CLUSTER Objective ANNUAL PLANNING/CONTINGENCY GUIDE The Annual Planning / Contingency Guide is designed to assist Regional or Zonal WASH Clusters in to plan together once a year to improve the emergency response. The local WASH Cluster can decide whether to develop a Regional or Zonal level plan. The Guide was developed in consultation with two WASH Cluster Zonal Focal Points, and reviewed and endorsed by the Bosasso WASH Cluster on 4 June 2012. Benefits Identify local challenges and to work together to address them Improve preparedness and response to emergencies Improve the feed into the CAP and MYR processes, in a useful way The Planning Guide includes three sections: 1. Implementation Challenges and Regional/Zonal Action Plan 2. Contingency Plan and Response 3. Who does what where - for Emergency Preparedness and Response Timeframe Regional/Zonal Annual Plan to be completed by end July annually, to feed into CAP process Regional/Zonal Annual Plan to be reviewed by end February annually, prior to the Gu (main) rains. This will also feed into the CAP Mid Year Review The Zonal or Regional Focal Point facilitates the completion of Sections 1, 2 and 3 by agencies implementing WASH projects in the Region or Zone. Suggested Methodology 1. Share this Planning Guide with active WASH Cluster members so they can discuss specific issues and input before the WASH Cluster meeting. 2. Facilitate completion of the Guide at a WASH Cluster meeting, or special dedicated meeting(s). Adjust the Guide as required. 3. Send the final Plan to the National WASH Cluster. Copying WASH Cluster agencies, Regional and Zonal Cluster Focal Points, as well as the local OCHA official. Key References WASH Cluster Strategic Operational Framework (SOF) WASH Cluster AWD/Cholera Prevention and Response Plan Both available on the WASH Cluster website: http://ochaonline.un.org/somalia/wash under the heading WASH Strategy. Last updated: 17 June 2012 Page 1
Annual Planning for Regional or Zonal WASH Clusters for Emergency Humanitarian Response Name of Region or Zone: Contact person, phone number, email address: Date submitted: Role of in Joint Planning Process (If present, should participate and/or lead this process): Regional / Zonal Needs: 1. 2. Regional / Zonal Objectives: 1... 2... Section 1: Implementation Challenges and Regional/Zonal Action Plan Note: 1) This is not a funding mechanism. All funds to be arranged by responsible 2) Consider capacity building, and intercluster in each category. No Scenario Challenge in Region / Zone (consider water, sanitation, hygiene promotion) 1. IDPs 2. Drought 3. Acute Watery Diarrhoea (AWD) / Cholera 4. Flood 5. Conflict Actions agreed by Regional/ Zonal Cluster to address challenges Responsibility (all agencies, or specific agencies / ) Target to achieve by Mid Year (provided by responsible ) Target to achieve by End Year (provided by responsible ) Last updated: 17 June 2012 Page 2
Section 2: Contingency Plan and Response Context (short paragraph).. Scenarios IDPs Role of the Ministry of Water / / Local Authority (Complete as per local situation) Actions in first week Rapid assessment of needs (multisectorial, if possible) Initial provision of WASH Hygiene Kit with Hygiene Promotion (for safe water, and sanitary practice) Emergency WASH Cluster meeting, if required, to avoid duplication Request additional donor funds (including emergency reserve) if required Drought Early warning signs on possible drought Joint rapid assessment to identify worst hit areas in Region/Zone Assessment of needs in worst hit communities Agreement on coordinated response, in line with WASH Cluster guidelines Acute Watery Diarrhoea (AWD) / Reporting of new cases of AWD (to WHO) Reporting on preparedness and response Establish district stakeholder meeting (ideally to be led by Health) Agency/ Agency with existing funds / / Continuing action For longer-term IDP settlements, more sustained sources of safe water (eg protected shallow wells with capacity building for operation and maintenance) Comprehensive hygiene promotion Sanitation facilities, as per WASH Cluster standard Evaluation of response, to identify gaps Response by agencies with existing funds (and update 4W matrix) Request for funds for gaps from donors and emergency reserve based on needs assessment and continuing monitoring of situation on the ground Review of WHO report to ensure outbreak under control Take appropriate action to adjust response as necessary Agency / Agency / District FP / / FP Last updated: 17 June 2012 Page 3
Scenarios Role of the Ministry of Water / / Local Authority Actions in first week Cholera Agencies with existing funding to respond as soon as possible, and inform District focal point Report on outbreaks, and gaps in response Share information on gaps with other agencies If gap persists, request Emergency Reserve funds as agreed Floods Monitor early warning of floods (via SWALIM/FSNAU website) Report any floods to SWALIM (as per WASH Cluster Flood Guide) Respond immediately, to ensure safe water and hygienic practices to avoid AWD outbreak Conflict Monitor political situation and population movement, and respond as needed (as per IDP response) Liaise with Protection Cluster, and plan coordinated response (special focus on most vulnerable and IDPs) Agency/ as per agreed criteria / / / / Continuing action Ongoing reporting on outbreak and response Response by agencies with existing funds (and update 4W matrix) Request for funds for gaps from donors and emergency reserve based on needs assessment and continuing monitoring of situation on the ground Continue monitoring situation and make changes accordingly Agency / / / / / Last updated: 17 June 2012 Page 4
Section 3: Who does what where - for emergency preparedness and response Districts District Focal Point in place and functional (Name and contact details of District Focal Point) Preparedness supplies available for use for the district (Y/N, and which ) Other preparedness measures in place to respond to new emergency situation (eg response teams) with existing funds (Indicate measures and name) Specific measures in place prior to rainy season to prevent AWD/Cholera in High/Medium risk districts (Indicate measures and name) Last updated: 17 June 2012 Page 5