CHILDREN OF THE CONFEDERACY 61st ANNUAL GENERAL CONVENTION Welcome to Appomattox, Virginia Appomattox: The Final Chapter, 1861 ~ 1865 On Palm Sunday (April 9), 1865, General Robert E. Lee surrendered to General U.S. Grant at Appomattox Court House, Virginia The Holiday Inn Downtown Lynchburg will serve as home base for this year s CofC General Convention. Located at 601 Main Street in the historic district of Lynchburg and offering beautiful views not only of the city but also of the Blue Ridge Mountains, it is the largest hotel in the historic area. Restaurants, shopping, and entertainment are all within walking distance. History lovers can visit nearby Poplar Forest (the first home of Thomas Jefferson) and the Bedford D-Day Memorial, while nature lovers may want to see the Natural Bridge or take advantage of the Liberty Mountain Snowflex Centre, the country's only year-round ski resort. Thursday, July 16 The morning begins with an instructional meeting for convention pages at 10:30 a.m. in the Grand Ballroom. The Directors Luncheon follows at 11:00 a.m. in the Executive Dining Room. The Memorial Service will be held at the Court Street United Methodist Church, located at 621 Court Street, one block from the hotel. Our guest speaker for Welcome and Historical Evening will be author and Pamplin Park Executive Director A. Wilson Greene. Afterwards, stick around for fun and games Virginia Style while the Nominating Committee interviews candidates for General Office. Friday, July 17 We will tour the Appomattox Court House National Historical Park and visit the parlor where General Lee met General Grant to discuss the terms that brought the war to an end. A highlight of the tour will be Lula McLean s rag doll (better known as The Silent Witness ), which traveled from the McLean s parlor to New York and then back again to the parlor 127 years later. We will also visit the Appomattox location of the Museum of the Confederacy, which opened in March 2012 and show cases artifacts, photographs, and documents from the Museum s unparalleled collection. Virginia Division CofC has worked actively with the Museum for a number of years to conserve artifacts housed in its Richmond location, including two flags made by children, a pair of children s shoes, three uniforms belonging to the Davis children, a cradle built by soldiers, and a child s apron. Some of these items will be on display in Appomattox. The Spring House Dining & Reception Hall will provide a Virginia-style BBQ buffet dinner for us before we head back to the hotel for a party in the rooftop swimming pool. Saturday, July 18 Saturday afternoon will feature both the Education/Patriotic Luncheon and the CofC Alumni luncheon meeting (the latter at Market at Main, located within walking distance of the hotel). Presidents Evening, the Banquet, and the Confederate Ball will close the 61 st Annual General CofC Convention. Come and enjoy all that Virginia s Hill City has to offer!
CHILDREN OF THE CONFEDERACY 61 st ANNUAL GENERAL CONVENTION July 16-18, 2015 *** APPOMATTOX, VIRGINIA Appomattox the Final Chapter The 61 st Annual General Convention of the CofC will convene July 16-18, 2015, at The Holiday Inn Downtown Lynchburg, 601 Main Street, Lynchburg, Virginia. Reservations must be made directly with the hotel at (434) 528-2500. You must use the code Children of the Confederacy Group to receive the convention rate of $92.00 plus taxes. ALL RESERVATIONS MUST BE MADE BY June 15, 2015, to SECURE THE CONVENTION RATE. After that date, room availability and rate cannot be guaranteed. REGISTRATION AND TICKET RESERVATIONS: Forms must be received by June 15, 2015. Meal and tour tickets will not be sold at the Convention. Checks must be made payable to 61 st Annual General Convention CofC. Send all completed forms with checks to Ms. Kathie Rankin, 12615 Bridoon Lane, Reston, VA 20191-5829; (703) 919-3409; email: annkathie@verizon.net. MEMBERS OF THE CONVENTION: CofC General