Community Gaming Trusts Funding sources for sports clubs

Community Gaming Trusts Funding sources for sports clubs Funding criteria assessment: updated March 2009 The Wellington City Council has prepared this table for Wellington Sports and Recreation Clubs to help them identify what projects Community Gaming Trusts could fund. The table also lists some of the things the Community Gaming Trusts will consider when assessing an application e.g. status and finances of sports club. A brief note on each funder is also provided. This includes contact details and information on funding rounds. All Community Gaming Trusts can only fund amateur sports clubs sports clubs affiliated with national sporting organisation clubs participating in a recognised sports competition The Community Gaming trusts will not fund individual sportspeople directly. The individuals club can apply on their behalf for assistance to participate at representative events projects that have already been completed (retrospective) professional sport refreshments, catering and bar staff or bar facilities cash prizes 1

How to use this table? This table has a list of some of the common expenses of running a sports club including organising sports events and providing facilities. The table also lists the things that the Trusts use to determine if the sports club meets its criteria (e.g. amateur sports club). Each Community Gaming Trust operating in Wellington City is listed along the top (Trusts that have contestable funding). Key to table content trust will consider applications for funding these projects/costs (pg 3-6) OR will consider these aspects of club status/finance when assessing application (pg 7-9) trust will not fund these projects (pg 3-6) OR will not consider these aspects of club status/finance when assessing application (pg 7-9)? not specifically mentioned not relevant (or not mentioned) Further notes on each criteria listed are available on the right hand side of the page. It is important that the applicant check with the Community Gaming Trust before applying, as changes to funding criteria and funding rounds do occur. The Community Trust of Wellington is not included in this table. This trust funds region-wide initiatives. To find out more about the trust visit www.comtrustwn.co.nz 2

WHAT 'PROJECTS' MAY GET FUNDING SPORTS GROUNDS & CLUB-ROOMS Lion NZCT Pelorus Pub Charity Purchase land/ buildings??? Develop facilities + + + + + + * The Trusts Trust House Mana Infinity Endeavour Mainland Southern WCC NOTES * Club must commit at least 50% of cost. + not bar upgrades Maintain facilities Grounds Maintenance UNIFORMS & CLOTHING Uniforms (playing) * * * * * * Uniforms (training)? * Uniforms (travelling) Footwear (shoes & boots) * club owns uniform. ^ no venue sponsorship on uniform * may fund wet weather gear EQUIPMENT Sports equipment Motorsport Cars club owns equipment PRIZES Small non-cash prizes * Small prize e.g. less than $100 prize. * low priority & only rarely Trophies Prize money 3

WHAT 'PROJECTS' MAY GET FUNDING EVENTS Costs associated with participation at Overseas Events (e.g. travel) Lion NZCT Pelorus Pub Charity The Trusts Trust House *+ *+ + *+ *+ * @ Mana Infinity Endeavour Mainland Southern WCC NOTES Excludes taxes. Some Trusts assist with accommodation costs. * individual must be national representative. + pay for return airfares to 1st destination only @ Council has another fund available for Representatives. Costs associated with participation at National Events # *+?? Some Trusts assist with accommodation costs. * individual must be regional representative. + pay for airfares to 1st destination only. # excludes cost for partners, supporters Competition entry fees * * may fund up to 75% of entry fee Motorsport events * * * * aspects e.g. safety provision, some hire costs Volunteer costs Social trips Reunions Hotel sports (e.g. darts) * * * only if club affiliated & playing in affiliated league 4

WHAT 'PROJECTS' MAY GET FUNDING COACHING & SPORT DEVELOP- MENT Sport development initiatives Lion NZCT Pelorus Pub Charity The Trusts Trust House Coaching programmes *? * for national or regional coaching programmes Fee for professional sportsperson to provide coaching, training, development?? Mana Infinity Endeavour Mainland Southern WCC NOTES Contested sporting scholarships? OTHER COSTS Gym fees * * rarely gets funded First Aid equipment Major medical costs * * rarely gets funded Debt reduction * * very low priority 5

