THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI) APPLICATION FOR PRE-QUALIFICATION OF CONTRACTOR FOR CONSTRUCTION OF ICAI S PROPOSED INSTITUTIONAL BUILDING AT KANNUR, KERALA PART I : PRE QUALIFICATION BID Issued To:- M/s. Address THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI) H.O.: ICAI Bhawan, Indraprastha Marg, New Delhi - 110 002 Branch Office: Brigade Centre, Fort Road, Kannur, Kerala 670 001
Branch Office: KANNUR, KERALA THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI) Head Office: ICAI Bhawan, Indraprastha Marg, New Delhi 110 002 Branch Office: Brigade Centre, Fort Road, Kannur District, Kerala 670 001 ******************************************** EXPRESSION OF INTEREST (Eol) ICAI invites applications, in prescribed format, from experienced and reputed Contractors for pre-qualification of contractor for construction of its proposed institutional building at Pallikulam, Kannur District, Kannur, Kerala 670 011. The last date of receipt of duly filled in Pre-Qualification Bid is on or before 14 th December 2016 at 3.00 pm. The detailed terms and conditions/pre- Qualification Application are available at ICAI s website www.icai.org./ www.kannuricai.org Secretary THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI)
SECTION - I PRE-QUALIFICATION FOR SHORTLISTING OF CONTRACTORS FOR CONSTRUCTION OF BRANCH BUILDING OF ICAI AT KANNUR, KERALA IMPORTANT INSTRUCTIONS TO APPLICANT 1. Name of work : Construction of Institutional building for Kannur Branch of SIRC of ICAI at Pallikulam, Kannur, Kerala- 670 011 2. Estimated cost : Rs.1,78,00,000/- (Rupees One Crore Seventy- Eight lakhs only) (including civil, sanitary, drainage, electrical, landscaping & fire fighting, external developments, roads, interior work, furnishing, generator, transformer etc.) 3. Total construction area 4. Description of the proposed building : 3960.09 sq.ft.+basement : BASEMENT PLUS UPPER _TWO FLOOR, RCC Roof Institutional Building 5. Period of completion : 12 Months 6. Eligibility Criteria : As mentioned at SECTION II 7. Submission of Applications This document contains total Seven Annexures (I-VII), which are to be duly filled in by the applicant. Dully filled in applications in duplicates in sealed envelopes along with colour photographs of important projects completed during the last five years must be sent either by registered post or by courier or delivered by hand at the following address: The Chairman Infrastructure Committee Kannur Branch of SIRC of ICAI Brigade Centre, Fort Road Kannur- 670 001 The last date of submission is on or before 14/12/2016 up to 1500 hrs. The Institute reserves the right to accept or reject any or all the applications without assigning any reasons thereof. Applications received after cutoff date and time will not be considered.
8. Qualification Criteria While deciding upon the short-listing of entities, great emphasis will be given on the ability and competence to do quality works within the specified time schedule and in close co-ordination with other agencies. 9. Decision of Institute of Chartered Accountants of India in regard to prequalification of entities will be final. No correspondence in this connection will be entertained. 10. The application shall be signed by person/persons on behalf of the organization having necessary authorization/ Power of Attorney to do so. The Applicant shall sign each page of the application. 11. If the space in the proforma is insufficient for furnishing full details, such information may be supplemented on separate sheets of paper, stating therein the part for the proforma and serial number, separate sheets shall be used for each part. 12. Any letter or document accompanying the pre-qualification form shall be submitted in duplicate. 13. Applications containing false and/or inadequate information are liable for rejection. 14. While filling up the application with regard to the list of important projects completed or on hand, the applicants shall include works relating to commercial/institutional big housing project township etc. 15. Only short listed/ pre-qualified applicants will be informed about the result of the Expression of Interest (EOI) applications and would be invited to the Bid accordingly. 16. For any queries/clarification, the applicants may contact at (0497)- 2766555, Mobile: 9447021772, 9447122832 or e-mail: kannur@icai.org 17. Applicant is required to provide references of two persons for whom it has executed similar works of importance, who may be directly contacted by the ICAI or by the Architects about the ability, competence or capability or your organization 18. Application for pre-qualification should be accompanied by: (i) Type of firm, i.e. Proprietorship, Partnership, Private limited, Limited Company, etc. along with list of its Directors.
