Refurbishment of the Basic Medical Sciences Building

RFI SUBMISSION DOCUMENT Refurbishment of the Basic Medical Sciences Building RFI No.: 2017/066 Closing Date: 25 August 2017 Closing Time: 12h00 1

REFURBISHMENT OF THE BASIC MEDICAL SCIENCE BUILDING OCCUPANCY DESCRIPTION Introduction: The University of Pretoria's Department of Health Sciences has always prided itself on a tradition of excellence and an outstanding institution in terms of its education of health professionals and its research. In order to maintain this level of excellence the University is constantly upgrading and renovating its buildings to insure that the facilities are of the highest standards. The Basic Medical Science Building is divided into a North and South block. The North block is a three storey building and the South block is a nine story building. The entire building is approximately 13430m² and was built in 1967. The Basic Medical Science Building houses the following departments: 1. Anatomy 2. Pharmacology 3. Physiology The building is made of anatomy cadaver preparation and bone stores, dissection halls, laboratories, museum, a library, boardrooms, bathrooms, lecture halls, offices, store rooms, kitchenettes and circulation space. The broad scope of the project entails the upgrading and renovations to primarily the laboratories, circulation space, board rooms, lecture halls, student spaces and some of the offices. The entire HVAC system will be replaced, the replacement of the bulk waste water reticulation, general upgrading of the electrical installation, the installation of IT services and the upgrading of the fire detection and prevention of the southern block. The main contractor and all subcontractors must be aware that the building will be occupied by the staff and students for the duration of the project and strict adherence to the presented building programme must be kept. The main contractor must also be aware that the primary use of the Basic Medical Science Building is for training and research by medical students. Part of the curriculum requires the preparation and dissection of human cadavers as well as working with a variety of chemicals. The contractor must therefore be willing to work within these very sensitive areas. 2

List of uses per floor/level 1. Level 1 1.1. Parking. 1.2. Access to Tswelopele basement parking. 1.3. Library and lecture halls. 1.4. Bone store 2. Level 2 2.1. Museum Human medical samples 2.2. Cadaver reception, Cadaver store 2.3. Human body prep/storage (human bodies and body parts) 2.4. Forensic cadaver reception 2.5. Lecture facilities 3. Level 3 3.1. Lecture halls 3.2. Dissection halls (cadaver storage) 3.3. Museum Human medical samples 3.4. Bone stores 4. Level 4 4.1. Analysis hall Human medical samples 4.2. Lecture halls 4.3 Offices 5. Level 5 5.1. Offices 5.2. Dissection hall Human medical samples 5.3. Labs 3

6. Level 6 6.1. Offices 6.2. Labs 6.3. Computer labs 7. Level 7 7.1. Labs 7.2. Offices 7.3. Freezer rooms 8. Level 8 8.1. Analysis room Human medical samples 8.2. Offices 8.3. Lecture halls 8.4. Seminar rooms 9. Level 9 9.1. Labs 9.2. Office 9.3. Freezer rooms 10. Level 10 & 11 10.1. Post grad room 10.2. Hvac & machine room 4

MINIMUM REQUIREMENTS FOR SUBMISSION OF RFI Submissions must be made on the official forms below (RFI Submission Form). Failure to comply may invalidate the submission. All submissions must be received on or before the closing date and time. No late submissions will be accepted! Additional information must be submitted with the RFI Submission documents and clearly marked as annexures and recorded on the table provided. Request for clarification on any aspect to this RFI received from the Service Provider is to be requested in writing and addressed to the person responsible for enquiries. All electronically submitted documents must be in PDF Format. The UNIVERSITY will apply a multi-criteria approach in evaluating the submissions The Evaluation Panel will select a preferred Service Provider on the basis of a ranking using the evaluation criteria and UP Procurement and Tender policy in accordance with the PPFMA guidelines. This functional analysis process will follow after the closure of the RFI process. Detailed evaluation results and Service Provider ratings will not be published. Failure on the part of the Service Provider to sign this submission form and thus to acknowledge and accept the conditions in writing or to complete the attached forms, questionnaires and specifications in all respects, may invalidate the submission. The information contained in the RFI has been prepared in good faith. Neither UP nor any of their respective representatives or employees, make any representation or warranty or give any undertaking express or implied, or accept any responsibility or liability whatsoever, as to the contents, accuracy or completeness of the information contained in the RFI, or any other written or oral information made available in connection with the RFI and nothing contained herein is, or shall be relied upon as a promise or representation, whether as to the past or the future. More than one tender from an individual, firm, partnership, corporation or association under the same or different names will not be considered. Reasonable grounds for believing that a tenderer is involved in more than one proposal for the same work will be cause for rejection of all proposals in which such tenderers are believed to be involved. Any or all proposals will be rejected if there is reason to believe that collusion exists between tenderers. No Joint Ventures will be accepted. A minimum CIDB grading of 7GB is required. All prices must be inclusive of VAT. 5

