Alvin Band Department

2016-2017 HANDBOOK Alvin Band Department CHAD BOWEN - DIRECTOR OF BANDS

Preface Alvin Independent School District Alvin High School Band Handbook The Alvin Independent School District Band Program is rich in a tradition of excellence and quality in music performance. The success of the band program centers on pride, commitment to task, and the willingness to work hard to achieve a common goal. We do not expect every student in the band to become a virtuoso musician. We do expect every student to establish both short and long range goals for improvement on his/her instrument, to exhibit mature, responsible attitudes and actions at all times, and to be willing to contribute lots of hard work for the benefit of all. Every year is a new challenge which is created by new combinations of personalities and talent, new audiences, new music, new members and new leadership in the band. By accepting membership in the Alvin Band program, you agree to perform to the best of your ability and work together with the band staff to make this year's band the finest musical organization. If you need further information, please call or e-mail and we will assist you in every possible way. This handbook is designed to help you understand the policies, complexities and operating procedures of our very large and proud organization. We hope it can be used to answer questions and define the boundaries and procedures that are important in keeping the band an efficient and enjoyable organization. If utilized properly, the concepts of responsibility, teamwork and good citizenship will develop. If you need information that does not appear here, please ask the directors. We will try to assist you in whatever manner possible. Alvin High School Band Staff Chad Bowen Director of Bands cbowen@alvinisd.net (281) 245-2591 Matt Bell 1st Assistant Band Director jmbell@alvinisd.net (281) 245-2593 Patricia Rhoads 2nd Assistant Band Director pwallace@alvinisd.net (281)245-2590 Andres Aya Percussion Director andresaya@alvinisd.net (281) 245-2594 i

Maurice Wright Color Guard Instructor mauricew1990@gmail.com Wanda Riddle AHS Fine Arts Secretary wriddle@alvinisd.net (281) 245-2591 Alvin Alma Mater Hail Alma Mater Hats off to you, Ever you ll find us Loyal and true. Firm and undaunted always we ll be. Hail to the school we love. Here s a toast to thee. Alvin High School Fight Song Oh, when those Alvin Jackets fall in line, We re going to win this game another time. And for those football boys we love so well, Oh for those football boys we ll yell and yell and yell! We re going to fight, fight, fight, for every score. We ll circle in and hit that line once more. We re going to boost those Jackets to the sky, To the sky FIGHT! FIGHT! FIGHT! ii

CHAPTER 1 Alvin Band Policies and Procedures Alvin Band Policies and Procedures are designed for the sole purpose of upholding the Mission Statement and Goals, and the image and brand of the Alvin Band. These guidelines and rules have been developed over the past decade and are a living document which will be updated each year.

SECTION 1 Conduct Band members are expected to be: - Mature - Professional - Respectful - Responsible CONTENTS 1. Laws and School Rules 2. Demeanor 3. Appearance 4. General 5. Consequences - Open-Minded - Compassionate - Cooperative - Motivated Striving to make these characteristics an obvious part of a student s personality should take care of the need for a conduct code, however, what follows is a necessary part of running a program. Laws and School Rules 1. Follow all federal and state laws. Failure to do so is unacceptable and may result in the immediate removal from the program. 2.The use of drugs, tobacco, or alcohol is strictly forbidden at all times as is the misuse of over the counter and prescription medications. Violators may be immediately removed from the program. 4

3.PDA (Public Display of Affection) will not be permitted in the band hall, on busses or band functions. 4.Assignment to ADAPT or In-School Suspension are strictly forbidden. Violators may be immediately removed from the program. Demeanor 1. Students will be expected to have the proper frame of mind prior to and during rehearsals and performances and conduct themselves in a professional and respectful manner (i.e. loud playing or boisterous behavior is not appropriate). 2.Members are encouraged to cultivate an ATTITUDE of good discipline during rehearsals. Talking, disturbances and inattention show a lack of interest and respect to the band and its Directors and will not be tolerated. 3.Students will make eye contact with anyone addressing them. 4.A portion of the marching band activity is military in nature, it is expected that students be aggressive in rehearsing and performing the marching fundamentals. When at "attention" or "parade rest", there should be no variation from the expected mental and physical attitude. 5. Band members serve as good-will ambassadors for the school and community. Polite and courteous behavior is a credit to the band organization, to the school, and to the parents. Be courteous and respectful at all times. Appearance 1. Hair should be out of eyes during rehearsal and performances. Gentlemen are strongly encouraged to maintain a clean cut hairstyle 2.Inappropriate appearance (hair, clothes, etc.) will not be allowed. 3.Facial hair is not permitted for any student at any time. 4.Alvin Band students are strongly encouraged to refrain from piercing any body parts other than their earlobe or receiving tattoos. Band students will not wear piercings at any UNI- FORMED band event. Students may be held out of any performances if they have excess piercings or a tattoo. General 1. Food, gum or drink (other than water) is never permitted during rehearsal or performance. 2.Knock before entering a director's office. No student is to occupy any of the band offices without approval. No student is to use the band computers/telephones/copiers without approval. 5

