You are invited. Exhibitor Prospectus September 15-17, 2016 2nd Annual Northwest Advanced Practice Providers Oncology Summit DoubleTree by Hilton Lloyd Center 1000 NE Multnomah St. Portland, OR 97232 We will be pleased to see you at this year s Oncology Summit. Presented by: Horizon CME 9123 SE Saint Helens St, Suite #280 Clackamas, OR 97015 Contact: Marsha Peoples Jack, MBA marsha.jack@horizoncme.com
INVITATION Make Connections and Network! I am pleased to invite you to exhibit at the 2nd Annual Northwest Advanced Practice Providers Oncology Summit at the DoubleTree by Hilton Lloyd Center in Portland, Oregon on September 15-17, 2016. The role of advanced practice providers engaged in oncology care continues to expand. The Northwest Advanced Practice Providers Oncology Summit brings together the leading Northwest oncology providers to address emerging practice-based topics, the latest findings from clinical trials and recommendations from evidence-based guidelines. Please join us in 2016! The 1 st Annual Northwest Advanced Practice Providers Oncology Summit received positive feedback from both the attendees and supporters. We limited the number of exhibits at the 1 st Annual Oncology Summit due to space constraints. Our new location for 2016 at DoubleTree by Hilton offers more space for exhibitors so we encourage you to respond early. What to expect: Target audience includes nurse practitioners, physician assistants, oncology registered nurses, and advanced practice providers working in all phases of oncology care. The typical attendee has years of experience and is influential in the selection of medications, supplies and equipment. Exhibits are valued by attendees of the Annual Northwest Advanced Practice Providers Oncology Summit. By providing an opportunity to learn about the products and services that can help improve the quality, safety and outcomes of oncology care, exhibitors make a vital contribution to our organizational mission and to the overall experience of the attendees. Traffic in the exhibitor hall will be maximized with ample exhibit hours, daytime meals and breaks served in the entry hall and strong acknowledgement from the planning committee. Your participation would greatly enhance the 2nd Annual Northwest Advanced Practice Providers Oncology Summit. We would be delighted to have a representative from your company at this event and look forward to working together. Please refer to this Exhibitor Prospectus for more information. If I can assist you, please feel free to contact me at marsha.jack@horizoncme.com Best, Marsha Marsha Peoples Jack, MBA Horizon CME 9123 SE Saint Helens St, Suite #280
2015 RECOLLECTION What attendees were saying. Each time I learn new details it makes me a better provider for my patients and it helps in ancillary care. I have gained knowledge which will impact the care of my patients. The field and evidence in oncology treatment is changing daily, this information will keep treatment regimens and diagnostics current. A GREAT FIRST YEAR!! 2015 Northwest Advance Practice Provider Oncology Summit Exhibitors Platinum Sponsor Takeda Amgen Bayer Boehringer Ingelheim Bristol Myers Squibb Dara BioScience Foundation Medicine Genentech Gilead Incyte Myriad Novartis Onco360 Onyx Pharmacyclics
Benefits to sponsorship and table exhibit opportunities: Face-to-face interaction with leading Advanced Practice Providers in the expanding Oncology field Showcase products and services to clinicians using hands-on demonstrations Educate Advanced Practice Providers about new products and services Increase exposure, market/brand awareness and mindshare Gain valuable input and feedback from clinicians Outline of Sponsorship Opportunities SPONSORSHIP OPPORTUNITIES Deadline for Sponsorship June 30, 2016 Available Offerings What is included: Selection Satellite Event Opportunity* Welcome Package Wi-Fi Package -Exclusive venue for your company to an audience of decision makers in the field of oncology -Complimentary meeting room -Complimentary Audio Visual equipment (projector, screen, microphone) -Complimentary registration for two (2) representatives -Approved program included on promotional materials specifying, presented by: YOUR COMPANY NAME This sponsor package provides your company with many opportunities to be noticed right from the start. The Welcome Package will include: -Conference bag imprinted with We thank YOUR COMPANY NAME for the support of the. -Water bottle with Horizon CME and YOUR COMPANY NAME -Name badges and holder with lanyard This sponsor package will get your company noticed and it s a favorite of conference attendees. -Provide Wi-Fi for all devices in the meeting room and the Exhibit area. -Maximize company visibility on large signs at the Registration Desk and in the Exhibit Hall stating Wi-Fi provided by YOUR COMPANY NAME Friday Breakfast September 16, 2016 7:30am 8:30am Fee: $7500 Friday Dinner September 16, 2016 After 5:00pm Fee: $7500 Saturday Lunch September 17, 2016 12:00pm 1:00pm Fee: $6000 Duration of Summit Fee $3500 Duration of Summit Fee $2500 Important Note *Satellite Event Opportunities This non-cme event is an opportunity to present to the audience of advanced practice providers at the Oncology Summit. Please submit speaker/topic to Horizon CME for approval prior to publicizing the program. All activities must comply with all applicable laws and guidelines. Food and beverage arrangements are negotiable. Additional costs are incurred if Horizon CME handles the arrangements.
