1 MANUAL: 1 RIGHT TO INFORMATION ACT-2005 SECTION 4(i)(b) ICDS, BOUDH Particulars of Organisation, Function and Duties. 1. Aims and Objectives of the Organisation (ICDS, Boudh). The ICDS, Boudh is implemented in the year 1992-93 with the objective to bring sustainable change in physical, mental, psychological, social, health and education of the Child 0 month to 6 yrs and P.W and Nursing mothers. It provides services to 123012 populations of 403 villages through 176 AWCS. OBJECTIVES: Reduce IMR & MMR Reduction of Malnutrition To educate mothers about Nutrition and health, Education Reduce School dropout & all round development of children. Coordination with all departments.
2 MANUAL: 2 ORGANISATION: CDPO: - Over all charges of ICDS activities of ICDS, Boudh and responsible for interaction with the district and state govt. She is in charge of establishment and drawing & disbursing officer of ICDS staff. She is to make 20 days intensive tour in project area. During visit She will check the stock register of SNP foodstuff, Preschool activities, immunization, Growth monitoring, infant death activities of WSHG & MDM.She also conducted home visits at the time of tour to AWC area. LADY SUPERVISORS- (10 Post)(At Present working Post-07) The Lady Supervisors shall be over all charge of all matters implemented in her section area. She is responsible for functioning of AWC in her sector area. She will ensure the foodstuff issued from project godown to AWC and distributed to the allocated beneficiaries such as PW, NM, Children 6 months to 6 yrs through AWC. The following functions implemented in AWC. Cover of immunization to all children Keep good relations with the public Monitor the activities of AW on Pre School, Mahila sabha, NHED, Home visits, formation of SHG & improvement by SHG in different programme. Measurement of weighment of children. She is to make 20 days intensive tour in her sector area & during her visit She will monitor all the ICDS activities implemented in AWC.She is responsible for collet of MPR of each activities from AWC & reported to CDPO. AWW: 176 Posts The AWW shall be over all charges of all matters implemented in AWC.She is responsible for functioning of AWC.She is to make the following works in AWC. 1. Conduct of pre school education to the children of age group 3 years- 6 years. 2. Ensure about distribution of foodstuff to the children AW, ANM in the village. 3. Assisted to health deptt. for fully coverage of immunization. 4. Conducted Mahila Sabha
3 5. Conducted NHED during the month. 6. Conducted home visits. 7. Weighment of Child. 8. Submit the MPR to supervisor. 9. Submitted joint report on infant death. 10. Distributed medicines for the needy. Childrens & mothers. 11. Refer to the malnutrition children. AW HELPERS; 176 Posts The AW helper over all assists to the AWW in each & every AWC concerned works. She accompany to the Preschool Children as the time of joining & leaving the AWC.She cleans the School building. She cooks & services the nutrition food to the children & make clean to the children. S.A;01 Post He will prepare the project report on each scheme. He will provide all relevant information on the implementation of different programmes through ICDS to the CDPO.He will deal with the stock of SNP food Stuff with the records of issue, receive and all other files assigned to ICDS programme.he will ensure any other work as and when assisted by CDPO. Jr.ACCOUNTANT:01 post Deal with different files assigned to maintenance of service book preparation of bills, maintenance of accounts, cash book all other establishment files. Jr.CLERK;01 Post (Now vacant) He will deal with the files assigned to him. Also in charge of issue, receive and maintenance of postage stamps. DRIVER:01 Post The Driver will be care of the vehicle & drive the vehicle as per the order of the officer in charge of the vehicle. He is responsible for maintenance of vehicle logbook and POL.Account. PEON:01 Post To carry files seat to seat and to the officers and assist the staff the officers in office work. He is also required to attend the bell call and distribution of local daks as and when necessary.
