Business Name Volume: LV Issue: XLIV Website: www.armamar.org Newsletter Date March 2013 MONDAY, MARCH 4, 2013 MEETING PLACE: TIME: Union Jack s Restaurant 10400 Little Patuxent Parkway Columbia, MD 21044 5:30-6:00 P.M. Registration/Networking 6:00-8:00 P.M. Dinner/Announcements & Speaker First Course: Mixed Green Salad with Vinaigrette Second Course: Please select from the following entrees: Crab Cake Sandwich with Fries Herb Roasted Chicken with mashed potatoes Rib Eye Steak with mashed potatoes Third Course: (Desert): Chocolate Mousse COST: Members - $35.00 Guests - $40.00 RSVP: By NOON, MARCH 4, 2013 via EVITE announcement OR to: Angela Minturn via email to aminturn@grmdocument.com or 301-324-0777. *Please notify Angela for special dietary requests Directions: GBMC ARMA P.O. BOX 207 Simpsonville, MD 21150 Keywords is the official newsletter of the Greater Baltimore Maryland Chapter (GBMC). The Chapter s official address is above. The Keywords newsletter is published monthly from September through June of each year. GBMC/ARMA is not responsible for the opinions of writers of articles published in this newsletter. From Baltimore: Head west on E Fayette St toward N Calvert St, Turn left onto St Paul St, Continue onto Light St, Turn right onto E Conway St, Turn left onto I-395 S, Keep left at the fork, follow signs for I-95 S/Washington and merge onto I-95 S, Take exit 41A-41B for MD-175 E/MD-175 W toward Jessup/Columbia, Take exit 41B for Maryland 175 W toward Columbia, Merge onto MD-175 W/Rouse Pkwy. NOTE: If you make a reservation for dinner and do not attend, you are responsible for payment to the Chapter.
Page 2 GBMC Officers and Key Personnel Chapter Year 2012 2013 President Kevin Elmore (410)580-3662 kevin.elmore@dlapiper.com Vice President of Programs Gabrielle Walker Secretary Angela Minturn (301) 324-0477 aminturn@grmdocument.com Treasurer Phil Albert, Sr. (410) 531-3414 pkalbertsr@verizon.net Vice President of Membership Navdeep Sarai navdeep.sarai@ssa.gov 3 Year Directors William Sulima William.F.Sulima@bge.com Juernene Speights (443) 799-9846 juernenespeights@live.com 2 Year Directors Joseph Mulligan (410) 258-2484 jmulligan@ironmountain.com 1 Year Director V.Winston vwinston04@gmail.com Hospitality Linda Dorsey (410) 274-0281 ldorsey12@verizon.net Past Chapter Presidents Chad J. Doran, CRM (443) 778-2391 Chad.Doran@jhuapl.edu THIS MONTH S SPEAKER: Fred Diers Topic: Can E-Mails Be Managed? For the past 20 years e-mail and its various configurations like instant messages and social media have become the principle method of written corporate and personal communication. It also has been the major target of e-discovery requests. Organizations profess that they have e-mail policies, but can they be enforced and do they set standards for content access and preservation? This presentation will examine the validity of how e-mail can be managed, indexed by content, with application of retention to that content as well as current software used for journaling and vaulting of e-mails. Also the presentation will explore the personal use of social media such as Linked-In and how organizations can manage content that is posted. The head of GRM s new knowledge-based division, the Solutions Group, Vice President, General Manager Fred V. Diers brings 40 years of global experience in meeting new and existing clients Information Management needs. Fred is the former Director of the Governance, Risk and Compliance Practice for the Judge Consulting Group. In this role, he has worked with Information technology and corporate law functions to develop Governance, Risk and Compliance process solutions for multinational organizations, including Tyco International, Toyota, News Corporation, Pfizer, Alcoa and CSL Biotherapies. As a globally recognized leader in the field of Records and Information Management, Fred has supervised the successful implementation of electronic and paper records management programs for companies operating in over 80 countries. Among his many professional accomplishments, Fred is a Certified Records Manager, a Fellow of ARMA International, an Emmett Leahy Distinguished Achievement Award Winner and a past President of both the International Records Management Counsel and the Association of Records Managers and Administrators (ARMA International). Linda Dorsey (410) 274-0281 ldorsey12@verizon.net Phil Albert, Sr. (410) 531-3414 pkalbertsr@verizon.net
Page 3 From the Desk of the President As I see it There was once a time when most records management professionals got into the business by accident. Very few kids would stand up in kindergarten class and say I want to be a records management professional when I grow up. The other kids probably wouldn t have known what records management was, or the bully in the class might just beat you up for saying such a ridiculous thing. In those days, the records management profession chose you, you rarely if ever, chose it. Most of us originated from other areas of business and somehow ended up in records management. The file room was often considered the black hole where files went to die and the file clerk was the undertaker. However, through the hard work and dedication of you and others, the file clerk has evolved into a records professional not only in charge of the management but also the governance of vital records information. The records professional is an important component to the success of businesses and organizations around the word. Because of this, more students are choosing to become records professionals through higher education and certified degree programs. Such options were rarely available as recent as 10 years ago. The ARMA International Educational Foundation has established a scholarship for students interested in records management careers of up to $1,000.00. I applaud the AIEF for broadening the scope of records management and giving opportunities to those interested in the field. Please read the press release below for details and spread the word! AIEF Extends Deadline to April 30, 2013 for Undergraduate Tuition Reimbursement Application for the Spring 2013 Semester! Would you or someone you know benefit from receiving $1,000 in tuition reimbursement? Five ARMA International members have already taken advantage of this new AIEF program. Responding to a concern that many records and information management practitioners do not have undergraduate degrees and want to work towards one to advance their career path, the trustees of the ARMA International Educational Foundation have established an Undergraduate Tuition Reimbursement Program. The deadline for applications for the Spring semester has been extended to April 30, 2013. Ten awards of up to $1,000.00 each will be made for the Spring 2013 semester. This program is in addition to the AIEF Masters/PhD Scholarship Program. For more information and to get the application form, go to www.armaedfoundation.org and look under Scholarships for the Undergraduate Tuition Reimbursement Program information and application form. And to the bully who beat me up in kindergarten, How do you like me NOW! Kevin T Elmore President, GBMC-ARMA Regional Records Manager, DLA Piper LLP (US) Eastern Region
