Indian Housing Block Grant (IHBG) U.S. Department of Housing OMB Approval Number Annual Performance Report and Urban Development 2577-0218 (exp. 05/31/09) Office of Public and Indian Housing Office of Native American Programs Annual Performance Report These forms meet the minimum requirements for an Annual Performance Report (APR) required by the United States Department of Housing and Urban Development. In addition to these minimum requirements, a tribe/tribally designated housing entity (TDHE) may elect to prepare a more comprehensive APR. If a tribe/tdhe elects to prepare a more comprehensive report, the required elements of this APR must still be submitted on the prescribed HUD forms. Previous editions are obsolete. Page 1 form HUD-52735-AS (01/2007)
Annual Performance Report Under the Native American Housing Assistance and Self-Determination Act of 1996 (NAHASDA) (25 U.S.C. 4104 et seq.) HUD will provide grants, loan guarantees, and technical assistance to Indian tribes and Alaskan Native villages for the development and operation of low-income housing in Indian areas. Grants will be made to eligible recipients under the Indian Housing Block Grant Program. To be eligible for the grants, respondents must submit an Indian Housing Plan that meets the minimum requirements of the Act, consult with residents, prepare Title VI application/certification, submit performance reports, and maintain records for HUD monitoring and audit review. Public reporting burden for this collection of information is estimated to average 120 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Recipients of Indian Housing Block Grant (IHBG) program funds are required to submit an Annual Performance Report (APR) to HUD within 60 days of the end of their program year. Statutory reference is contained in the Native American Housing Assistance and Self-Determination Act (NAHASDA) of 1996, as amended, Sec. 404 Performance Reports. The regulatory reference is found at 24 CFR Part 1000, sections 512 through 521. Response to the Annual Performance Report is mandatory and is required by Sections 403 and 404 of NAHASDA and by the regulations at 24 CFR 1000. The information requested does not lend itself to confidentiality. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. Previous editions are obsolete. Page 2 form HUD-52735-AS (01/2007)
Annual Performance Report Recipients of NAHASDA funds are required to prepare and submit an Annual Performance Report (APR) within 60 days of the end of the program year. The APR shall contain the information required below and narrative statements as needed. The Annual Performance Report consists of the following parts: Cover sheet - Part I - Part II - General information on the tribe or TDHE Reporting on the One-Year Indian Housing Plan Table I - Sources of Funds Table II - Uses of Funds Reporting on Program Year Accomplishments Section A - Monitoring Table III - Inspection of Assisted Housing Section B - Audits Section C - Public Accountability Section D - Jobs Created by NAHASDA Part I (including Tables I and II) One separate part must be submitted for each open grant. Part II (including Sections A, B, C, and Table III) This part is not grant specific. A single part is to be prepared and submitted at the end of each program year and will cover all open grants. Part D (including Table IV) This part is optional. Previous editions are obsolete. Page 3 form HUD-52735-AS (01/2007)
Annual Performance Report Cover Sheet 1. APR is submitted by (mark one): tribe X TDHE 2. Reporting period for which this APR is prepared: from: 07/01/2011 to: 06/30/2012 (mm/dd/yy) (mm/dd/yy) 3. Recipient Name and Address Tohono O odham Ki:Ki Association P.O. Box 790 Sells, Arizona 85634 4. Name of Contact Person Peter Delgado If APR is submitted by the TDHE 5. Enter the name of each tribe included in this APR Title Executive Director Telephone no. (include Area Code) (520) 383-2202 Tohono O odham Nation 6. Name of official authorized to submit APR Peter Delgado Signature Title Executive Director Date Certification: The information contained in this report is accurate and reflects the activities actually accomplished during the reporting period. Activities planned and accomplished are eligible under applicable statutes and regulations and were included in the applicable one year activities in the corresponding Indian Housing Plan. Warning: If you knowingly make a false statement on this form, you may be subject to civil or criminal penalties under Section 1001 of Title 18 of the United States Code. In addition, any person who knowingly and materially violates any required disclosure of information, including intentional disclosure, is subject to civil money penalty not to exceed $10,000 for each violation. For HUD use only Date APR is received by HUD Time logged in by Previous editions are obsolete. Page 4 form HUD-52735-AS (01/2007)
PART I - REPORTING ON THE ONE-YEAR INDIAN HOUSING PLAN (IHP) One separate Part I (that includes Tables I and II) must be submitted for each open grant. Grant Number: 04IH0402920 Enter the date HUD notified you that your IHP was found in compliance: 09/08/04 (mm/dd/yy) Is this the final APR for this grant? Check one: yes X no Each year, you develop goals and objectives and performance objectives in the IHP that describe the use of your IHBG funds. At the end of the program year, you report on the progress made towards achievement of them. 1. Please report on each of the one-year goals and objectives and report on each of the performance objectives identified in the IHP for this reporting period only in a format as follows: Note: Goals and Objectives should be reported from inception to the present while the performance objectives should be reported for the reporting period only. GOAL # 1 Objective #1 Operate, maintain and manage the current assisted 1937 housing stock and applicable NAHASDA funded homes in efficient and effective manner on ongoing basis. Administer and manage normal program operations of rental and homeownership program management on ongoing basis. Establish and implement a comprehensive preventive maintenance program to address scheduled maintenance on an ongoing basis. objective(s) as Continue to operate, maintain and manage housing stock. Continue to train maintenance technicians and seek to hire additional personnel as skilled tradesmen. Completed and turned over units for rental tenants throughout the year. Update 2010: This goal is closed out. Previous editions are obsolete. Page 5 form HUD-52735-AS (01/2007)