(ii) List of works completed in the same name and style during the last five years giving the cost, location and dates of commencement and completion for each work with performance certificates and detailed address of the contact persons along with their telephone numbers and email IDs (iii) Photographs of two recently executed projects, (iv) Details of works in hand, (v) Copies of (a) Sales Tax Registration Certificate (b) Permanent Account number, (c) VAT/ WCT Registration certificate, (d) Service Tax Registration Certificate (vi) List of equipment and machinery, (vii) Testing facilities (viii) Names and qualifications of professionals and technical personnel with their total experience and period/number of years in the employment with them. (ix) Certificate as a registered Contractor with the, MES, CPWD, any other Central/State Government agency as may be applicable, if any. (x) Documentary evidence of having independent PF Code number from Regional Provident Fund Commissioner. (xi) Permanent Account Number (PAN). (xii) Turnover Certificate (xiii) Copy of IT Return for last 3 years (xiv) Annual Income certified by Auditor (xv) Bidding Capacity The bidding capacity of contractor should be equal to or more than the estimated cost of the work put to tender. The bidding capacity shall be worked out by the following formula: Bidding Capacity = [AxNx2]-B where A = Maximum value of construction works executed in any one year during the last five years taking into account the completed as well as works in progress. N = B = Number of years prescribed for completion of work for which bids has been invited. Value of existing commitments and ongoing works to be completed during the period of completion of work for which bids have been invited. 19. A list of arbitration cases, projects abandoned and legal cases pending in the courts involving the applicant together with the status of the cases may kindly be furnished. 20. If it is found at the later stage that any information furnished by applicant is incorrect or has suppressed any material fact, the applicant shall be liable to be
debarred from tendering/taking up the work in full or in part. The Institute may verify the particulars furnished by the applicant independently including the inspection of completed works. 21. Mere submission of application does not entitle for qualifying the short listing process. 22. The short listed /qualified applicants only will be issued tender documents for participating in tender process.
SECTION - II ELIGIBILITY CRITERIA 1. This invitation to respond is open to such qualified and reputed contractors/ companies/firms which are registered and have their registered office in India. 2. The eligible entities must be incorporated and registered under the Indian Companies Act, 1956 or The Partnership Act, 1932. 3. The parent company of any subsidiary company, which is seeking qualification on the financial strength of its parent company, would have to give a written undertaking that it would bear all financial or contractual liabilities of the subsidiary with regards to this pre-qualification application and the subsidiary has been authorized by them to submit the prequalification application for and on their behalf. 4. The parent company of any subsidiary company, which is seeking qualification on the technical strength of its parent company, would have to give a written undertaking that its technical capabilities/ resources would be available to the subsidiary company as and when required for the completion of the subject contract. 5. Along with the General Eligibility criteria, applicant has to satisfy the following criteria also. (a) Should have satisfactorily completed at least two similar works costing not less than Rs.50,00,000/- during the last five years. Similar work means: Building work with RCC framed Structure, Electrical, Plumbing, external development work, fire alarm and fire fighting system etc. (b) Should have average annual financial turnover of Rs. 40,00,000/- or more on civil construction work during the last three years ending 31 st March, 2015. (c) Should not have incurred loss in last two years ending 31 st March, 2015. (d) Should have a Solvency of Rs. 80,00,000 certified by their bankers.
To The Chairman Infrastructure Committee Kannur Branch of SIRC of ICAI Brigade Centre, Fort Road Kannur- 670 001 Letter of Application (On the original letter head of the Applicant) Date: Subject: APPLICATION FOR PRE-QUALIFICATION OF CONTRACTOR FOR CONSTRUCTION OF ICAI S PROPOSED INSTITUTIONAL BUILDING AT KANNUR, KERALA Dear Sir, 1. Being duly authorized to represent and act on behalf of.. (Hereinafter referred to as an `Applicant ) and having reviewed and fully understood all the pre-qualification information provided, the undersigned hereby applies to be pre-qualified by ICAI as a bidder for the above cited project. 2. Attached to this letter, are duly filled-in Annexure-I to VII. 3. ICAI and its authorized representatives are hereby authorized to conduct any enquiries to verify the statements, documents and information submitted in connection with this application and to seek clarification from our bankers and clients regarding any financial and technical aspect. This letter of application will also serve as authorization to any individual or authorized representative of any Institution referred to in the supporting information to provide such information as deemed necessary and as requested by ICAI to verify the statement and information provided in this application such as the resources, experience and competence of the applicant. 4. ICAI and its authorized representative may contact the following person for information:- 5. This application is made with full understanding that: (a) Bids by pre qualified applicants will be subject to the verification of all information submitted for pre-qualification at the time of bidding. (b) ICAI reserves the right to: - amend the scope and value of any contract bid under this project, in such event, bids will only be called from pre-qualified bidders who meet the revised requirements/criteria; and - Reject or accept any application, cancel the pre-qualification process and reject all applications. (c) ICAI shall not be liable for any such action and shall be under no obligation to inform the applicant the grounds therefor. 6. We confirm that if we bid, that bid, as well as any resulting contract, will be;
(a) Signed so as to legally bind the Company or all the partners jointly or severally; and (b) Submitted with a consortium/joint venture agreements providing the joint and several liabilities of all partners in the event the contract is awarded to us. 7. The undersigned declares that the statements made and information provided to the duly completed application along with the annexures, is complete, true and correct in every detail. Signature: Name: (For and on behalf of ) Encl: 1. Number of Supplementary sheets attached be separately mentioned. 2.. 3
Annexure-I Basic Information about Applicant 1. Name of the entity, address for communication with contact Nos., e-mail, FAX etc. 2. Year of establishment 3. Type of the organization (Whether Proprietorship, Partnership, Company) 4. Name of the Proprietor/Partners/Directors of the Organization. (a) (b) (c) (d) 5. Address of the place of business. PAN No. VAT/WCT No. Service Tax Registration No. 6. Number of years of experience in the field. 7. Address & Tel. & Fax No. of office through which the proposed work will be handled. 8. Adequate and satisfactory evidence to indicate financial capacity of the Applicant to undertake the said works with names of Bankers and their full addresses (Solvency certificate from a bank & income tax clearance certificate should be attached) 9. Yearly turnover of the Organization during last 3 years. (year wise) 10. Ability to provide Bank Guarantee or other equivalent form of security from a scheduled Bank 11. PF Code Number from RPFC 12. Registration under ESI, Act, 1948 13. Whether registered with MES, CPWD, any other Central/State Government Agency 14. Number of supplementary sheets attached 15. Enclose certificates from previous clients Rs. Rs.