TABLE TOP EXHIBIT Deadline for Sponsorship June 30, 2016 Standard Table Top Exhibit (Deadline June 30, 2016) Space is limited. Table Top Exhibits are granted on a first-come, first served basis. Fee for Table Top Exhibit: $1500 Includes: ONE (1) complimentary registration for one (1) company representative to attend. Additional company representatives must register as an exhibitor attendee for the standard rate of $95/each. Registration is available on following page, the Sponsor/Exhibit Registration form (includes meals, social functions and attendance to any session). Deadline for additional registration is August 15, 2016. ONE (1) Regulation table ONE (1) Chair ONE (1) Company representative meals and social functions NOTE: 1. Table top exhibits will be assigned by planning committee. 2. Additional chairs, tables, storage, audio visual equipment such as electrical power hook up or other items must be arranged directly with hotel event planner at the DoubleTree by Hilton Lloyd Center, Sales/Catering office phone (503) 331-4924. Cost for extra items is NOT included in table exhibit registration fees. Please bring extension cords should you require power. REMEMBER: Deadline for registration and paid fees is June 30, 2016 All Exhibitors must register for name badges All meals and breaks will be located in the exhibit area. Floor plan will be distributed two weeks prior to date of meeting Horizon CME must be notified if an exhibiting company merges with or is acquired by another exhibiting company A collegial Summit featuring exhibit sessions from Friday, September 16, 2016 through Saturday, September 17, 2016. You will have the opportunity to connect with Advanced Practice Providers as they benefit from the learning environment. As you connect with attendees at the Summit, you will reach entire networks of professionals, physician assistants and nurse practitioners on the vanguard of oncology patient care across the Northwest. PLEASE COMPLETE THE TWO PAGE REGISTRATION FORM ON THE BACK PAGE OF THIS PROSPECTUS.
EXHIBIT LOCATION & HOURS Location: DoubleTree by Hilton-Lloyd Center 1000 NE Multnomah St Portland, Oregon 97232 Exhibit Hours Friday 09.16.2016 Saturday 09.17.2016 Set up* Registration/Continental Breakfast* Start at 6:30am Start at 7:00am Continental Breakfast 7:30am Morning Break 10:15am 10:15am Lunch Break 12:00pm 12:00pm Afternoon Break 2:00pm 2:00pm Tear down Start 2:00pm *-There is an option to set up/register Thursday, September 15, 2016 after 6:00pm The exhibits will be held next to the General Session. All breaks, meals and beverages will be in the same location as the exhibits. PLEASE NOTE: Storage space is limited to the space under your exhibit table. Exhibitors may stay until session adjourns each day but it is not required. Exhibitors may choose to depart after the brief morning break on Saturday if they wish. Deliveries and Storage of Materials: (quoted from DoubleTree by Hilton Lloyd Center) There will be a handling fee for incoming and outgoing packages. A handling charge of five dollars ($5.00)/box and/or fifty dollars ($50.00)/pallet will be applicable for all boxes delivered to the Hotel and shipped from the Hotel. Any envelope up to the size of a Large FedEx envelope will be received and stored free of charge. Due to limited storage and liabilities involved, the Hotel cannot accept materials any earlier than three (3) days before the event. When sending shipments please include: a) 2016 Oncology Summit ; b) September 15-17, 2016 and the name of the person picking up shipment.
