WR227 Request for Proposals You are invited to submit a proposal to the Fund for Excellence. Individual requests of up to $25,000 will be considered for funding. Please read the guidelines carefully to ensure that your proposal meets the funding criteria. DEADLINE: Proposals are due Tuesday, December 5 th by 5:00 p.m. Pacific Time. The purpose of the fund is to support programs that enhance community livability projects. FUNDING GUIDELINES In order to be considered for funding, proposals must meet the following guidelines: Focus on enhancement of community livability and wellness. Demonstrate the potential to benefit a broad cross-section of the community. Include a community engagement component. Funds can be spent, for example, on your salary(ies) and benefits travel to accomplish the goals of the program/project services, consultants, third-party costs supplies, materials, and equipment facilities rental catering Funding requests should not exceed $25,000. EVALUATION CRITERIA Each proposal will be evaluated on the following criteria (not listed in order of importance): Relevance Measurable outcomes/results Clearly-documented need for the project Feasibility in relation to time and budget Matching funds or the potential of further support, financial or other How well it incorporates technical writing and communication techniques, such as use of o Formatting o Graphics and photos o Layout and design o Details 1
Project Summary 1. Title of Program/Project (please limit to 80 characters): 2. Name(s): Organization (if applicable): Address: e-mail: Phone: 3. Total dollar amount requested: 4. Provide a concise summary of the need of your project for the community. No more than 100 words. 5. What is the goal of your proposed project? No more than 100 words. 6. Describe additional financial support (if any) for the project detailed in this application. 7. Describe plans for continuation of this project (if any) once the grant funds are spent. 2
On additional sheets include: 8. A narrative. A detailed description of the proposed project. Use fonts, formatting, color choices and graphic design elements of your own choosing. No more than three full pages, single spaced, one inch margins, page limit includes graphs, tables, or figures). The narrative must include: a needs statement paragraph Define the community s needs. a paragraph on the goals What do you hope the end of the project will accomplish? a paragraph on the objectives What are the exact things you will do in your project to reach your goals? a methods paragraph for each objective How will you do the objectives in your project? Identify the specific activities. an education or community engagement paragraph How will the community help you achieve the project goals and objectives by following the methods? a paragraph on the qualifications of the personnel Why are you the one(s) to do this? a paragraph on evaluating the project s success How will you measure your success, and how will you know that you have succeeded? include tables, charts, and/or photographs 9. Résumé(s) of applicant(s). 10. Budget. Please itemize and justify the requested budget. You may add additional lines to detail and specify the expenses (under supplies or equipment, for example). Salaries/benefits $5,000 Travel $750 Services/supplies $250 Equipment $0 Other (please specify) advertising $500 participant support $500 TOTAL $7,000 11. Budget Justification single spaced, no more than one page A detailed description of each budget item. 3
Assembling your proposal. Your proposal package should be in the following order: Cover letter Title page Table of contents The following pages should be numbered: Project Summary (items 1-7 on page 2 of the RFP) Narrative (see item 8 above) References Literature Review, bibliography, and additional sources cited Budget Budget Justification The following pages are not numbered and are to be included at the end of your proposal package: Presentation two to three slides per page Résumé(s) Letters of Support (optional but encouraged) Use fonts, formatting, color choices, and graphic design elements of your own choosing. Submit one file (by hard copy or by e-mail) of the completed application by the above deadline to: Eric Dickey, in class, or via campus mail or e-mail eric.dickey@linnbenton.edu. The file should follow this naming convention: <proposal.lastname.pdf>. 4
Letter of Inquiry guidance. Due in Class, week 8, november 13, by hardcopy only. Funding agencies often request a letters of interests before a proposal is inivted. Generally, a letter of intent should include basic information regarding you or your organization, a brief overview describing your interests, the proposed dates of the project, an estimate of the amount of funding you would like to request, and the probable usses for that funding. Format your letter using the standard block format, using 12-point Times New Roman font and one-inch margins. No more than one page. Address inquiries to Fund for Excellence, Linn-Benton Community College, 6500 Pacific Blvd. SW, Albany, OR 97321 5
Presentation Guidance Due Week Nine, November 20 or 22. Put together four to six slides about your proposal topic. The slides will be graded on the overall design and content. The presentation will also be assessed on how well you deliver the information to your audience. Make sure you practice your delivery a few times. Please bring a hard copy of your presentation to class, printed in black and white or color, with two to three slides per page. You should plan to speak for no more than seven minutes, no less than four. Your slides must include a data visualization (chart, graph) and incorporate design elements. Name your file: <presentation.lastname.ppt> 6
Sample hypothetical needs statements and proposal goals: 1. Title: Reach for the Stars Needs Statement: Area high schools are not adequately preparing graduates for the demands for science literacy. Goals: The primary goal of Reach for the Stars is to help to prepare students to live and work in a world that is increasingly scientific and technical in nature. Reach for the Stars will provide training and support for teachers by increasing available science curriculum plans. The use of guest speakers, field trips, and hands-on activities will provide teachers with the opportunity to explore the link between science and technology programs in the region. What are some potential objectives? What are some methods? What is an example of an engagement/community involvement plan? How would you determine if the project were a success? 2. Title: Arts in Motion Needs Statement: The local community is very technologically inclined and doesn t offer many opportunities to Integrate arts into daily life. Goals: The specific projects for which we seek funding are collaborative arts programs in K-12 schools. The first component is the Dance to Learn residency, integrating the study of dance movement with concepts from math, science, and social studies in three area public schools. The second is a professional development series for local business leaders to encourage their companies to integrate arts into professional development opportunities for their employees. What are some potential objectives? What are some methods? What is an example of an engagement/community involvement plan? How would you determine if the project were a success? 7
3. Title: Rural Music Development Initiative Needs Statement: Cultural tourism is unavailable in rural areas resulting in depressed communities. Goals: Project seeks $15,000 to support an intensive audience development initiative of week-long residencies by early career musicians in underserved communities. The program will reach out to interested rural communities that have little or no experience with cultural programming, then works with local committees to design residencies that: 1) seek the best fit between artist and community; 2) provide the greatest opportunity for ongoing community involvement in folk arts and cultural programming; and 3) create opportunities for collaboration and exchange for local artists. What are some potential objectives? What are some methods? What is an example of an engagement/community involvement plan? How would you determine if the project were a success? 8