GOAL # 2 Objective #2a Objective #2b Objective #2c Objective #2d Rehab Project 26-21 homeownership units (estimated 30) in the various districts of the Tohono O odham Nation. Update 2010: Estimated 32 homes will be renovated Phase I: 17 homes (Project 710A) Phase II: 15 homes (Project 710B) Procure architectural/engineering services for design and specifications by March 31, 2005. objective(s) as Update 2010: This project was out for bid in December 2005 and January 2006. The architect was hired and design was completed for the units. Update 2011: Phase I: 17 homes were completed in December 2009 Phase II: Will procure general contractor, will award contract by December 2011. Update 2012: Contract awarded to Sellers and Sons December 2011 and 710B completed construction July 2012. Procure a general contractor for rehab of homeownership units by June 30, 2005. objective(s) as The General Contractor was hired as of December 2008 for Phase I. Update 2011: Phase II: Will procure a general contractor and award the contract by December 2011. Update 2012: Phase II 710B, Sellers and Sons was awarded construction contract December 2011. Award construction contract and start construction by July 31, 2005. objective(s) as The General Contractor was hired as of December 2008 for Phase I. Update 2011: Phase II: Will procure a general contractor and award the contract by December 2011. Update 2012: Phase II 710B construction completed July 2012. Complete construction of homeownership units by August 31, 2006. objective(s) as Phase I: 17 homes were completed in December 2009 Update 2011: Phase II: Will procure a general contractor and award the contract by December 2011. Completion is scheduled for June 30, 2012. Update 2012: Phase II 710B construction completed July 2012 with 15 homes built. Previous editions are obsolete. Page 6 form HUD-52735-AS (01/2007)
GOAL # 3 Objective #3a Objective #3b Continue to research additional funding grant and loan programs (e.g. FHLB affordable Housing program, private financing, USDA Housing programs). Funding to offset or fund planned construction projects. Review federal grant sources (e.g. HUD SuperNOFA (Notice of Funding Announcement), USDA program, etc.) and eligibility criteria to determine funding criteria. objective(s) as they relate to this performance objective: TOKA submitted an application for the ICDBG (Indian Community Development Block Grant); TOKA was not awarded the grant. Update 2012: Procuring consultants to start the tax credit program for TOKA. Match eligible funding sources with results of comprehensive needs assessments and prioritize. objective(s) as they relate to this performance objective: Review of available funding sources to TOKA project priority list development; list is reviewed regularly. This objective is closed out; activity is on-going. Repeat this format for each one year goal and objective(s) and performance objective(s) in the IHP for this grant. 2. Are you on schedule to complete the 5-year goals identified in your IHP? Check one: yes x no 3. If the answer to #2 is no, explain causes for delays and how you plan to modify your program to meet your 5-year goals and objectives. Update 2011: The 15 units under Project 710B have been scheduled for completion by June 30, 2012. Update 2012: 710B has completed construction July 2012 and this goal is closed out. 4. How would you change your programs in general as a result of your experience with the implementation of NAHASDA? N/A Previous editions are obsolete. Page 7 form HUD-52735-AS (01/2007)
Grant Number: 04IH0402920 Table I - Sources of Funds Narrative: Sources of Funds for IHBG Activities Planned Amount (from the IHP) Amount Actually Awarded (a) (b) (c) 1. HUD Resources a. NAHASDA Block Grant 5,949,671 5,949,671 b. NAHASDA Program Income c. NAHASDA Title VI (Federal Guarantee) d. Section 184 Loan Guarantee e. Indian Community Development Block Grant f. Drug Elimination g. Prior year funds h. Other (explain in narrative) 2. Existing Program Resources a. 1937 Housing Act Programs b. Other HUD Programs 3. Other Federal or State Resources a. BIA Home Improvement Program b. Other (explain in narrative) 4. Private Resources a. Tribe b. Financial Institution c. Other (explain in narrative) 5. Other (explain in narrative) Total Resources 5,949,671 5,949,671 1. If column c is less than column b, explain why the planned funds were not realized. Previous editions are obsolete. Page 8 form HUD-52735-AS (01/2007)
Grant Number: 04IH0402920 Table II - Uses of Funds Activity Budgeted Amount (from the IHP) Grant (IHBG) funds expended Other funds expended Cumulative Total funds expended from all sources (c + d) Percentage of IHBG Grant Amount Obligated (a) (b) (c) (d) (e) (f) 1. Indian Housing Assistance (1937 Housing Act units) a. Modernization 3,725,899 3,725,899 3,725,899 63% b. Operating 1,033,838 1,033,838 1,033,838 17% 2. Development a. Rental i. Construction of New Units ii. Acquisition iii. Rehabilitation b. Homeownership i. Construction of New Units ii. Acquisition iii. Rehabilitation 3. Housing Services 4. Housing Management Services 5. Crime Prevention & Safety 6. Model Activities 7. Planning & 1,189,934 1,189,934 1,189,934 20% Administration 8. Reserves 9. Other Total 5,949,671 5,949,671 5,949,671 100% Previous editions are obsolete. Page 9 form HUD-52735-AS (01/2007)
