECTION 3. EFFECTIVE DATE. This ordinance shall become effective upon passage by the Board of Supervisors and publication as provided by law. SECTION 4. SUMMARY. Ordinance amending staffing plan for the County Attorney s Office. VOTE REQUIREMENT FOR PASSAGE: 2/3 of members elect 48 Page 1 of 2
1 2 3 4 5 6 7 8 9 10 11 12 13 14 APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Countersigned: Herbert J. Tennies County Board Chairperson Introduced by members of the EXECUTIVE, ADMINISTRATIVE SERVICES and FINANCE COMMITTEES as filed with the County Clerk. Herbert J. Tennies, Chairperson Executive Committee Peter I. Sorce, Chairperson Administrative Services Committee Raymond W. Heidtke, Chairperson Finance Committee 15 16 17 18 (The requested change in grade for the two Assistant County Attorneys will result in an increased cost of $2,130. The requested change in grade for the Deputy County Attorney will result in an increased cost of $540. Total impact of both changes is $2,670.) Page 2 of 2
ADMINISTRATION DEPARTMENT Joshua Schoemann, County Administrator 432 E. Washington St. West Bend, WI 53095-7986 Phone (262) 306-2200 FAX (262) 306-2201 WI 1-800-616-0446 joshua.schoemann@co.washington.wi.us COMMITTEE REPORT To: From: Finance Committee Jamie Ludovic, Assistant to the County Administrator Date: 23 March 2016 RE: Amend 2016-2020 Capital Improvement Plan Audio Visual Project Design POLICY QUESTION: Should the County Board amend the 2016-2020 Capital Improvement Plan (CIP) to utilize dollars leftover from the 2015 election project to fund the design of the Countywide Audiovisual Project in 2016? DISCUSSION: This funding request is for the design portion of a countywide audiovisual project to be completed in 2016. This request allows staff to pursue a design/bid/build (installation/implementation) process for upcoming audiovisual projects and select a consultant in 2016 to assist with designing and developing project and equipment specifications, providing project cost estimates, assisting in developing bid lists, working with purchasing to write RFPs for the provision of equipment and installation and RFBs for the public works portion of projects. In an effort to gain efficiencies, consulting/design services would be solicited together for projects that would ultimately be bid and completed in 2017 and 2018. (1) Provide new board room audiovisual equipment, voting equipment and voting software. (2) Develop miscellaneous audiovisual recommendations and specifications for various meeting rooms and videoconferencing units throughout the County (3) Provide audiovisual equipment in 2 JCC hearing rooms (4) Verify equipment upgrades and specify equipment needed for 4 existing courtrooms As these projects impact multiple departments, a report was given to the Administrative Services Committee regarding this request. The Public Safety Committee also reviewed the project and made the following motion.
Moved by Mr. Laubenheimer, seconded by Mr. Niebler to approve the use of remaining 2015 County Clerk Capital Improvement Funds in 2016 to obtain design services for the Clerk of Courts and County Board Room audio/video project. Motion carried. COST: This resolution approves using unspent 2015 budgeted funds for 2016 outlay expenditures up to $60,000 in preparation for future capital improvement projects. ATTACHMENTS: Resolution Amending 2016-2020 Capital Improvement Plan Washington County Audio Visual Project - Design RECOMMENDATION: Motion to approve amending the 2016-2020 Capital Improvement Plan to include funding for audiovisual projects design.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 RESOLUTION Amend 2016 2020 Capital Improvement Plan - Washington County Audio Visual Project - Design WHEREAS, at the time of construction in 2005-2006, the Justice Center courtrooms were equipped with audio and visual equipment and infrastructure for videoconferencing and case presentations; and WHEREAS, the County Board Room has had minor and sporadic updates to its audio and visual equipment and infrastructure and is in need of evaluation; and WHEREAS, meeting rooms throughout the County Campus are regularly used for County Committee meetings and departmental meetings and have not been kept up to date with audio or visual presentation equipment; and WHEREAS, an amount of $465,000 was identified in the 2015 2019 Capital Improvement Plan for use in 2015 to replace election equipment; and WHEREAS, total expenditures for the Election Equipment Replacement Project were approximately $60,000 less than the amount budgeted; and WHEREAS, funding is needed in 2016 for a needs assessment and design work for the Washington County Audio Visual Project; NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that