16. Whether any arbitration proceeding pending, if yes, details whereof 17. Whether any Civil Suit/litigation arisen in the contracts executed till now. If yes, please furnish the details in the proforma given below. Sr. No. Name of the Project and employer Nature of work Work Order No. & Date Present stage of work Value of Contract (Rs.) Brief details of litigation 1 2 3 4 5 6 7 Signature Seal of the Entity Name of the Authorized Signatory NOTES: 1. Specific information be submitted against each column of the Format. Please do not write remark As indicated in Brochure. 2. Applicant shall submit limited information against each column. Any relevant additional information, if so desired, be given separately in a supplementary sheet.
Annexure-II Work capability and previous experience a) List of important Projects successfully completed during last 5 years 1. 2. 3. 4. 5. 6. 7. Sr. No Name of the Project and location Name & full postal address of the owner. Also indicate whether Govt. or private body with full postal address Contract Amount (Rs.) Completion period Stipulated Actual Whether work was left incomplete or contract was terminated from either side. Give full details Any other relevant information Seal of the Entity Signature Name of the Authorized Signatory
Annexure-III List of important works IN HAND 1. 2. 3. 4. 5. 6. 7. Sr. No Name of the Project and location Name & full postal address of the owner. Also indicate whether Govt. Semi Govt. or Private body Contract Amount (Rs.) Completion period Stipulated Actual Present stage of work with reasons if the work is getting delayed Any other relevant information Seal of the Entity Signature Name of the Authorized Signatory NOTES: 1. Specific information be submitted against each column of the Format. Please do not write remark As indicated in Brochure 2. Applicant shall submit limited information against each column. Any relevant additional information, if so desired, be given separately in a supplementary sheet.
Technical personnel and special experience Annexure-IV Sr. No. List of technical personnel in your establishment, giving details about their technical qualifications & experience. 1 2 3 4 5 6 7 8 9 Nam Ag Qualificatio Experien e e ns ce Natur e of Works handle d Name of the projec ts handle d Date from which employed in your organizati on Indicate special experience such as Adv. Manageme nt techniques, ISO Certificate etc. NOTES: 1. Specific information be submitted against each column of the Format. Please do not write remark As indicated in Brochure 2. Applicant shall submit limited information against each column. Any relevant additional information, if so desired, be given separately in a supplementary sheet. Signature Name of the Authorised Signatory Seal of the Entity
Annexure-V List of Construction Plants & Equipments Sl. No. Description of Equipment No. Year of Manufacturing Seal of the Entity Signature Name of the Authorised Signatory
Annual Turnover Annexure-VI Year Year I: 2013-2014 Year 2: 2014-2015 Year 3: 2015-2016 Amount (in Rs,) 1. The information supplied should be the Annual Turnover of the Applicant. 2. A brief note should be appended describing thereby details of turnover as per audited results. Date: Place: SIGNATURE OF THE APPLICANT NAME: DESIGNATION: SEAL:
Annexure-VII Financial Position Applicant must fill this form FINANCIAL DATA FOR LAST AUDITED FINANCIAL YEAR i.e. 2015-16 Description Amount (in Rs.) 1. Current assets 2. Current Liabilities 3. Working Capital (Current Assets - current liabilities) (i.e. 1-2) 4. Net Worth Owners funds (Paid up share capital and Free Reserves & Surplus) (NW) 5. Profits before taxes (PBT) 6. Return on Equity [(PBT/ NW) x 100] i.e (5/4) x100 1. Attached are copies of the audited balance sheets, including all related notes and income statement for the Audited Financial year, as indicated above, complying with the following conditions. All such documents reflect the financial situation of the Applicant. Historic financial statements must be audited by a Chartered accountant. Historic financial statements must be complete, including all notes to the financial statements. Historic financial statements must correspond to accounting periods already completed and audited (no statement for partial periods shall be accepted) Date: Place: SIGNATURE OF THE APPLICANT NAME: DESIGNATION: SEAL: