ROTARY INTERNATIONAL DISTRICT 7610 CONFERENCE AND FAMILY WEEKEND SCHEDULE Kingsmill Resort and Spa Williamsburg, VA 2009-2010 Rotary Theme The Future of Rotary is in Your Hands! The Year of Rotarians and Family Having Fun! Yes We Will at Kingsmill Thursday, April 29, 2010 1st Gathering 12:00-5:00pm Annual District Golf Tournament (The District Trophy) Kings Mill (LPGA) Famous River Course, Williamsburg, VA Shotgun Start limited to first 18 teams registered Scott Haley, Bob Kirschbaum, David Varrelman, Ben Hester - Coordinators 3:00-6:00pm Conference Registration 6:00-7:00pm 7:00-9:00pm Council of Governors Reception Location: Links Landing and Riverview Room Council of Governors Dinner (Optional) Location: Kings Arm Tavern, (Transportation provided) 7:00 10am Breakfast on your own Restaurant of Choice Friday, April 30, 2010 2 nd Gathering 8:00am 6:00 pm 10:00am 12:00pm 10:00am 11:30am 12:00-1:00pm Conference Registration Welcome Greeters in and around Lobby area (Woody Bentley, Sgt At Arms) Hall of Friendship Displays Set-up Location: Pre-function Area (outside James River Ballroom) Council of Governors Meeting Lunch on your own Restaurant of Choice 1:00 5:00pm Opening of Hall of Friendship (Open for attendees enjoyment) Displays, Exhibitions, Harlem Wizards Location: Pre-function Area (outside James River Ballroom) 1
1:00pm Sharp Conference Opening Ceremony Location: James River Ballroom Presentation of National Colors and Flags (Parade of Presidents and Assistant Governors) Music by Bob Rosenbaum and John Karickhoff Welcome and Introductions Pledge of Allegiance: Invocation: Thought of the Day: PDG Pat Mullins, Conference Chair Introduction of DG Horace McCormack Introduction of DGE and Spouse, DGN and Spouse, DGND and Spouse, Introduction of PDGs and Spouses Introduction of Special Guests Introduction of Assistant Governors and Spouses Introduction of Club Presidents and Spouses State of the District - District Governor, Horace McCormack,Falls Church, RC Introduction of the Aide to RI Presidential Representative State of Rotary International - PDG Talee Crowe, RI President s Rep 2:00 2:45 Literacy, Hunger, Water and Sanitation, Health-Polio Our Theme for 2009-2010 The Future of Rotary is in Your Hands Presentation of Club Snapshots (Clubs invited to give a 3 minute presentation on an activity or event.) 2:45 3:00 BREAK 3:00 5:00 STOP Hunger Now PDG Tim Mannix Presentation of Club Snapshots 6:00 7:00pm Reception for Paul Harris Fellows, PHS, Major Donors, Bequest, Benefactors DGE Ron Marion Music 6:00 7:00pm Reception for New Members and 1 st Time Conference Goers Carole Foley, Membership Director Music 2
7:00 Caribbean Extravaganza - Dinner and Party (pre-registered event) Casual Island attire; Special Caribbean Style Menu Location: Outdoors, under tent overlooking the historic James River Master of Ceremonies Conference Chair Pat Mullins DG Horace McCormack, Welcome and Greetings Caribbean Music by Pans of Faith, Young people from Faith Moravian Dancing and Fun! Presentation of Golf Trophy and other Awards 50/50 Drawing of Free Registration and Room at the 2011 District Conference AND SURPRISES Hospitality Suite following Caribbean Extravaganza Saturday, May 1, 2010 3rd Gathering 6:30am On-going Registration Processing for Attendees On-going Hall of Friendship with Displays 7:00-8:30am 8:45-11:45am Foundation Breakfast (pre-registered event) Pledge of Allegiance: David Fitch, President Mathews Rotary Club Invocation: Paul Frank, President, McLean Rotary Club Thought of the Day: Colleen Bonadonna, President, West Point Rotary Club Keynote Address by: PDG George Atwell ( Mr. Paul Harris ) Presentation of District Awards Presentation of Paul Harris Fellowship Awards Presentation of Major Donor Youth and New Generations Programs Welcome DG Horace McCormack Introductions New Generations Program Karey Starnes, Director Youth Activities Presentations - Youth Exchange Program Presentation RYLA Finalists: Speech and Essay competition GSE Program Lois Wilson, Chair GSE Program Presentations by Visiting GSE Team and DG Errol Alberga from Jamaica, District 7020 Presentation by the District 7610 Outbound GSE Team to Jamaica Music Competition Carole Greene, Chair Graham Green Music Competition Music Competition Finals 50/50 Drawing and other Surprises 3
12:00-1:30pm Governor-Elect Luncheon (pre-registered event) Master of Ceremonies - Conference Chair Pat Mullins Pledge of Allegiance: Garry Keckley, President Warsaw Club Invocation: Karen Rogers, President Blue Ridge Mountain Club DGE Ron Marion Presiding Introductions Presentation of Special Awards Introduction of Ambassadorial Scholar Jill Craig Introduction of Errol Alberga, District 7020 Governor GSE Farewell and presentation of gifts 50/50 Drawing and Surprises 1:30 2:45pm Visit with the First Lady (Spouses only) Location: District Governor s Suite 1:45 2:15pm Success Story Sharing Sessions Track A Session 1: Break Out Room Session 2: Break Out Room Session 3: Break Out Room 2:15 2:45pm Success Story Sharing Sessions Track B Session 4: Break Out Room Session 5: Break Out Room Session 6: Break Out Room 3:00 5:00pm Saturday Afternoon Leisure Activities Location: Bray Links Par 3 Course Par 3 Club Golf Competition Hole in One Golf Shooting Contest Ice Cream Social Rum Tasting (pre-registered event) Music and Fellowship STOP HUNGER NOW IN HAITI All Welcome to Participate in Packing 20,000 Meals 3:00 4:00pm Ballroom Dancing Lessons Conrad Heer President, Dunn Loring Club 6:00 7:00pm DG Reception with Steel Drum Band Music (Cash Bar) Location: Prefunction A, B, C & D 4
7:00pm District Governors Gala Event (Black Tie)(pre-registered event) Procession of AGs, DGND, DGN, DGE and DG Presentation of Colors Pledge of Allegiance: Andrea Coble, President, North Stafford Co.-Garrisonville Club Invocation: Drew Carroll, President, Alexandria Rotary Club Welcome/Introductions - Master of Ceremonies, PDG, Pat Mullins Introduction of DG, Pat Mullins Introduction of RIPR, Vance Zavela, Aide Address by PDG Talee Crowe RI President s Representative Presentation of Rotarian of the Year Award Dancing Music by Band/Disco Performance by Student Music Competition Winner Entertainment - Rotary Talent Show Case Clubs will perform an ACT for 3 minutes Karaoke following Governor s Gala - All can participate and have FUN! Location: Moody s Lounge Hospitality Suite All can participate and have FUN! Sunday, May 2, 2010 4th Gathering 8:00am 9:00-9:45am 9:45 10:00am 10:00am 11:45am Buffet Breakfast (pre-registered) Location: Burwell Plantation Memorial Service Location: Burwell Plantation Speaker: Jack Marcom BREAK Conference Closing Plenary Session Pledge of Allegiance: Invocation: Thought of the Day: Master of Ceremonies - Conference Chair Pat Mullins Introduction of DG Horace McCormack District Business Meeting - Called to Order Election of Representative for Nominating Committee for RI Director John Thomas, Parliamentarian Committee Reports On to Gettysburg Presentation - DGE, Ron Marion Closing Remarks by PDG Talee Crowe, RI President Representative Vote of Thanks and Farewell - DG Horace McCormack Door Prizes and Surprises Grand Prize Drawing Woody Bentley, Sgt-at-Arms Four Way Test The Rotary Song Led by Carlota McCormack Adjournment - Conference Ends Free time to enjoy Kingsmill Resort and Spa or Colonial Williamsburg Return home with your families safely! Please send all comments to Marie Lewis at execsec@rotary7610.org or call (540) 370-0300 5