the 2016-2020 Capital Improvement Plan is hereby amended to include an amount not to exceed $60,000 to be funded from unused funds designated for the Election Equipment Replacement Project for the Washington County Audio Visual Project. BE IT FURTHER RESOLVED that the County Board Chairperson and County Clerk are authorized to execute the necessary contracts, subject to review and approval of the County Attorney's Office. VOTE REQUIREMENT FOR PASSAGE: 2/3 of the members elect RESOLUTION SUMMARY: Resolution authorizing an amendment to the 2016-2020 Capital Improvement Plan to use excess funds from the Election Equipment Replacement Project to fund design work for the Washington County Audio Visual Project. Page 1 of 2
1 2 3 4 5 6 7 8 9 10 11 APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Introduced by members of the EXECUTIVE and FINANCE COMMITTEES as filed with the County Clerk. Herbert J. Tennies, Chairperson Executive Committee Raymond W. Heidtke, Chairperson Finance Committee 12 13 14 (This resolution approves using unspent 2015 budgeted funds for 2016 outlay expenditures up to $60,000 in preparation for future capital improvement projects.) Page 2 of 2
ADMINISTRATION DEPARTMENT Joshua Schoemann, County Administrator 432 E. Washington St. West Bend, WI 53095-7986 Phone (262) 306-2200 FAX (262) 306-2201 WI 1-800-616-0446 joshua.schoemann@co.washington.wi.us COMMITTEE REPORT To: From: Executive Committee Jamie Ludovic, Assistant to the County Administrator Date: 22 March 2016 RE: Amend 2016-2020 Capital Improvement Plan Audio Visual Project Design POLICY QUESTION: Should the County Board amend the 2016-2020 Capital Improvement Plan (CIP) to utilize dollars leftover from the 2015 election project to fund the design of the Countywide Audiovisual Project in 2016? DISCUSSION: This funding request is for the design portion of a countywide audiovisual project to be completed in 2016. This request allows staff to pursue a design/bid/build (installation/implementation) process for upcoming audiovisual projects and select a consultant in 2016 to assist with designing and developing project and equipment specifications, providing project cost estimates, assisting in developing bid lists, working with purchasing to write RFPs for the provision of equipment and installation and RFBs for the public works portion of projects. In an effort to gain efficiencies, consulting/design services would be solicited together for projects that would ultimately be bid and completed in 2017 and 2018. (1) Provide new board room audiovisual equipment, voting equipment and voting software. (2) Develop miscellaneous audiovisual recommendations and specifications for various meeting rooms and videoconferencing units throughout the County (3) Provide audiovisual equipment in 2 JCC hearing rooms (4) Verify equipment upgrades and specify equipment needed for 4 existing courtrooms As these projects impact multiple departments, a report was given to the Administrative Services Committee regarding this request. The Public Safety Committee also reviewed the project and made the following motion.
Moved by Mr. Laubenheimer, seconded by Mr. Niebler to approve the use of remaining 2015 County Clerk Capital Improvement Funds in 2016 to obtain design services for the Clerk of Courts and County Board Room audio/video project. Motion carried. COST: This resolution approves using unspent 2015 budgeted funds for 2016 outlay expenditures up to $60,000 in preparation for future capital improvement projects. ATTACHMENTS: Resolution Amending 2016-2020 Capital Improvement Plan Washington County Audio Visual Project - Design RECOMMENDATION: Motion to approve amending the 2016-2020 Capital Improvement Plan to include funding for audiovisual projects design.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 RESOLUTION Amend 2016 2020 Capital Improvement Plan - Washington County Audio Visual Project - Design WHEREAS, at the time of construction in 2005-2006, the Justice Center courtrooms were equipped with audio and visual equipment and infrastructure for videoconferencing and case presentations; and WHEREAS, the County Board Room has had minor and sporadic updates to its audio and visual equipment and infrastructure and is in need of evaluation; and WHEREAS, meeting rooms throughout the County Campus are regularly used for County Committee meetings and departmental meetings and have not been kept up to date with audio or visual presentation equipment; and WHEREAS, an amount of $465,000 was identified in the 2015 2019 Capital Improvement Plan for use in 2015 to replace election equipment; and WHEREAS, total expenditures for the Election Equipment Replacement Project were approximately $60,000 less than the amount budgeted; and WHEREAS, funding is needed in 2016 for a needs assessment and design work for the Washington County Audio Visual Project; NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that the 2016-2020 Capital Improvement Plan is hereby amended to include an amount not to exceed $60,000 to be funded from unused funds designated for the Election Equipment Replacement Project for the Washington County Audio Visual Project. BE IT FURTHER RESOLVED that the County Board Chairperson and County Clerk are authorized to execute the necessary contracts, subject to review and approval of the County Attorney's Office. VOTE REQUIREMENT FOR PASSAGE: 2/3 of the members elect RESOLUTION SUMMARY: Resolution authorizing an amendment to the 2016-2020 Capital Improvement Plan to use excess funds from the Election Equipment Replacement Project to fund design work for the Washington County Audio Visual Project. Page 1 of 2
1 2 3 4 5 6 7 8 9 10 11 APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Introduced by members of the EXECUTIVE and FINANCE COMMITTEES as filed with the County Clerk. Herbert J. Tennies, Chairperson Executive Committee Raymond W. Heidtke, Chairperson Finance Committee 12 13 14 (This resolution approves using unspent 2015 budgeted funds for 2016 outlay expenditures up to $60,000 in preparation for future capital improvement projects.) Page 2 of 2
COMMITTEE REPORT To: From: Finance Committee Margie Hamers, Finance Director Date: March 23, 2016 Re: 2015 Resolution Advance from General Fund Pre-Fair Support POLICY QUESTION: Should the County provide a $175,000 line of credit to the Agriculture and Industrial Society (AIS) to be used for 2016 County Fair expenses? DISCUSSION: A Lease and Operating Agreement executed on May 1, 2012 between Washington County and the AIS, provides the society a basis for this request. AIS has asked for this line of credit for several years to provide them with the assurance that all County Fair expenses will be paid timely. In 2014 AIS developed a plan to reduce the annual request for the line of credit by $25,000 annually until they build their reserves. By 2023 AIS expects to no longer need the line of credit. Prior to 2014 the line of credit request was $250,000. In 2014 it decreased to $225,000 and in 2015 it decreased again to $200,000. The current year request reflects another $25,000 reduction as planned. Historical usage of the line of credit includes the following. In both cases, AIS repaid the County prior to the due date. - A tornado in 2011 resulted in a decline in County Fair attendance and AIS requested the entire line of credit amount of $250,000. - Heavy rains in 2012 resulted in a request of $50,000. The Education & Culture Committee reviewed and approved the request and related draft resolution at their March 1, 2016 meeting. FISCAL EFFECT: This resolution will designate $175,000 of the County s fund balance. If not used by AIS, the funds will revert to undesignated. If any of the funds are requested or used, they will revert to undesignated upon repayment from AIS to the County. ATTACHMENTS: 2015 Resolution Advance from General Fund Support for Washington County Fair - Pre-Fair Expenses RECOMMENDATION: Motion to refer the resolution to the County Board for action. Submit this form in WORD format to CLKagenda_dg@co.washington.wi.us ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting WITH the Committee Agenda Preparation Form. Rev. 12/2015
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 RESOLUTION Advance from General Fund - Support for Washington County Fair Pre-Fair Expenses WHEREAS, Fair Park was established to be the home of the annual County Fair and to serve as a year round, multi-purpose site for community activities and events; and WHEREAS, a Lease and Operating Agreement between Washington County and the Agricultural and Industrial Society ("Society") executed on May 1, 2012, provides the Society a basis for this request; and WHEREAS, the annual county tax levy budgeted for Society makes up less than 5% of the annual cost of operations, with the balance funded from rental fees, memberships, and program revenues paid by its customers and vendors; and WHEREAS, it is in the interests of Washington County and our citizens for county government to take prompt, necessary and reasonable steps, to assure that a successful 2016 County Fair is organized; and WHEREAS, it is the County s desire to express its support for the Washington County Agricultural and Industrial Society in its efforts to host the 2016 County Fair and its continued support of the Washington County 4-H programming that utilizes the Fair Park facilities; and WHEREAS, the Society has reduced its