Officers, Ex-Presidents General, Chairmen of Standing and Special Committees, Division Presidents, Presidents of Chapters Where No Division, Honorary Presidents of General, and duly elected delegates. All Ex-Directors General, UDC General Officers, members of the UDC, SCV, and MOS&B, and guests are encouraged to attend. The CofC Convention Chairman is Miss Shelby Williams; the UDC Convention Chairman is Ms. Sharon Loving. NOTICE TO PAGES: Those wishing to serve as Pages should submit their names by June 15 th to the UDC Advisor to the Chairman of Pages, Mrs. Tamia Mills, 6110 55 th Avenue Circle E, Bradenton, FL 34203-9576, Tel. 941-755-8299, e-mail: DixieL117@verison.net. Pages are not required to serve at every event. CONVENTION PHOTOGRAPHY SERVICES, INC. will provide photographic coverage this year at the rate of $7.00 per picture or 3 pictures for $17.00, which includes tax and postage. SCRAPBOOKS: Chapter and Division Scrapbooks and Yearbooks to be judged for General Awards must be in the hands of the Historian General by the end of Welcome and Historical Evening, Thursday, July 16, 2015. An area will be provided for their drop off. MEMORIALS: The names of deceased CofC members, Ex-Presidents General, Ex-General Officers, Past Honorary Presidents of General, Ex-Directors General, and Ex-Division Directors should be sent by June 1, 2015, to Chaplain General Miss Taylor Thaxton, 98 Bensinger Court, Hiram, GA 30141-2758, and to the Director General. Condensed Convention Program WEDNESDAY, JULY 15, 2015 1:00 p.m. Executive Committee Meeting Director General s Suite 5:30 p.m. President General s Dinner, By Invitation Only, Offsite 6:00 p.m. 8:00 p.m. Registration Poplar Forest Lobby THURSDAY, JULY 16, 2015 8:00 a.m. 1:00 p.m. Registration Poplar Forest Lobby 10:30 a.m. Page Meeting (All Pages must attend) Grand Ballroom 11:00 a.m. 12:30 p.m. Directors Luncheon The Executive Dining Room at Holiday Inn (Chapter & Division Directors invited) 11:00 a.m. 12:30 p.m. Lunch On Your Own 1:00 p.m. - 1:45 p.m. Open Executive Board Meeting (Open to all members) Grand Ballroom 2:00 p.m Depart for Memorial Service (walking distance NO BUSES one block from hotel) 2:30 p.m. 3:30 p.m. Memorial Service Court Street United Methodist Church 4:30 p.m. 6:30 p.m. Dinner on Your Own 7:00 p.m. Processional Line-up Grand Ballroom 7:30 p.m. 10:00 p.m. Welcome and Historical Program Grand Ballroom 10:00 p.m. Midnight CofC Fun and Games Grand Ballroom 10:00 p.m. til Nominating Committee Meeting Director General s Suite FRIDAY, JULY 17, 2015 8:00 a.m. Noon Registration, Convention Sales and Silent Auction Poplar Forest 8:00 a.m. Processional Line-up Grand Ballroom Foyer 8:30 a.m. 10:30 a.m. Opening Business Session Grand Ballroom 11:00 a.m. Pick up Box Lunches & Board Buses for Appomattox Tour and Buffet Dinner 11:30 a.m. 5:00 p.m. Tour of Appomattox Courthouse National Historical Park and Museum of the Confederacy-Appomattox 5:30 p.m. Board Buses for Buffet Dinner at Spring House 8:00 p.m. Board Buses for Return to Hotel 9:00 p.m. Midnight Pool Open for Convention Attendees SATURDAY, JULY 18, 2015 8:00 a.m. Noon Registration, Convention Sales and Silent Auction Poplar Forest 8:30 a.m. Noon Second Business Session Grand Ballroom 12 Noon Education/Patriotic Luncheon Blue Ridge Ballroom Followed by Mandatory Meeting with Director General and Newly Elected General Officers and their Parents Blue Ridge Ballroom 12 noon CofC Alumni Luncheon Offsite 1:30 p.m. Third Business Session (if needed) 2:00 p.m. 2:30 p.m. Executive Committee Meeting (Incoming/Outgoing General Officers) Grand Ballroom 2:30 p.m. 4:30 p.m. Rehearsal for President s Evening (All Participants must attend) Grand Ballroom 6:00 p.m. Processional Line-up Grand Ballroom Foyer 6:30 p.m. Midnight Division Presidents Evening, Banquet, and Installation of 2015 2016 General Officers Grand Ballroom Confederate Ball immediately following For more information, please contact Sharon Loving (804) 305-0113; startinover51@yahoo.com
DIRECTORS LUNCHEON Thursday, July 16, 11:00 a.m. The Executive Dining Room at Holiday Inn Riverfront Wrap Hummus and Monterey Jack vegetarian wrap filled with fresh diced tomatoes, sliced scallions, bell peppers, cucumbers, sliced carrots in a 12-inch flour tortilla. Hill City Croissant Honey roasted turkey breast (thinly sliced) accompanied with applewood smoked bacon and Swiss cheese served on a buttered croissant with lettuce and tomato. All boxed lunches include tangy pasta salad, cold bottled water, dill pickle, and a homemade cookie. ***************************************************************************************** TOUR TO APPOMATTOX, VIRGINIA Friday, July 17, 11:00 a.m. Boxed Lunch Menu: Point of Honor Choice of sliced turkey, roast beef, or ham accompanied by American cheese with lettuce and tomato served on a Kaiser roll. Blackwater Creek Caprese Light and refreshing vegetarian option. Slices of fresh tomatoes and mozzarella cheese, topped with arugula and fresh basil pesto spread on a demi loaf. All boxed lunches include bag of chips, cold bottled water, dill pickle, and a homemade cookie. ***************************************************************************************** TOUR TO APPOMATTOX, VIRGINIA Friday, July 17, 5:30 p.m. The Spring House Dining & Reception Hall Dinner Menu: Buffet BBQ, oven fried chicken, cole-slaw, potato salad, baked beans, zucchini squash and onions, watermelon, brownies, and tea and lemonade. ****************************************************************************************** EDUCATION/PATRIOTIC LUNCHEON Saturday, July 18, 12:00 noon Holiday Inn Blue Ridge Ballrooms B, C, D Chicken Caesar Salad Tender grilled breast of chicken on a bed of romaine lettuce with herbed croutons, grated parmesan cheese, and a creamy Caesar dressing. Served with rolls Chicken Tenders Tender strips of chicken, french fries and ketchup on the side. Pasta Primavera Bowtie pasta with broccoli, pecans, carrots, cauliflower, mushrooms, and onions tossed in a creamy alfredo sauce and topped with shredded parmesan cheese. All meals served with fresh cut fruit, tea, water, lemonade, and vanilla ice cream with a chocolate chip cookie on top. ****************************************************************************************** PRESIDENTS EVENING BANQUET Saturday, July 18, 6:30 p.m. Holiday Inn Grand Ballroom ADULT DINNER MENU: Choice of herb roasted chicken or stuffed pork tenderloin, served with assorted garden greens topped with mandarin orange wedges, white grapes and strawberries, glazed sweet potatoes, and a zucchini and yellow squash medley. Vegetarian lasagna with alfredo sauce served with an Italian herb vegetable medley, glazed sweet potatoes, and a zucchini and yellow squash medley. All adult meals served with warm rolls, carrot cake, ice water, iced tea and coffee, and your choice of raspberry vinegrette or ranch dressing. CHILD S DINNER: Hamburger with cheese, lettuce, and tomato on the side, served with macaroni and cheese, glazed carrots, and brownie with whipped cream and cherry on top. *****************************************************************************************
CHILDREN OF THE CONFEDERACY 61st ANNUAL GENERAL CONVENTION Please complete a separate registration and ticket reservation form for each attendee. (You may pay for multiple attendees with one check.) Checks should be made payable to 61 st Annual General Convention CofC Mail all registration and ticket reservation forms and checks to: Ms. Kathie Rankin, 12615 Bridoon Lane, Reston, VA 20191-5829 Phone number: (703) 919-3409 e-mail: annkathie@verizon.net This form may be copied and shared with CofC, UDC, SCV, and MOS&B members and guests. REGISTRATION AND TICKET RESERVATION FORMS MUST BE RECEIVED BY JUNE 15, 2015. REGISTRATION FORM NAME: T SHIRT SIZE: AGE (CofC only): ADDRESS: CITY: STATE: ZIP CODE: PHONE: EMAIL: CofC CHAPTER NAME and NUMBER and DIVISION: 