Table II (continued) 2004 Cumulative Number of units Number of Number of families assisted Activity planned (from the IHP) Number of units completed units started not completed (a) (g) (h) (i) low-income Indian families non low-income Indian families non-native American (j) (k) (l) 1. Indian Housing Assistance (1937 Act units) a. Modernization 30 32 0 32 b. Operating 832 832 832 2. Development a. Rental i. Construction of New units ii. Acquisition iii. Rehabilitation i. Homeownership ii. Construction of New Units iii. Acquisition iv. Rehabilitation 3. Housing Services 4. Housing Management Services 5. Crime Prevention & Safety 6. Model Activities 7. Planning & Administration 8. Reserves 9. Other Total 832 832 832 Modernization: Rehab 26-21 (710A and 710B). Originally planned 30 units. Completed 32 units. Modernization units counted in 832 units. 710A =17 Completed previous years 710B = 15 Completed FY 2012 Previous editions are obsolete. Page 10 form HUD-52735-AS (01/2007) IHBG 2004
Indian Housing Block Grant (IHBG) U.S. Department of Housing OMB Approval Number Annual Performance Report and Urban Development 2577-0218 (exp. 05/31/09) Office of Public and Indian Housing Office of Native American Programs Narrative: 1. Column (a), line item #8, Reserves: Identify the purpose for the funds you placed in this category. No Reserves N/A 2. Explain any unexpected cost overruns associated with IHBG funds. 3. Investments: Date HUD approved: (mm/dd/yy) Amount approved for investment: $ Amount of IHBG funds (principal only) invested as of this reporting period end date: $ Previous editions are obsolete. Page 11 form HUD-52735-AS /2007) IHBG 2004
PART I - REPORTING ON THE ONE-YEAR INDIAN HOUSING PLAN (IHP) One separate Part I (that includes Tables I and II) must be submitted for each open grant. Grant Number: 05IHO402920 Enter the date HUD notified you that your IHP was found in compliance: 07/28/2005 (mm/dd/yy) Is this the final APR for this grant? Check one: Yes X No Each year, you develop goals and objectives and performance objectives in the IHP that describe the use of your IHBG funds. At the end of the program year, you report on the progress made towards achievement of them. 1. Please report on each of the one-year goals and objectives and report on each of the performance objectives identified in the IHP for this reporting period only in a format as follows: Note: Goals and Objectives should be reported from inception to the present while the performance objectives should be reported for the reporting period only. GOAL # 1 GOAL # 2 Objective #1 Objective #2a Operate, maintain and manage the current assisted 1937 housing stock and applicable NAHASDA funded homes in efficient and effective manner on ongoing basis. Administer and manage normal program operations of rental and homeownership program management on ongoing basis. Establish and implement a comprehensive preventive maintenance program to address scheduled maintenance on an ongoing basis. objective(s) as Continue to operate, maintain and manage housing stock. Continue to train maintenance technicians and seek to hire additional personnel as skilled tradesmen. Completed and turned over units for rental tenants throughout the year. Update 2010: This goal is closed out. Renovate 12 units in New and Old Rentals Project. Update 2011: IHP 2005 & 2006 funds allocated to this project have been spent; project is now funded from IHP 2007. TDHE will administer all architectural/engineering/design and consulting services for the above project. Previous editions are obsolete. Page 12 form HUD-52735-AS (01/2007) IHBG 2005
Objective #2b Objective #2c Objective #2d Objective #2e objective(s) as Update 2011: Identified as Project 714 Environmental Review Records (ERRs) are completed. All scopes of work have been completed for the 16 units. Phase I: 8 homes completed Phase II: 7 homes completed, final unit is in progress. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Procure a general contractor for rehab of homeownership units by October 31, 2005. objective(s) as Update 2011: The TOKA Force Account crew has been created and is currently undertaking the rehabilitation of the units. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Award construction contract and start construction by November 30, 2005. objective(s) as Update 2011: The TOKA Force Account crew has been created and is currently undertaking the rehabilitation of the units. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Start Renovation by December 15, 2005 objective(s) as Update 2011: Phase I: 8 units completed & turned over to Residential Services. Phase II: 7 units completed & turned over to Residential Services. Final unit to be completed by June 30, 2012. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Complete Renovation of units by July 30, 2006. objective(s) as Update 2011: 15 units have been completed. Estimated project close out by June 30, 2012. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Previous editions are obsolete. Page 13 form HUD-52735-AS (01/2007) IHBG 2005
GOAL # 3 Objective #3a Objective #3b Objective #3c Objective #3d Construct 8 homeownership units in San Xavier District. Update 2010: identified as Two Hills Projects (scattered sites) Project 731 TDHE will administer all architectural/engineering/design and consulting services for the above project. objective(s) as Update 2010: Site Clearance through an Environmental Assessment is being conducted at this time. Procurement of an Architectural and Engineering Design team will be done upon issuance of a Finding of No Significant Impact (FONSI). Update 2010: Environmental Assessment 95% complete (pending response from Corp. of Engineers) Update 2011: Environmental assessment is not complete. TOKA will use a design-build process. Update 2012: San Xavier Little Nogales and Two Hills Project were combined into one project. Architectural services were procured December 2011, completing architectural services. Procure a general contractor for construction of homeownership units by April 30, 2006 objective(s) as Update 2011: Based on the infrastructure installation from the District, TOKA will procure a general contractor by June 30, 2012. Update 2012: Construction services were bid out to contractors July 2012. Sealed bids due August 3, 2012 with a construction award in September 2012. Award construction contract by May 30, 2006. objective(s) as Update 2011: Based on the infrastructure installation from the District, TOKA will procure a general contractor by June 30, 2012. Update 2012: Construction services were bid out to contractors July 2012. Sealed bids due August 3, 2012 with a construction award in September 2012. Start construction by June 10, 2006. objective(s) as Update 2011: Based on the infrastructure installation from the District, TOKA will procure a general contractor by June 30, 2012. TOKA will commence construction through a general contractor pending HUD approval of the Certificate for Release of Funds. Update 2012: Construction services were bid out to contractors July 2012. Sealed bids due August 3, 2012 with a construction award in September 2012. Previous editions are obsolete. Page 14 form HUD-52735-AS (01/2007) IHBG 2005