ACCOMMODATIONS DoubleTree by Hilton Lloyd Center 1000 NE Multnomah Street Portland, Oregon 97232 Rates: Standard Guestroom $179 (single or double queen) Premium Guestroom $199 (single king or double queen) A block of rooms has been reserved for this conference. Please call 1-800-996-0510 and ask for Horizon CME room block. Room rates are exclusive of prevailing local lodging tax, currently 14.5%. Near the DoubleTree by Hilton at the Lloyd Center Lloyd Center Mall: Oregon s largest shopping center offers over 150 specialty shops and service providers, indoor ice-skating, 10 cinemas, 12 food-court restaurants and is easily accessible by car, bus and light rail. Get Around on the MAX Light Rail: Exploring Portland is easy. At the heart of Portland s world-class public transportation system is MAX light rail. The MAX Light Rail can take you to visit some of the area s top attractions, connecting the city, airport and region. MAX trains run about every 15 minutes most of the day, every day. Service is less frequent in the early morning, midday and evening.
Planning Committee PLANNING COMMITTEE David Greene, PA-C Certified in Hematology Oncology Associates, PC Medford, OR Catherine Kefer, MSN, ANP-BC, AOCNP Oncology Hematology Nurse Practitioner Providence Cancer Center Portland, OR Amy Scheer, PA-C, MPAS Medical Hematology/Oncology Compass Oncology Portland, OR Brian Lee, PharmD Medical Director Horizon CME Portland, OR Cara Williams, PharmD Clinical Development & Accreditation Manager Horizon CME Portland, OR
PROPOSED AGENDA 2016 THIS IS A PROPOSED AGENDA: Please contact Horizon CME for the latest program agenda Thursday, September 15 6:00pm - 6:30pm Registration/Exhibits 6:30pm - 6:45pm Welcome & Introductions 6:45pm - 7:30pm Roundtable CME 7:30pm Meet and Greet Reception-(light hors d'oeuvres/beverages) Friday, September 16 7:00am - 7:20am Registration/Continental Breakfast/Exhibits 7:20am - 7:30am Welcome 7:30am - 8:30am Satellite Event-Breakfast (Non-CME) 8:30am - 9:30am CME Topic 9:30am - 10:15am CME Topic 10:15am - 10:30am Break/Exhibits 10:30am - 11:15am CME Topic 11:15am - 12:00pm CME Topic 12:00pm - 12:30pm Break/Exhibits 12:30pm - 1:00pm Networking Lunch 1:00pm - 2:00pm CME Topic 2:00pm - 2:15pm Break/Exhibits 2:15pm - 3:00pm CME Topic 3:00pm - 4:00pm CME Topic 4:00pm - 5:00pm CME Topic 5:00pm - 6:00pm Satellite Event Dinner (Non-CME) Saturday, September 17 7:30am - 8:00am Registration/Exhibits 8:00am - 9:00am CME Topic 9:00am - 10:00am CME Topic 10:00am - 10:15am Break/Exhibits 10:15am - 11:00am CME Topic 11:00am - 12:00pm Satellite Event-Lunch (Non-CME) 12:00pm - 1:00pm CME Topic 1:00pm - 2:00pm CME Topic 2:00pm - 2:15pm Break/Exhibit 2:15pm - 2:45pm CME Topic 2:45pm - 3:45pm Closing Comments
HORIZON CME For more information: Marsha Peoples Jack, MBA marsha.jack@horizoncme.com 503.659.5558 Fax: 503.716.3883 9123 SE Saint Helens St Clackamas, Oregon 97015 Thank you for your consideration and support. Looking forward to working with you! Dr. Brian Lee, Medical Director-Horizon CME
SPONSOR/EXHIBIT REGISTRATION Sponsor/Exhibit Selection: Yes, My company will sponsor the Satellite Event Opportunity (Friday Breakfast) $7500 Yes, My company will sponsor the Satellite Event Opportunity (Friday Dinner) $7500 Yes, My company will sponsor the Satellite Event Opportunity (Saturday Lunch) $6000 Yes, My company will sponsor the Prestigious Level 1 Welcome Package $3500 Yes, My company will sponsor the Prestigious Level 2 Wi-Fi Package $2500 Yes, My company will secure a Table Top Exhibit $1500 Amount Enclosed $ Check: Payable to Horizon CME Credit Card Credit Card # Exp Date: CCV# Billing Zip Code: Authorized Signature: Mail to: Horizon CME 9123 SE St Helens St #280 Clackamas, OR 97015 Or Fax to: 503.716.3883 Note: Horizon CME W9 available upon request Payment Agreement Statement: Supporter/Exhibitor agrees to the above pricing with balance due within or before 2 weeks of registration. Payment is non-refundable. Contact Name: Contact Email: Contact Phone: Company Name: Mailing Address: City: State: Zip: Exhibit Information: (please print) Information listed below will appear in the Final Program Exhibit Acknowledgements. Information will be printed exactly as it appears below. Company/Organization Name: Additional representative: Fee is $95 per representative. Registration deadline for additional representative: August 15, 2016 (please print) Name: Title: Name: Title: Name: Title: Audio Visual: Audio visual equipment such as, electrical power hookup, etc. must be arranged in advance. Please bring an extension cord if needed. Will you require additional A/V? YES NO Registration Form Page 1 2 sided (over)
