DEPARTMENT OF DEFENSE Defense Contract Management Agency INSTRUCTION. Military Joint Position Management

DEPARTMENT OF DEFENSE Defense Contract Management Agency INSTRUCTION Military Joint Position Management Chief of Staff DCMA-INST 1064 OPR: DCMA-DCM 1. PURPOSE. This Instruction: a. Establishes and implements the Headquarters (HQ) DCMA Military Joint Position Management policy. b. Outlines procedures to update military position descriptions and defines the process to submit position changes to all Agency military positions, including command and Joint Duty Assignment List (JDAL) billets. c. Defines Military Priority Position List (MPPL) and Military Acquisition Position List (MAPL) management billets. 2. APPLICABILITY. This Instruction applies to those DCMA activities with authorized active duty military billets. 3. MANAGERS INTERNAL CONTROL PROGRAM. In accordance with the Managers Internal Control Program (Reference (a)), this Instruction is subject to evaluation and testing. The process flow is not applicable for this policy. 4. RELEASABILITY. This Instruction is approved for public release. 5. PLAS CODE. 223B Military Personnel Management 6. RESOURCE PAGE. https://home.dcma.mil/policy/1064r 7. EFFECTIVE DATE. By order of the Director, DCMA this Instruction is effective immediately. Steven C. Buetow, Colonel, USAF Chief of Staff

TABLE OF CONTENTS REFERENCES...3 CHAPTER 1 POLICY 1.1. Policy...4 1.2. Military Online Personnel System (MOPS)...4 1.3 Position Description/Manpower Change Request (PD/MCR)...4 1.4. Military Position Priority List (MPPL)...6 1.5. Banked Billets...6 1.6. Vacant Billets...6 1.7. Command Billets...6 1.8. Joint Duty Assignment List (JDAL)...7 1.9. Army Military Acquisition Position List (MAPL)...7 APPENDIXES Appendix A. Instructions for Completing DCMA PD/MCR Form...9 Appendix B. Joint Matters Matrix...11 TABLES Table 1. PD/MCR Frequency...4 Table 2. DAWIA Certifications and Mandated Levels...10 GLOSSARY Definitions...12 Acronyms...13 2

REFERENCES (a) DCMA-INST 710, Managers Internal Control Program, September 12, 2011 (b) DoD Directive 1315.07, Military Personnel Assignments, April 23,2007 (c) DoD Directive 1100.4, Guidance for Manpower Programs, February 12, 2005 (d) DoD Instruction 1300.19, DoD Joint Officer Management Program, February 16, 2010 (e) DoD Instruction 5000.02, Operation of the Defense Acquisition System, December 8, 2008 (Table 1, Description and Decision Authority for ACAT I III Programs) (f) DoD Directive 5500.07, Standards of Conduct, November 29, 2007 (g) AR 570-4, Manpower Management, February 8, 2006 (h) AR 611-1, Military Occupational Classification Structure Development and Implementation, September 30 1997 (i) NAVPERS 15839I, Manual of Navy Officer Manpower and Personnel Classifications, January 2012 (j) NAVPERS 18068F, Manual of Navy Enlisted Manpower and Personnel Classification and. Occupational Standards, Section II, January 2011 (k) MCO 1200.17C, Military Occupational Specialties (MOS) Manual, June, 29 2011 (l) Air Force Officer Classification Directory, updates Quarterly (m) Air Force Enlisted Classification Directory, Parts 1 and 2, updates Quarterly (n) AFI 36-2101, Classifying Military Personnel (Officer and Enlisted), June 14, 2010 (o) AFI 38-201, Management of Manpower Requirements and Authorizations, September 26, 2011 (p) A Desk Guide for Acquisition, Technology, and Logistics Workforce Career Management, January 10, 2006 3