GOAL # 4 Objective #3e Objective #4a Objective #4b Complete Construction of units by February 07, 2007. objective(s) as Update 2011: Construction scheduled for completion by June 30, 2013. Update 2012: Construction services were bid out to contractors July 2012. Sealed bids due August 3, 2012 with a construction award in September 2012. Completion of construction target date is June 30, 2013. Provide window replacement for 114 homeownership units in Project 26-32 due to wrong specification for the Southwest climate. Update 2010: Project 713 original scope included window replacement, bathtub support, adding ventilation and cooler sealant. In 2010 TOKA revised scope to include sealer for exterior block to mitigate water leakage into units. Due to this change the work has been divided into two phases: Phase I: all scope items minus exterior block sealer Phase II: only exterior block sealer Update 2011: Phase I: Window replacement; adding ventilation and cooler sealant Phase II: Bathroom repair Phase III: Exterior block sealer TDHE will administer all architectural / engineering / design and consulting services for the above project. objective(s) as Update 2010: All Environmental Review Records (ERRs) have been completed and scopes of work completed. Goal closed and accomplished. Procure a general contractor for window replacement for homeownership units by September 30, 2005. Objective #4c objective(s) as TOKA Force Account is currently rehabilitating the units. Goal closed and accomplished. Award window replacement contract by October 31, 2005. Objective #4d objective(s) as TOKA Force Account is currently rehabilitating the units. Goal closed and accomplished. Start window replacement by November 14, 2005. Previous editions are obsolete. Page 15 form HUD-52735-AS (01/2007) IHBG 2005
Objective #4e objective(s) as TOKA Force Account is currently rehabilitating the units. Have completed forty (40) units. Update 2010: as of June 30, 2010 a total of 89 units were completed with Phase I activities. Update 2012: Phase I, completed 2 units more on window replacements. Phase II, completed 31 bathroom renovations. Complete window replacement by July 30, 2006. objective(s) as Update 2011: TOKA estimated timeline for completion is December 31, 2012. Update 2012: Phase I, completed 2 units more on window replacements. Phase II, completed 31 bathroom renovations. Repeat this format for each one year goal and objective(s) and performance objective(s) in the IHP for this grant. 2. Are you on schedule to complete the 5-year goals identified in your IHP? Check one: yes x no 3. If the answer to #2 is no, explain causes for delays and how you plan to modify your program to meet your 5-year goals and objectives. Late project start due to infrastructure issues and changes in the scope of work for the project known as the Two Hills Project within the San Xavier District. Late project start on the window replacement project due to significant scope changes. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. 713 Window Bathroom Renovations has completed 2 units more with Phase I and completed 32 bathroom renovations with Phase II. 731 San Xavier project; TOKA can award a construction contract September 2013. 4. How would you change your programs in general as a result of your experience with the implementation of NAHASDA? N/A Previous editions are obsolete. Page 16 form HUD-52735-AS (01/2007) IHBG 2005
Grant Number: 05IHO402920 Table I - Sources of Funds Narrative: Sources of Funds for IHBG Activities Planned Amount (from the IHP) Amount Actually Awarded (a) (b) (c) 1. HUD Resources a. NAHASDA Block Grant 5,781,793 5,781,793 b. NAHASDA Program Income c. NAHASDA Title VI (Federal Guarantee) d. Section 184 Loan Guarantee e. Indian Community Development Block Grant f. Drug Elimination g. Prior year funds h. Other (explain in narrative) 2. Existing Program Resources a. 1937 Housing Act Programs b. Other HUD Programs 3. Other Federal or State Resources a. BIA Home Improvement Program b. Other (explain in narrative) 4. Private Resources a. Tribe b. Financial Institution c. Other (explain in narrative) 5. Other (explain in narrative) Total Resources 5,781,793 5,781,793 1. If column c is less than column b, explain why the planned funds were not realized. Previous editions are obsolete. Page 17 form HUD-52735-AS (01/2007) IHBG 2005
Grant Number: 05IHO402920 Table II - Uses of Funds Activity Budgeted Amount (from the IHP) Grant (IHBG) funds expended Other funds expended Cumulative Total funds expended from all sources (c + d) Percentage of IHBG Grant Amount Obligated (a) (b) (c) (d) (e) (f) 1. Indian Housing Assistance (1937 Housing Act units) a. Modernization (713, 714) 1,250,000 1,250,000 1,250,000 21% b. Operating 2,015,435 2,015,435 2,015,435 34% 2. Development a. Rental i. Construction of New Units ii. Acquisition iii. Rehabilitation b. Homeownership i. Construction of New Units (731) ii. Acquisition iii. Rehabilitation 3. Housing Services 4. Housing Management Services 5. Crime Prevention & Safety 6. Model Activities 7. Planning & Administration 1,360,000 126,383 126,383 2% 1,156,358 1,156,358 1,156,358 20% 8. Reserves 9. Other Total 5,781,793 4,548,176 4,548,176 77% Previous editions are obsolete. Page 18 form HUD-52735-AS (01/2007) IHBG 2005
Table II (continued) 2005 Activity Number of units planned (from the IHP) Number of units completed Number of units started not completed Cumulative Number of families assisted (a) (g) (h) (i) low-income Indian families non low-income Indian families (j) (k) (l) 1. Indian Housing Assistance (1937 Act units) a. Modernization (713, 714) 126 53 0 53 b. Operating 845 845 845 2. Development a. Rental i. Construction of New Units ii. Acquisition iii. Rehabilitation b. Homeownership i. Construction of New Units 8 0 0 0 ii. Acquisition iii. Rehabilitation 3. Housing Services 4. Housing Management Services 5. Crime Prevention & Safety 6. Model Activities 7. Planning & Administration 8. Reserves 9. Other Total 853 845 0 845 Modernization: 12+114=126. Completed: 22+31=53. Construction of new: Completed: 0 126 units are included in the 845 units. 714 project: Planned 12. Added 14 units more to scope for a total of 26. Completed 12+4+6=22 713 project: Planned 114. Broke into Phase I & Phase II. 91 windows completed, 31 bathroom renovations completed 713 project: 114 91=23 not completed with Phase I. 114-31=83 not completed with phase II. 731 project: 8 homes original, added 9 = 17. In FY 2012, broke them into Phase I (14) & Phase II (3). Zero completed. non-native American Previous editions are obsolete. Page 19 form HUD-52735-AS (01/2007) IHBG 2005
Narrative: 1. Column (a), line item #8, Reserves: Identify the purpose for the funds you placed in this category. There were no reserves budgeted 2. Explain any unexpected cost overruns associated with IHBG funds. N/A 3. Investments: Date HUD approved: (mm/dd/yy) Amount approved for investment: $ Amount of IHBG funds (principal only) invested as of this reporting period end date: $ Previous editions are obsolete. Page 20 form HUD-52735-AS (01/2007) IHBG 2005
PART I - REPORTING ON THE ONE-YEAR INDIAN HOUSING PLAN (IHP) One separate Part I (that includes Tables I and II) must be submitted for each open grant. Grant Number: 06IH0402920 Enter the date HUD notified you that your IHP was found in compliance: 08/09/06 (mm/dd/yy) Is this the final APR for this grant? Check one: yes X no Each year, you develop goals and objectives and performance objectives in the IHP that describe the use of your IHBG funds. At the end of the program year, you report on the progress made towards achievement of them. 1. Please report on each of the one-year goals and objectives and report on each of the performance objectives identified in the IHP for this reporting period only in a format as follows: Note: Goals and Objectives should be reported from inception to the present while the performance objectives should be reported for the reporting period only. GOAL # 1 Objective #1a Operate, maintain and manage the current assisted 1937 housing stock and applicable NAHASDA funded homes in efficient and effective manner on ongoing basis. Administer and manage rental program operations on an ongoing basis. Continue to implement a comprehensive preventive maintenance program to address scheduled maintenance on an ongoing basis. objective(s) as they relate to this performance objective: Continue to operate, maintain and manage housing stock. Continue to train maintenance technicians and seek to hire additional personnel as skilled tradesmen. Completed and turned over units for rental tenants throughout the year. Update 2010: Assignment of $480,000 to roof repair Project 9401. Budget: $480,000.00; expenses as of 6/30/10 total $285,157.88. A total of 42 units completed with 66 more units to be completed. Project originally called for 40 units to be completed. We anticipate completing 68 more units than originally planned. Update 2011: Completed, goal closed, but on-going activity for Previous editions are obsolete. Page 21 form HUD-52735-AS (01/2007) IHBG 2006
other IHP years. GOAL # 2 Objective #2a Objective #2b Objective #2c Objective #2d Continue to construct (12-15) scattered site homeownership units in the various districts of the Tohono O odham Nation. Update 2010: This goal was later identified as South Komelic Secure environmental clearance requirements for new home sites by December 31, 2004. objective(s) as they relate to this performance objective: Environmental clearance was received August 2005. The Finding of No Significant Impact (FONSI) was issued for the project site. Update 2010: Completed. Procure architectural/engineering services for design and specifications by December 31, 2004. objective(s) as they relate to this performance objective: Architectural Services work was completed in 2006. An engineering assessment was completed. Update 2010: will require updated engineering for roads and drainage to be completed by December 31, 2010. Update 2011: TOKA is working with the District and will need additional civil engineering for water drainage and road improvements. Estimated to be complete by June 30, 2012. Update 2012: added goal to IHP 2012 for road and drainage repairs as well as signage installations. Procure a general contractor for new scattered home construction by March 31, 2005. objective(s) as they relate to this performance objective: Update 2010: Force Account constructing homes; no longer scattered home sites. Update 2011: The construction of homes is on-going. Update 2012: Construction of homes completed June 2012. Goal accomplished and closed. Award construction contract and start construction by June 30, 2005. objective(s) as they relate to this performance objective: Update 2010: Force Account constructing homes; no longer scattered home sites. Update 2011: The construction of homes is on-going. Update 2012: Construction of homes completed June 2012. Goal Previous editions are obsolete. Page 22 form HUD-52735-AS (01/2007) IHBG 2006
GOAL # 3 Objective #2e Objective #3a Objective #3b Objective #3c accomplished and closed. Complete construction of new homes by June 30, 2006. objective(s) as they relate to this performance objective: Phase I: 6 units under construction (plus 2 pending approval) Phase II: units 9-15 to be identified per applicant eligibility Update 2011: All units have been identified per applicant eligibility. Phase I: The 6 units will be complete by December 31, 2011. Phase II: The 9 units will be complete by June 30, 2012. Update 2012: Construction of homes completed June 2012. Goal accomplished and closed. Continue to construct 8 homeownership units in San Xavier District. Update 2010: identified as Two Hills Projects (scattered sites). Update 2012: San Xavier Little Nogales and Two Hills Project were combined into one project: 731 TDHE will administer all architectural/engineering/design and consulting services for the above project. objective(s) as Site Clearance through an Environmental Assessment is being conducted at this time. Procurement of an Architectural and Engineering Design team will be done upon issuance of a Finding of No Significant Impact (FONSI). Update 2010: Environmental Assessment 95% complete (pending response from Corp. of Engineers) Update 2011: Environmental assessment is complete and ready for public comment. TOKA will use a design-build process. Update 2012: San Xavier Little Nogales and Two Hills Project were combined into one project. Architectural services were procured December 2011, completing architectural services. Procure a general contractor for construction of homeownership units by April 30, 2006 objective(s) as Update 2011: Based on the infrastructure installation from the District, TOKA will procure a general contractor by June 30, 2012. Update 2012: Construction services were bid out to contractors July 2012. Sealed bid due August 3, 2012 with a construction award in September 2012. Award construction contract by May 30, 2006. objective(s) as Update 2011: Based on the infrastructure installation from the District, TOKA will procure a general contractor by June 30, Previous editions are obsolete. Page 23 form HUD-52735-AS (01/2007) IHBG 2006
2012. Update 2012: Construction services were bid out to contractors July 2012. Sealed bid due August 3, 2012 with a construction award in September 2012. GOAL # 4 Objective #3d Objective #3e Objective #4a Objective #4b Start construction by June 10, 2006. objective(s) as Update 2011: Based on the infrastructure installation from the District, TOKA will procure a general contractor by June 30, 2012. TOKA will commence construction through a general contractor pending HUD approval of the Certificate for Release of Funds. Update 2012: Construction services were bid out to contractors July 2012. Sealed bid due August 3, 2012 with a construction award in September 2012. Complete Construction of units by February 07, 2007. objective(s) as Update 2011: Construction scheduled for completion June 30, 2012. Update 2012: Construction services were bid out to contractors July 2012. Sealed bid due August 3, 2012 with a construction award in September 2012. Completion of construction target date is June 30, 2013. Provide window replacement for 114 homeownership units in Project 26-32 due to wrong specification for the Southwest climate. Update 2010: Project 713 original scope included window replacement, bathtub support, adding ventilation and cooler sealant. In 2010 TOKA revised scope to include sealer for exterior block to mitigate water leakage into units. Due to this change the work has been divided into two phases: Phase I: all scope items minus exterior block sealer Phase II: only exterior block sealer Update 2011: Phase I: Window replacement; adding ventilation and cooler sealant Phase II: Bathroom repair Phase III: Exterior block sealer TDHE will administer all architectural / engineering / design and consulting services for the above project. objective(s) as Update 2010: All Environmental Review Records (ERRs) have been completed and scopes of work completed. Goal closed and accomplished. Procure a general contractor for window replacement for homeownership units by September 30, 2005. Previous editions are obsolete. Page 24 form HUD-52735-AS (01/2007) IHBG 2006
GOAL # 5 Objective #4c Objective #4d Objective #4e Objective #5a Objective #5b objective(s) as TOKA Force Account is currently rehabilitating the units. Goal closed and accomplished. Award window replacement contract by October 31, 2005. objective(s) as TOKA Force Account is currently rehabilitating the units. Goal closed and accomplished. Start window replacement by November 14, 2005. objective(s) as TOKA Force Account is currently rehabilitating the units. Have completed forty (40) units. Update 2010: as of June 30, 2010 a total of 89 units were completed with Phase I activities. Update 2012: Phase I, completed 2 units more on window replacements. Phase II, completed 31 bathroom renovations. Complete window replacement by July 30, 2006. objective(s) as Update 2011: TOKA estimated timeline for completion is December 31, 2012 Update 2012: Phase I, completed 2 units more on window replacements. Phase II, completed 31 bathroom renovations. TOKA estimated timeline for completion is December 2013. Continue to renovate 12 units in New and Old Rentals Project. Update 2011: IHP 2005 & 2006 funds allocated to this project have been spent; project now funded from IHP 2007. TDHE will administer all architectural/engineering/design and consulting services for the above project. objective(s) as Update 2011: Identified as Project 714 Environmental Review Records (ERRs) are completed. All scopes of work have been completed for the 16 units. Phase I: 8 homes completed Phase II: 7 homes completed, final unit is in progress Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Procure a general contractor for rehab of homeownership units by October 31, 2005. Previous editions are obsolete. Page 25 form HUD-52735-AS (01/2007) IHBG 2006
Objective #5c Objective #5d Objective #5e objective(s) as Update 2011: The TOKA Force Account crew has been created and is currently undertaking the rehabilitation of the units. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Award construction contract and start construction by November 30, 2005. objective(s) as Update 2011: The TOKA Force Account crew has been created and is currently undertaking the rehabilitation of the units. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Start Renovation by December 15, 2005 objective(s) as Phase I: 8 units completed & turned over to Residential Services. Phase II: 7 units completed & turned over to Residential Services. Final unit to be completed by June 30, 2012. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. Complete Renovation of units by July 30, 2006. objective(s) as Update 2011: 15 units have been completed. Estimated project close out by June 30, 2012. Update 2012: Completed final unit for a total of 16 units completed. TOKA added 10 more homes to the scope of work and completed 6 of the 10 homes. GOAL # 6 Identify potential development sites in Gu Achi District. Update 2010: Identified as Project 26-36 and 717 Gu Achi Project. Objective #6a TDHE will select and retain a consulting team to undertake a feasibility analysis including concept design and environmental assessment. objective(s) as they relate to this performance objective: TOKA contracted with the University of Arizona Drachman Institute through the Arizona Department of Housing master planning, feasibility studies and community wide input was gathered for development. Update 2011: Environmental Previous editions are obsolete. Page 26 form HUD-52735-AS (01/2007) IHBG 2006
Assessment is complete and ready for public comment. Further analysis on site selection, and working with districts for land lease assignments which is ongoing. Update 2012: Further analysis on site selection, and working with districts for land lease assignments which is ongoing. GOAL # 7 Provide Housing Services to current tenants. Objective #7a Objective #7b Objective #7c TDHE will educate homeowners and renters on minor and preventative maintenance on their units. objective(s) as they relate to this performance objective: Continued to go out and provide information to tenants within the districts including educating them with meetings during the recertification process. Update 2010: Establishment of the TOKA Learning Center where classes will be held with tenants. Update 2011: TOKA Learning Center completed. Numerous District & Community meetings were held. Each Residential Service Counselor spent one day per month at each of their assigned Districts and continue to do so. Update 2012: Developed a mobile outreach program and developed curriculum to educate homeowner and low renters, and district members in remote areas. Goal closed. TDHE will educate homeowners on the contract and policies of the Ki:Ki Association. objective(s) as they relate to this performance objective: TDHE continues to educate homebuyers and renters throughout the Tohono O odham Nation. Update 2011: Each Residential Services Counselor spent one day a month at each of their assigned Districts and continue to do so. Update 2012: Counselors continue to visit districts and educate homeowners. Activity is on-going. Goal closed. TDHE will educate renters on the lease and policies of the Ki:Ki Association. objective(s) as they relate to this performance objective: TDHE continues to educate homebuyers and renters throughout the Tohono O odham Nation. Update 2011: Each Residential Services Counselor spent one day a month at each of their assigned Districts and continue to do so. Update 2012: on-going. Met one district each month, went to community meetings, over 20 meetings held. Previous editions are obsolete. Page 27 form HUD-52735-AS (01/2007) IHBG 2006
Objective #7d TDHE in conjunction with Amerind will host an educational safety fair in the fall. objective(s) as they relate to this performance objective: TOKA conducts a fire safety education workshop in conjunction with Amerind fire safety poster contest in October of every year. Update 2010: Safety Fair scheduled for November 2010. Update 2011: TOKA has scheduled a Fire Safety Fair in October of 2011 in conjunction with a Conveyance Ceremony. Update 2012: Held a joint safety presentation with the fire department, and Amerind. TOKA participated in the Prevention Coalition Block Party held for local residents and tenants of our TOKA homes. TOKA participated in a career fair to create opportunities for low income families. GOAL # 8 Provide minor rehab on elderly rental units. Objective #8a TDHE will replace antiquated evaporative coolers with HVAC for the low-income elderly rental units. objective(s) as they relate to this performance objective: Completed on 05/18/07, replaced evaporated coolers with a combined Air Conditioned/Heating Units, 12 Units. Goal Closed. Repeat this format for each one year goal and objective(s) and performance objective(s) in the IHP for this grant. 2. Are you on schedule to complete the 5-year goals identified in your IHP? Check one: yes x no 3. If the answer to #2 is no, explain causes for delays and how you plan to modify your program to meet your 5-year goals and objectives. There are significant environmental and infrastructure issues with the Gu Achi Site; discussions are ongoing with the District and the Tohono O odham Legislative Housing Committee. 4. How would you change your programs in general as a result of your experience with the implementation of NAHASDA? N/A. Previous editions are obsolete. Page 28 form HUD-52735-AS (01/2007) IHBG 2006
Grant Number: 06IH0402920 Table I - Sources of Funds Narrative: Sources of Funds for IHBG Activities Planned Amount (from the IHP) Amount Actually Awarded (a) (b) (c) 1. HUD Resources a. NAHASDA Block Grant 5,782,866 5,782,866 b. NAHASDA Program Income c. NAHASDA Title VI (Federal Guarantee) d. Section 184 Loan Guarantee e. Indian Community Development Block Grant f. Drug Elimination g. Prior year funds h. Other (explain in narrative) 2. Existing Program Resources a. 1937 Housing Act Programs b. Other HUD Programs 3. Other Federal or State Resources a. BIA Home Improvement Program b. Other (explain in narrative) 4. Private Resources a. Tribe b. Financial Institution c. Other (explain in narrative) 5. Other (explain in narrative) Total Resources 5,782,866 5,782,866 1. If column c is less than column b, explain why the planned funds were not realized. Previous editions are obsolete. Page 29 form HUD-52735-AS (01/2007) IHBG 2006
Grant Number: 06IH0402920 Table II - Uses of Funds Activity Budgeted Amount (from the IHP) Grant (IHBG) funds expended Other funds expended Cumulative Total funds expended from all sources (c + d) Percentage of IHBG Grant Amount Obligated (a) (b) (c) (d) (e) (f) 1. Indian Housing Assistance (1937 Housing Act Units) a. Modernization 713 450,000 450,000 450,000 8% & 714 b. Operating 1937 1,700,293 1,700,293 1,700,293 29% 2. Development a. Rental i. Construction of New Units ii. Acquisition iii. Rehabilitation b. Homeownership i. Construction of New Units (SK, SXD, GA) ii. Acquisition iii. Rehabilitation 3. Housing Services (tenant training) 4. Housing Management Services 5. Crime Prevention & Safety 6. Model Activities 7. Planning & Administration 2,110,000 1,560,541 1,560,541 27% 366,000 366,000 366,000 6% 1,156,573 1,156,573 1,156,573 20% 8. Reserves 9. Other Total 5,782,866 5,233,407 5,233,407 90% Previous editions are obsolete. Page 30 form HUD-52735-AS (01/2007) IHBG 2006
