SECTION 2 UXDT USER GUIDE
BLNK PGE
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TBLE OF CONTENTS Description Page Number Cover Sheet 1 Table of Contents 2 List of Figures Shown 3-4 Section 1 INTRODUCTION TO UXDT 5 Section 2 ENTERING BOT RESOURCE CTIVITIES 26 Section 3 ENTERING RDIO RESOURCE CTIVITIES 32 Section 4 ENTERING IRCRFT RESOURCE CTIVITIES 36 Section 5 ENTERING UNIT RESOURCE CTIVITIES 40 Section 6 ODDS ND ENDS 45 ttachment 1: Cross Reference, Mission Resources ttachment 1 1-1 thru 1-4 ircraft Resource Mission Entries ttachment 1-1-5 Boat resource Mission Entries ttachment 1-1-6 Radio resource Mission Entries ttachment 1-1-7 Unit Resource Mission Entries ttachment 1-1-8 thru 1-10 Page 2
FIGURES SHOWN FIGURE DESCRIPTION PGE NO. NUMBER Section 1 INTRODUCTION TO UXDT 1-1 UXDT Production Database Screen 5 1-2 pplication Links - Production Database 5 1-2 Link to Training Database 5 1-3 Links to JV, JINITITOR 1.1.8.22, Citrix, and MC 6 1-4 UXDT Training Database Screen 6 1-5 pplication Links 6 1-6 Release Notes 7 1-7 Logon Screen 7 1-7 New ccount Message 8 1-8 Changing the Password 8 1-9 Password Successfully Changed 9 1-10/10 Password Reset Tool/Instructions 9 1-11 UXDT Main Menu 10 1-12 Resource Tab Screen 10 1-13 Query Pull down, Enter, and Execute 11 1-14 Filter Screen 11 1-15 Query Pull down, Cancel Query 11 1-16 ctivity Logs Button, Resource Screen 12 1-17 ctivity Logs Screen 12 1-18 ctivity Log Details Screen 13 1-19 Crew ssignments Screen 13 1-20 Tasks Screen 14 1-21 Task Capture Screen 14 1-22 pprovals Screen 15 1-23 Member Status, Unit Tab 16 1-24 Member Status, Member Tab 16 1-25 Member Data Update Screen 17 1-26 Member History Tab Screen 17 1-27 Resource Status, Unit Tab 18 1-28 Resource Status, Officers Tab 18 1-29 Selecting/Updating a Unit Officer 19 1-30 Reports Module, Reports Screen 20 1-31 Report Parameters 20 1-32 Selecting Unit and Format 21 1-33 Training Module, Training Management Tool Screen 22 1-34 Training Reports Screen 22 1-35 Training Status Individual Report and Search Info 23 1-36 Training Status Report Screen 23 1-37 Key on Bottom of Training Status Report 23 Page 3
FIGURE DESCRIPTION PGE NO. NUMBER 1-38 Training Record Report 24 1-39 Individual Certifications 24 1-40 Training Management Report - Coxswain 24-25 1-41 Training Management Report Crew 25 Section 2 ENTERING BOT RESOURCE CTIVITIES 2-1 ctivity Logs Button 26 2-2 ctivity Logs Screen 26 2-3 ctivities Pick List Screen 27 2-4 Sub-ctivities Pick List Screen 27 2-5 Missions Pick List Screen 27 2-6 End-of-Mission Screen 28 2-7 ctivity Log Details Screen 29 2-8 Crew ssignments Screen 29 2-9 Tasks Screen 30 2-10 Task Screen Sorted by Description 30 2-11 Task Capture Screen 31 Section 3 ENTERING RDIO RESOURCE CTIVITIES29 3-1 ctivity Logs Button 32 3-2 ctivity Logs Screen 32 3-3 ctivities Pick List Screen 32 3-4 Missions Pick List Screen 33 3-5 End-of-Mission Screen 34 3-6 ctivity Log Details Screen 34 3-7 Crew ssignments Screen 35 Section 4 ENTERING IRCRFT RESOURCE CTIVITIES 4-1 ctivity Logs Button, Resource Screen 36 4-2 ctivity Logs Screen 36 4-3 Missions Pick List Screen 37 4-4 ctivity Log Details Screen 38 4-5 Crew ssignments Screen 38 Section 5 ENTERING UNIT RESOURCE CTIVITIE 5-1 ctivity Logs Button, Resource Screen 40 5-2 ctivity Logs Screen 40 5-3 ctivities pick List Screen 41 5-4 ctivity Log Details Screen 42 5-5 Crew ssignments Screen 43 5-6 Tasks Screen 43 5-7 Task Capture Screen 44 Page 4
Introduction to UXDT Browsers Connect to UXDT, members connect to the Internet via their Internet Service Provider in the usual way. Internet Explorer, Firefox, and Chrome users should ensure they have the most current version of the browser. In the browser s address line enter http://auxdata.uscg.gov/ and press ENTER. pplication Links Figure 1-1 Figure 1-2 Figure 1-2 Initial UXDT Screen Users can access two separate databases. One is the Production Database. This is where the official data is stored. The other is the Training Database. This is where users can practice making entries to see what will happen without affecting the official data stored in the Production Database. To get in the Production Database, the first choice can be used by anyone with Oracle s JINITITOR version 1.3.1.22 installed. The second choice can be used by anyone with Oracle s JINITITOR version 1.3.1.30. installed. Citrix is no longer recommended. Most desirable choice is Java. Scroll down to the links shown on the UXDT home page and you can download JV. Java is required for the TRINING database. The training database is not supported by Citrix. Page 5
Figure 1-3 To download JINITITOR 1.3.1.22, 1.3.1.30, or JV click one of the links above (Figure 1-3). fter downloading and installing either JINITITOR or JV, click either JINITITOR or JV under pplication Links shown in (Figure 1-5.) The URL to go directly to the training database is: http://auxdataweb02.uscg.gov/ pplication Links Figure 1-4 Figure 1-5 Page 6
Release Notes On a regular basis scroll down on the UXDT screen to see what changes have been implemented. ll changes since implementation are listed in a word document with the most recent changes listed first. User Guides and Release Notes Figure 1-6 The procedures from here on are the same for either the Production or Training databases. Logon Screen The next screen is where the User Name and Password are entered. Figure 1-7 Obtaining a User Name and Password To obtain a User Name and Password, submit your request to the DSO-IS through your SO-IS. ny FSO-IS who has completed UX-10 C School may enter flotilla data, for their respective flotilla after completing the Post Class ssignment or their approved district training program. The User Name is assigned by the system and is the first initial followed by the last name (ble Jones would be JONES). Entries are NOT case sensitive for user name. (In some instances with common names, the process is reversed and would be JONES. It could even be JONES2 for the third. Jones in the auxiliary.) The initial password is computer generated and must be changed the first time you log-on. Changing the Password The first time a member logs on with the computer generated password, the initial password must be changed to a unique personal one. The system will give you a message that your account is new and you need to change your password (Figure 1-7.) Click OK and follow steps in Figures 1-8 and 1-9 below. If at any time you want to change your existing password, click on the Change Password window before clicking on the LOGON button. Page 7