1.1. POLICY. It is HQ DCMA policy that: CHAPTER 1 POLICY 1.1.1. HQ DCMA Military Personnel (DCM) serves as the Agency focal point for all military manpower management actions and is the only authorized agent to communicate these requirements to the military Services. 1.1.2. Changes to military manpower requirements are initiated within the Contract Management Office (CMO) or location requiring the change via the Position Description (PD) / Manpower Change Request (MCR) Form (version 5.0) located on the Resource Page. Only this form, once completely filled out, and approved by the appropriate chain of command, will officially begin the process to make changes to military positions. E-mails, informal/formal discussions, slide submissions, or other unofficial memos will not replace this official document, which is archived for historical tracking. 1.1.3. Once initiated, the PD/MCR will be submitted to the appropriate DCM field Liaison Officer (LNO) for submission to the respective chain of command for approval. Once officially approved by the chain of command (includes vetting through Region/Ops/International War Rooms, as required), the HQ DCM Manpower Program Manager will take action. 1.2. MILITARY ONLINE PERSONNEL SYSTEM (MOPS). MOPS is DCMA s system of record to formally track the Services manning documents, which includes information on military billets (authorized skill, grade, position title, Defense Acquisition Workforce Improvement Act (DAWIA), etc.) authorized in each location. Every military member assigned to DCMA by the Services is filling an authorized Agency billet. 1.3. POSITION DESCRIPTION/MILITARY CHANGE REQUEST (PD/MCR). 1.3.1. PDs/MCRs are accepted for review/coordination at specific times of the year by the Services. Utilize Table 1 to determine the Service timeline and DCM suspense date(s) for accepting PD/MCR actions. The actual effective date of the requested action, once approved by the Service, depends on numerous variables, including assignment cycle timing, whether or not the position is encumbered, service functional approval/coordination process, etc. Because of these external influences, the effective dates depicted in Table 1 are subject to change. Table 1. PD/MCR Frequency Service FREQUENCY Due to HQ DCM MCR Effective Date Army Annually 1 May 2 Years Navy Quarterly Nov/Feb/May/Aug *60-90 days after submission date to DCM Air Force Annually 1 Jul 12 months prior to assignment cycle Marine Quarterly Nov/Feb/May/Aug 3 Years *Date subject to change based upon complexity of the desired MCR action(s) 4

1.3.2. The military Services provide DCMA a finite number of military authorizations and DCM is responsible for meticulously managing these positions. Because military positions within DCMA do not grow, if a new requirement is identified, DCMA must fill the requirement(s) with billets the Agency already owns and manages. If all positions within a Service branch are filled, the Region/Directorate must prioritize positions to identify a position to be the bill payer for the new requirement. 1.3.3. CMOs will utilize the PD/MCR process to reorganize or realign military billets within their span of control only. MCRs are changes to items on a military billet such as duty title, authorized grade, specialty, DAWIA codes, and duty location which differs from the Service provided military manning document. MCRs submitted as the result of a proposed General Order (GO) realignment will be processed to the respective Service once the GO is approved by the Director, DCMA. 1.3.4. CMOs will utilize the Agency PD/MCR form to formalize the creation and request a fill of a new requirement. Be cognizant to only identify the requirement by Service, grade, and specialty. DCM will recommend a course of action which will include identification of a possible offset or bill payer to resolve this new requirement. New requirements must be added and prioritized on the MPPL in order to get filled. Final decision authority for this action is the Director, DCMA for all O6 and commander positions. 1.3.5. Process for Initiating Military MCR Actions. CMOs or Directorates will utilize the PD/MCR (version 5.0) (P:\DCMAHQ\Centers\DCMAC-U\Military Personnel\JOINT MANPOWER\POSITION DESCRIPTIONS\PD Template 5.0.) form to request updates, see Appendix A for details. Requests must be routed through the Regional/Directorate chain of command to include the Military Personnel LNO. The Operations Directorate must review and approve all Regional PD/MCR requested actions before HQ DCM will take action. 1.3.6. Process for PD-Only Updates: Every military PD will be reviewed at least once every 18 months, and again upon initiating replacement actions. Updates may be required more often due to unplanned mission/requirement changes. The military personnel LNO will have the most current version of the position PD. 1.3.7. DCM will review the PD/MCR form for accuracy, logic, completeness, and to ensure the request meets established Service and DoD manpower guidance as well as DCMA internal guidelines, and is not in conflict with data maintained in MOPS, Joint Military Manpower System or the Office of the Secretary of Defense (OSD) Manpower System. 1.3.8. Changes to an encumbered billet PD will typically be effective upon the rotation date of the incumbent. If the change is required while the position is still encumbered, the request must be adequately justified and approved by the owning Service. The Services retain final approval authority for all PD/MCR requests and determine the effective date(s) of approved MCR actions. 5

1.4. MILITARY POSITION PRIORITY LIST (MPPL). 1.4.1. The number of military authorizations supporting the DCMA mission provided from OSD or the Services typically does not change. There are very few instances where positions will be added or removed from the Agency s joint manning document, even if DCMA has new or unfunded military requirements. Because of this no growth constraint, as well as the fact that the Services cannot typically fill all of DCMA s authorizations, the Agency developed a MPPL, a living document created to communicate military positions with the highest priority for filling to the Services. 1.4.2. The MPPL prioritizes all military positions (not members) in the Agency by Service, grade, specialty, and assignment cycle in relation to the Agency s most important overall mission requirements. 1.4.3. DCM updates the MPPL at least annually. The process begins with a tasker from DCM to the Directorates for their prioritized list of military positions by Service, grade, and specialty. Directorates will be provided the current listing on file and ample opportunity to make recommendations. Points of contact from each affected Directorate will meet to combine the Directorate lists to create an overall Agency prioritized list. 1.5. BANKED BILLETS. 1.5.1. A banked billet is a billet that no longer has an active fill request pending, no requirement to fill, and no projection to fill within 6 months. While banked billets physically remain on the organization s manning document where the position was last filled, the positions are considered Agency assets and are available for use based on high-priority and/or new Agency requirements as determined by the MPPL process. Banked billets are managed by DCM only. Commanders may not contact the Services nor approve a request from the owning Service to hire someone into a banked position. 1.5.2. Ideally, banked billets would move from a CMO s manning document to the HQ's, but because the MCR process is so cumbersome, coupled with the perception that HQ would have significant number of vacant billets, the positions will remain on the CMO s books, but be managed by DCM. 1.6. VACANT BILLETS. A vacant billet is sometimes confused with a banked billet. Vacant positions are validated, current requirements owned by the CMOs that are being actively recruited for filling from the Services, whether or not the position falls above the Service entitlement line. Vacant positions also include positions in a suspend to fill action for a short period of time (6 months or less) due to mission change or designation. 1.7. COMMAND BILLETS. PD/MCR process remains the same, except for the final approval authority. All requested changes to commander billets must be approved by the Director, DCMA. 6

1.8. JOINT DUTY ASSIGNMENT LIST (JDAL). 1.8.1. True joint duty refers to an assignment to designated positions in a multi-service, joint, or multi-national command or activity that is involved in the integrated employment or support of the land, sea, and air forces of at least two military departments. Such involvement includes, but is not limited to, matters relating to national military strategy, joint doctrine and policy, strategic planning, contingency planning, and command and control of combat operations under a unified or specified command. 1.8.2. Unfortunately, a military assignment to DCMA does not automatically entitle a military member to receive joint credit. There are a very limited number of approved joint billets in DCMA, most of which are located overseas. These joint positions are validated, approved and maintained by the Joint Staff J-1. However, military members may attain joint duty credit for their tour in the Agency in one of two ways: 1.8.2.1. Through joint experience points accrued from an experience-based joint duty assignment, discretionary points from the successful completion of joint training and/or participation in joint exercises. Refer to Appendix B for general guidance and utility the following Website to apply for valid joint experience credit: https://pki.dmdc.osd.mil/appj/jqs/consent?continuetourl=%2fappj%2fjqs%2finit.do 1.8.2.2. Through the normal joint credit designation granted for the completion of a tour of duty in a valid joint billet (normally 36 months). 1.8.3. DCMA billets on the JDAL are subject to periodic revalidation. HQ DCMA-DCM will solicit submission packages 6 months prior to the announced JDAL board and conduct a HQ DCMA JDAL package review. Appendix B gives further guidance on JDAL positions. 1.9. ARMY MILITARY ACQUISITION POSITION LIST (MAPL). 1.9.1. The Army uses the MAPL review process to validate and manage all approved Army acquisition positions, including those in DCMA. The review process is synchronized with the Army s force structure process and permits commands/agencies to submit force structure documents to the Service. This list is reviewed by DCMA annually, usually between the April and May timeframes. As a MAPL stakeholder, DCMA will take the following actions during the review. 1.9.1.1. Compare and reconcile all existing MAPL positions with the latest approved force structure documentation. 1.9.1.2. Submit proposed MAPL changes based upon the latest approved Army structure documentation (Table of Distribution and Allowances (TDA), modification table of organization and equipment (MTOE)). 1.9.2. For new positions or changes to existing positions not reflected on the latest approved structure document, the Agency must follow Army guidance to obtain Army approval and update 7