3.Missing a performance without permission is strictly forbidden. Violators may be removed from the ensemble, placed in another ensemble or removed from the program entirely. 4.Students will not mark on or deface school or band property (i.e. music stands, walls, storage rooms, instruments, etc.). Failure to do so will result in financial penalty. Consequences Any infraction of conduct, attitude or responsibility will be dealt with in one or more of the following manners: A. Conference with student B. Parent Phone Call C. Meeting with parents and principal D. Probationary contract E. Removal from ensemble, assignment to another ensemble or expulsion from band program F. Other (as designated by school administration or Band Staff) G. Depending on the degree and severity of the violation, some steps may be skipped. 6

SECTION 2 Attendance 2.Attendance is required at all rehearsals, sectionals, and performances. A participation grade may be assigned for any rehearsal. 3.ONLY A DIRECTOR CAN EXCUSE A STUDENT. Informing another student or a leader is respectful but does not count as an excuse. 4.Students must notify a director in some form of writing in advance of any absence or lateness. Email is encouraged. In order to maximize our rehearsal time, a strict attendance policy must be in place. As a member YOU HAVE AN OBLIGA- TION TO YOUR FELLOW BAND MEMBERS to be: - present - punctual - prepared Student grades will be partially based on evaluations of class attendance, attitude and performances as set by the Alvin ISD Band calendar. (See also grading procedure) 5. The student should initiate all excuses. This is part of maturing and taking responsibility for one s responsibilities. Parents may send a confirmation or be involved if the director or the parent has any further questions. 6.Absences and tardies will be excused in the following cases: A. Medical emergency or personal injury B. Death in the Family C. Religious holiday D. Conflict with another school activity documented in advance E. Tutorials (depending on circumstance) 1. All band students must abide by the Alvin ISD attendance policies. F. Other situations as they are deemed applicable. 6. Examples of UNEXCUSED absences and tardies include, but are not limited to: 7

A. Work B. Oversleeping C. Transportation not arranged 11. If a student should arrive to rehearsal after the roll check period has ended without director permission, the student is counted late and must make up time after practice. D. Non-school related activities E. Baby-sitting a family member 7. Student leaders are responsible for taking unofficial attendance at band rehearsals. The attendance becomes official when a director approves it. 8. Any missed absences, excused or unexcused, must be made up prior to the next scheduled performance in order to participate in the performance. Extenuating circumstances will be worked out between directors, guardians and students. 9. All excused absences must be cleared with a band director at least one week in advance, barring an emergency. Lack of advanced notice will result in a reduced grade (including a zero) for that particular event. 10. Arrive 15 minutes prior to scheduled rehearsal time in order to check in with your section leader or be in your seat warming up. Dot books, water bottles, pencils, binders, reeds, and attendance may be checked for a grade at any time. 8

SECTION 3 Grading D. The student will be prepared to play his/her part successfully. E. The student will mark his/her music and take notes as needed. F. The student will make eye contact with adults that address them. G. The student will exhibit proper performance posture. Band is an academic co-curricular music class. Co-curricular means that the students grades are based on achievement and participation in classroom and extracurricular activities. Details are lined out in the Music TEKS. A band member's nine weeks grade will be an average of the following items: Participation (35 %) A. The student may receive a grade for each before and after school sectional and rehearsal during a grading period. The grade can be a combination of a time period of rehearsals or individual rehearsals. B. The student will be on task and focused during all rehearsals. H.Distractions like books, homework, electronic devices, etc. are not allowed in rehearsal. Skills (25%) A. The student will be expected to demonstrate improvement in his/her individual musical skills each semester. B. An evaluation of this improvement may include listenings, individual playing tests, scale tests, Smart Music (or similar) assignments, and written tests or organization skills. Evaluations may take place during class or outside of school hours. C. The student will be evaluated on improvement of his/ her ensemble skills during rehearsals. C. The student will have his/her instrument, music, pencil and supplies. Performance (40%) 9

A. The student will receive a grade for each co-curricular performance during a grading period. B. Performances will be counted as major exams. C. The number of performances will be determined by the calendar. D. If no public performances occur during a grading period, the performance grade will be based upon informal classroom performances determined by the Director. 10

SECTION 4 Care of Equipment Instruments It is encouraged that each parent obtains insurance for the student's personal instrument. Check homeowners insurance for coverage. Students are expected to own the following (see alvinband.org for brands): Brass Supplies: INCLUDES 1. Instruments 2. Lockers and Cubbies 3. Music 4. Uniform 5. Facilities and Other Equipment A. Correct size and make mouthpiece B. Valve oil (trumpets, tubas, euphoniums, flugelhorns) C. Rotary oil (trombones, French horns, tubas) D. Slide Grease (all) E. Trombotine, Slide-0-Mix or Superslick (Trombone) F. Spray bottle (trombone) G. Polish cloth (silver-silver cloth; lacquer-lacquer cloth) Reed Instrument Supplies: A. Correct size and make mouthpiece and ligature (if applicable) B. Reed Case C. 3-4 Working Reeds from approved maker (full case) 11

D. Cup of water that clips onto the stand (bassoon and oboe) 4.Only play your instrument or the one assigned to you unless given permission by a Band Director. E. Silk swab F. Cork grease G. Neck strap/seat Strap (if applicable) Flute/Piccolo Supplies: A. Polishing cloth B. Tuning rod C. Silk swab All Instrument Rules: 1. Keep instruments in cases with latches closed in its assigned locker (not the floor) when not in use. 2.Students should have their names on a tag on the outside of their instrument cases in a recognizable place. Be sure that your serial number, make and model are written down at home and has been given to the appropriate director for record keeping. 3.Do not use any oil, cream, grease, etc. other than the kind specified by directors. (Student will be shown how to oil valves and grease slides) School Owned Instruments 1. School owned instruments are available for some instruments year round. A fee will be assessed to aid in the cost of cleaning and regular maintenance. 2.The school owned instrument is the responsibility of the person to whom it is checked out. Periodic inspections will be made of school-owned instruments. Any dents or scratches not on the instrument prior to check out will be repaired at the student's expense. This may include damage to the instrument by other persons while in your possession. 3. Do not attempt to repair or bathe a school owned instrument unless a director is involved. 4. School owned instruments will be checked out to students through the instrument check out process. Through this, all instruments and the appropriate accessories will be distributed and their condition will be evaluated and recorded. Upon completion of use, instruments will be checked back in to the school and the return condition will be reevaluated. Any additional damages incurred during time of use will result in a charge to the student account for the amount necessary to repair the newly incurred damages. 12

5. Students may be responsible for repair bills for damaged school owned instruments. Lockers and Cubbies 1. The Alvin Band will check out a lock for each locker. No other lock may be used other than locks owned by the Alvin Band. Students will be charged for each lock they fail to turn in. 2.Lockers and cubbies must be kept clean. Do not leave any food items. Marching rehearsal shoes, etc may be stored in the cubbies during marching season if kept in a tidy and neat manner. 3.Lockers and cubbies are not your personal closet. Keep only the items needed for rehearsal or the event of the day in them. 4.The directors may search lockers and cubbies at any time without prior notice. 5. The directors may clean out lockers and cubbies at any time without prior notice. This will primarily be used for lockers and cubbies that are not in compliance but may be used for any reason. 1. Each student is responsible for his/her music. Their name should be written in pencil at the top of the music. 2. Music should be stored in each student s band binder or flip folder. 3. Always use pencil - never ink - when marking your music. 4. Binder should be in compliance with binder organization sheet. Example Binder Organization - Items must be secured in binder hole-punched or in sheet protectors - Front Window: Alvin Band Cover Sheet - Front Pocket : Clinician Name Tag - Interior: - Pencil Pocket with sharpened pencils and erasers - Tabs: label each - Tab 1 Warm-Ups - AHS Warm-up packet - Articulation pages Music - Scale sheets 13

- etc - Tab 2 Band Music - Concert Band or Marching Music. - Name on each piece on with measures numbered - Tab 3 Individual Music - Solo/Ensembles/Etudes - Anything from lessons etc... - Tab 4 Notes (notebook paper...approx. 10 sheets) - Clinician/Rehearsal notes Grade Rubric Correct 100 Incorrect 50 Not turned in 0 5. Flip folders should be used to hold all marching music and stand tunes. You are responsible for keeping the flip folders in good condition. 6. Band Binders and flip folders will be checked and graded periodically as an organization skill. 7. If music, dot charts, flip folders, etc. are lost, payment is required. The replacement costs are listed outside of the library door. Uniform The band uniform is something that should be worn with pride! Participation in the program and the use of the uniform that comes with it is a privilege. The uniforms are in good condition and they must be kept that way. Uniform Issuance 1. Uniforms will not be issued to take home. Uniforms are maintained in the band hall and may be checked out prior to a performance. Uniforms are returned in the condition they were found after each performance. 2. Each member will be issued: - Marching jacket, Bib pants, Gauntlets, Shako (plumes issued at performance) - Tuxedo jacket and pants (gentlemen) - Concert dress (ladies) 3. It is the responsibility of each member to provide/purchase the following: Marching Uniform 14

- Marching shoes (available through band office) - Tall solid black dress socks - Black gloves (available through band office) - Band Under Armor and compression shorts (available through band office) Concert Uniform - Tuxedo shirt, bow tie, and cummerbund (gentlemen) - Black dress shoes - Tall solid black dress socks - Black tights or hose (ladies) Casual Events/Parades - Band Polo - Blue jeans (medium dye, no holes tears etc.) - Khaki Shorts (modest, appropriate length for school) - Khaki Pants - Solid Black Belt - Black dress pants Presentation of the Marching Uniform 1. Shako - The shako (hat) should be worn straight on top of the head. Hair extending below the ears will be worn inside the hat. The bill of the hat should be two fingers distance from the bridge of the nose. Plumes will be issued immediately before each performance and collected immediately afterwards. 2. Jacket - The jacket should be worn completely fastened at all times when in public unless otherwise specified by the directors. 3. Bib Pants Should be worn fully assembled at all times. 4. Shoes - Shoes are to be kept clean and polished. Only marching shoes and black socks are to be worn with the uniform. Shoes should be cleaned after each performance for maintenance. 5. Socks - Black (and only black socks!) are permissible. Students are advised to have several pair of black socks, as black tends to wash out. 6.Under Armor - Band Under Armor may be purchased at the beginning of the year. This is to be worn under the uniform jacket, which allows the band to have a uniform appearance if the coat is removed during uncomfortable weather. 15

7. There will be no variations from the proper wearing of the uniform unless designated by the directors. Never wear your hat backwards or any other way unspecified by the director. Never be seen in public without the proper dress. 8. Partial wearing of uniforms is allowed only with director permission. 9. Do not wear bracelets, necklaces or other jewelry. No earrings or other piercings are allowed. Only senior rings and medical emergency bracelets are allowed. Promise rings, religious symbols, True Love Waits rings are not appropriate especially for UIL style contests or events. Alterations Will be taken care of by someone hired to tailor and handle all uniform repair needs. Please do not try to take care of this on your own. If there is a problem, please notify your appropriate uniform manager and a band director. 2. The uniform MUST be carefully hung on the assigned hanger after each performance. Lost hangers will result in a replacement fee. 3. MEMORIZE your uniform numbers. A list will be posted with all numbers. Do not exchange parts of your uniform with another band member. 4. Any losses, damages, or maintenance request must be reported immediately to the appropriate uniform manager or director. 5. Uniform parts not properly hung or left in the band hall, rest rooms, etc. after performances will be held by the directors. A recovery fee will be assessed to any lost item and will not be returned until the fee is paid. 6. Any infraction of the above uniform policies or abuse of the uniform will jeopardize the participation in future performances. Facilities and Other Equipment Other Rules and Procedures 1. Uniforms will be stored at school and sent to cleaners occasionally. 1. NO FOOD, DRINKS OR GUM IS ALLOWED IN THE BAND FACILITIES, WITH THE EXCEPTION OF WATER, EX- CEPT AT TIMES DESIGNATED BY THE DIRECTORS. 2. Non-Band Students should never enter the band hall without director approval or proper authority. 16

3. Any items left on the floor will be discarded at the end of the day! 4. The music library is off limits without approval. 5. Practice rooms are for practice, recording assignments, pass-offs or private lessons. Any student caught misusing the practice facility will be dealt with accordingly. Any items left in the practice rooms will be picked up and thrown away at the end of the day 6. Personal items are not to be stored in any band facilities. Anything found may be thrown away or placed in the lost and found. 7. Please use the restroom facilities to change clothes and keep your personal items locked in a locker. 8. Any damage of school property must be repaired, the item replaced or a reimbursement made immediately. Students that fail to pay for damages will be placed on the school fine list. (See Student Accounts/Fine List) 9. The band department assumes no responsibility for personal items stored in the band hall. Students are advised to lock all valuable items in their assigned school locker or not leave them in the band hall at all!!! 17

SECTION 5 Leadership Selected by Band Staff Must have at least 2 years experience: - Drum Majors - Band President - Captains - Lead Managers Must have at least 1 year of experience: Leadership Criteria 1. Leadership candidates must not have a grade lower than 70 in any course in the year prior to being considered or during the term of service. Waivers may be considered for exemption but are not automatically accepted. 2.Leadership candidates must model the behavior and performance standards set by the directors. 3.Leadership candidates must show that they are avid supporters of the band program by exhibiting positive attitude, eagerness, spirit of cooperation, promptness, etc. 4.Leadership candidates must meet any other requirements that may be prescribed by Alvin High School or AISD. Positions and Pre Requisites - Managers - Section Leaders (2 years preferred) - Squad Leaders Elected by Band Members Must have at least 2 years experience: - Band Vice President Must have at least 1 year experience: - Chaplain - Band Historian - Social Event Coordinator 18

- Class Representatives Additional info for leadership positions can be found in the Key Results Areas for that position. may be taken away at any point if a student exhibits any of the following characteristics: A. Misuse of power B. Poor grades (not necessarily failing) Drum Majors 1. Audition Criteria: A. Skills (Conducting, vocal calls, teaching, etc.) B. Interview C. Prior to audition, a written essay and documented participation data may be required by the staff if deemed necessary. D. All interested candidates must remember their audition includes the entire sum of their actions, behavior, work ethic, responsibility and character during their band career on and off campus. Note all decisions of the judges are final and will remain undisputed Student leaders (especially high ranking positions) are held to the highest standard. Students and their parents accept these positions knowing there is no room for mistakes. Second chances are not guaranteed. All student leadership positions C. Ineligibility at any point in the year may be cause for removal from position or keep a student from holding a position in the next year. D. Lack of motivation E. Failure to support the Alvin Band and its members and staff F. Bad attitude G. Breaking the band or leadership social contract H.Not following contest or governing body, Alvin Band, school district, state, and/or federal rules and guidelines. I. Disrespect towards themselves, people, community members, peers, parents, teachers, and directors. J. Any other actions or characteristics not mentioned here that contradict the model of the exemplary band student, the Alvin Band Mission Statement and Goals, or otherwise harm the image and/or brand of the Alvin Band. 19

CHAPTER 2 Performing Ensembles The performing ensembles in the Alvin Band provide an environment in which each student can mature, expand and increase their abilities, be challenged, practice high level thinking, and express themselves creatively. The expectation is that each student will actively participate in the opportunities that the ensembles provides for them and display consistent dedication to the improvement of themselves and the ensemble through attendance, rehearsal etiquette, practice, and excellent academic performance.

SECTION 1 Performing Ensembles ALVIN HIGH SCHOOL PERFORMING ENSEMBLES: 1. Alvin Marching Band 2. Concert Ensembles 3. Percussion Ensembles 4. Jazz Ensembles 5. Winter Guards All Performing Ensemble Guidelines 1. Audition and performance history determine placement in ensembles. 2. Placement in an ensemble is a privilege not a right. The privilege may be taken away if the student does not meet the expectations and standards of the ensemble or violates rules. 3. Placement in a specific ensemble is not guaranteed. Ensembles are created by directors based on the needs of the program, instrumentation of the music, requirements of the visual program, and other factors. Meeting the requirements to be in an ensemble does not guarantee placement in that ensemble. 4. Students must be enrolled in the class period of the UIL ensemble they perform in. UIL does not allow students to perform in an ensemble unless they are enrolled in the corresponding class. 5. All ensembles are subject to the UIL/TEA Side-by-Side No Pass No Play policies. 6. All instrumental ensembles will follow the UIL Eight Hour Rule. 21

SECTION 2 Alvin Marching Band b.signed a contract establishing their commitment both financially and ethically to the program. c.passed an Alvin ISD Athletics Physical. d.paid the Alvin ISD Insurance Fee. e.has an Alvin Band Emergency Medical Form on file in the Band Office. Alvin Marching Band Guidelines The Alvin Marching Band is the largest single organization on the Alvin High School campus. It performs at all varsity football games, marching competitions, parades, pep rallies and makes occasional guest appearances. 1.The Alvin Marching Band is subject to the All Ensemble Guidelines at the beginning of this chapter. 2.The Alvin Marching Band is subject to the Alvin Band Attendance Policy and Student Conduct Code. 3.The Alvin Marching Band is open to any student who has completed all of the following: a.passed a proficiency audition with an Alvin Band Director. 2. Members of the Alvin Marching Band may perform in a variety of roles based on the needs of the field production. Examples of these roles include but are not limited to: color guard, front ensemble, drum line, marching winds, props, electronic equipment, alternates, secondaries, drum majors, and field conductors. Students will be placed in these roles by the Alvin Band Staff through audition and/or staff recommendation. 3. Members of the Alvin Marching Band are required to participate in rehearsals in the Spring and Summer. Camps and rehearsals will be in the Alvin Band calendar. 4.Throughout the Fall semester, regular rehearsals will be held after school. Full participation is required. See attendance policy for details. 5.In accordance with the UIL Eight Hour Rule, there may be a one hour warm-up before any performance. 6.Student leaders may call sectionals with director approval to assist in teaching musical and marching proficiency. Section- 22

als must fit inside the Eight Hour Rule and be respectful of families time and transportation planning needs. 7.Intro to Marching Camp is for incoming freshmen, new members, and students who wish to improve their marching fundamentals. The schedule will be available to parents more than 2 weeks in advance. Attendance is mandatory for any new members. 23

SECTION 3 Concert Ensembles 6.Members must bring all necessary equipment (instrument, pencil, music, etc.) to every rehearsal and class period. Wind Ensemble Guidelines 1.This Ensemble is subject to the All Performing and Concert Ensemble Guidelines. 2.The Wind Ensemble is composed of the most musically and technically advanced students. All Concert Ensemble Guidelines 1.All band students who do not participate in marching band will automatically be placed in the lowest concert ensembles. 1.The Alvin Concert Ensembles are subject to the All Ensemble Guidelines at the beginning of this chapter. 2.The Alvin Concert Ensembles are subject to the Alvin Band Attendance Policy and Student Conduct Code. 3.Students must participate in all performances for their ensemble. 4.Members are STRONGLY ENCOURAGED to aggressively participate in the private lesson program. 5.Rehearsals may be held throughout the school year and are mandatory. 3.Members of the Wind Ensemble are required to participate in All-Region tryouts. Students are expected to prepare in a way that sets them up to be in the top 2/3 of Region 17. Freshmen members are required to participate in the All- Region Freshmen tryouts. Students are highly encouraged to participate in the Region Orchestra Winds tryouts. 4.Members must prepare a UIL Grade 1 (or equivalent) solo and ensemble for performance. 5.Members of the Wind Ensemble are expected to make this varsity organization the main priority in their co-curricular and extra-curricular participation. The Wind Ensemble takes precedence over other activities on AND off campus. Students are expected to manage their academic responsibilities and maintain a high GPA. Symphonic Winds Guidelines 24

1.This Ensemble is subject to the All Performing and Concert Ensemble Guidelines. 2.The Symphonic Winds are comprised musically and technically advanced students. 3.Members of the Symphonic Winds are required to prepare the All-Region tryout music and all sophomores, juniors and seniors are encouraged to participate in the All-Region tryouts. Freshmen members are required to participate in the All-Region Freshmen tryouts. 4.Members must prepare at least a UIL Grade 2 (or equivalent) solo and ensemble for performance. Symphonic Band I Guidelines 1.This Ensemble is subject to the All Performing and Concert Ensemble Guidelines. 2.The Symphonic Band I is comprised of students with above average musical and technical skills. 3.Members of the Symphonic Band I are required to prepare the freshman region music. Freshmen members are encouraged to participate in the All-Region Freshmen tryouts and all juniors and seniors are encouraged to participate in the All-Region tryouts. 4.Members must prepare at least a UIL Grade 3 (or equivalent) solo and ensemble for performance. Symphonic Band II Guidelines 1.This Ensemble is subject to the All Performing and Concert Ensemble Guidelines. 2.The Symphonic Band II is comprised of students with average musical and technical skills. 3.Members of the Symphonic Band II are required to prepare the freshman region music. Freshmen members are encouraged to participate in the All-Region Freshmen tryouts and all juniors and seniors are encouraged to participate in the All-Region tryouts. 4.Members must prepare at least a UIL Grade 3 (or equivalent) solo and ensemble for performance. Symphonic Band III Guidelines 1.This Ensemble is subject to the All Performing and Concert Ensemble Guidelines. 2.The Symphonic Band III is comprised of students with below average musical and technical skills, have a conflict that will not allow them to be at after school activities, or that do not participate in the Alvin Marching Band. 25

3.Members of the Symphonic Band III are required to prepare the freshman region music or other replacement music assigned by the Band Staff. Freshmen members are encouraged to participate in the All-Region Freshmen tryouts and all juniors and seniors are encouraged to participate in the All-Region tryouts. 4.Members must prepare at least a solo and ensemble for performance. 26

SECTION 4 Percussion Ensembles Criteria 1. Percussionists/Double Reed players must exhibit a consistent ability to pass classes and maintain at least a B average in classes. 2.Attend drumline auditions February-March. Positions will be based on the following: playing ability, good attendance, communication, good attitude, and improvement. 3.Sign and turn in Member Contract by set date. Student Responsibilities 1. Communicate immediately with band directors when schedule conflicts arise throughout the school year. (this includes tardiness) 2. Demonstrate good attendance and punctuality for: percussion class, band class, after school band rehearsals, listenings, and percussion ensemble rehearsals. Excessive tardiness will not be tolerated and may result in a percussion/ concert band demotion or removal from the ensemble entirely. (All percussionists must arrive to class/rehearsals early in order to be set up and prepared for a successful rehearsal.) Excused Absences include - participation in schoolapproved activity, advanced notice of a conflict in the schedule, approved tutorials, absence due to illness, health condition, death in the family, or religious purposes. 3. Must attend the July percussion camp and summer band. 4. Exhibit a consistent ability to pass classes and maintain at least a B average in classes. 5. Must exhibit a level of discipline and tenacity beyond that of their peers in order to meet the mental, musical, physical and spirit demands of the unit. 6. Must strive to work together as a unit in order to achieve its primary purpose: to provide the musical heartbeat of the band and perform at a high level. 7. Must strive to maintain an attitude conducive to the ideals of the band program, when performing alone or as an ensemble. 27

8. Must purchase and maintain proper sticks/mallets needed for marching/concert season. 9. Students are charged with the proper care and storage of percussion equipment and the neatness of the drum storage room: - All sticks and mallets should be stored in stick bags and individual lockers. - All instruments should be properly covered and stored at the end of each rehearsal. - Music should be stored in an organized band binder and put away at the end of each rehearsal. - All personal belongings should be stored neatly in assigned band lockers. - Do not leave food in the instrument storage areas. 10. Students must maintain an independent practice schedule outside of scheduled band rehearsal/classes (no less than 1 hour per week) that will assist in their improvement as a percussionist for the following musical groups: a. Drumline/Front Ensemble rehearsals/football games/ contests/performances. c. Solo & Ensemble recitals/contests/concerts. d.band concerts/contests. e. Supplemental listenings and/or private lessons. f. Band class and after school rehearsals. 11. Students must bring materials needed for practice:water, Food, Inhaler, Medications, Back or Knee braces, Sticks, Dot Book, Pencil, Proper Clothes/Shoes. 12.Students must maintain a level of fitness to be able to handle the rigors of marching band activities and avoid either injury or re-injury. Parent Responsibilities 1. Communicate immediately with band directors when schedule conflicts or other issues arise throughout the 2016-2017 school year. (this includes tardiness) 2.Coordinate rides to/from rehearsals (early enough for you child to be on time) 3. Help your child fulfill the responsibilities listed in the Student Responsibilities. b.freshman Region Band/Region Band auditions. 4. Be aware of the band schedule and plan vacations with band dates in mind. 28

5. Provide your child with proper materials and equipment for band class. 6. Communicate and pay band fees in a timely manner. 29

SECTION 5 Jazz Ensembles 3.Rehearsals may be held throughout the school year and are mandatory. 4. Members must bring all necessary equipment (instrument, pencil, music, etc.) to every rehearsal and class period. 5. This Ensemble is subject to the All Performing and Concert Ensemble Guidelines. 6. Members of the Jazz Ensemble are required to participate in All-Region Jazz tryouts. Students are expected to prepare in a way that sets them up to be in the top 2/3 of Region 17. Requirements for Membership: 1. Active participation in the Marching Band 2. Active participation in a Concert Ensemble 3. Director approval or audition 4. Enrollment in the Jazz Band class is usually required Guidelines: 1. The Alvin Jazz Ensembles are subject to the Alvin Band Attendance Policy and Student Conduct Code. 2.Students must participate in all performances for their ensemble. 30