reliance on the County s financial support by consistently decreasing its annual requested pre-fair line of credit amount; NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that the County Board affirm its support for the Washington County Fair Park and all dedicated staff and fair volunteers; BE IT FURTHER RESOLVED that the Board extends a line of credit to the Society of up to $175,000 from the County s General Fund as needed prior to the 2016 County Fair to be used solely for 2016 County Fair expenses that otherwise could not be paid timely, which funds will be held by the County and released upon the review and approval of the County s Finance Director of satisfactory itemized monthly invoices detailing said expenses, the repayment of this loan from Society shall be no later than August 26, 2016. Page 1 of 2
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 BE IT FURTHER RESOLVED that this line of credit shall be a formal, written credit term agreement between Washington County and the Agricultural and Industrial Society, which shall be subject to final review and final content review of both the County Attorney and the Washington County Board Chairperson. VOTE REQUIREMENT FOR PASSAGE: 2/3 of the members elect RESOLUTION SUMMARY: Resolution providing financial support to cover pre-fair expenses for the 2016 Washington County Fair. APPROVED: Introduced by members of the EDUCATION and CULTURE and FINANCE COMMITTEES Kimberly A. Nass, County Attorney as filed with the County Clerk. Dated Considered Donald A. Kriefall, Chairperson Adopted Education and Culture Committee Ayes Noes Absent Voice Vote Raymond W. Heidtke, Chairperson Finance Committee (This resolution provides a line of credit of an amount not to exceed $175,000 to the Agricultural and Industrial Society for the purpose of hosting the 2016 County Fair.) Page 2 of 2
COMMITTEE REPORT To: From: Finance Committee Margie Hamers, Finance Director Date: March 23, 2016 Re: 2015 Resolution Non-lapsing Accounts POLICY QUESTION: Should the Finance Committee approve the carry forward of available funds from 2015 to 2016 per the non-lapsing account policy? DISCUSSION: On 1/30/13, the Finance Committee adopted the attached policy regarding non-lapsing accounts. Non-lapsing accounts are accounts where an unexpended amount from one budget year is carried forward to the next budget year. The list of accounts have been requested from various department and approved by their liaison committees. Any object account (the number after the first period in the account number) beginning with 752 are restricted to a specific purpose by an external party (such as grantors). Any object account beginning with 754 have been assigned to a specific purpose by previous resolution of the County Board. Any credit amounts shown are grant revenues that span calendar years. These will have a corresponding expense that equal or exceed the revenue amount. If the expenses exceed the revenue, the difference is the required County match. The final list of non-lapse requests will be available at the meeting. There are still requests awaiting approval from their liaison committees. FISCAL EFFECT: By non-lapsing these accounts, the 2016 budgets will be increased by the amounts shown. ATTACHMENTS: Non-lapsing Account Policy Resolution to Non-lapse 2015 Accounts RECOMMENDATION: Motion to forward resolution to the County Board.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 RESOLUTION 2015 Non-Lapsing Accounts WHEREAS, appropriations of specific accounts in 2015 and prior years were not paid out before January 1, 2016, for various reasons, including, but not limited to, work not being completed in connection with a project or program related to a particular appropriation; and WHEREAS, funds have not been budgeted in the 2016 Operating Budget for the purposes for which these past appropriations were made; and WHEREAS, the Finance Committee having considered each account, recommended the non-lapsing of the specific accounts totaling $1,015,796.58 referred to in Exhibit "A", attached; NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that effective December 31, 2015, the accounts and the approximate balances contained therein be carried forward to the 2016 Budget Year as non-lapsing accounts as listed in Exhibit "A." VOTE REQUIREMENT FOR PASSAGE: Majority RESOLUTION SUMMARY: Resolution carrying forward certain funds to the 2016 budget instead of closing said funds to the General Fund. APPROVED: Introduced by members of the FINANCE COMMITTEE as filed with the County Clerk. Kimberly A. Nass, County Attorney Dated Raymond W. Heidtke, Chairperson Considered Adopted Ayes Noes Absent Voice Vote (This Resolution requests approval of the 2015 non-lapsing accounts. The total amount of the non-lapsing request is $1,015,796.58 and would be carried forward to the 2016 Budget.) Page 1 of 1