the force structure prior to submitting the MAPL New Start or update request. No MAPL number will be provided to DCMA without a valid requirement/authorization. Review process ends with receipt of ACQ STRUC Message, usually released late June/July. 1.9.3. When conducting the MAPL review, Commanders are encouraged to review and ensure the duties outlined in each MAPL duty description are also contained in the correlating PD. They should also review the recently completed officer evaluation report to verify that the Acquisition Category (ACAT)1 program(s) listed are in fact the duties being accomplished by the Army member. 8

APPENDIX A INSTRUCTIONS FOR COMPLETING A DCMA POSITION DESCRIPTION AND MANPOWER CHANGE REQUEST FORM A1. Utilize the current Position Description and Manpower Change Request Form (Version 5.0) P:\DCMAHQ\Centers\DCMAC-U\Military Personnel\JOINT MANPOWER\POSITION DESCRIPTIONS\PD Template 5.0 using Microsoft Word. Helpful hint consult with the Regional or Directorate Military Liaison Officer (LNO) for assistance completing this form A2. Once the form is displayed on the monitor Press the F1 key, review pop-up menu content, and select OK.. A3. Many items on the PD/MCR Form are either self-explanatory or driven by menu options. A4. Refer to Table 2 to complete the portion of the Form concerning appropriate DAWIA Certification categories and levels. A5. Ensure the completed form is properly routed through the appropriate chain of command to HQ DCMA DCM. *NOTE Gaining and Losing Command portions of this form are not required to be completed for Position Description Update action(s). These portions of the form are for Manpower Change Requests 9

Table 2: DAWIA Certifications and Mandated Levels Service Specialty DAWIA Certification Certification Level Air Force 64PX Contracting (C) O1 O2 Lvl I, O3 O4 Lvl II, O5 & Air Force 63A3 Program Management (A) O1 O2 Lvl I, O3 O4 Lvl II, O5 & Air Force 62E3 Systems Engineer (S) PQM (H) O1 O2 Lvl I, O3 O4 Lvl II, O5 & Air Force 2AXXX* PQM (H) E5 E7 Lvl II, E8 E9 Lvl II or III Army 51CXX Contracting (C) O1 O2 Lvl I, O3 O4 Lvl II, O5 & Army 51AXX Program Management(A) O1 O2 Lvl I, O3 O4 Lvl II, O5 & Army 51ZXX Acquisition (A, E, H,R, S, T) Lvl III Navy 3100 Contracting (C) O1 O2 Lvl I, O3 O4 Lvl II, O5 & O1 O2 Lvl I, O3 O4 Lvl II, O5 & Navy 15XX Manufacturing & Production (H) Marine Off Any Varies (Consult MOPS) (H) Varies (Consult MOPS) Marine Enl Any Varies (Consult MOPS) (H) Varies (Consult MOPS) *Not applicable to AF Enlisted 1AXXX, 2SXXX, 3SXXX Specialties Category Program Management Contracting Purchasing Production, Quality and Manufacturing (PQM) Information Technology Systems Planning, Research, Development and Engineering Systems Engineering Test and Evaluation Code A C E H R S T 10