2014-15 CofC GENERAL OFFICE and/or CHAIRMANSHIP (if any): 2014-15 CofC DIVISION OFFICE (if any): IS THIS YOUR FIRST COFC GENERAL CONVENTION? YES NO ARE YOU AGING OUT THIS YEAR? YES NO If yes, please state highest Office held: CHECK ALL THAT APPLY CofC Member President General, CofC Current Honorary PG, CofC Director General CofC Honorary Associate Member General Officer, CofC (Office Held) Past Honorary PG, CofC Ex-Director General, CofC Ex-PG, CofC (Years Held) Ex- General Officer, CofC (Highest Office Held) Division President, CofC CofC Alumni Grandpa General, CofC President General, UDC General Officer, UDC (Office Held) Ex-President General, UDC (Years Held) Honorary PG, UDC Ex-General Officer UDC (Highest Office Held) Division Director, CofC UDC Member Division President, UDC SCV Member MOS&B Member Guest IF UDC MEMBER, CHAPTER NAME, NUMBER, AND LOCATION: HIGHEST CURRENT UDC OFFICE: IF CHAPTER/DIVISION DIRECTOR, GIVE CHAPTER/DIVISION THAT YOU DIRECT:
CHILDREN OF THE CONFEDERACY TICKET EVENT RESERVATION FORM 61 st ANNUAL GENERAL CONVENTION ~ July 16-18, 2015 ~ APPOMATTOX, VA Reservations must be postmarked and sent to the Convention Registration Chairman by June 15, 2015. No tickets will be sold at the Convention. Tickets may be picked up during registration hours at the registration desk in the pre-function space outside of the ballrooms at the hotel. Please complete one ticket event reservation form for each attendee. Multiple attendees may be paid for with one check, payable to 61 st Annual General Convention CofC. Mail all forms to: Ms. Kathie Rankin, Convention Registration Chairman 12615 Bridoon Lane, Reston, VA 20191-5829 Phone number: (703) 919-3409 e-mail: annkathie@verizon.net DATE EVENT PRICE NUMBER TOTAL Convention Registration (per person) $ 5.00 $ Late Registration (after deadline or on-site) $20.00 $ Convention T-shirt STATE SIZE $12.00 $ Thurs, July 16 Directors Luncheon/Workshop $20.00 $ PLEASE SELECT ONE: Hill City Croissant Riverfront Wrap (vegetarian) Fri, July 17 Tour to Appomattox, Virginia ADULT $75.00 $ AGE 11 and under CHILD $60.00 $ (includes bus, box lunch, admissions to park and museum, dinner) Lunch Menu: chips, bottled water, dill pickle, and cookie MUST SELECT ONE: Vegetarian on demi loaf Turkey on Kaiser roll Roast beef on Kaiser roll Ham on Kaiser roll Dinner Menu: BBQ, oven fried chicken, cole slaw, potato salad, baked beans, zucchini squash and onions, watermelon, brownies, tea and lemonade. Sat, July 18 Education/Patriotic Luncheon ADULT $ 20.00 $ AGE 11 and under CHILD $ 16.00 $ PLEASE SELECT ONE: Chicken Caesar salad Chicken tenders Pasta primavera (vegetarian) Sat, July 18 Presidents Evening Banquet ADULT $35.00 $ AGE 11 and under CHILD $20.00 $ ADULT PLEASE SELECT ONE: Herb roasted chicken Stuffed pork tenderloin Vegetarian lasagna CHILD S DINNER: Hamburger with cheese, lettuce, and tomato on the side, served with macaroni and cheese, glazed carrots, and brownie with whipped cream and cherry on top. CHECK PAYABLE TO 61 ST ANNUAL GENERAL CONVENTION CofC GRAND TOTAL $ All dietary restrictions (i.e., vegetarian or allergy-related) must be made at time of purchase of tickets. No requests for special meals will be honored at the convention unless arrangements have been made in advance. LIST DIETARY RESTRICTIONS To be eligible for children s prices (smaller portions), attendees must be age 11 or younger ON OR BEFORE July 16, 2015. NAME: CofC Member s Age (MUST STATE AGE OF CHILD) ADDRESS: PHONE: ( ) E-MAIL ADDRESS:
CHILDREN OF THE CONFEDERACY 61 st ANNUAL GENERAL CONVENTION CONVENTION PROGRAM TRIBUTES AND ADVERTISING Tributes to your ancestors and others will be printed in the General Convention program, which will be distributed at the convention. Please print or type all ads and tributes so they are legible. The convention program page is 8 high and 5 ½ wide. Your text MUST fit within the dimensions given below for advertisements. If you wish to purchase additional advertisements, you may include the text on another sheet of paper or a photocopy this form. Please mail completed form and check payable to: 61 st Annual General Convention CofC To: Ms. Sharon Loving, 1531 St. James Street, Richmond, VA 23222-5312 *Tributes: (One line, maximum 15 words) $5.00 each *Advertisements: ¼ page (approximately 4 x 2 ¾ ) $10.00 ½ page (approximately 4 x 5 ½ ) $15.00 Full page (approximately 8 x 5 ½ ) $25.00 Pictures $5.00 per Photo List Tributes Here: ****DUE DATE JUNE 15, 2015**** Please print ad copy and attach to this form. Artwork MUST be emailed to startinover51@yahoo.com. ***** Mail this form, all tributes and advertisements, and your check to ***** Ms. Sharon Loving, Convention Chairman 1531 St. James Street Richmond, VA 23222-5312 Due Date - June 15, 2015
Children of the Confederacy Code of Behavior Members of the Children of the Confederacy are to act in a manner that will reflect honor upon [their] noble and patriotic ancestors. In keeping with that charge, the following shall be the Code of Behavior governing behavior of CofC members and others attending CofC functions and CofC members at UDC functions. 1. Appropriate dress is required at all CofC functions/events. The dress code for CofC members is: Business Sessions and Memorial Service dress clothes (ties and jackets required) for boys, nice dresses for girls (white suggested for Memorial Service). Evening Sessions & Banquet dress clothes; Confederate period clothing; formal or semi-formal. Pages white dresses or skirts/tops for girls; dress clothes for boys. All others are expected to dress appropriately for his/her role at the function/event. 2. All persons are to be prompt in attending all sessions/events of a function and should occupy the seat/area designated for them. 3. Where an event/function requires an overnight stay or is held at a hotel/motel, all persons attending the function/event shall refrain from making noise in the individual hotel/motel rooms and in the hotel/motel corridors after 11:00 p.m. 4. All persons are expected to obey the laws of the jurisdiction where any CofC or UDC event is being held as well as the laws of the United States of America. 5. Alcohol: a) No CofC member or other person under the age of 21 may possess or consume any form of alcoholic beverage during or while in attendance at any CofC or UDC function/event. b) Alcoholic beverages may not be consumed by those 21 years of age or older while in attendance at a CofC function, except as follows: i. In an individual hotel/motel room. ii. Away from and/or off the grounds of the function/event site. c) No person may furnish any alcoholic beverage to any CofC member or other person under the age of 21 who is in attendance at a UDC/CofC event/function. d) No person may attend a CofC function if he/she is or appears to be intoxicated. 6. Illegal drugs (including marijuana in the states that legalized marijuana, and any narcotic or other drug deemed illegal under the laws of the jurisdiction where the function/event is held): a) CofC members are prohibited from possessing or consuming any illegal drugs while at or during a CofC or UDC Function/Event. b) No person may possess or consume an illegal drug while in attendance at a CofC function. c) No person may provide an illegal drug to a member of the CofC or any other minor attending a CofC or UDC function. 7. Tobacco products (including but not limited to cigarettes, e-cigarettes, vapor cigarettes, cigars, pipe tobacco and chewing tobacco): a) No CofC member may possess or consume any tobacco product during or while in attendance at any CofC or UDC function/event. b) All others are encouraged to refrain from the use of tobacco products while in the presence of CofC members. c) No person may provide tobacco products to any CofC member who is in attendance at a UDC/CofC event/function. 