The Change Password screen will appear. Follow the recommended Password criteria shown, select and enter your new personal password. Figure 1-7 If you keyed in your User ID or Password Incorrectly, you will get a warning. If you do it three times, you will be locked out. So after the second try, leave the system and go back in without trying for the third time. For Read Only access within your own district, contact your DSO-IS who has authority to assign RED ONLY access. For DT ENTRY access your DSO-IS will request it from one of the authorized Nationally appointed members to award the access. Passwords will be locked if not used for 45 days and access deleted if not used for 90 days. Initial logon, the old password is the computer generated one assigned to you, it will contain six alpha characters, one special character, and one numeric digit. Figure 1-8 Page 8
fter entering your new password twice and clicking on the CHNGE button, if both entries are the same and meet the criteria, this pop-up will appear indicating the new password has been accepted. Figure 1-9 Remember the new password. It s recommended you write down the user name and password for future reference. The password is not recorded in the system. If you forget it, try clicking on Password Reset Tool Box on the Home Page and if that does not work, notify your DSO-IS to request that your password be reset. Password Reset Tool LUNCH PSSWORD RESET TOOL Figure 1-10 Figure 1-10 Follow the directions as shown on the screen. This will work for a locked or forgotten password. Page 9
UXDT Main Menu Figure 1-11 Once logged on, this is the first UXDT screen. By clicking on the appropriate Button, one goes to: CTIVITY LOGS: Where all activities are entered by FSO/SO/DSOs-IS. MEMBER STTUS: DIRUX enters new members and makes corrections to Past Offices held. Members with read only password may make their own changes of spelling of name, address, phone numbers, or e-mail address, or send a form to FSO/SO-IS to have the changes made including Patriot Readiness and Emergency Contact information. Members may also make changes to their name, address, phone numbers, and e-mail address by signing on to UXOFFICER, by going to their name and make the appropriate changes, which will automatically be sent to their FSO-IS, in lieu of having to complete the NSC 7028.. RESOURCE STTUS module: DIRUX enters new Units and all Facilities. Changes of elected and appointed officers are entered by FSO/SO-IS. REPORTS MODULE: Where a variety of reports may be downloaded, depending on your level of access as to which report buttons you will see. TRINING MODULE: Where special reports related to training may be downloaded. FSO/SO-IS may not enter data through this module but some DSOs-IS may have access. This is a DIRUX entry function. Using the QUERY/FILTER Functions There is a Query function available on many screens and a FILTER Button when in crew assignments. This will allow you to quickly go to a member, a facility, unit, etc., without using the scroll bar. This function can be used on screens where, when clicking on the column heading, the information displayed on the screen is sorted according to the contents in that column. Then the query function will work in those columns. In the example in Figure 1-12, a query can be performed on the Type, Registration, Unit Number, Unit Name, or Resource Start fields. Figure 1-12 Page 10
To start, click on QUERY and then click on ENTER in the drop down menu. ll data contained on screen will then be blanked out. The cursor will be located in the left most column. To query on some other column, click on it and type in the data to be located. Click on QUERY again and then click on EXECUTE in the drop-down menu. The desired item will be displayed Figure 1-13. To use the filter function, you have the choice of entering Member ID, Member Name, or Unit Number for the unit that you have accessed; however, you cannot find a member outside of your access with this method. Page 10 Figure 1-14 Use of the Oracle Wild Card may be used in Query but not in Filter. In using the Query function, some rules must be followed. One rule in the use of the Oracle wild card, the percent sign (%), when searching for a name such as ble Smith, entering SMITH, %, will return all Smiths. Entering SMITH, % will return all Smiths whose first name begins with an, When searching for a facility when only the last three numbers (123) are known, entering %123% will return all facilities that have 123 within their registration number. Proper use of the query requires some practice. Use the Training Database to see how it works. If for some reason, the query is unable to find a match, the query function must be cancelled before any other operation is permitted. Click on QUERY and then click on CNCEL in the drop-down menu. (Figure 1-15 below.) Figure 1-15 Page 11
CTIVITY LOGS MODULE Resouce Screen: To enter an activity, the first step is to select the resource that was used to perform the activity. Selecting the ircraft, Boat, or Radio resource is done by clicking the desired button. The Unit resource, shown below is the default resource Figure 1-16 ctivity Logs Screen Entries for ctivity, Status, Sub-ctivity, Mission and Sub-Mission, and OPCON are entered on this screen Figure 1-17 To aid in entering activities, various buttons are available. LIST OF VLUES When the cursor is in any particular column, clicking this button will initiate a pop-up menu to display the choices for that particular column entry. (When logged on with JINITITOR, pressing CTRL & L together provides the same pop-up menu.) to select an item, either click on item and then OK or double click on the item to select it. COPY CTIVITY Highlight a previous entry and clicking on this button will cause that entry to be repeated (without the Date/Time) as a new entry. No information from the previous entry will be repeated in the ctivity Log Details screen or Crew ssignment Screen. COPY w/crew Performs the same function as above, except information inserted in the Crew assignment Screen will be repeated. CRETE CTIVITY Creates a blank activity. DELETE CTIVITY For Delete to be un-shaded, the record must be completed and saved. Deletes a highlighted activity. pop-up screen will ask for the action to be confirmed. SVE Saves the entry and allows the next tab to be un-shaded for you to proceed to the next entry screen. Page 12