WHAT 'PROJECTS' MAY GET FUNDING CLUB OPERATING COSTS Utilities (e.g. power, phone) Lion NZCT Pelorus Pub Charity The Trusts Trust House Mana Infinity Endeavour Mainland Southern WCC NOTES * * occasionally gets funded Lease/rent *? * occasionally gets funded Vehicles (not for commercial or personal use) + ^ + ^ * * Vehicle will not be used commercial or private or social use. + Trust will not fund on road costs ^ rarely gets funded Advertising * * if promotes participation + occasionally gets funded Administration costs * + + Refreshments, catering and bar staff * * occasionally food Salaries *^ * # * * ^# * low priority. ^ limited time. # not admin salaries Pay national sporting organisation fees *? * low priority. Pay club/team fees * rarely gets funded 6

WHAT TRUST LOOKS AT STATUS OF SPORTS CLUB Lion NZCT Pelorus Pub Charity Amateur Incorporated * * * The Trusts Trust House Mana Infinity Endeavour Mainland Southern WCC NOTES * and non-incorporated (limit on money available) Affiliated to national sporting organisation Competes in recognised competition Age of club (at least 1 year old) * * * * prefer sport has SPARC recognition + * + to enable annual accounts to be examined + sometimes relevant Social team * Closed membership * low priority e.g. Club only open to some sectors of community SUPPORT FOR PROJECT Evidence of Club committee supporting funding application Evidence of Community support for project e.g. resolution in minutes * * provides referees to support application 7

WHAT TRUST LOOKS AT FINANCES OF SPORTS CLUB Percentage of costs that club will commit to project Lion NZCT Pelorus Pub Charity The Trusts Trust House Mana Infinity Endeavour Mainland Southern WCC NOTES +? * * at least 50% of cost. + sometimes relevant Can Club pay for project by itself? + + sometimes relevant Financial viability Does the club have secure, long-term tenure of lease? e.g. if money needed for a major facility, Trust would want to know facility has good chance of being available to community in medium-long term Ownership of assets by Club Has the club received funding from this trust in the past? Is the club applying for funding from other trusts? Can the club spend the money/complete project within 6 months of it being granted funding? (See note below) + * * + * * 1 per year. + 2 per year * 3 per year @ ^ + * * * * 12 months. @ 3 months. + some discretion applied. ^ Depends on project NOTE ON ABILITY TO SPEND MONEY IN SHORT TIMEFRAME: Some trusts allow recipients of funds to apply to carry money over to next year. They also allow recipients to apply to change the purpose of the funding. If a project does not proceed, the trust can withdraw the funds. 8

WHAT TRUST LOOKS AT OTHER THINGS TRUST MAY LOOK AT Does the Sports Club (applicant) share the trust goals? Does sports club reside within local area in which gaming trust machines operate? Lion NZCT Pelorus Pub Charity The Trusts Trust House Mana Infinity Endeavour Mainland Southern WCC NOTES * * * ^ * * Trusts also fund National Organisations (e.g. 5% of money that gets distributed). ^ within 3km radius of machines Has applicant reported back to trust on past funding? Does the application request funding for services or facilities that already exist in the community Project has clear outcomes that will get measured Risk assessment of project??? Clubs have to be prepared to undergo an audit OR would it be funded by Central Government e.g. benefits of project could include increased membership or participation in sport 9

INFORMATION ON TRUSTS The following pages provide the purpose of each Community Gaming Trust operating in Wellington City & contact details TRUST Page TRUST Page Endeavour Community Trust 11 Pelorus Trust 17 Infinity Foundation 12 Pub Charity 18 Lion Foundation 13 Southern Trust 19 Mainland Foundation 14 The Trusts Charitable Foundation 20 Mana Community Grants Foundation 15 Trust House Charitable Foundation 21 NZCT 16 Wellington City Council Grants 22 10

Purpose of Trust FROM TRUST WEBSITE: Funds for the promotion of amateur sporting teams or clubs who have been formally established and or legally constituted. Grants will be issued for the purposes that will enable those teams or clubs to play or participate in their sport, improve their skills and provide support for these organisations with the conduct and development of their sport. Examples include provision of playing and training uniforms and equipment, facility improvements, ground hire or tournament fees, travel and accommodation costs. No payment will be made to any player or team competing on a professional basis. Other Notes Applications assessed throughout the year Postal Grants Administrator, Endeavour Community Trust, P.O. Box 54064, Mana, PORIRUA 5247 Phone / Fax 04 233 6100 Fax: 04 233 6101 Internet www.endeavourcommunitytrust.co.nz Email office.psc@xtra.co.nz 11