Table II (continued) 2006 Cumulative Number of units Number of units Number of families assisted Activity planned (from the IHP) Number of units completed started not completed (a) (g) (h) (i) low-income Indian families non low-income Indian families non-native American (j) (k) (l) 1. Indian Housing Assistance (1937 Act units) a. Modernization 138 65 0 65 b. Operating 832 832 0 832 2. Development a. Rental i. Construction of new units ii. Acquisition iii. Rehabilitation a. Homeownership v. Construction of new units 23 15 0 15 vi. Acquisition vii. Rehabilitation 3. Housing Services 4. Housing Management Services 5. Crime Prevention & Safety 6. Model Activities 7. Planning & administration 8. Reserves 9. Other Total 855 847 0 847 Modernization: 12+114+12=138. Completed: 22+31+12=65. 138 units are included in the 832 units. Construction of new: 8+15+0=23. Completed: 15. 714 project: Planned 12. Added 4+10=14 units more to scope for a total of 26. Completed 12+4+6=22 713 project: 114 originally, broke into Phase I & Phase II. 91 windows completed, 31 bathroom renovations completed Rehab Elderly A/C units: 12 originally and completed 12. 731 project: Planned 8 homes. Added 9 = 17. In FY 2012, broke them into Phase I (14) & Phase II (3). Zero completed. 26-34 South Komelic: Planned 15 units. Completed 15 units FY12. 717 Gu Achi: Planned 0 units. Completed 0 units. Previous editions are obsolete. Page 31 form HUD-52735-AS (01/2007) IHBG 2006
Narrative: 1. Column (a), line item #8, Reserves: Identify the purpose for the funds you placed in this category. No reserves were budgeted. 2. Explain any unexpected cost overruns associated with IHBG funds. N/A 3. Investments: Date HUD approved: (mm/dd/yy) Amount approved for investment: $ Amount of IHBG funds (principal only) invested as of this reporting period end date: $ Previous editions are obsolete. Page 32 form HUD-52735-AS (01/2007) IHBG 2006
Indian Housing Block Grant (IHBG) U.S. Department of Housing OMB Approval Number Annual Performance Report and Urban Development 2577-0218 (exp. 05/31/09) Office of Public and Indian Housing Office of Native American Programs PART I - REPORTING ON THE ONE-YEAR INDIAN HOUSING PLAN (IHP) One separate Part I (that includes Tables I and II) must be submitted for each open grant. Grant Number: 07IH0402920 Enter the date HUD notified you that your IHP was found in compliance: 07/20/07 (mm/dd/yy) Is this the final APR for this grant? Check one: yes X no Each year, you develop goals and objectives and performance objectives in the IHP that describe the use of your IHBG funds. At the end of the program year, you report on the progress made towards achievement of them. 1. Please report on each of the one-year goals and objectives and report on each of the performance objectives identified in the IHP for this reporting period only in a format as follows: Note: Goals and Objectives should be reported from inception to the present while the performance objectives should be reported for the reporting period only. GOAL # 1 Operate, maintain and manage the current assisted 1937 housing stock and applicable NAHASDA funded homes in efficient and effective manner on ongoing basis. Objective #1a Administer and manage rental program operations on an ongoing basis. Continue to implement a comprehensive preventive maintenance program to address scheduled maintenance on an ongoing basis. Continue to operate, maintain and manage housing stock. Continue to train maintenance technicians and seek to hire additional personnel as skilled tradesmen. Completed and turned over units for rental tenants throughout the year. Update 2011: This goal is closed. Previous editions are obsolete. Page 33 form HUD-52735-AS /2007) IHBG 2007
Objective #1b Objective #1c Objective #1d Objective #1e TDHE will continue to review and revise Policies and Procedures. TOKA has reviewed all its policies. Revised and Amended: HR Policy and Procedures; Procurement Policy and Procedures; Financial Management Policy; Disposition and Demolition; Admissions and Occupancy for Homeownership; Admissions and Occupancy for Renter Program Adopted: Rehabilitation Standards Policy and Self- Monitoring Policy. Update 2011: Completed this objective, but activity is ongoing. Update 2012: TOKA is reviewing all policies and taking new updates to the board of directors for approval. Target date of completion December 2012. TDHE will educate homeowners and renters on minor and preventive maintenance on their units. TOKA continues to schedule presentations within the districts and with homebuyers during their annual recertification. Update 2011: Completed this objective, but activity is ongoing. Update 2012: continue to educate homeowners, one-on-one trainings and as needed. Goal is completed but ongoing. TDHE will educate homeowners/renters on the contract/lease and related policies of the Ki:Ki Association. Continue to educate homeowners/renters on the contract/lease and related policies of the Ki:Ki Association, ongoing. Update 2011: Completed this objective, but activity is ongoing. Update 2012: Completed this objective, but activity is ongoing. TDHE will schedule outreach meetings with District & their Communities to provide information on the above policies and procedures. Conducted outreach meetings with District and their Communities to provide information on the above policies and procedures. Provide answers to all tenant related issues, meet with tenants one on one when they come in for their recertification, ongoing. Update 2011: Completed this objective, but activity is ongoing. Update 2012: Completed this objective, but activity is ongoing. Previous editions are obsolete. Page 34 form HUD-52735-AS (01/2007) IHBG 2007