2015 Request for Non-Lapsing Accounts into 2016 Department Amount Administration Consulting - complete PBB project 28,501.81 Administration Conf Fees/Training - Sister County Ireland visit 468.27 Facilities Sheriff R&M - Energy Recovery Unit repairs 5,564.70 Facilities Sheriff Outlay - Energy Recovery Unit repairs 9,889.00 County Attorney Possible eviction 2,958.45 County Attorney Finalize Recodification 15,000.00 Treasurer Treasurer-Info Sys-complete tax system migration 3,000.00 County Clerk Election Supplies - 2016 elections 44,897.58 County Clerk Landmarks 2,872.34 County Clerk CIP - Election equipment and Co Board voting 67,110.50 Human Resources IS -Payroll/HR project not completed 8,903.16 Human Resources Employee Wellness Program 3,856.33 Human Resources Employee Appreciation Funds 7,186.48 Health Public Health 194,971.42 Health Donations (Kraemer current yr) 1,851.85 Health Kraemer Trust Donations 53,412.37 Health Loan donations - accreditation/approved projects 9,119.48 Planning & Parks Building Repairs - project not completed 13,490.39 Planning & Parks Invasives Control Project not completed 229.00 Planning & Parks State Aid - Ord Education - Project not completed (37,500.00) Planning & Parks Ordinance Education project not completed 50,000.00 Planning & Parks EPA Brownfields Grant - project not completed (432,563.44) Planning & Parks Grant project not completed 432,563.44 Planning & Parks POSP project not completed (printing) 2,000.00 Planning & Parks POSP project not completed (postage) 800.00 Planning & Parks 2015 item not yet received (information systems) 700.00 Planning & Parks Wild About Parks sponsorships (awards/prizes) 39.87 Planning & Parks AIS Coordinator - Grant crosses years (53,755.96) Planning & Parks Aquatic Invasive Species - Grant crosses years 49,963.37 Planning & Parks Clean Sweep program - huge success, lots of interest 8,320.37 Planning & Parks Tree sale funds 91,597.00 Planning & Parks DATCP-LWRM - Grant crosses years (41,095.25) Planning & Parks DATCP-SEG - Grant crosses years (6,846.00) Planning & Parks DATCP-LWRM - Grant crosses years 41,095.25 Planning & Parks DATCP-SEG - Grant crosses years 6,846.00 Sheriff Unspent funds to be used for video conf equip 3,750.00 Sheriff 2015 Ammo order not received until 2016 5,720.00 Sheriff Shop With a Cop donations 5,110.00 Sheriff 2015 Vests order not received until 2016 4,786.00 EXHIBIT "A"
Sheriff Dive Donations 1,578.99 Emergency Mgmt Pre-disaster mitigation grant not complete (53,625.00) Emergency Mgmt Pre-disaster mitigation grant not complete 53,625.00 ADRC Senior Conference 17,148.53 Human Services Revenues - Forward Health Dr Incentives 85,000.00 Human Services Lytec MD project not completed 15,315.47 Human Services Family Court Conference Development 2016-2017 537.97 Human Services Memorials - Client specific expenses 2,000.00 Human Services Behavioral Health Memorials - Client specific expenses 9,799.95 Planning & Parks CIP-PK Bldg Demo & Repair -- Eisenbahn Trail 41,189.37 Highway - Transit Federal Aid - CMAQ - Marketing Revenue (87,776.00) Highway - Transit Marketing - CMAQ grant 109,718.95 Facilities PAC 2015 CIP - chiller project not complete 5,500.00 Facilities Gov't Center - entrance project not complete 84,966.84 Facilities UWWC CIP - rooftop unit not complete 10,296.00 Facilities UWWC R&M - rooftop unit not complete 4,442.60 Facilities UWWC Outlay - rooftop unit not complete 30,261.40 Facilities Fair Park WBM Stage - project not complete 81,002.73 1,015,796.58 EXHIBIT "A"
NON LAPSING ACCOUNTS This policy is to define accounts that are acceptable to be non-lapsed at yearend. Non lapsing accounts are accounts where an unexpended amount from one budget year is carried forward to the next year. Acceptable requests are: Balances of accounts for programs that span calendar years. In this case we will non-lapse both the revenue and the expense accounts. Balances in accounts for projects or programs budgeted and planned in one year and will not be completed until the following year. This includes projects funded by sales tax funds that are not completed at year end. Funds from completed or cancelled projects will close to the sales tax account. All balances must be requested to be non-lapsed and approved by the Finance Committee and County Board. GASB 54 accounts Accounts or funds that will automatically be non-lapsed: Any project with unspent borrowed money All Internal Service Funds Highway County Roads and Bridges Fund County-wide library service cost center (Wisconsin Statutes Chapter 42) Approved by Finance Committee 1/30/2013