Purpose of Trust FROM FOUNDATION WEBSITE: Any amateur sports teams or clubs which are open to the general public and which are affiliated to a recognised or national body and which compete in recognised leagues. The provision or assistance in the provision and maintenance of facilities, equipment, services, playing and training, uniforms for sporting clubs and amateur sporting teams affiliated to the appropriate regional or national body and playing in recognised, published leagues or competitions. Other Notes applications assessed monthly Postal Infinity Foundation Limited, 405 King Street North, P.O. Box 1288, HASTINGS 4156 Phone 06 873 5015 Fax: 06 873 5016 Internet www.infinityfoundation.co.nz Email info@infinityfoundation.co.nz 12

Purpose of Trust FROM LION FOUNDATION WEBSITE: "The Lion Foundation exists solely for the purpose of raising money for distribution to the community". Provides sports funding for: "The provision, or assistance in the provision, of facilities, equipment or playing/training uniforms for sporting clubs and amateur sporting teams affiliated to the appropriate regional or national body, playing in recognised, published leagues or competitions." Other Notes Grant applications are assessed throughout the year. Approximately 40% of funds are allocated to sports groups. Postal Private Bag 102 920, North Shore Mail Centre, NORTH SHORE CITY 0745 Phone/Fax 0800 802 908 Fax: (09) 488 7747 Internet www.lionfoundation.org.nz Email info@lionfoundation.org.nz 13

Purpose of Trust FROM FOUNDATION WEBSITE: Promotion of any amateur sport where that sport is conducted for the recreation of the general public. This shall include, but not be limited to, the provision of facilities, or the assistance in the provision of facilities, equipment, coaching or playing uniforms for sporting clubs and amateur sporting teams playing in recognised, published leagues or competitions. Other Notes applications assessed monthly Postal Mainland Foundation, PO Box 1982, CHRISTCHURCH 8140 Phone / Fax 03-366-7426 Free phone: 0800-624-652 (0800-MAINLAND) Fax: 03-366-7425 Internet www.mainlandfoundation.co.nz Email info@mainlandfoundation.co.nz 14

TAWA and PORIRUA ONLY Purpose of Trust FROM THE FOUNDATION WEBSITE: Provide funds for community and charitable purposes, within the boundaries of the Porirua City Council or within a 3 km radius of facilities where gaming licences are held in the name of Mana Community Grants Foundation. These community and charitable purposes to include... the provision or assistance in the provision of facilities and equipment for amateur sporting clubs; assisting in the physical education and development of members of sports clubs in the Foundation s prescribed area. Other Notes Applications considered 4 times a year Postal Mana Community Grants Foundation, PO Box 50779, PORIRUA 5240 Phone / Fax (04) 233 6230 Fax: (04) 233 6270 Internet www.mcgf.co.nz Email admin@mcgf.co.nz 15

Purpose of Trust FROM NZCT WEBSITE: "Kiwis love their sport, and NZCT loves to help them enjoy and participate in their sporting passions. We are excited about the difference we make to sporting organisations all across the country. Whether it's a school group or adult team, a national sports body or elite competitor, we help New Zealanders of all ages and abilities to take part in just about every imaginable sporting code." "Most expense items necessary to play a sport, apart from those of a personal nature, will be considered. This includes: uniforms, ground maintenance, sports equipment, first aid kits and coaching. Travel and accommodation costs for teams attending tournaments in New Zealand will be considered provided costs are actual and reasonable and an official invitation or itinerary endorsed by the host's national body is supplied." Other Notes Applications assessed every 2 months. Approximately 75% of the funds that get distributed annually go to sports groups. This trust operates over 40% of the gaming machines in Wellington. Postal NZCT, P.O. Box 10857, Wellington 6143 Phone / Fax 0800 44 69 28 Fax: 04 473 0007 Internet www.nzct.org.nz Email info@nzct.org.nz 16

Purpose of Trust FROM PELORUS TRUST WEBSITE: "We are a charitable trust based in Wellington, which raises funds for charitable, philanthropic and sporting purposes through the operation of gaming machines." "Grants shall benefit only the amateur sport where the aim shall be to assist participants to play their sport, improve their skills and generally participate in a healthy recreational activity. " Other Notes Fortnightly or monthly funding rounds, depending on demand. Postal Pelorus Trust, PO Box 39-445, LOWER HUTT 5045 Phone/Fax (04) 589 0819 Fax (04) 589 0816 Internet www.pelorustrust.net.nz Email grants@pelorustrust.net.nz 17