8. Any child attending a CofC or UDC function/event without his/her parent, must have an adult chaperone designated in writing who can make any necessary medical decisions and stand in the place of the parent in the event of any emergency or a violation of this Behavior Code. 9. The Third Vice President General UDC (Director General CofC) is charged with the responsibility of enforcing the provisions of this Code of Behavior. In doing so, she shall investigate all alleged violations reported to her and may consult with others in the investigation and punishment phases. If an infraction of this Code occurs at a Division function, the Division Director may enforce this code only after consultation with the Director General. After diligent attempt, if consultation cannot be had with the Director General, the Division Director may enforce this code, but must immediately report to the Director General the facts that gave rise to the enforcement action and what the Division Director s actions were. 10. Persons found to have violated the provisions of this code shall be subject to punishment. Punishments shall be determined on a case by case basis and may range up to expulsion from membership, depending on the circumstances. Those persons found violating the provisions relating to alcohol and illegal drugs shall immediately be expelled from the function and possibly other punishments, up to and including expulsion from membership, as necessitated by the circumstances. This Code of Behavior shall be printed in the Call to the Annual General Convention, the Annual General Minutes, the CofC Handbook, the UDC Handbook, and the Calls to Annual Division Conventions As Adopted at the November 2014 General Convention
MEDICAL RELEASE FORM I, (Parent/Guardian s Name), hereby give permission for any and all medical attention to be administered to my child, (Child s Full Name), age in the event of accident, injury, sickness, etc. under the directions of the person(s) listed below, until such time as I may be contacted. I also assume the full responsibility for the payment of any and all expenses incurred in connection with such treatment. The release is effective for the Children of the Confederacy 61 st Annual General Convention held in Lynchburg, Virginia, on the dates of July 16-18 th, 2015, including travel to and from the Convention. Parent/Guardian Information Address: Home Phone: Work Phone: Cell Phone: Fax Number: Email Address: Company: Group Number: Insurance Information Policy/Contract Number: Telephone Number: Name: Known Allergies: Medical Conditions: Special Needs: Medications Being Taken: Physician s Information Telephone Number: Medical Conditions If I cannot be reached, any of the following person(s) are designated to act on my behalf: Name: Name: Title: Title: Consent for Medical Treatment (minor): As the parent/legal guardian of the above named child, I hereby give my consent for emergency medical care prescribed by a duly licensed hospital, Doctor of Medicine or Doctor of Dentistry. This care may be given under whatever conditions are necessary to preserve the life, limb or well-being of my dependent. Signature (Parent/Guardian): Witness (signature): Date: Date: Please provide a copy of your insurance card (both front and back) and return with this form. CofC Official Form Revised February 2015
CHAPERONE RELEASE FORM All members and guests age 18 and under who are not accompanied by a parent must complete the Chaperone and Medical Release forms and return both forms with the Registration Form. My chaperone will be (Name of Chaperone) (Name of Chaperone) I hereby agree to allow To serve as the chaperone for my child The chaperone has my permission (Name of Child) to act in any medical or disciplinary activities as necessary during the following: on the following dates: (Parent s Signature) (Date) I hereby agree to be the chaperone of the individual, including travel to and from the following (Event) on the following dates: (Dates of Event) (Chaperone s Signature) (Date) CofC Official Form Revised February 2015