M ARINA ADVISORY C OMMITTEE April 3, 2017 04/03/2017 Master Page 1 of 14
Marina Advisory Committee April 3, 2017 at 7:00 P.M. City Council Conference Room 865 SE Barrington Drive, Oak Harbor, WA 98277 Committee Members Ken Hulett, Chairman J.J. Jones, Vice-Chairman Jeff Malmgren Steve Hucke Dave Steckman 1. Public Comment 2. Review of the March 6, 2016 meeting notes 3. Hydros for Heroes Hydroplane Event Discussion & Recommendation 4. Marina Improvement Plan Discussion & Recommendation 5. General Update 6. Marina Advisory Committee Comments 7. Next Meeting May 1, 2017 8. Adjourn 04/03/2017 Master Page 2 of 14
R EVIEW OF M EETING NOTES March 6, 2017 04/03/2017 Master Page 3 of 14
City of Oak Harbor March 6, 2017 Marina Advisory Committee 7:00 p.m. Regular Meeting Agenda Oak Harbor City Hall Roll Call: Mr. K. Hulett X Mr. J. Jones X Mr. J. Malmgren Mr. S. Hucke X Mr. D. Steckman Staff: Steve Powers & Chris Sublet Public: Bill & Cathy Proses 1. Public Comment: None 2. Review of the February 6, 2016 Meeting Minutes: Approved as written. 3. Whidbey Island Race Week 2017 Rates Discussion & Recommendation Mr. Hulett introduced the topic and gave some background information on past Whidbey Island Race Week moorage rates. Mr. Sublet explained that it has been a couple years since the last rate increase. He continued to say that for 2017 Staff is recommending that the moorage rate be increased by 3% for racers and that tenders be charged the normal guest moorage rate. He also proposed that the nightly electrical rate be increased to $4.00 per night. Mr. Sublet also stated that Ms. Rathkopf had also stopped by recently and he had discussed the recommended rates with her and she did not have an objection to the increases. Discussion The Committee discussed how the proposed 3% and tender increases may effect participation and the number of boats that may attend. They also discussed the possibility of in future years having the WIRW owners include the fee for moorage in the race registration and how that may work. Action A motion was made to increase the race boats moorage by 3%, to charge the tenders the current guest moorage rate and to charge $4.00 per night for electricity. o The motion was seconded and passed unanimously. 4. Marina Improvement Plan - Discussion Mr. Hulett introduced the agenda item and Mr. Sublet explained that OHMC section 2.38.050 requires that there be a 5 year Marina Improvement Plan (MIP) on file. He continued to explain that a few years ago, the Marina Advisory Committee had discussed a MIP on several occasions but had never taken action on one. Mr. Sublet then reviewed the proposed MIP and projects that are proposed. Discussion The MAC discussed the proposed projects and questioned how they would be financed. They also discussed the return on investment and how each project would directly benefit marina tenants. The MAC also discussed dredging and whether or not it should be added to the list 04/03/2017 Master Page 4 of 14
of proposed projects. They determined that adding dredging to the proposed list was a good idea and asked staff to revise the list and bring it back for further consideration at the next meeting. Action No action was taken. 5. General Update: Mr. Sublet reminded the MAC that staff will be presenting the rate increases to City Council at the March 7, 2017 City Council meeting. He invited all of the MAC members to attend the meeting if they are available. 6. MAC Comments: Mr. Jones said that the occupancy looks good with the exception of D dock. o Mr. Sublet explained that there were very few boats in the covered D dock area, however the open slips were full. He also reviewed the project to remove the roof and roof structure along with the pile and fingers on the east side. 7. Next regular meeting April 3, 2017 8. Adjourn 04/03/2017 Master Page 5 of 14
H YDROS FOR HEROES H YDROPLANE EVENT Discussion & Recommendation 04/03/2017 Master Page 6 of 14
City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Steve Powers, Director Development Services Date: April 3, 2017 Re: Hydros For Heroes F Dock Patio Rental Update The 2017 Hydros for Heroes hydroplane racing event will be on August 19 th and 20 th in the Oak Harbor Bay and will soon be upon us. For the past three years (the first two years it was promoted by a different promoter), the event has been a success and received great reviews from the public and the racers. Plans are now underway for the 2017 races which will feature the Grand Prix racing boats which may help to draw larger crowds. Last year, the promoter did not rent any of the F dock patios and they were open to the public to use and enjoy. In the previous two years, after City review of policies, the Marina rented all of the F dock patios to the event promoter, and then she in turn re-rented them to her sponsors and the public. In preparation for the 2017 races the promoter has asked the Marina if they could rent all of the north F dock patios (F1 F17). They will use some of them as VIP suites and re-rent the remaining patios to the sponsors and the public. The south F dock patios will be open and available for the public to use and enjoy. The cost for renting each patio will be the current guest moorage rate of $1.00 per foot per day for each patio. The patios are 20 deep and the promoter would be renting 8 patios. The rental cost for each patio would be $20.00 per day for a total 2 day charge of $320.00. Marina and City Staff have reviewed the Oak Harbor Municipal Codes and Marina policies and have determined that allowing any For Profit or Non Profit business to rent Marina facilities and re-rent them is not a violation of the Oak Harbor Municipal Codes, Marina policies or Washington State Laws. Staff is seeking a recommendation from the Marina Advisory Committee on allowing the promoter to rent and re-rent Marina facilities. Please contact Chris Sublet at 360.279.4576 if you have any questions. 1 04/03/2017 Master Page 7 of 14
M ARINA IMPROVEMENT PLAN Discussion & Recommendation 04/03/2017 Master Page 8 of 14
City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Steve Powers, Director Development Services Date: April 3, 2017 Re: Marina Improvement Plan Summary Statement At the October, April, May 2015 and March 2017 Marina Advisory Committee meetings, staff introduced and reviewed the Marina Improvement Plan (MIP) projects and explained the requirement for the MIP under the Oak Harbor Municipal Codes. The Marina Advisory Committee reviewed the projects and had several specific questions regarding some of the proposed projects. The MAC concluded that only the projects that offer a return on the investment should be considered. At the March 2017 meeting the MAC recommended that dredging be added to the list of projects. They also inquired about how projects that were not funded by grants would be funded. The MAC asked staff to update the project list and present it at the April meeting. Marina Improvement Plan Under Oak Harbor Municipal Code Section 2.38.050, the City Council shall adopt a five-year Marina Improvement Plan which shall list the anticipated projects necessary for the safe and efficient operation of the Marina over the subsequent five-year period. The MIP shall include a plan for financing the listed projects over the five-year period. The MIP shall be reviewed every year and amended as necessary annually by the City Council. The MIP shall be consistent with the Capital Facilities Element of the Comprehensive Plan and the Capital Improvement Plan. City staff has been relying on the 2006 Oak Harbor Marina Redevelopment Plan as the Marina Improvement Plan and now feels that a formal MIP as outlined in OHMC section 2.38.050 is necessary. For the purposes of the MIP, the proposed project must cost $50,000 or more, requiring the expenditure of public funds over and above annual maintenance and operational expenses, and having a proposed life expectancy of 20 years or more. For the purposes of the MIP, capital maintenance shall mean any maintenance or upkeep expense to an existing capital facility requiring the expense of public funds in excess of $50,000 and extending the useful life of the facility for 10 years or more. The proposed project cost threshold of $50,000 was selected to ensure that only large significant projects that take time to plan and fund are included in the Marina Improvement Plan. This amount was also chosen as it is in line with other Capital Improvement Plans. Staff also chose to include another list of projects that is estimated to cost below the $50,000 threshold that also may need to be 1 04/03/2017 Master Page 9 of 14
