COORDINATION PLAN September 30, 2011
TABLE 1: AGENCIES AND CONSULTING PARTIES Role Federal Agencies Virginia Agencies Local Agencies / Others Lead Agency Federal Highway Administration (FHWA) Transportation (VDOT) N/A Cooperating Agencies U.S. Army Corps of Engineers Environmental Protection Agency U.S. Coast Guard U.S. Fish and Wildlife Service U.S. U.S. Naval Station Norfolk U.S. Department of the Interior, Office of Environmental Project Review Advisory Council on Historic Preservation National Marine Fisheries Service U.S. Naval Support Activity N/A Conservation and Recreation Game and Inland Fisheries Rail and Transportation Virginia Marine Resources Commission Virginia Port Authority Environmental Quality N/A Hampton Roads Transit City of Norfolk City of Hampton Hampton Roads Planning District Commission Page 2 of 9
TABLE 1: AGENCIES AND CONSULTING PARTIES Scoping Agencies Role Federal Agencies Virginia Agencies Local Agencies / Others N/A Agriculture and None Consumer Services Health, Office of Drinking Water Programs Virginia Outdoors Foundation US Department of Veterans Affairs Natural Resources Conservation Service U.S. Department of Housing and Urban Development Federal Railroad Administration Federal Transit Administration Housing and Community Development Mines, Minerals, and Energy Virginia Economic Development Partnership Hampton University City of Newport News Section 106 Consulting Parties None U.S. Department of Veterans Affairs American Battlefield Protection Program (National Park Service) Advisory Council on Historic Preservation (to be invited following Effect Determination, draft Programmatic Agreement) (State Historic Preservation Officer) Virginia Council on Indians None Citizens for a Fort Monroe National Park City of Hampton City of Norfolk Fort Monroe Authority Norfolk Preservation Alliance Phoebus Improvement League Hampton University Absentee-Shawnee Tribe of Indians of Oklahoma Catawba Indian Nation Shawnee Tribe The Contraband Historical Society Page 3 of 9
TABLE 2: PUBLIC AND AGENCY MEETINGS Meeting Anticipated Date or Agencies Key Topic(s) Agency Meeting #1 July 2011 Participating Scope of Issues for EIS (especially Purpose and Need, Environmental Agencies Considerations); Collaboration on methodologies Citizen Information Meeting #1 July 2011 Scope of Issues for EIS (especially Purpose and Need, Environmental Considerations) Agency Meeting #2 October 2011 Participating Agencies Draft Purpose and Need; Range of Alternative Concepts Partnering Meeting April 2012 Cooperating Agencies Range of Alternatives and Development of Draft EIS Agency Meeting #3 April 2012 Citizen Information Meeting #2 April 2012 Location Hearing January 2013 Agency Meeting #4 February 2013 Participating Agencies Participating Agencies Range of Alternatives Range of Alternatives Section 106 / Historic Properties Range of Alternatives and Draft EIS Section 106 / Historic Properties If needed; clarification of agency comments on the Draft EIS Page 4 of 9
TABLE 3: COORDINATION POINTS or Agencies Required Notice of Intent (NOI) for EIS May 2011 VDOT and FHWA Federal Register notice None - Notification Immediate Project Initiation and Early Scoping Activities July 2011 Agency Scoping Meeting Agency Scoping Information Packet Citizen Information Meeting #1 Agency response to cooperating or participating agency invitation; Comments on scope of issues in Draft EIS Comments on scope of issues included in Draft EIS Before August 1, 2011 CIM + 15 Days Property Owner Notification August 2011 Potentially affected / adjacent property owners Response from owners as needed 15 Days Purpose and Need October 2011 April 2012 Meeting; ; Project Website Citizen Information Meeting #2 Comments on purpose and need elements or draft statement Comments on purpose and need statement 30 Days CIM + 15 Days October 2011 Meeting; ; Project Website Comments on Alternative Concepts 15 Days Range of Alternatives April 2012 April 2012 Partnering Meeting (Cooperating Only) Agency Meeting Citizen Information Meeting #2 Comments on Range of Alternatives and Alternatives Retained Comments on Range of Alternatives and Alternatives Retained 30 Days CIM + 15 Days Page 5 of 9
TABLE 3: COORDINATION POINTS or Agencies Required Draft Environmental Impact Statement Draft Section 4(f) Evaluation November 2012 Cooperating Agencies s or Emails Pre-Draft EIS Comments January 2013 January 2013 Preferred Alternative March 2013 Final Environmental Impact Statement U.S. Environmental Protection Agency National Park Service (U.S. Dept. of Interior) Official(s) with Jurisdiction over the resource(s) (to be identified) Cooperating Agencies Commonwealth Transportation Board s Draft EIS Comments 45 days Section 309 Review and Rating 45 days Notice of Availability in the Federal Register Location Hearing Emails s / Written Comments (s) Location Hearing and Draft Section 4(f) Evaluation Emails Meeting Page 6 of 9 Draft EIS Comments Comments on Draft Section 4(f) Evaluation Views on Least Harm Analysis; Concurrence for potential de minimis determination(s) Notification of intent for de minimis findings Comments on Preferred Alternative Identification of Preferred Alternative 45 days 45 days Immediate 60 days February 2014 Cooperating Agencies s or Emails Comments on Pre-Final EIS April 2014 Notice of Availability in Federal Register Notification Immediate
TABLE 3: COORDINATION POINTS Final Section 4(f) Evaluation April 2014 or Agencies National Park Service (U.S. Dept. of Interior) Official(s) with Jurisdiction over the resource (to be identified) Required None - Notification Immediate (s) None - Notification Immediate None - Notification Immediate Record of Decision August 2014 Post-ROD permits, licenses, or approvals TBD TBD TBD Notice of Availability s Notice of Availability None Notification None Notification Permits, licenses, and/or approvals for regulated environmental impacts No less than 30 days from Final EIS No less than 30 days from Final EIS TBD Page 7 of 9
TABLE 4: SECTION 106 CONSULTATION Definition of Undertaking May 2011 Identification of Potential Consulting Parties Scoping Identification of Historic Properties Identification of Historic Properties Section 106 Effect Determinations or Agencies July 2011 Consulting Parties s August 2011 October 2011 January 2012 Other Consulting Parties Meeting with DHR Field Meeting with DHR s January 2012 Other Consulting Parties s April 2012 January 2013 April 2013 Other Consulting Parties Citizen Information Meeting #2 Location Hearing s Required Initiate Section 106 Consultation Invitation to potential Consulting Parties Identification of Area of Potential Effect Comments on identification approach and anticipated Section 106 process Comments on inventory of potential historic properties Concurrence on National Register eligibility determinations Comments on National Register eligibility determinations Comments on National Register eligibility determinations Comments regarding proposed effect determinations Concurrence on effect determinations for Preferred Alternative Comments on effect determinations for Preferred Alternative Immediate CIM + 15 Days 45 days Page 8 of 9
TABLE 4: SECTION 106 CONSULTATION Resolution of Effects / Programmatic Agreement (PA) May 2013 June 2013 March 2014 or Agencies Advisory Council on Historic Preservation Other Consulting Parties Meeting among signatories, if needed s FEIS Required Response from Advisory Council regarding participation in process Comments on PA Signatures on PA from signatories Comments of draft PA Signatures on PA from concurring parties Notification of PA TBD TBD Immediate Page 9 of 9