SCOPE OF WORK This RFI aims to identify potential tenderers to undertake the upgrade and renovation of the Basic Medical Sciences Building. The broad scope of the project entails the upgrading and renovations to primarily the laboratories, circulation space, board rooms, lecture halls, student spaces and some of the offices. The entire HVAC system will be replaced, the replacement of the bulk waste water reticulation, general upgrading of the electrical installation, the installation of IT services and the upgrading of the fire detection and prevention of the southern block. The main contractor and all subcontractors must be aware that the building will be occupied by the staff and students for the duration of the project and strict adherence to the presented building programme must be kept. The main contractor must also be aware that the primary use of the Basic Medical Science Building is for training and research by medical students. Part of the curriculum requires the preparation and dissection of human cadavers as well as working with a variety of chemicals. The contractor must therefore be willing to work within these very sensitive areas The site is located on University of Pretoria Prinshof Campus It is envisaged that the Works will commence on 09 October 2017. Please note that the RFI document and all attachments must reach the following address on or before 12h00 on the 25 th of August 2017 The Tender Box Room 3-40 Technical Services Building University of Pretoria Cnr Lynnwood Road and Roper Street Hatfield Place submissions in a sealed envelope clearly marked: REFURBISHMENT OF THE BMS BUILDING RFI : 2017/066 ENQUIRIES ALL ENQUIRIES MUST BE IN WRITING! 1) 2) Name Name : : Paolo Ronga Marelise Kruger E-mail : E-mail : pronga@mediplanarch.co.za marelise.kruger@up.ac.za 6

RFI SUBMISSION FORM PROVIDE ALL THE INFORMATION REQUESTED IN THE SPACES PROVIDED. DETAILS OF SERVICE PROVIDER Name Of Service Provider Trading as (if different from above) Company registration no. o Company Income Tax no. VAT registration no. Professional Registrations (if applicable) Primary-Business-Service Offering Exempt Micro Enterprise Private Company Sole Proprietor Public Company Other ANNUAL TURNOVER (mark with a X) Qualifying Small Enterprise FORM OF ORGANISATION Sole Proprietor Trust Large Business Closed Corporation Specify Below B-BBEE STATUS 1 2 3 4 5 6 7 8 Non- Compliant CIDB GRADING 7

ADDRESS Postal address _Postal Code Physical address Postal Code CONTACT DETAILS Name : Contact details of the Person signing the submission Telephone: Fax : Cell No : E-mail : Name : Contact Details of the Project Manager who will represent the Service Provider in this RFI Telephone: Fax : Cell No : E-mail : Name : Telephone : Contact Details of the Person responsible for Accounts / Invoices Fax : Cell. No : E-mail : WEBSITE 8

Name COMPANY MANAGEMENT (List All Partners, Proprietors, Shareholders, Relevant Management) ID % Date Surname Number Ownership Of Ownership % Voting DETAILS OF (max 5) MAJOR CONTRACTS THAT ALIGN CLOSEST WITH THE ONE ON OFFER, EXECUTED IN PAST FIVE (5) YEARS NO Client Year Short Project Description Value (R) 1 2 3 4 5 DETAILS OF WORK COMPLETED FOR THE UNIVERSITY OF PRETORIA NO Description Value (R) 1 2 3 4 5 DETAILS OF WORK CURRENTLY UNDERWAY FOR THE UNIVERSITY OF PRETORIA NO Description Value (R) 1 2 3 4 5 9

ADDITIONAL DOCUMENTS ATTACHED HAVE YOU INCLUDED ADDITIONAL DOCUMENTATION (TICK APPROPRIATE BLOCK) DESCRIPTION OF DOCUMENT YES NO NO. OF PAGES MANDATORY DOCUMENTS The Following Mandatory Documents Must Be Added At The End Of The Submission Document PLEASE TICK THE COLUMN ON THE RIGHT TO INDICATE DOCUMENTS SUBMITTED Registration document of the enterprise Valid Comprehensive Tax Clearance Certificate Proof of CIDB contractor grading designation of 7GB or higher Valid BBBEE Certificate from a SANAS/IRBA accredited verification agency Proxy : Attach a director s resolution or proxy, authorising the signatory on the tender documents on behalf of the Service Provider if applicable Proof of insurance and current limits for both public liability and contractor s all risk insurance Proof of Bank Account Financial statements for the two previous financial years Letter of good standing from the Compensation Commissioner Brief Company profile (should contain basic details relevant to this tender) Please note that the RFI document and all attachments must reach the following address on or before 12h00 on the 25 th of August 2017 The Tender Box Room 3-40 Technical Services Building University of Pretoria Cnr Lynnwood Road and Roper Street Hatfield Please place submission in a sealed envelope clearly marked: REFURBISHMENT OF THE BMS BUILDING RFI : 2017/066 10

STATEMENT OF COMMITMENT AND DECLARATION OF INTEREST I/We... From (Name of Service Provider)... Confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my/our proposal. It is specifically recorded that, should it at any time emerge that I/We wilfully or negligently gave or made any guarantee, undertaking or representation in respect of any information required and/or provided for the purposes of this tender, that is fraudulent, false or otherwise inaccurate, the University shall be entitled but not compelled to immediately terminate my/our participation in the Request For Information process. I/We acknowledge that only reputable and recognised service providers who meet all the mandatory requirements with sufficient proof of experience and expertise in the provision of the required goods/ services will be considered in this RFI process. I Have the authorisation to sign tenders and tender related documents on behalf of my company (Attached proof - director's resolution or proxy, authorising to sign this document on behalf of the company) Certify that as far as I/we know (Mark option below that is not applicable with a X) : No members of our company have any direct or indirect vested interest in the UNIVERSITY OF PRETORIA. Member/s as detailed hereunder has a direct / indirect vested interest in the UNIVERSITY OF PRETORIA. Name/s and occupation of contact within the UNIVERSITY OF PRETORIA......... Any conflict of interest has been declared in writing. State that the information submitted is true and correct....... Signature Date Print Name & Surname (below) Witness: Signature Print Name & Surname (below) FI: FM-2017/066 : Refurbishment of BMS Building 11