STRT DTE LOCL rranges the display of activities in the order of the sequential mission date. DTE CRETED rranges the display of activities in order of their entry date. The one you are working on will always be at the bottom. ctivity Log Details Screen Details of the mission are entered in the windows provided. The available windows very with the resource used and the activity performed. Crew ssignments Screen Figure 1-18 Figure 1-19 ll members serving during the activity are entered on this screen. Initially, when the screen is opened, all members in the flotilla, division, or district are displayed depending on the access level (FSO/SO/DSO-IS.) To aid in entering the crew, various buttons are available. FILTER pop-up menu will allow users to type in partial words or numbers in any of the spaces for Member ID, Member Name, or Unit Number and the system will parse the crew members being displayed. The Oracle wild card (%) is not needed in these fields and the system will still return matches. YOUR UNIT ND ITS SUBORDINTE UNITS Clicking on this button will return all members for your access level (for FSO-IS all members of the flotilla. SO-IS all members in the division, for DSO-IS all members in the district.) SELECT FLOTILL Clicking on this button will allow any flotilla in the auxiliary to be selected to display the members in that flotilla. The name or number of the flotilla must be known. pop-up menu will display all flotillas. Page 13
Type in the flotilla name before the Oracle wildcard (%), or the flotilla number after the %, and click on Find button. SERCH FOR PERSON Entering a last name, or partial last name of the member desired from the displayed list in the window provided, and clicking on this button will move the cursor to the desired member. (Caution- entering THO when desiring to highlight a Thomas, will highlight the first person on the list with the letters THO in that order at any place in the name.) SSIGN CREW POSITIONS Once all members of the crew have been highlighted (in blue), clicking on the single > will move all selected to the right. Once the crewmembers are moved to the right side of the screen, each position (Lead, Non-Lead, Trainee) must be selected for each crewmember by clicking the down arrow next to the name and clicking on the desired position or type the first letter (L)ead, (N)on-Lead, or (T)rainee. (If the position is not selected, the member(s) will not receive proper credit for the activity.) NOTE: If you receive a pop-up stating the member is not currently certified for this position, enter the member as TRINEE and get the situation resolved. Don t ignore the problem. It generally will mean the member has not yet been entered into UXDT for that certification, or the member is in REWK or REYR status or still an P member. Task Screen Figure 1-20 Use this screen to report tasks completed by crewmembers for the activity. For Unit activities, all workshops listed on the NSC 7039 are listed. fter the desired task(s) are clicked on and highlighted, they can be assigned. Task Capture Screen Figure 1-21 Page 14
Task Capture is used to record completed tasks for any workshops listed on the NSC 7039 and the Instructor Pilot/Flight Engineer flight check rides. For workshops, with one entry, you credit the instructor hours and any ide hours, plus give credit for all that are attending the workshop. For the IP/FE check ride the IP/FE gets the credit for giving the check ride. The top window lists the task(s) selected in the previous screen and requires the following entries: Instructor Enter the last name of the Instructor in the space provided. If more than one task is shown, highlight Instructor on the first task of the group, then click on the POPULTEINSTR button and the name of the Instructor will appear on all lines. Duration in hours For boat Crew tasks leave the Duration in Hours field blank. For Workshops, enter the time spent on the workshop. Date Completed The date of the mission is pre-entered in this space. ssigning the tasks to the Participants For Workshops, all members may be moved from the left screen to the right side of screen with the double arrow (>>)This is the only time the (>>) should be used. For IP/FE check ride, only the IP/FE qualified pilot giving the check ride is moved to the right with the single (>). pproval Screen Figure 1-22 NOTE: Check your entries against the Mission Details Report to insure that all data is shown and correct. Use caution when entering approvals. It is advised that pprovals be made as soon after data entry as possible. Excessive items which are not approved slow the system down. Once a task is approved, it will be visible on the ctivity Logs screen in red for the next 30 days and visible on the pproval Screen for the next 24 months, using the 1, 12, and 24 Month Look-back buttons. Changes can only be made to Un-approved activities so if you need to correct an pproved entry, you must have it unapproved by the SO-IS or DSO-IS who has approval authorization. If it is necessary to go back more than 24 months to correct an entry, key in the period of time that you want to check, i.e. 01-JUN-2005 to 30-NOV-2005 and click on Submit dates. Page 15
Member Status Module Selecting a Unit s Members: Click on Member Status button. The first screen displays all units available to the individual s access level. For SO-IS it is the division and all flotillas in the division. Figure 1-23 Clicking on one of the units listed and then clicking on the Member Tab will bring up a screen showing all members in that unit. Members with read only may update their own information. Past Offices must be updated by the DIRUX. Figure 1-24 Selecting a Member Select the member whose data is to be updated. Use the query function or scroll down to the desired member. Highlight the member s name and then choose, Update for Member s personal information, Patriot Readiness to update availability to the coast Guard and also up to five skill codes that the member is interested/qualified to participate, or emergency to give the name of a person to contact in case of an emergency. Member Status To the right of the screen there are two radial buttons, ctive and Inactive, with ctive the default selection. Clicking on the Inactive button will bring up all members in the selected unit who are Retired or otherwise in the inactive section. Page 16