Registration Form Page 2 PLEASE READ THE FOLLOWING CONDITIONS AND GUIDELINES CAREFULLY AND PROVIDE A COPY TO YOUR COMPANY S ONSITE EXHIBIT REPRESENTATIVES Arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation, nor can they be a condition of the provision of commercial support for the CME activity. Advertisements and promotional materials cannot be displayed or distributed in the educational space immediately before, during or after the CME activity. Representatives of commercial supporters and exhibiting companies can attend the CME activity at Horizon CME s discretion but cannot engage in sales or promotional activities while in the space or place of the CME activity and must remove their company name badges while in the meeting room. When space and materials are limited, company representatives need to defer to non-commercial attendees. Exhibit fees are not considered commercial support and will not be acknowledged as educational grants. Exhibit Staffing All exhibit representatives are expected to contribute to the professional environment of the CME activity and must conduct themselves in a professional manner. Horizon CME reserves the right to make onsite judgments regarding any conduct that detracts from the professional environment of the CME activity and to take appropriate steps to curtail such conduct, if necessary. Exhibit Display Exhibits are limited to tabletop displays. Exhibit Contests Drawings, lotteries, raffles or other games of chance are not permitted. Booth signage referring to postcourse contests is not allowed. Hospitality Events Exhibits are allowed during hospitality events only if more than one company is exhibiting upon approval of Horizon CME. Social Events Social events or meals at the CME activity cannot compete with or take precedence over the CME activity. Industry-sponsored social events must be approved by Horizon CME, even if the events are off-site and do not compete with the CME activity. All funds for social events must be administered by Horizon CME. Insurance Exhibiting companies must carry comprehensive general liability insurance, with combined single limits of not less than $2 million. It is mutually agreed that Horizon CME and the meeting site shall not be liable to exhibiting companies for any damage to or for the loss or destruction of exhibits or the property of exhibiting companies or injuries resulting from any cause. The above-named exhibiting company expressly waives all claims for any such damage, loss or injury. Safety All exhibited material must comply with all applicable fire law, Insurance Underwriter and Hotel Safety Regulations, and must be flameproof. All packing containers, excelsior and similar materials are to be removed from the exhibit space upon completion of set-up Exhibiting companies are restricted to materials that pass inspection. Exhibits cannot block aisles and fire exits. Care of Building and Equipment Exhibiting companies or their representative must not injure or deface the building s walls or floors or the exhibits displays or equipment. Any and all damages, losses, expenses and/or costs resulting from failure to observe this notices shall be payable by responsible exhibiting company. Exhibitors are responsible for disposing of their own packing material waste, including empty boxes. Services All electrical, telecommunications and internet services are to be provided exclusively by the hotel. Negligence Exhibiting companies serially agree to pay any and all claims arising out of their own negligence or that of their representatives. Cancellation by Exhibiting Companies Exhibiting companies must send written notice of cancellation to Horizon CME. No refunds will be issued for cancellations. Cancellation by Horizon CME - Horizon CME reserves the right to refuse exhibit space or close an exhibit for any reason. In addition, any representatives who conduct themselves unethically or outside the guidelines provided by Horizon CME may be asked to remove their company s exhibit. No refund is made as a result of such action. Adherence to Exhibitor Guidelines It is the responsibility of exhibiting companies to distribute the conditions and guidelines to all representatives attending the CME activity and/or working the exhibit space. Conditions & Guidelines Agreement Statement: Supporter/Exhibitor agrees to abide by the conditions and guidelines provided above. Signature: Company Description: Describe products and services to be exhibited in ten words or less.