Mattese Lecque, Chair Andy Thomas, Vice Chair Teddy Manos, Secretary-Treasurer Tom O Rourke, Executive Director COMMISSIONERS: Collin Bruner Benjy Cooke Lisa King Ravi Sanyal Commission Update December 9, 2015 Holiday Gathering with Commission and Staff 5:00pm. Commission Meeting Monday, December 14, 2015, (Approx. 5:30pm) CCPRC Headquarters Commission Meeting Highlights AGENDA REVIEW and HIGHLIGHTS Please join us at 5:00pm on Monday for a Holiday get together with staff and Commissioners prior to the Commission Meeting. Public Comments/ Agency Highlight: The Recreation Festival and Event s staff had the opportunity to, once again this year; provide one of the most impactful events for people with special needs. We will have guests from Camp Rise Above and the Disabilities Board of Charleston on hand to thank the Commission. Steve Hutton and one of his staff, Melissa Bernhardt, will present an overview of the Holiday Hoedown. Procurement: Please make sure you have taken time to review the purchases that will be requested. They are explained in your packet. HFOL Update: The Holiday Festival of Lights is in full swing. The busiest days will be this weekend. Phil will take some time to go over how the event is going. 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683
CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, DECEMBER 14, 2015 AGENDA I. Call To Order And Welcome Lecque A. Introduction of Guests and Notification to Media II. Public Comments/Agency Highlight: Holiday Hoedown Lecque, Hutton III. Approval of Minutes Lecque A. (ACTION) Approval of November 16, 2015 Regular Commission Meeting minutes IV. Old Business V. New Business A. Financial Report McManus 1. Checks in Excess of $7500 2. Financial Reports 3. (ACTION) Bulow Bulkhead & Outfall Structure Repairs Approval 4. (ACTION) Fiber Optic Project for Cable and Wiring Contract Approval 5. (ACTION) Fleet Purchase Approval B. HFOL Mid-Season Update Macchia VI. Next Meeting A. Regular Commission Meeting, Monday, January 25, 2016, 5:30pm at CCPRC Headquarters, Charleston, SC
UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, NOVEMBER 16, 2015 Commission Members Present: Ms. Mattese Lecque, Mr. Ravi Sanyal, Mr. Collin Bruner, Mr. Benjy Cooke, Mr. Andy Thomas Mr. Teddy Manos, Ms. Lisa King Commission Members Absent: Staff Present: Mr. Tom O Rourke, Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Ms. Donna Gueldner, Mr. Steve Hutton, Mr. Tommy Hale, Ms. Gina Ellis-Strother, Ms. Julie Hensley, Ms. Jan Coulter, Mr. Phil Macchia, Ms. Beth Burkett, Mr. Kevin Rowland, and Ms. Shanté Ellis. Guests Present: Mr. Ken Meadows Legal Counsel Present: Mr. Dwayne Green I. Call To Order And Welcome Lecque A. Introduction of Guests and Notification to Media The Charleston County Park and Recreation Commission met on Monday, October 26, 2015 at the CCPRC Headquarters, Charleston, SC. Ms. Lecque, Chair, called the meeting to order and welcomed those in attendance. Ms. Lecque informed those present that notification of the meeting had been sent to the local news media and others requesting notification and asked that the record reflect the Commissioners present. II. Public Comments Lecque There were no public comments at this meeting. III. Approval of Minutes A. (ACTION) Approval of minutes of October 26, 2015 Regular Commission Meeting Motion to approve the minutes of the October 26, 2015 Regular Commission Meeting was made by Mr. Bruner, seconded by Mrs. King, and approved by the Commission. (#025-1516) IV. Old Business There was no Old Business discussed at this meeting. V. New Business A. Auditors Visit Ken Meadows, with Greene, Finney & Horton Certified Public Accountants & Consultants, distributed and reviewed handouts to the Commission outlining the internal audit that was conducted. The audit went well and the agency received an unmodified opinion the highest rating an agency can recieve. Mr. Thomas noted that he s seen a lot of audits and to have so few exceptions noted he wanted to thank all of the staff for all their hard work to make it such a smooth process.