Updating a Member Figure 1-25 fter selecting the member to change personal information, click on the Update button which will bring up the third screen. Every entry on this screen may be changed except for those showing a shaded box (Member ID, Enrollment date, Unit Number, Unit Name, Current Status, and Current Status Date. To change any of the other items, press the tab key to move to the item and type in the correct value. If you want to enter or update Patriot Readiness information, click on the Back button, then click on the Patriot Readiness tab and either enter data or change the information that is shown. Up to five skill codes may be entered on this screen. If you want to enter or update emergency Contact information, click on the Back button, then click on the Emergency tab and enter the name and address of your nearest relative or close friend that you want contacted in case of an emergency. If husband and wife patrol together, it is best not to give each other as emergency contact. Deleting a Phone Number on the Member Update screen Click on the phone number to be deleted to highlight and click on delete. then click on SVE. Member History This is a DIRUX entry function; however, you may view the history of a member to find out the dates of change of status, if a member was transferred from one flotilla to another, if they were previously dis-enrolled and then reenrolled. (See Figure 1-26 below.) Figure 1-26 Page 17
Resource Status Module New Units and Facilities This is a function of the DIRUX Office to enter newly established flotillas/divisions and to enter all facilities offered for use. Figure 1-27 Selecting Unit Officers When the resource status button is clicked, the first screen displays all units available to the individual s access level. For FSO-IS it is their flotilla, SO-IS it is their division and all of the flotillas in their division, and DSO-IS is district and all of the divisions/flotillas in the district. Clicking on one of the units listed and then clicking on the Officers Tab will bring up a screen showing all elected and staff officers in that unit. Double check the top margin to insure the correct unit is showing. Then click on the Update button. Figure 1-28 Page 18
This brings up the officer being replaced and a blank to enter the new officer. Click on the officer being replaced to highlight it. Then click on the Update button. This brings up the screen showing the member being replaced and a blank to enter the new officer. Figure 1-29 Updating an Office Click on the List of Values button and a list of all members in the selected unit is shown. Enter the member number or last name of the incoming new officer, click Find and then click OK or scroll down to member. Enter the New Begin Date and click the SVE button. Vacant Office If the office is being vacated with no replacement, enter the number 1193028 or type in Vacant in lieu of last name, to place Vacant Office in the Member Name column and the date office was vacated. Continuing in an Office If a member continues in the same office, there is no need to update the Begin Date, that way you will know how many years the member has served in this office. Page 19
Reports Module Selecting a Report Click on the Reports button. The Reports Menu is shown. Select the desired Report. Your access level determines which buttons will be showing on this screen. Report Parameters Figure 1-30 Figure 1-31 Clicking on the button for any report, the Report Parameters screen is shown. In the case of the Unit Summary Data Report, the parameters are the Start Date and end Date, the option to run the report as a single Unit Report, or as ll Units and Sub Units run individually. (This option is only available to those logged on with JINITITOR or JV.) The default for the Start Date is 1 January of the current year. The default for the End Date is the current date. Either of the dates can be changed by using the calendar feature, which is available when either of the date buttons are clicked. NOTE: Regardless of the dates shown, the membership numbers will always be as of the date the report is run. The hours shown on this report are NOT accurate, use UXINFO. Page 20
There is also a window to select the unit for which the report is to be run. Figure 1-32 The Report Parameter screen is similar for all of the reports in the Report module. However, not all reports are available in.csv format. In case of the Email Directory report Parameter screen, no dates are selected but there is an option to run the report in either a PDF or CSV (comma separated value) format. If you select PDF, when the report opens go to File and Print. Making sure your printer is showing in the selected printer. If you select CSV, a window will open and you choose either to open or save the file. If you open the file, it will open in a spreadsheet form and you can save it as a.csv or as an EXCEL Workbook File. If you choose save, the Save s window will open and give you the option of where you want to save it and depending on your version you can pick which worksheet version to save in EXCEL. The newest report is UXOP Progress which can only be run for an individual by entering the Member ID Number. Page 21
Training Module Figure 1-33 Selecting a Report When clicking on the Training button, the Training Management Tool screen is displayed. For FSO/SO-IS the only selection available is the report button. Clicking on the report button will cause the report screen to be displayed. Figure 1-34 Three Reports; Training status, Training Report, and Certifications, may be run for a single member or for a Unit. The Training Management Report is by Unit only and a very good one to take to Flotilla meetings for the members to see their current status. Training Status Report The training status report lists all competencies and the currency of the competency assigned to the member plus any tasks that are required to maintain currency. To select a member, two options are available. Clicking on the Search by Emp ID or Search by Name, will bring a pop-up screen where the EMPLID or name may be entered. Page 22