APPENDIX B JOINT MATTERS MATRIX Organizations use this matrix to identify the duties/functions of the submitted billets. Definitions for the functions and duties are listed below. For example: A position s duties involve strategic planning. The duties are planning and the function is Strategy. Functions Strategy Tactics Contingency Operations Planning Command & Control Doctrine Policy Directing Services Programming Other FUNCTIONS: Duties Direct Support General Support LAW MOST JOINT (Highest Quality Experience) MORE JOINT (High Quality Joint Experience) Admin Other Training LESS JOINT (Lower Quality Experience) STRATEGY. A prudent idea or set of ideas for employing the instruments of national power in a synchronized and integrated fashion to achieve theater, national, and/or multinational objectives. TACTICS. The employment and ordered arrangement of forces in relation to each other. CONTINGENCY. A situation requiring military operations in response to natural disasters, terrorists, subversives, or as otherwise directed by appropriate authority to protect U.S. interests. DIRECT SUPPORT. A mission requiring a force to support another specific force and authorizing it to answer directly to the supported force's request for assistance. GENERAL SUPPORT. That support which is given to the supported force as a whole and not to any particular subdivision thereof. ADMINISTRATION. The management and execution of all military matters not included in tactics and strategy. TRAINING. The process of preparing military individuals and units to perform assigned functions and missions, particularly to prepare for combat and wartime function. Training billets excluded by law. Exception For JPME II Instructors 11

GLOSSARY DEFINITIONS Acquisition. Acquisition is the conceptualization, initiation, design, development, test, contracting, production, deployment, logistics support, modification, and disposal of weapons and other systems, supplies, or services (including construction) to satisfy DoD needs, intended for use in or in support of military mission. Banked Billet. A banked billet is one that no longer has an active recruit to fill action pending, no requirement to fill, and no projection to fill within 6 months. These billets are available to be utilized for an emerging military manpower requirement. Joint Matters. Matters related to the achievement of unified action by integrated military forces in operations conducted across domains such as land, sea, or air, in space, or in the information environment, including matters relating to national military strategy; strategic planning and contingency planning; command and control of operations under unified command; national security planning with other department and agencies of the United States; or combined operations with military force of allied nations. Military Acquisition Position List (MAPL). The Army utilizes this process as a means of ensuring high demand, low density Army Acquisition Corp members are properly aligned based upon needs of the Army for urgent or critical Acquisition Category 1 programs. See reference (e) for ACAT program criteria. Military Priority Position List (MPPL). A living document maintained by HQ DCMA-DCM which reflects all current authorized military Billets sorted by Service, grade, and specialty. This list is utilized to accurately determine present and future military requirement alignment actions. Military Acquisition Position List (MAPL) The Army utilizes this process as a means of ensuring high demand, low density Army Acquisition Corp members are properly aligned based upon needs of the Army for urgent or critical Acquisition Category 1 programs. See Reference (d) for ACAT program criteria Position Description. Represent a job performed by a military full-time employee. PDs must accurately state the major duties, responsibilities, and essential knowledge and/or skills required to successfully perform duties of the position. Vacant Billet. A vacant billet is one that has an active requirement and is being recruited for or in the case of the Air Force, is a below entitlement position. 12

GLOSSARY ACRONYMS ACAT CMO DAWIA DCM GO JDAL LNO MAPL MCR MOPS MPPL OSD PD PQM TDA Acquisition Category Contract Management Office Defense Acquisition Workforce Improvement Act HQ DCMA, Military Personnel Office General Order Joint Duty Assignment List Regional or Directorate level DCM personnel liaison officer Military Acquisition Position List Manpower Change Request Military Online Personnel System Military Priority Position List Office of the Secretary of Defense position description Production, quality, and Manufacturing Table of Distribution and Allowances (Army) 13