Page 4 Upcoming Training Webinar Unified Archiving How It Supports The Principles - IMM Series Registrations must be received by 12:00 p.m. (CT), Friday, March 22, 2013 Are we helping or hurting our governance initiatives in these new, uncharted waters? Learn how information de-duplication and unified archiving can actually support your organization s compliance efforts. When you align your program with The Principles you can best position these new technologies with the Information Governance Maturity Model. This web seminar coordinates with the following article in the November/December 2012 Information Management magazine: "Unified Archiving: Friend or Foe of The Principles? Learning Objectives Upon completion of this web seminar, participants will be able to: 1. Summarize the governance perspective on unified archiving 2. Map unified archiving to The Principles it supports 3. Align your program maturity with unified archiving to support The Principles 4. Take steps now toward unified archiving that support The Principles Level: 3 Domain: RIM Practices Estimated time of completion: 1.0 hour ICRM Maintenance Credits: 1.0 credit Facilitator(s): Mr. R. Scott Murchison, CRM
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Page 6 Volunteer Archival Opportunities National Archives Promotes Volunteer Archival Opportunities and Resources Nationwide National Archives Promotes Volunteer Archival Opportunities and Resources Nationwide Free Resources for Volunteer Programs in Archives available online Washington, DC The National Archives, in partnership with the Society of American Archivists, announces the launch of Resources for Volunteer Programs in Archives, a free online resource that lists dozens of ongoing volunteer activities at archival facilities nationwide. David S. Ferriero, Archivist of the United States, provides the introduction. See http://www2.archivists.org/sites/all/files/resources-for-volunteers_final.pdf Resources for Volunteer Programs in Archives also provides guidance for archival institutions that plan to revamp or launch brand-new volunteer programs. It includes volunteer management tools such as sample applications, handbooks, emergency contact forms, and job descriptions. With the invaluable help of volunteers, archival institutions are expanding both day-to-day tasks and long-term projects. For example, at National Archives facilities nationwide, nearly 1,600 volunteers contribute to historical projects ranging from processing Confederate Court Records and digitizing Civil War widows pension files, to indexing both bounty land records and Vietnam War Unit Awards. In the past year alone, nearly 300 volunteers contributed more than 42,000 hours at National Archives facilities in the Washington, DC-area including assisting with digitization projects, aiding researchers, and providing tours of the National Archives Experience. The National Archives and Records Administration is an independent Federal agency that preserves and shares with the public records that trace the story of our nation, government, and the American people. The National Archives carries out its mission through a nationwide network of archives, records centers, and Presidential Libraries, and online at www.archives.gov. To learn about volunteer opportunities at the National Archives, see http://www.archives.gov/ careers/volunteering. Founded in 1936, the Society of American Archivists is North America's oldest and largest national archival professional association. SAA's mission is to serve the educational and informational needs of more than 5,500 individual and institutional members and to provide leadership to ensure the identification, preservation, and use of records of historical value. For press information, contact the National Archives Public Affairs staff at 202 357-5300. Connect with us the National Archives at: Twitter: http://www.twitter.com/@usnatarchives Facebook: USNationalArchives Tumblr: http://usnatarchives.tumblr.com
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Page 9 Greater Baltimore Chapter of ARMA P.O. Box 207 Simpsonville, MD 21150 March 2013 The Greater Baltimore Maryland Chapter (GBMC) of ARMA International is pleased to announce our new 2012-2013 annual sponsorship plan. The cost of the annual sponsorship is $500 and as an annual sponsor, your organization will be have the opportunity to speak at one of our monthly dinner meetings and will be able to place a ½ page ad in our Keywords Newsletter. The 2012-2013 program will consist of 9 dinner meetings located in venues throughout the greater Baltimore area. Average attendance for chapter dinner meetings throughout the year varies from 25-40 monthly attendees. Your sponsorship will allow your message to be heard by a diverse group of records managers, attorneys, vendors, and information technology professionals from government and industry. In addition, an issue of the Keywords Newsletter containing your advertisement will be sent to our chapter members prior to each meeting. The newsletters are also available to attendees at our monthly dinner meetings, as well as special events hosted by the chapter. Details of the annual sponsorships are listed below: ½ Page Advertisement in Keywords Newsletter Five minute on-stage speaking slot for one monthly dinner meeting Display table available for literature for one monthly dinner meeting One complimentary dinner meeting registration Thank you very much for your generous support of our chapter. Know that your sponsorship allows GBMC to keep our costs down, which helps to increase attendance at our monthly meetings. Please contact Linda Dorsey at ldorsey12@verizon.net with any questions or to express your interest in becoming an annual sponsor of the chapter. Sincerely, Kevin T. Elmore GBMC ARMA President
Page 10 Materials for publication may be submitted to Keywords Editor at the following address: V.WINSTON GBMC ARMA P.O. BOX 207 Simpsonville, MD 21150 or via email at: vwinston04@gmail.com