Figure 1-35 Individual Training Status Report Figure 1-36 The tasks are color coded to indicate the status of currency. Green indicates the required tasks for current years have been completed. Black indicates the member is current but the tasks required for the current year have yet to be completed. Red indicates the tasks for previous and current cycle are not yet completed and the date that they were due. Figure 1-37 Training Record Report The Training Record Report lists all training completed after the date indicated. The default date is for current year and will only show the training completed during the current year. The calendar function is available to set the Begin Date. This can be set back to the member s enrollment date to provide a complete record of training history. Page 23
Figure 1-38 Individual Certifications Report The Certifications Report indicates all competencies held by the member selected. Competencies are shown in Green if the member is certified. Red shows those competencies for which the member is no longer certified, the reason (REWK or REYR) and date certification was eliminated. Figure 1-39 Training Management Report This report shows the status of all members by competency and the status of their currency maintenance tasks. Hours completed, exams given, and program visits completed.. It is color coded for easy determination of who is current and who needs to complete tasks to prevent going into REYR status. The Coxswains are split on two pages in the report. This is page 1. Figure 1-40 Page 24
Figure 1-40 This is Boat Crew Crewmember Figure 1-41 Page 25
ENTERING BOT RESOURCE CTIVITIES LOGON TO UXDT ctivity Logs Button The ctivity Logs screen defaults to Unit activities. Click the BOT Resource button. Figure 2-1 Select the Boat facility that performed the activity. Use the Query function or scroll down to the correct boat. For query see Figures 1-13 and 1-15. Click once on the facility involved. Verify the facility name and registration number for accuracy. ctivity Logs Tab Entries for ctivity, Status, Sub-ctivity, Mission and Sub-Mission, Operation, and OPCON are entered on this screen. Figure 2-2 Enter the Start time of mission in Day, Time, Month and Year format (12 1300 JN 2008) Spaces are optional, system will automatically space. Press Enter or Tab (cursor moves to ctivity) Click on List of Values (JINITITOR users may hold CTRL+L keys at same time.) Select correct activity. Choices are: U/W (Underway), IP (In Port), TRILER and EOM (End of Mission) Page 26
Figure 2-3 Press Enter or Tab (cursor moves to Status field.) Click on List of Values (JINITITOR users may hold CTRL+L keys at same time.) If there is no choice for status, it will automatically fill. Choices are: lpha status (U/W) (vailable for all entries except IP and EOM) B0 Bravo status (vailable for IP entries only) C Charlie status (EOM) (End of Mission only) Press Enter or Tab (cursor moves to Sub-ctivity field) Click on List of Values Figure 2-4 If there is no choice for Sub-ctivity, it will automatically fill. Select correct Sub-ctivity. Choices are: OPS (Operations) and TRNSIT for U/W ctivity. STBY (Standby) for IP ctivity TRNG (Training) for U/W ctivities Press Enter or Tab (cursor moves to Missions field) click on List of Values. Figure 2-5 Page 27
If there is no choice for Mission, it will automatically fill. Select the correct Mission from the following choices: UXMP (uxiliary Marine Patrol); GOVSUP (Government gency support); MEP (Marine Environmental Protection); (Marine Safety); SR (Search and Rescue) Press Enter or Tab (cursor moves to sub-mission field) Mission/Sub-Mission Selections The number listed in the Mission space on the NSC 7030 form identifies the correct Sub-Mission. See Mission Category List for a complete list of entries in the ttachments starting on page ttachment 1-1. OPERTION field: UXCHEF when performing UXCHEF Program UXMON when performing UXMON duties, must be certified to perform these missions. COSTIE when reporting a P Mission and COSTIE is used, NSSE (National special security event) Whenever the coast Guard is required to provide special security for some event or some location, that comes under a NSSE operation. Normally the order issuing Coast Guard Unit will inform if the requirement asked of the uxiliary is a NSSE operation. Examples are the Democratic and Republican conventions, water patrols around the Washington, D.C. area during periods of heightened alerts, etc. When in doubt ask the Coast Guard if this is an NSSE operation. PFDP when using PFD Panda for any event. WWW (Water Way Watch) any mission, P, PE, VSC, etc; where the Power Point is shown as part of a PE class or P event; and/or where the water way watch handout is distributed as part of a VSC or Safety Booth activity should be annotated in remarks of NSC 7030 and entered here in UXDT. OPCON ll air, boat, and radio missions must have an OPCON designating a CG Unit. ll Unit Missions that are CG Support Missions must also have the OPCON for the CG Unit that the member is supporting. Missions not required to have a CG OPCON are PE, MT, MV, VE and most P missions. Enter the OPCON for the orders issuing agency, or the CG Unit that the mission is supporting. REMRKS This field is available for optional further description; however, it does not print on any reports. Click SVE End of Mission (EOM) screen appears and prompts you to end the mission. Figure 2-6 Enter EOM Date Time and click SVE. The EOM is automatically entered. (There is no Mission or Sub- Mission for an EOM.) Enter ONLY ONE EOM per NSC 7030. Page 28
Figure 2-7 Type the location of the mission or rea of responsibility (OR.) Press Enter or Tab (cursor moves to ssist) Type in Number of ssists which should always be zero except for a SR OPS Mission. Each SR assist must be entered separately. t the present time the ctivity Log Detail screen only has room for one assist for each entry, DO NOT TOTL the assists and put them all in at once. Press Enter or Tab (cursor moves to Patrol Status) Click on arrow to right of box to select status or type letter: R Reimbursable or N Non-Reimbursable Press Enter or Tab (cursor moves to Waters) Click on arrow to right of box to select status or type letter: N for Navigable or S Sole State or P for Private Press Enter or Tab (cursor moves to Patrol Order Number, type in last three-five digits of the Patrol Order Number.) Click SVE Crew ssignment Figure 2-8 Page 29