Purpose of Trust FROM PUB CHARITY WEBSITE: "Pub Charity is a charitable trust that makes donations to community groups and organisations, both locally and nationally, throughout New Zealand." Other Notes Applications assessed on a monthly basis. About 25% of funds get allocated to sports groups. Postal Pub Charity, PO Box 27-009 Freepost 956 WELLINGTON 6141 Phone 0800 42 64 64 (0800 GAMING) Internet www.pubcharity.org.nz Email donations@pubcharity.org.nz 18

Purpose of Trust FROM SOUTHERN TRUST WEBSITE: Community Grants - Making a meaningful difference in the life of your community. Our overall vision is to maximise the returns from Gaming Proceeds to local communities. We are committed to providing benefit by ensuring that Grant Funding is accessed by as many people and organisations as possible. "Grants must only be made for amateur sport. Most kinds of grants for amateur sports are permissible. You can pay for playing uniforms (but not dress uniforms), grounds maintenance, equipment, coaching in short, anything that is necessary in order to play the sport. Grants should be made to the national organisation or an affiliated club, not to individuals." Other Notes Applications are assessed throughout the year Postal The Southern Trust, PO Box 858, DUNEDIN 9054 Phone/Fax 0800 42 42 74 (0800 4 CHARITY) Fax: (03) 471 8470 Internet www.southerntrust.org.nz Email info@southerntrust.org.nz 19

FROM THE TRUSTS WEBSITE: We are a National Charitable Trust distributing funds to the community of New Zealand from the proceeds of gaming machines operated in Licensing Trusts, private hotels, TABs and some sports clubs around NZ. The Foundation support a broad cross section of non-profit community groups, charities, welfare agencies and educational organisations as well as many amateur sporting clubs and the Racing Industry. Purpose of Trust FROM THE TRUSTS CHARITABLE FOUNDATION WEBSITE: "We are a National Charitable Trust distributing funds to the community of New Zealand from the proceeds of gaming machines operated in Licensing Trusts, private hotels, TABs and some sports clubs around NZ. The Foundation support a broad cross section of non-profit community groups, charities, welfare agencies and educational organisations as well as many amateur sporting clubs and the Racing Industry." Other Notes Monthly funding rounds (except December). Approximately 45% of funds allocated go to amateur sports groups. Postal The Trusts Charitable Foundation (Inc.), PO Box 83, LEVIN 5540 Phone/Fax (06) 367 3542 Fax: (06) 367 3541 Internet www.ttcf.org.nz Email info@modus.net.nz 20

Purpose of Trust FROM TRUST HOUSE WEBSITE: "We are a community owned enterprise dedicated to returning support to our communities. Grants are given to organisations that add colour and depth to the quality of community life. The Trustees are committed to providing funds to as wide a community base as is possible within the communities in which we have an association." Provides sports funding for: "The provision, or the assistance in the provision of facilities (excluding bar facilities), or playing or training uniforms, for amateur sporting clubs and amateur sporting teams playing in recognised, published amateur leagues or competition". Other Notes Applications considered 8 times a year. See website for dates. Postal The Secretary, Trust House Charitable Trust, PO Box 135, MASTERTON 5840 Phone/Fax (06) 370 0527 Fax: (06) 378 8324 Internet Email www.trusthouse.org.nz grants@trusthouse.co.nz 21

Information on Council funding has been included. Purpose of Grant Other Notes FROM COUNCIL WEBSITE: Wellington City Council grants aim to help non-profit groups with local initiatives that contribute to the social, cultural, environmental and economic well-being of Wellington city and its people. General Grants: Social Pool: Sports Development Grant: - build capability and capacity within the community to promote social cohesion and sound social infrastructure - support youth (10-25 years old) - promote participation in sport and recreation - promote personal and community safety. To help fund professional advice and support for enhancing the strategic management of sports and recreation organisations. There are three funding rounds - in March, July and November. The Council offers free advice sessions. See the website for further information. The Council has allocated 13% (or $52,000) of the Social Grants Pool for projects that promote participation in sports and recreation by youth. A further $100,000 is available from the Sports Development Grant. There is a separate fund to assist National representatives with travelling costs. This is called the "Sports and Cultural Representatives Fund" and applications are accepted throughout the year. Postal Wellington City Council Grants Co-ordinator, PO Box 2199, WELLINGTON 6140 Phone 499 4444 Internet Email www.wellington.govt.nz/services/grants/index.html grants@wcc.govt.nz 22