B. Financial Report 1. Checks in Excess of $7500 Mr. McManus reported on the checks in excess of $7500, stating that all were for the normal course of business. 2. Financial Reports Mr. McManus presented the financial reports for the month of October, and responded to questions from the Commission, reporting that all looks good for this time of the year. 3. (ACTION) Tyler Contract Finalization/Purchase Approval Ms. King asked if the software would be cloud based or supported on agency owned servers. Mr. Bowie and Mr. McManus noted the information will be on our own servers. Tyler will back up our information at their disaster recovery center in Maine. Ms. King also noted that she aware we are having issues with Kronos. Kevin noted that the Kronos based projects are becoming more expensive. Kronos will only let their customers be two versions behind before they force an agency to update (often a $50-60,000 project). Motion to enter into a 5-year contract with Tyler Technologies, based on the attached Investment Summary, for the implementation, licensing, and support of Munis, a Financial and HR/Payroll ERP System, with funds coming from the approved IT General Agency budget and future appropriations of the Commission was made by Mr. Cooke, seconded by Mr. Sanyal, and approved by the Commission. (#026-1516) 4. (ACTION) US edirect Contract Finalization/Purchase Approval Motion to enter into a 7-year contract with an additional three one-year options with US edirect based on the attached Price Proposal for the licensing, implementation and support of a Software as a Service solution called Recreation Dynamics with funds coming from the approved IT General Agency budget and future appropriations of the Commission was made by Mr. Cooke, seconded by Mr. Sanyal, and approved by the Commission. (#027-1516) 5. (ACTION) Project Manager Contract Finalization/Approval Mr. Manos noted that the Finance Committee discussed the item during their meeting and forwarded the continuance of discussion to the Commission without making a recommendation. Mr. Manos asked Mr. McManus to give a synopsis of the meeting. Commission asked for the pros/cons of the contract. Mr. O Rourke noted the staff s cautionary stance concerns with wanting to make sure we have someone leading the charge on this project that can truly understand one of the largest projects the agency has undertaken since he began. Mr. Thomas asked for the skill set that the project manager position requires. Mr. Bennett noted that prior to attaching a dollar amount to the project the staff reviewed what the project would require. He noted that the project start date of January 1 does not allow an outside vendor enough time to get to know the intricacies of the agency and move the project forward positively. Ms. King due to her IT background she stated that you cannot put a value on a person who knows the system. Mr. Manos clarified that the Finance Committee agrees that a project manager is needed and that Pam is a good candidate recommendation. Mr. Manos noted that during the meeting Ms. Lecque noted procurement compliance concerns. Mr. Manos also noted that, during the Finance Committee Meeting, he asked for a comparison of employment versus contract. Mr. Manos concluded that the overall concerns were with the process and not the substance of the contract. Mr. McManus noted that Tyler Solutions also recommended that the agency have its own internal project manager and not to use
theirs. Mr. Bowie clarified that Tyler solutions will assign a project manager on their end that will work with our project manager, but they do not recommend that person being one and the same. He also noted that they didn t recommend going with someone unfamiliar with the agency. Motion to enter into a contract with Pam Ragland in the amount of $90,000.00 with funds coming from the approved General Agency Budget was made by Mr. Cooke, seconded by Mrs. King, and approved by the Commission. (#028-1516) Since the meeting, Mr. McManus submitted the attached position description and sole-source justification. 6. (ACTION) Folly Beach Pier Fire Suppression System Contract Finalization/Approval Motion to approve to enter into a contract with VSC Fire & Security, Inc. in the amount of $120,000.00 with funds coming from the approved CIP Budget was made by Mr. Sanyal, seconded by Mr. Cooke, and approved by the Commission. (#029-1516) F. Staff Recognition: Kevin Rowland & Beth Burkett Mr. Hutton reported that Ms. Beth Burkett, Environmental Education Coordinator, was awarded the South Carolina Marine Educators Association (SCMEA) Marine Educator of the Year. Ms. Burkett is the second person in SCMEA history to receive all four of their awards. Mr. Hutton noted that Ms. Burkett and her staff of one full-time and a few part-time staff host an average of 700-900 school-aged programs a year. In May of 2015, they saw an average of 146 children per day. In addition, she s an illustrator who s hand crafted several of the program materials for education programs. Mr. Macchia reported that Mr. Kevin Rowland was awarded the Kelly Ogle Memorial Safety Award by the World Water Park Association. Mr. Rowland is currently the Whirlin' Waters Manager, but started with the agency as a Lifeguard at Palmetto Islands. The Commission watched National news coverage of one of the viral videos that Mr. Rowland posted on his YouTube channel that is being used by others to train their staff. VI. Next Meeting A. Regular Commission Meeting, Monday, December 14, 2015, 5:30pm at CCPRC Headquarters, Charleston, SC There being no further business, the meeting adjourned at 6:20 pm. Respectfully submitted, Mattese Lecque, Chair Shanté Ellis, Senior Executive Assistant