SECTION 6 Winter Guards 2. Demonstrate good attendance and punctuality for: Guard class, and after school rehearsals. Excessive tardiness will not be tolerated and may result in a Guard demotion or removal from the ensemble entirely. (All Guard members must arrive to class/rehearsals early in order to be set up and prepared for a successful rehearsal.) Excused Absences include - participation in schoolapproved activity, advanced notice of a conflict in the schedule, approved tutorials, absence due to illness, health condition, death in the family, or religious purposes. Criteria 1. Guard members must exhibit a consistent ability to pass classes and maintain at least a B average in classes. 2.Attend guard auditions. Positions will be based on the following: ability, good attendance, communication, good attitude, and improvement. 3.Sign and turn in Member Contract by set date. Student Responsibilities 1. Communicate immediately with guard directors when schedule conflicts arise throughout the school year. (this includes tardiness) 3. Must attend the Guard camps and summer band. 4. Exhibit a consistent ability to pass classes and maintain at least a B average in classes. 5. Must exhibit a level of discipline and tenacity beyond that of their peers in order to meet the mental, musical, physical and spirit demands of the unit. 6. Must strive to work together as a unit in order to achieve its primary purpose: to provide the visual representation of the music and perform at a high level. 7. Must strive to maintain an attitude conducive to the ideals of the program, when performing alone or as an ensemble. 8. Must purchase and maintain proper equipment. 31

9. Students are charged with the proper care and storage of Guard equipment and the neatness of the guard storage room: 10.Students must maintain a level of fitness to be able to handle the rigors of marching band activities and avoid either injury or re-injury. Parent Responsibilities 1. Communicate immediately with band directors when schedule conflicts or other issues arise throughout the 2016-2017 school year. (this includes tardiness) 2.Coordinate rides to/from rehearsals (early enough for you child to be on time) 3. Help your child fulfill the responsibilities listed in the Student Responsibilities. 4. Be aware of the band schedule and plan vacations with band dates in mind. 5. Provide your child with proper materials and equipment for band class. 6. Communicate and pay band fees in a timely manner. 32

CHAPTER 3 Other Governing Bodies Governing Bodies that directly affect the Alvin High School Band Program (in no particular order): 1. Alvin Independent School District Board of Trustees, Superintendent, and Administrators 2. Alvin Independent School District Board Policy Manual 3. Alvin Independent School District Fine Arts Department Policies 4. Alvin High School, Junior High, and Elementary Handbooks 5. Alvin ISD Band Handbook 5. University Interscholastic League (Texas Education Agency -UIL) Side by Side 6. Texas Music Educators Association 7. Texas Bandmasters Association 8. Music Region 17 Rules and Regulations (Bylaws and Audition Procedures) 9. Invitational Contest and Circuit Policies (BOA, US Bands, TCGC, WGI, etc.) 10.University Interscholastic League Prescribed Music List 11.Alvin Independent School District Transportation Guidelines

SECTION 1 Academic Requirements which count toward state high school graduation requirements must have been earned during the 12 months preceding the first day of the current school year. Students beginning their fourth year of high school either must have earned a total of 15 credits, which count toward state high school graduation credits, or a total of five credits which count toward state high school graduation requirements must have been earned during the 12 months preceding the first day of school. Excerpted from TEA-UIL Eligibility for Extracurricular Activities handbook Eligibility for UIL participants for the First Nine Weeks UIL participants are eligible to participate in contests during the first nine weeks of the school year provided the following standards have been met: Student beginning grades nine and below must have been promoted from a lower grade prior to the beginning of the current school year Students beginning their second year of high school must have earned five credits, which count toward state high school graduation requirements. Students beginning their third year in high school either must have earned a total of ten credits which count toward state high school graduation credits or a total of five credits Exceptions: (a) When a migrant student enrolls for the first time during a school year, all criteria cited above applies. All other students who enroll too late to earn a passing grade for a grading period are ineligible. (b) High school students transferring from out-of-state may be eligible for the first nine weeks of school if they had met the criteria cited above or school officials are able to determine that they would have been eligible if they had remained in the out-of-state school from which they are transferring. Students who are not in compliance with these provisions may request a hardship appeal of their academic eligibility through the UIL state office. 34

Local school boards may elect to adopt these standards for all activities in order to avoid having different standards for student participants (e.g., football, drill team, cheerleading, and all other extracurricular activities as defined by the State Board of Education rule [TAC Chapter S76]). All schools must check grades for all participants at the end of the first nine weeks of the school year. From that point, grades are checked at the end of the grading period, whether it is six, nine, or twelve weeks in length. Students who pass remain eligible until the end of the next grading period. All activity coaches and directors are responsible for obtaining official grade reports from the individual the principal designates as the keeper of the official grades before the student represents the school. This provision applies to all grading periods. It also applies to all three-school week evaluation periods for ineligible students. Eligibility for All Extracurricular Participants after the First Nine Weeks of the School Year A student who receives, at the end of any grading period (after the first nine weeks of the school year), a grade below 70 in academic class (other than identified advanced class) or a student with disabilities who fails to meet the standards in the Individual Education Plan (IEP) may not participate in extracurricular activities for at least three school weeks. An ineligible student may practice or rehearse, however. The student regains eligibility when the principle and teachers determine that he or she has: (1) earned a passing grade (70 or above) in all academic classes, other than those that are advanced, and (2) completed the three school weeks of ineligibility. Information Resulting from the 76th Session of the Texas Legislature All students are eligible during the school holiday of a full calendar week or more. When the bell rings to dismiss students for the December holidays, all students are eligible until classes resume in January. The same is true for fall and spring breaks provided that they are at least a full calendar week. Students in year rounds schools are eligible during intersessions. If a grading period or three school week evaluation period ends on the last class day prior to a school holiday of one calendar week or more (e.g. spring break, winter holidays), the seven calendar day grace period to lose eligibility and the seven calendar day waiting period to regain eligibility begin the first day that classes resume. Students lose eligibility for a three-school week period. For purposes of the law, three school weeks is defined as three class days. Exception: One, but only one of the three school weeks may consist of only three or four class days, provided 35