completed within the 5 year timeframe and may be somewhat easier to fund through the Marina operating budget and/or reserves. Identifying a funding source is a requirement of the MIP and for some projects a funding source may have been identified to complete the project. For other projects, a funding source has not yet been identified which may disqualify the project from being shown on the 5 year project list in the Marina Improvement Plan. The following tables are a listing of proposed MIP projects that may or may not have a funding source, that have been identified by the Marina Advisory Committee and City Staff. Table 1 consists of projects in excess of $50,000 that a funding source may have been identified for. Since a funding source may have been identified for the projects on this table, it is likely that these projects will be shown in the MIP and the Capital Improvement Plan. Table 1 Projects for 2017-2021 Projects Total Project Costs Schedule 2017 2018 2019 2020 2021 Remove the entire D dock roof and reconfigure the east side of D dock to create a side tie area for large boats. Remove ½ of the E dock roof. $1,000,000 $1,000,000 Remove approximately 700 of storm drain and replace with a natural filtration system. $1,200,000 $1,200,000 Increase the angle of the boat ramp. $1,000,000 $1,000,000 Total Expenditures $3,200,000 $0 $0 $3,200,000 $0 $0 Revenue Sources Contributions from Beginning Fund Balance 5-Year Totals 2017 2018 2019 2020 2021 Marina (Fund ) $0 $0 $0 $0 $0 $0 Cumulative Reserve (Fund ) $0 $0 $0 $0 $0 $0 Rates $0 $0 $0 $0 $0 $0 Loans $0 $0 $0 $0 $0 $0 Grants $0 $0 $0 $3,200,000 $0 $0 Total Available Revenue $0 $0 $0 $0 $0 $0 Total Revenues less Total Expenditures $0 $0 $0 $0 $0 $0 2 04/03/2017 Master Page 10 of 14
Table 2 consists of projects in excess of $50,000 that a funding source has not yet been identified and that have not been scheduled. Since a funding source has not been identified and the project has not been scheduled, these projects will not be shown in the MIP however they may be shown in the City s Capital Improvement Plan. Table 2 Projects that are not scheduled. Projects Total Project Costs Rebuild the Harbormasters office to offer ground level access. $300,000 Construct a new restroom/shower facility. $200,000 Install 4, 50 angled fingers on the north end of E dock to accommodate 50 boats. $250,000 Purchase a boat hauling system and create additional dry boat storage areas for larger boats. $200,000 Dredge the marina $4,000,000 Total Expenditures $4,950,000 3 04/03/2017 Master Page 11 of 14
Table 3 consists of projects under $50,000 that may be funded from the operating budget or reserves. Based upon the relatively low cost of these projects, they will not be shown in the Capital Improvement Plan. Table 3 Projects under $50,000 that may be funded from reserves or the operating budget. Projects Total Project Schedule Costs 2017 2018 2019 2020 2021 Purchase credit card readers for the fuel dock $15,000 $15,000 Replace whalers $30,000 $10,000 $10,000 $10,000 Rebuild/Replace power pedestals $10,000 $10,000 Install new electrical meters $25,000 $5,000 $5,000 $5,000 $5,000 $5,000 Replace PVC water pipes with HDPE. $20,000 $10,000 $10,000 Replace the last Tolkheim fuel dispenser with a Wane dispenser. $10,000 $10,000 Total Expenditures $110,000 $15,000 $25,000 $30,000 $25,000 $15,000 Revenue Sources Contributions from Beginning Fund Balance 5-Year Totals 2017 2018 2019 2020 2021 General Operating Budget $65,000 $15,000 $15,000 $15,000 $15,000 $5,000 Marina Reserves $45,000 $0 $10,000 $15,000 $10,000 $10,000 Total Available Revenue $0 $0 $0 $0 $0 $0 Total Revenues less Total Expenditures $0 $0 $0 $0 $0 $0 City staff is interested in the Marina Advisory Committee s comments regarding the projects on these lists. Please contact Chris Sublet at 360.279.4576 if you have any questions. 4 04/03/2017 Master Page 12 of 14
G ENERAL UPDATE February 2017 Occupancy Report 04/03/2017 Master Page 13 of 14
February 2017 Occupancy Based upon Marina Program Reports Permanent Moorage Dock Total Slips Total Occupied Total Vacant Percent Occupied A 54 42 12 78% B 82 68 14 83% C 55 52 3 95% D 85 43 42 51% E 71 51 20 72% Totals 347 256 91 There were 2 fewer slips occupied in February as in January. The permanent moorage docks were 74% occupied. o The same % compared to January. +2% compared to February 2016. Conditional Moorage Dock Total Slips Total Occupied Total Vacant Percent Occupied G 16 11 5 69% F 52 32 20 62% S 8 8 0 100% Totals 76 52 24 There were 2 more slips occupied in February than in January. The conditional moorage docks were 68% occupied. o +2% compared to January. o 10% compared to February 2016. Overall Summary The combined permanent and conditional moorage marina docks were 73% occupied in January. o The same % of occupancy compared to January. o The same % of occupancy compared to February 2016. The average percentage of occupancy on each dock was 76% in January. o The same % of occupancy compared to January. o The same % of occupancy compared to February 2016. 04/03/2017 Master Page 14 of 14