MEMORANDUM TO: David Bennett FROM: Charles McManus Date: November 17, 2015 Re: Justification for Independent Contractor Agreement for ERP Project Manager The following justification is provided for Pam Ragland to serve as an Independent Contractor for ERP Project Manager: Knowledge of Finance, Purchasing and Personnel policies and procedures Worked toward and obtained the Agency NRPA accreditation Familiar with Agency culture Knows the process as a Project Manager Has Agency respect Ability to work effectively with all levels of management and diverse work teams Ability to provide guidance to project team members Ability to keep team members motivated and maintains a generally positive environment Ability to manage and enforce project scope as well as negotiate future enhancements if necessary. Knowledge of organizational business processes and work environment Implemented task management Worked with top level personnel and contractors Developed implementation strategies, project plans, project budgets, project standards and project schedules Managed and tracked all project documentation Managed resources to ensure projects are on schedule, on budget, contained the full project scope, and met the quality expectations for project deliverables Open-minded and receptive to new ways of doing familiar processes Has time management and multi-tasking capabilities Superior presentation, oral and written communication skills Strong organizational skills Ability to handles stress and meet deadlines Ability to make day-to-day policy decisions and has confidence of the Executive Steering Committee (ESC)
Role Description: ERP PROJECT MANAGER MANDATORY REQUIREMENTS In conjunction with the implementation firm project manager, the Project Manager oversees the design, configuration, testing and post implementation support of the new system. The project manager will serve as the overall leader of the project, with the main tasks including managing, leading and coaching the project team. The project manager will be the spokesperson for the project to the CCPRC Executives and the media. The project manager is granted broad authority over all elements of the project: technical, administrative, and managerial. Responsibilities: The primary responsibilities for the Project Manager include the following: Working in conjunction with the implementation firm project manager. Developing the project charter, implementation strategy, project plan, project budget, and project standards, project schedule. Managing and tracking all project documentation. Managing resources to ensure the project is on schedule, on budget, contains the full project scope, and has met the quality expectations laid out for the project deliverables. Obtaining user understanding and commitment to established goals and work plan; providing Executive management with an attestation to that commitment. Encourage and assist in the development of alternate work procedures to best utilize new software technology. o o Leverage new functionality to eliminate customizations. Recommend business practices to achieve greater efficiencies and facilitate the elimination of customizations. Verifying and approving project deliverables. Defining, promulgating and adhering to Checkpoints and Milestones during the course of the project. Managing project level issues to resolution. Managing and filtering issues for elevation to the Executive Steering Committee (ESC) for resolution. Advising Executive Management immediately of any significant date slippage project plan; proposing and implementing remedial actions with ESC approval to ensure the project stays on course to established completion dates. Work with appropriate department heads to assign inter-departmental resources as needed. Communicating project status to the ESC, project team and other stakeholders. Spokesperson for the project to the CCPRC Executives and the media Acquiring, assigning, and maintaining oversight of project resources and facilities. Overseeing the development of training materials. Overseeing change management activities. Cultivate the development of a single harmonious project group involving all of the members from the Integrator firm, Software firm and CCPRC. Daily liaison with vendor staff.