Locate the member(s) participating in the mission by scrolling or using the FILTER or SELECT MEMBER functions available. Click once on each participating member in the left column to highlight for selection (Members may be sorted by clicking on the Tab above the Member ID, Names, or Unit) SELECT FLOTILL TB allows you to access any member anywhere in the National organization, but you must know the name of the Flotilla or the Flotilla number (District/Division/Flotilla.) Click > to move members to the right column and assign them to the mission. (Do NOT click on the double >>.) Click SVE Tasks Tab Select the Workshop that was given. There are no longer nnual Currency Maintenance Tasks to be entered by the FSO/SO-IS officers. DIRUX must enter 3-year Re-qualification signed by a QE. Figure 2-9 The default sort is on the short title, (shown above) so if you sort by Description, the tasks will be in alphabetic sequence by Description. Figure 2-10 Page 30
Task Capture Tab Figure 2-11 Enter Instructor for first Task and the duration of the class. If you are entering more than one task, while the first Task is highlighted, click the Populate button to add Instructor to all tasks.\ a. Highlight the Task to capture b. Highlight the members to receive credit for that Task. Click > to move selected members to the right. c. click SVE Repeat steps a through c above for each Task. pprovals Tab See Fig 1-22 and description on page 15. Mission completed. Page 31
ENTERING RDIO RESOURCE CTIVITIES Logon to UXDT ctivity Logs Button The ctivity Logs screen defaults to Unit activities. Select RDIO Resource by clicking on the RDIO button. Figure 3-1 The first radio on the list will show as selected, so be sure to scroll down to select the correct radio facility that you are reporting. Or use the Query Function shown in Figures 1-13 and 1-15. Verify the facility name and registration number for accuracy. ctivity Logs Tab Figure 3-2 Entries for ctivity, Status, Sub-ctivity, Mission, Sub-Mission, Operation, and OPCON are entered on this screen. Enter start time of Patrol in Day, Time, Month, Year format (12 1300 JN 2008) (Spaces are optional, system will automatically space.) Press Enter or tab (cursor moves to ctivity) Click on List of values (JINITITOR users may press CTRL+L keys at same time.) Select correct activities. Choices are: TRNS (On Watch) and EOM (End of Mission) Please do not ever use the XOPFC. This is a DIRUX function to transfer a facility from one unit to another. Figure 3-3 Press enter or tab (cursor moves to status field.) If there is no choice for Status, it will automatically fill. Choices are: alpha status (for TRNS activity) or C Charlie status (for EOM activity.) Page 32
Press Enter or Tab (cursor moves to Sub-ctivity field) Click on List of Values (JINITITOR users may press CTRL+L keys at same time) Select correct Sub-ctivity. Choices are RDOP (On Watch) or EOM for End Of Mission activity. Press Enter or Tab (cursor moves to Mission) Click on List of Values (JINITITOR user may press CTRL+L keys at same time.) Figure 3-4 Select correct Mission. Choices are: UXMP (uxiliary Marine Patrol), CGOPS (Coast Guard Operations), GOVSUP (Government gency Support), MEP (Marine Environmental Protection), (Marine safety, and SR (Search and Rescue). Press Enter or Tab (cursor moves to Sub-Mission) Mission/Sub-Mission selections The number listed in the Mission space on the NSC 7030 form identifies the correct Sub-Mission. See Mission Category List for a complete list of entries in the ttachments starting on page ttachment 1-1. Press Enter or Tab (cursor moves to Operation) Click on the List of Values (JINITITOR users may press CTRL+L keys at same time.) OPERTIONS field UXCHEF when performing UXCHEF Program. UXMON when performing UXMON duties, must be certified to perform these missions. COSTIE when reporting a P Mission and COSTIE is used. NSSE (National special security event) Whenever the coast Guard is required to provide special security for some event or some location, that comes under a NSSE operation. Normally the order issuing Coast Guard Unit will inform if the requirement asked of the uxiliary is a NSSE operation. Examples are the Democratic and Republican conventions, water patrols around the Washington, D.C. area during periods of heightened alerts, etc. When in doubt ask the Coast Guard if this is an NSSE operation. PFDP when using PFD Panda for any event. WWW (Water Way Watch) any mission, P, PE, VSC, etc; where the Power Point is shown as part Page 33
of a PE class or P event; and/or where the water way watch handout is distributed as part of a VSC or Safety Booth activity should be annotated in remarks of NSC 7030 and entered here in UXDT. OPCON ll air, boat, and radio missions must have an OPCON designating a CG Unit. ll Unit Missions that are CG Support Missions must also have the OPCON for the CG Unit that the member is supporting. Missions not required to have a CG OPCON are PE, MT, PV, VE, and most P missions. Enter the OPCON for the orders issuing agency, or the CG Unit that the mission is supporting. Click SVE End of Mission (EOM) screen Figure 3-5 Enter EOM Date Time and Click OK. (There is no Mission or Sub Mission required for an End of Mission.) Enter ONLY ONE EOM per NSC 7030 ctivity Log Details Tab Figure 3-6 Type the location of the mission or the rea of Responsibility (OR.) Press Enter or Tab (cursor moves to ssist) Type in Number of ssists which should always be zero, except for a SR OPS Mission. Each SR assist must be entered separately. t the present time the ctivity Log Detail screen only has room for one assist for each entry, DO NOT TOTL the assists and put them all in at once. Press Enter or Tab (cursor moves to Patrol Status) Page 34
Click on arrow to right of box to select status or type letter R for Reimbursable or N for Non-Reimbursable if applicable. Otherwise leave blank. Press Enter or Tab (cursor moves to Waters) N/ for Radio missions, leave blank. Press Enter or Tab (cursor moves to Patrol Order Number) Enter the last 3 or 5 digits of the Patrol Order Number.) Click SVE Crew ssignments Tab Figure 3-7 Locate the member involved by scrolling or using the Search for Member of filter functions. (Members can be sorted by clicking on the Tab above the Member ID, Names, or Unit.) click once on the member in the left column involved in the mission to highlight for selection. Click > to move members to the right column and assign them to the mission. (Do not click on the double >>) Click on the arrow to the right of the box of assigned member to select position Lead, Non-Lead, or Trainee, or type (L)ead, (N)on-Lead, or (T)rainee. Click SVE Task and Task Capture tabs are not used with Radio Missions. pprovals Tab See Fig 1-22 and description on page 15. Mission Complete Page 35