4 WATCH MAN:01 Post He will watch the office beyond the office hours. He will keep office premises neat and clean.
5 MANUAL:03 PROCEDURE FOLLOWED IN DECISION MAKING PROCESS Sl.No Activity Level of Action Time frame 1 Receive application/letter Issue & Despatch Same Day clerk 2 Perusal order CDPO Same Day 3 Marking of Daks Jr.Accountant Same Day 4 Diary no & delivery Issue & despatch Same Day clerk 5 Entering the letter in log book & put up in file D.A 5 Days 6 File sent to concerned Officer CDPO Same Day 7 Approved Or Rejected CDPO 1 Day 8 If approved return for despatch Issue & despatch clerk Same Day
6 MANUAL: 4 NORMS SET FOR THE DISCHARGES OF FUNCTIONS:- 1. Diary of letter 3 minutes per letter 2. Despatch of letter 5 minutes per letter 3. Typing Job 30 pages per day 4. Put up of letter With in 3 days in ordinary case and in urgent case with in 24 hours.
7 MANUAL: 5 RULES, REGULATION, INSTRUCTION, MANUALS AND RECORDS FOR DISCHARGING FUNCTION; - Sl.No Name of the Act/Rule/Regulations etc. Brief gist contents 1 Orissa Service Code Service matters of State Govt.Employees 2 OGFR Financial matter 3 OTA Traveling allowance 4 GPF Rules Sanction & Payment of GPF 5 Delegation of Financial financial powers powers 6 Accounting Procedure Maintenance of accounts 7 R.T.I Act-05 General information to Public Reference Orissa service Code Priced in case of priced publication 375/- OGFR 200/- OTA 50/- GPF (O) Rules 100/- - 50/- - - - -
8 MANUAL: 6 A STATEMENT OF CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT FOR UNDER ITS CONTROL: - Sl.No Nature of Record Details of information available Unit/Section where available Retention period where 1 File Receipt & disposal of letters 2 Guard file Imp.cirular order 3 Logbook Record of receipt and disposal 4 Index Register Collection &subject of all files 5 Assembly Question Reply to Register Question 6 Grievance Register Disposal of Grievance 7 Allotment Register Allotment of all Schemes 8 Cashbook Receipt & Payment of allotment 9 Bank Reconciliation Register 10 Cheque Issued Register 11 Cheque/B.D receipt Register Maintenance of reconciliation all Schemes month wise. Issued of cheque to the person concerned Receipt of Funds All section available 3 Years Establishment All section 3 Years Jr.Accountant Statistical Assistant Statistical Assistant Account Section Account Section Account Section Account Section Account Section 3 Years 3 Years
9 12 U.C.Register Submission of U.C 13 Stock Register Available of equipments 14 Bank account Details of all register bank accounts 15 Pay Aquitance Pay Particulars of employees Account Section Account Section Account Section 16 Book of drawal - Account Section 17 Food grain Receive & Statistical register Issue of food Assistant grain 18 M.P.R. Register Progressive of all programme 19 Birth & Death register 20 Gr.IV.Register Record of Gr.IV children Record of birth & death Establishment Statistical Assistant Statistical Assistant Statistical Assistant
10 MANUAL: 7 PARTICULARS OF ANY ARRANGEMENT THAT EXIST FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBER OF THE PUBLIC IN RELATION TO THE FORMULATION Of ITS POLICY OF IMPLEMENTATION. Sl.No Name of committee Construction of the committee 1 BLCC Meeting Sub- Collector, BDO, DSWO, SI of School, WEO, P.A, CDPO, Chairman PS 2 Project Meeting CDPO.L.S, AWW, MO, ANM, LHV 3 Sector Level meeting CDPO, LS, AWW, MV, ANM, LHV Role & responsibility Formation of policies for proper monitoring supervision and implementation of Govt.Programmes. Review & monitoring ICDS work Review & monitoring ICDS work Frequency of meeting Quarterly Monthly Monthly