school has been dismissed for a scheduled holiday period. Two class days does not constitute a school week for the purpose of this law except Thanksgiving week if schools are on holiday Wednesday, Thursday, and Friday. In the even two of three school weeks are shortened, one of the shortened weeks may be counted as five days with ten other actual class days making up the fifteen class days. A seven-calendar day grace period to lose eligibility and a seven-calendar day waiting period to regain eligibility are still in effect. Section 5 (b) of the UIL Constitution and Contest Ruled defines calendar week: 12:01 am on Sunday through midnight on Saturday. 36

SECTION 2 Overnight Trip Rules The sponsor shall function as the designated administrator in charge for the activity when an administrator is not present. Any violation of rules may result in penalties provided under the Code of Student Conduct, sponsoring organization rules and/or the student being returned to Alvin ISD (the District ) or the nearest available transportation terminal at the parent s expense. 1. All district and respective campus rules apply as well as of the organization involved in the trip. 2.Use or possession of tobacco, alcohol or any illegal drugs will result in notification of proper authorities and possible immediate return of the student to the District at the parent s expense. If illegal activity results in detention by authorities, parents shall have responsibility for all intervention, counsel and transportation. 3.All medications shall be checked in with the trip sponsor who will oversee safekeeping and dispensing. 4.Curfew will be established nightly and adhered to strictly by all students. 5. Students must stay in assigned rooms. No sexual or other improper activity is permitted on overnight trips. Students of the opposite gender are to be in rooms together only when the door is open at all times and at least three other people are in the room. Only participating AISD students are allowed in AISD rooms. Students must notify sponsor/ chaperone of their whereabouts at all times if they are in a location other than their assigned room. 6.No phone calls are allowed between rooms after curfew. No long distance calls are to be made from hotel rooms unless approved in advance by sponsor. Students may receive long distance calls. 7. No pay-per-view is allowed unless approved in advance by the sponsor. 8.The sponsor will conduct a mandatory meeting with parents/chaperones prior to the trip. Failure of the parent to attend the meeting may result in the student and parent not participating in the activity. 9.Malicious or willful damage/theft of property by a student shall result in the student being returned to the District. Parents and students shall assume full financial responsibil- 37

ity for damages, transportation and any other associated costs. 10.Luggage and personal items are subject to search at any time if District officials and/or chaperones have reasonable suspicion that the luggage or personal items contain contraband. 11.Violations of the Campus or Student Code of Conduct on overnight trips shall be reported to campus administration 38

SECTION 3 AISD Code of Conduct Alvin ISD Extracurricular Code of Conduct Student participation in extracurricular activities is encouraged. The Alvin ISD makes extracurricular activities available as an extension of the regular school program, with this important difference: participation in the regular curriculum is a right afforded to each student, while participation in the extracurricular program is a privilege that carries additional expectations for acceptable conduct. Students engaging in extracurricular activities represent not only themselves, but also other students and the school district when performing, competing, or participating in extracurricular activities and while wearing uniforms or other items that identify the student to the community or public in any setting as Alvin ISD students. Their representation of the organization goes beyond the participation in activities and for this reason, their behavior must be exemplary and reflect the finest attributes of the total Alvin ISD student body at all times and places. Important goals of the extracurricular program are to give students direction in developing self-discipline, responsibility, pride, loyalty, leadership, teamwork, respect for authority, and healthy living habits. Because participation in extracurricular activities is a privilege and not a right, Alvin ISD is authorized to set higher standards for participants in extracurricular activities than it would for those students who choose not to participate in these activities. Therefore, this Extracurricular Code of Conduct extends beyond the Alvin ISD Student Code of Conduct and beyond the organizations by-laws and constitutions not only in types of behavior prohibited, but also in corresponding consequences and jurisdiction for imposing discipline. Each organization shall abide by its individual constitution and bylaws. If a serious infraction of the Extracurricular Code of Conduct occurs, the consequences noted in the Extra Curricular Code of Conduct shall apply. The Extracurricular Code of Conduct will not supersede the state or national constitution. This Extracurricular Code of Conduct will be enforced with respect to all students in grades 6 through 12 participating in extracurricular activities: - Regardless of whether school is in session; - Regardless of whether the student is directly involved with the extracurricular activity at the time the prohibited conduct occurs; - Regardless of whether the extracurricular activity is inseason; and 39