Overview fr SIO Business Officers and Executive Cuncil Meeting March 19, 2014 Linda Cllins Jasn DeFay Beatrice Drmy Nicle Jyce
What is erap? Campus-wide initiative t implement systems and tls that supprt imprved management by departmental persnnel and central ffices f spnsred research lifecycle! Gals Cntinually transfrm research administratin Streamline and standardize business prcesses Minimize time researchers and research supprt staff spend n administrative activities Why? UCSD in tp 10 fr research Requires significant administrative effrt by departments and central ffices Current sub-ptimal departmental facing research administrative tls Behind the times many advancements in autmatin & systems years ag 2
Campus-wide Strategic Initiative Executive Cmmittee VC Areas Scripps Institutin f Oceangraphy Health Sciences Dean s Office Research Affairs, Chair Academic Affairs EVC Office Faculty Representatives SIO Stakehlders Health Sciences Academic Affairs Audit & Management Advisry Services Business & Financial Services Administrative Cmputing & Telecmmunicatins Steering Team C-Chairs Central Offices Research Affairs - Jasn DeFay OCGA Linda Cllins HSSPPO Maureen O Cnnr SIO OCGA Nancy Wilsn OPAFS Mark Cper Prcurement & Cntracts Ted Jhnsn Administrative Cmputing - Kevin Chu Departments/ORUs SIO Anne Fter Health Sciences Patty Camach Academic Affairs Alma Palazzl Cmpliance Offices erap Animal Care Prgram Phil Richter EH&S - Garry MacPhersn HRPP - Michael Caligiuri COI Valerie Dixn IACUC Office Marilyn Trchia TTO Jane Mres Beatrice Drmy erap Prject Manager
epd (Electrnic Prpsal Develpment) Web based system fr departments and prpsal creatrs t Create, uplad, rute, apprve, and stre spnsred research prpsals Imprves, autmates, streamlines and standardizes business prcesses fr departments and central ffices Integrate with Ceus enterprise databases, data warehuse and sub-systems
epd Ceus Enterprise Research Administratin Systems RES Frm = epd (Depts.) New! COEUS SYSTEM MODULES Institute Prpsal (Central SPOs) Currently In Use Award Award (Central SPO s & OPAFS) Reprts/Data Available fr Campus Cnsumptin Data Warehuse & Other Dwnstream Systems
wh else is using it? just t name a few 7
A Quick Tur
Key Cntributrs epd Team Functinal Team and Technical Team Departments (Pilt) San Dieg Super Cmputer (SDSC) Physics Marine Physical Labratry (MPL) Neursciences Health Sciences Research Shared Services Central Offices Office f Cntracts and Grants (OCGA) Scripps Institutin f Oceangraphy - Office f Cntracts and Grants (SIO-OCGA) Health Sciences Spnsr (HS SPPO) Office f Clinical Research Administratin (OCRA) Additinal Central Offices Office f Pst Award Financial Services (OPAFS) Cnflict f Interest (COI)
epd Timeline High Level Pilt Testing epd with Departments & Central Offices QA User Acceptance Testing with Departments & Central Offices Pilt Prductin cnt d: Wave 2 - HS SPPO, OCTA, Neur Campus-wide Rllut Cnt d Prductin Wave A, B, C Jul - Sept 2013 Oct - Dec 2013 Jan - Mar 2014 We Are Here Apr - Jun 2014 Jul - Sept 2014 Oct - Dec 2014 Jan - Mar 2015 Beta Fixes, Migratin, Access Prvisining & Set up Quality Assurance (QA) Envirnment, QA Team Testing epd Prductin Pilt Start: Wave 1 - OCGA, SDSC & Physics Additinal Offices *NEW* Pilt Prductin cnt d: Wave 3 - SIO, MPL Updated Mar. 2014
Onbarding Strategy Rlling ut epd Established Team t develp n-bard strategy Includes Karen Andrews (Physics), Alma Palazzl (SDSC), Patty Camach (Neursciences), Anne Fter (MPL) SPO Office Directrs (OCGA, SIO OCGA, HS SPPO and OCTA) Rll ut in Waves 1st Wave - SDSC, Physics, Neursciences and MPL Creating Waves based n department readiness and erap capacity Reviewing 129 prpsal submitting units (past 2 years) 40 units prcess > 30 prpsals/year (early waves) 21 units prcess between 30 and 5 prpsals/year 68 units prcess < 5 prpsals/year (later waves) Develping Faculty/PI Specific Outreach Plan
Cmments frm Our Champins Anne Fter MPL Natalia Krnukhva MPL Nancy Wilsn SIO-OCGA
Sharecase 2014 epd 11:00-11:45 PM Price Center Theatre 1:30PM 2:15PM Jhn Muir Cllege Rm erap 2:30PM 3:15PM Red She Rm
Thank Yu! Get this PwerPint at epd.ucsd.edu