11 MANUAL: 8 A STATEMENT OF BOARDS, COUNCILS, COMMITTEES, AND OTHER BODIES CONSTITUED. Sl.No Name & Address of the Body Constitution of the Body Main function of the Body 1 BLCC Meeting Sub-Collector, BDO, DSWO, SI of School. Formation of policies for proper implementation 2 Project Meeting CDPO, LS, AWO, MO, LHV, ANM 3 Sector Meeting CDPO, LS, AWO, MO, LHV, ANM of Govt programme. Proper monitoring supervision & implementation of ICDS work Proper monitoring supervision & implementation of ICDS work
12 MANUAL: 9 DIRECTORY OF OFFICERS & EMPLOYEE. Sl.No Name & designation Office Phone no 1 Brahmotri Mishra, CDPO. 06841-222296 2 J.R.Padhy, L.S 3 G.Pradhan, L.S 4 S.Sahoo, L.S 5 U.Parida, L.S 6 W.Begum, L.S 7 G.Dalal, L.S 8 K.Sathpathy, L.S 9 S.K.Behera, S.A 10 N.Padhy, Jr.accountant 11 R.Bhabasagar, Driver 12 C.S.Pradhan, Peon 13 A.Pera, Night watcher 14 AWW-175 15 AW Helper-176
13 MANUAL:10 THE MONTHLY REMUNERATION RECEIVED BY EACH OF THE OFFICER AND EMPLOYEES ACCORDING THE SYSTEM OF COMPENSATION AS PROVIDED IN THE REGULATION. Sl.No Name & Address Pay-Scale 1 Brahmohotri Mishra, CDPO 5700-150-9900/- 2 J.R.Padhy, L.S 4750-125-7500 3 G.Pradhan, L.S 4750-125-7500 4 S.Sahoo, LS 4750-125-7500 5 U.Parida, L.S 4750-125-7500 6 W.Begum, L.S 4750-125-7500 7 G.Dalal, L.S 4750-125-7500 8 K.Sathpathy, L.S 4750-125-7500 9 S.K.Behera, S.A 4750-125-7500 10 N.Padhy, Jr.Accountant 4000-100-600/- 11 R.Bhabasagar, Driver 3050-75-3950-80-4590 12 C.S Pradhan, Peon 2550-55-2260-60-3200 13 A.Pera, Night watcher Per Day 70/- 14 AWW having qualification matric 1000/-PM 15 AWW having qualification undermatric 938/- 16 Aw Helpers (each) 500/- PM
14 MANUAL:11 THE BUDJET ALLOCATED TO EACH HEAD. Sl.No Head Sanctioned Budget Budget Estimate Revised estimate Expenditure for the last year 1 PAY 1585360 931100 1179624/- 2 DA 499032 860000 364363/- 3 HRA 55178 40000 27075/- 4 HONORARIUM 3276000 3010000 3272866/- 5 TE 93417 80500 93417/- 6 RCM 44000 40250 44000/- 7 TELEPHONE 12000 12000 12000/- 8 ELECTRIC 17500 25000 17500/- 9 M.V 50000 50000 50000/- 10 O.C 30000 30000 30000/- 11 AWC CONT. 49500 99000 49500/-
15 MANUAL: 12 THE MANNER OF EXECUTION OF SUBSIDY PROGRAMME. NOT-APPLICABLE
16 MANUAL; 13 PARTICULARS OF RECEIPIENTS OF CONCESSION, PERMITS OR AUTHORIZATION GRANTED. NOT-APPLICABLE
17 MANUAL: 14 INFORMATION AVAILABLE IN AN ELECTRIC FORM. NOT-APPLICABLE
18 MANUAL: 15 PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION. 1.NOTICE BOARD : 10 AM TO 5 PM ON WORKING DAYS
19 MANUAL: 16 NAME& DESIGNATION AND OTHER PARTICULARS OF PUBLIC INFORMATION OFFICERS. 1. STATISTICAL ASSISTANT AT/PO-MURUSUNDHI, BOUDH CDPO, OFICE, BOUDH PH-06841-222296 2.APIO (VACANT) IST APPELLATE AUTHORITY WITH IN THE DEPARTMENT 1.CDPO, BOUDH AT/PO-MURSUNDHI, BOUDH PH-06841-222296
20 MANUAL: 17 Other information as may be prescribed. All other information as may be prescribed for dissemination shall be collected, tabulated, complied and provided in the form of manual form time to time. Information as indicated in the above manuals (1 to 16) Sd/- Child Dev.Project Officer Boudh