ENTERING IRCRFT RESOURCE CTIVITIES Logon to UXDT ctivity Logs button The ctivity logs screen defaults to Unit activities. Select ir Resource by clicking on the IR Button. Figure 4-1 Select appropriate air facility. Use the Query Function (see Figures 1-13 and 1-15) or scroll as required. Click once on the facility involved, verify facility registration number for accuracy. ctivity Logs Tab Figure 4-2 Entries for ctivity, Status, Sub-ctivity, Mission, Sub-Mission, Operation, and OPCON are entered on this screen. Enter start time of patrol in Day, Time, Month, Year format (12 1300 JN 2008) (Spaces are optional, system will automatically space.) Press Enter or Tab (cursor moves to ctivity.) Select correct ctivities. Choices are: BN (irborne), OD (On Deck), or EOM (End of Mission) Press Enter or Tab (cursor moves to status field) Page 36
If there is no choice for Status, it will automatically fill. Choices are: lpha status (BN), B0 Bravo status (OD), C Charlie status (EOM) Press Enter or Tab (cursor moves to Sub-ctivity field) Select correct Sub-ctivity. Choices are: OPS (Operations) and TRN (Training) for BN; STBY (Standby) for OD Press Enter or Tab (cursor moves to Mission field) Select correct Mission. Choices are: UXMP (uxiliary Marine Patrol), GOVSUP (Government gency Support), ICE (Ice Recon), MEP (Marine Environmental Protection), (Marine Safety), and SR (Search and Rescue). Figure 4-3 Press enter or Tab (cursor moves to Sub-Mission) Mission/Sub-Mission Selections The number listed in the Mission space on the NSC 7030 form identifies the correct Sub-Mission. See Mission Category List for a complete list of entries in the ttachments starting on page ttachment 1-1. OPERTION field UXCHEF when performing UXCHEF Program UXMON when performing UXMON duties, must be certified to perform these missions COSTIE when reporting a P Mission and COSTIE is used, NSSE (National special security event) Whenever the coast Guard is required to provide special security for some event or some location, that comes under a NSSE operation. Normally the order issuing Coast Guard Unit will inform if the requirement asked of the uxiliary is a NSSE operation. Examples are the Democratic and Republican conventions, water patrols around the Washington, D.C. area during periods of heightened alerts, etc. When in doubt ask the Coast Guard if this is an NSSE operation. PFDP when using PFD Panda for any event. WWW (Water Way Watch) any mission, P, PE, VSC, etc; where the Power Point is shown as part of a PE class or P event; and/or where the water way watch handout is distributed as part of a VSC or Safety Booth activity should be annotated in remarks of NSC 7030 and entered here in UXDT. OPCON ll air, boat, and radio missions must have an OPCON designating a CG Unit. ll Unit Missions that are CG Support Missions must also have the OPCON for the CG Unit that the member is supporting. Missions not required to have a CG OPCON are PE, MT, PV, VE, and most P Missions. Enter the OPCON for the orders issuing agency, or the CG Unit that the mission is supporting. Page 37
ctivity Log Details Tab Figure 4-4 Type the location of the mission or the rea of Responsibility (OR.) Press Enter or Tab (cursor moves to ssist) assists should always be zero except on a SR OPS mission. Type in Number of ssists for SR Missions only. Press Enter or Tab (cursor moves to Patrol Status) Click on arrow to right of box to select status or type the letter R Reimbursable or N Non-Reimbursable Press Enter or Tab (cursor moves to waters) N/ for ir Press Enter or Tab (cursor moves to Patrol Order Number, type in last 3 5 digits of patrol order number.) Click SVE Crew ssignments Tab Figure 4-5 Locate the members involved by scrolling. Click once on each participating member in the left column to highlight for selection. (Members may be sorted by clicking on the Tab above the Member ID, Names, or Unit.) (ny member in the division may be selected by typing members last name in box provided then click Search for Person.) Or click on FILTER and search by Member ID, Member Name, or Unit Number. SELECT FLOTILL TB allows you to access any member anywhere in the National organization, but you must know the name of the Flotilla or the Flotilla number (District/Division/Flotilla.) Page 38
Click > to move members to the right column and assign them to the mission. (Do not click on >>.) Click on arrow to right of box of assigned member to select position or type (L)ead, (N)on-Lead, or (T)rainee. Click SVE Tasks Tab If there was an Instructor Pilot/Flight Engineer onboard performing Instructor or check flight, click on tasks to highlight. Task Capture Tab Click on Task Capture and move only the IP/FE performing the approval duties of the task from left side to right side. pprovals Tab See Fig 1-22 and description on page 15. Mission completed. Page 39
ENTERING UNIT RESOURCE CTIVITIES Logon to UXDT ctivity Logs Button The ctivity Logs screen defaults to Unit Resource. Select appropriate Unit from the Resources listing. Click once on the Unit desired and verify the Unit name and number for accuracy. ctivity Logs Tab Figure 5-1 Figure 5-2 Entries for ctivity: Status, Sub-ctivity, Mission, Sub-Mission, Operation, and OPCON are entered on this screen. Enter the Start time of Unit/Individual Mission in Day, Time, Month, Year format (12 1300 JN 2012) (Spaces are optional, system will automatically space this field.) Press Enter or Tab (cursor moves to ctivity) Once an activity is selected and you move across the screen any field that does not have a choice in List of Values will automatically fill. If something does not come up with what you think it should be, a previous field may have been selected in error. See Mission Category List for a complete list of entries in the ttachments starting on page ttachment 1-1. Click on List of Values (JINITITOR users may press CTRL+L keys at same time.) Select correct ctivity. Choices are (USCG Support), U (uxiliary Support); UP (uxiliary Pubic ffairs and (uxiliary Public Education) Page 40
