9 th Tannin Conference July 16-20, 2018 University of Wisconsin-Madison Memorial Union Madison, Wisconsin, USA Sponsor & Exhibitor Prospectus www.conferences.union.wisc.edu/icp
Welcome On behalf of the Groupe Polyphénols, the Local Organizing Committee invites you to Madison, Wisconsin, and the campus of the University of Wisconsin-Madison to participate in the XXIX International (ICP) and the (TC). Groupe Polyphénols, founded in 1972, is the world s premier society of scientists in the fields of polyphenol chemistry, bioactivity, nutrition, industrial applications, synthesis, and ecology. Every 2 years, Groupe Polyphénols hosts the ICP. The XXIX ICP will be the first one to be held in the United States. In 2018, the ICP will also host the. After the very successful joint meeting in 2014 in Nagoya, the Tannin Conference is very pleased to continue this new tradition of meeting jointly with the ICP. It is particularly noteworthy that this conference coincides with the 30-year anniversary of the first North American Tannin Conference, held in Port Angeles Washington in August 1988. It will be great to have both the ICP and the Tannin Conference back in North America in 2018! In addition to the tannin conference sessions, the ICP will also have sessions on 1. Chemical and Physical-Chemistry, 2. Biosynthesis, Genetics and Metabolic Engineering, 3. Human and Animal Nutrition and Health, 4. Roles in Plants and Ecosystems, and 5. Applied Polyphenols. We are honored to invite you to the one of the nicest cities in the great lakes region and to one of the top ranked Universities in the USA and world. UW-Madison has a lovely campus with miles of lake front with beautiful scenery adjacent to the state capitol and many fine venues for entertainment and dining. The meeting venue, Memorial Union and Shannon Hall on Lake Mendota is a newly renovated facility, which will host the entire conference. We look forward to seeing you in Madison at the XXIX International and, July 16 to 20, 2018. Sponsor or Exhibit at As a sponsor or exhibitor of the Meeting you will benefit from excellent exposure and acknowledgment through ads, signs, website links, and conference admission, depending on your package. Get your products and services in front of this growing audience of experts, directly support the research goals and education of scientists in the fields of polyphenol chemistry, bioactivity, nutrition, industrial applications, synthesis, and ecology.
2018 Sponsorship Opportunities Custom Sponsorship Packages ICP will work with you to develop a sponsorship package tailored to meet your interests or special needs. Or choose from one of these sponsorship packages designed for maximum visibility and value for your organization. Exhibitor Booth $2,500 Organization name, contact information, and company One (1) Complimentary conference registration One 8 x 30 draped table and two chairs Free wireless Internet and electricity in the Union Additional items may be rented through Wisconsin Union, please email icp@union.wisc.edu Sponsor a Poster Reception $10,000 with hyperlink to partner s website Organization name, contact information and company Acknowledgment and signage with logo at sponsored reception Two (2) Complimentary conference registrations Organization banner displayed in main sessions Electronic Post-Show Attendee List for 1 time use Sponsor a Scientific Session $15,000 *ICP Organizers retain full responsibility for selecting speakers. with hyperlink to partner s website Organization name, contact information and company Three (3) Complimentary conference registrations One (1) Complimentary Exhibitor Booth (if desired) Promotional item at registration (print out and/or promotional object) (provided by sponsor) One (1) pre-conference email to attendees, distributed by ICP Organizers Organization banner displayed in main sessions Opportunity to introduce keynote speaker (5 min.) Electronic Post-Show Attendee List for 1 time use Sponsor an Invited Speaker $5,000 *ICP Organizers retain full responsibility for selecting speakers Organization name, contact information and company Acknowledgment and signage with logo at sponsored session Two (2) Complimentary conference registrations Sponsor a Networking Break $1,500 Signage with logo at your choice of a refreshment break
Exhibit Schedule Set Up Monday, July 16 Exhibit Hours Monday, July 16 Tuesday, July 17 Wednesday, July 18 Thursday, July 19 Tear Down Thursday, July 19 Starting at 12:00 pm 5:00 pm - 7:00 pm 5:00 pm - 7:00 pm 5:00 pm - 7:00 pm 10:00 am - noon By 2:00 pm Exhibit Space Assignment Policy Space will be assigned when full payment has been received. ICP reserves the right to determine final exhibit space assignments and to accept or reject any exhibits. Complete the enclosed ICP Sponsorship and Exhibit Contract. Exhibitor Benefits Include One (1) complimentary meeting registration for company representative (includes badge, printed program, access to poster sessions, technical sessions, and coffee breaks) Recognition and link on the website Acknowledgment on conference slides and signs. Cancellations prior to June 1 will receive a 50% refund. No refunds after June 1 For Information contact: Conference Management Services icp@union.wisc.edu (608) 265-6534
Company Information Company Name Contact Person Address City/State/Zip Phone Email Website Signature Sponsor/Exhibitor Agreement Name of Sponsorship Opportunity Payment Information All payments must be made in U.S. dollars. Applications and sponsorship money must be sent no later than Friday, June 1, 2018. Paying by check - Send agreement and check to: Conference Management Services Wisconsin Union 800 Langdon Street Madison, WI 53706 Other forms of payment: please email icp@union.wisc.edu to arrange payment For Information contact: Conference Management Services icp@union.wisc.edu (608) 265-6534
Terms & Conditions 1) All cancellations must be received in writing. Any cancellation prior to 6/1/2018 will receive a 50% refund if total booth cost has been received. No refunds will be issued after 6/1/2018. 2) Two or more organizations may not exhibit in a single booth space unless prior arrangements have been made by the Wisconsin Union. 3) Exhibits must not project beyond allotted spaces, must not obstruct the view or interfere with traffic to other exhibits, and must not obstruct the fire exits or patron walkways. 4) Exhibits can start setting up at 12:00 PM on 7/16/2018 5) Exhibits must be dismantled by 2:00 PM on 7/19/2018 6) All exhibits must comply with fire and facility regulations. 7) Exhibitors are prohibited from defacing facility property, including taping or securing any materials to facility walls. 8) Exhibitors assume responsibility for and agree to indemnify and defend the Wisconsin Union and their respective employees against any claim or expense arising out of the exhibition premises. 9) The Exhibitor understands that the Wisconsin Union does not maintain insurance covering the Exhibitor s property. It is the sole responsibility of the Exhibitor to obtain such insurance. 10) The Wisconsin Union may prohibit installation or request removal of any promotion which is not keeping with the character or purpose of the event. Mail all agreements and payments to: Laura Richards Conference Management Services- Wisconsin Union 800 Langdon Street Madison, WI 53706 OR Email: icp@union.wisc.edu