Figure 5-3 Press Enter or Tab (cursor moves to status field) If there is no choice for Status, it will automatically fill. Status for all should be. Press Enter or Tab (cursor moves to Sub-ctivity field) Select the correct Sub-ctivities using the following choices: for ctivity UP for UP ctivity UD for U ctivity OPS (CG Operational Support) or D (CG dministrative Support ) for ctivity Press Enter or Tab (cursor moves to Mission field) Select the correct mission using the following choices: TON - ids To Navigation (30, 31, 32) *UXDMN - uxiliary dministrative Support (99) CGDMN - CG dministrative Support (08, 92) CGOPS - CG Operational Support (07, 20, 21, 22, 26 54) *GOVSUP - Government gency Support (41, 42, 43) I International ffairs (60) *LO - Legislative Outreach (65) MEP - Marine Environmental Protection (28) - Marine Safety (70, 80, 91) *MT - Member Training (06) *RBS Member ctivity (99) *UMDV - Marine Dealer Visits (11) *UP - uxiliary Public ffairs (10) (Some P may be CG Support Missions) * - uxiliary Public Education (14) UREC - Recruiting ssistance (09, 90) *VSC - Vessel Safety Check (91) *These missions will not contain a CG OPCON, use your default uxiliary District OPCON. Press Enter or Tab (cursor moves to sub-mission field.) Mission/Sub-Mission Selections - The number listed in the Mission space on the NSC 7030 form identifies the correct Sub-Mission. See Mission Category List for a complete list of entries in the ttachments starting on page ttachment 1-1. Page 41
OPERTIONL Field UXCHEF when performing UXCHEF Program. UXMON when performing UXMON duties, must be certified to perform these missions. COSTIE when reporting a P Mission and COSTIE is used. NSSE (National special security event) Whenever the coast Guard is required to provide special security for some event or some location, that comes under a NSSE operation. Normally the order issuing Coast Guard Unit will inform if the requirement asked of the uxiliary is a NSSE operation. Examples are the Democratic and Republican conventions, water patrols around the Washington, D.C. area during periods of heightened alerts, etc. When in doubt ask the Coast Guard if this is an NSSE operation. PFDP when using PFD Panda for any event. WWW (Water Way Watch) any mission, P, PE, VSC, etc; where the Power Point is shown as part of a PE class or P event; and/or where the water way watch handout is distributed as part of a VSC or Safety Booth activity should be annotated in remarks of NSC 7030 and entered here in UXDT. OPCON ll missions that have a in ctivity code must have an OPCON entered for the CG Unit that the mission is supporting. (See previous page.) Some P missions may be in direct support of the CG. ctivity Log Details Tab Figure 5-4 Enter the details of the mission: For most Unit/Individual missions, hours will be the only entry required. Type in the hours, Click on Tab and SVE The Location under Mission details is an optional entry. For Vessel Examinations: Enter the number of Exams Given, Number of Exams Passed, Number High Risk Vessels, Number of first time VSCs, and Hours of mission. Omit High Risk for Paddle Craft entries. For Recreational Boating Safety Program Visitor (Old MDV) Visits: enter the number of visits and Hours. For Miles: Enter the total mileage for this reporting period. (Only mileage NOT covered by reimbursable orders.) For Costs: Enter the expenses for this reporting period. (Only costs NOT covered by reimbursable orders.) Note: Cost should not include costs of fuel because mileage will be used at government rate in effect for that period. For PE Course completions: enter the Number of Enrollees, Number of Enrollees under 17 years of age, the Number of Graduates, the Number of Graduates under 17 years of age, and the State the course was taught in. For P Missions: enter the Hours and if it is Mission 10B, Speeches/Talks or 10J COMREL, also enter the number of attendees at the presentation/event. If entering a mission for a Boat Show or VSC Booth enter the number of the public that visited the booth. There is room to enter Comments; however, they are not printed on any report. Click Save. Page 42
Crew ssignments Tab Figure 5-5 Click once on each participating member in the left column to highlight for selection. (Members may be sorted by clicking on the Tab above the Member ID, Names, or Unit.) Or click on FILTER and search by Member ID, Member Name or Unit Number. (ny member in the division can be selected by typing members last name in box provided then click Search for Person.) SELECT FLOTILL TB allows you to access any member anywhere in the National organization, but you must know the name of the Flotilla or the Flotilla number (District/Division/Flotilla.) Examples of how to search: (If you know the District enter %070 brings up all flotillas in 7 th District.) (If you know the District/Division enter %070-13 brings up all flotillas in division 13 of 7 th District.) (If you know the District/Division/Flotilla enter %070-13-03 brings up flotilla 03 Division 13, 7 th District.) Click > to move members to the right column and assign them to the mission. (Do not click on the double >>.) Click on arrow to right of box of assigned member to select position or type (L)ead, (N)on-Lead, or (T)rainee. Click SVE Tasks Tab ssign workshop completions For a Unit/Individual TSK entry there should only be one task to enter for each workshop. To enter a workshop, enter an MT Mission for the Instructor and any aides that may have participated. Show the IT as LED, show the ides as NON-LED and then all of the members attending the workshop as TRINEES. (Be sure to tell your members not to record their workshop time on their NSC 7029 or it will duplicate the hours.) Click on the workshop that was given.. Figure 5-6 Page 43
Task Capture Screen Click on the workshop chosen from Task screen and enter the last name of the Instructor and enter the hours of the workshop under Duration in Hours, the date should be the default date from the date you entered in the activity Log Screen. Click on the double arrow >> to move all of the attendees and IT from the left screen to the right screen Click SVE Figure 5-7 pprovals Tab See Fig 1-22 and description on page 15. Mission completed. Page 44