Sequencing and scheduling tasks for each module. Reporting: o Weekly reports to both the CCPRC Executives and ESC. o Required to provide weekly status reports on the project via an internal (IRIS) website where all will know what is going on the project. Reports shall be available in both a detailed and an Executive Summary version. Recommended Knowledge, Skills & Abilities: Prior project management experience. Previous experience with a project of similar size and scope. Knowledge of Finance, Purchasing and Personnel policies and procedures in the public sector. Solid knowledge of organizational business processes and work environment. General knowledge of and comfort with information technology issues. Skilled in the use of application software and office software (presentation, spreadsheet, word processing, and project management). Open-minded and receptive to new ways of doing familiar processes. Time management and multi-tasking capabilities. Superior presentation, oral, and written communication skills. Strong organizational skills. Ability to handle stress and meet deadlines. Ability to work effectively with all levels of management and diverse work teams. Ability to provide guidance to project team members. Ability to keep team members motivated and maintains a generally positive environment for the duration of the project. Ability to manage and enforce project scope as well as negotiate future enhancements after implementation. Empowered to make day-to-day policy decisions and has confidence of the Executive Steering Committee (ESC). Ability to prioritize issues to be elevated to the ESC.
Checks in Excess of $7,500 Date Check # Vendor Description Amount Operating (General Agency & Enterprise) 11/4/2015 10954 Cash- Petty Cash HFOL starting cash $ 16,600.00 11/4/2015 10976 Motorola Inc 5 replacement APX 1000 trunking $ 10,253.76 11/12/2015 11182 S C E & G Agency electric $ 44,131.82 11/18/2015 11198 Property Maintenance Solutions JICP reseal & restripe Park Center $ 16,600.00 11/18/2015 11203 CDW Government HQ toughbooks check out fleet & switch replacements $ 17,484.45 11/24/2015 11287 Alta Planning & Design, Inc Greenways implementation plan $ 12,578.65 11/24/2015 11294 CDW Government Vmware maintenance 11/15-11/16 & memory for laptop fleet $ 12,112.80 11/24/2015 11322 NES Rentals 4 man lift rental for HFOL $ 8,237.80 Capital Improvement Projects 11/12/2015 1002 Hightower Construction Company Skatepark professional services environmental consult $ 16,658.00 Payroll 11/24/2015 1489 Blue Choice Health Plan Health insurance $ 122,920.25 11/24/2015 1491 United Concordia Insurance Dental insurance $ 9,460.05
Combined General and Enterprise Funds November 2015 Combined and Governmental Statements Prior Year to Date- Actuals Year to date- Actuals Current year budget % of Budget General Fund Revenues 717,744 552,980 14,553,915 4% Enterprise Revenues 6,606,882 6,794,376 15,675,215 43% Total Operating Revenues 7,324,626 7,347,356 30,229,130 24% General Fund Expenditures 5,012,399 5,204,724 14,319,110 36% Enterprise Expenses 5,974,040 5,885,094 15,453,550 38% Total Operating Expenses 10,986,439 11,089,818 29,772,660 37% Net Income/(Loss) (3,661,813) (3,742,462) 456,470 General Fund November, 2015 Revenues Prior Year to Date- Actuals Year to date- Actuals Current year budget % of Budget Tax Millage 363,243 265,995 13,748,010 2% Administration 109,447 9,711 169,260 6% Executive - - - 0% Marketing - - - 0% Human Resources - - - 0% Financial Services - - - 0% Park and Recreation Services 17,329 22,782 43,200 53% Recreation 226,225 254,492 590,935 43% Maintenance - - - 0% Planning & Natural Resources - - - 0% Park Operations 1,500-2,510 0% Total Revenues 717,744 552,980 14,553,915 4% Expenditures Administration - 398,571 730,570 55% Executive Division 335,510 342,454 913,315 37% General Services 1,015,388 631,503 2,606,820 24% Marketing 359,936 358,804 922,660 39% Human Resources 298,869 286,802 1,203,550 24% Capital Projects 309,804 279,186 818,275 34% Financial Services 401,419 471,252 950,170 50% Park & Recreation Services 357,149 345,629 800,775 43% Recreation 886,198 978,415 2,505,020 39% Maintenance 467,221 483,853 1,389,180 35% Planning & Natural Resources 99,753 154,300 293,770 53% Park Operations 481,152 473,955 1,185,005 40% Total Expenditures 5,012,399 5,204,724 14,319,110 36% Change in Fund Balance (4,294,655) (4,651,744) 234,805
Enterprise Funds November, 2015 Enterprise Fund Statement Prior Year to Date Actuals Year to Date- Actuals Current Year Budget % of Budget Beachwalker Park Operating Revenue 127,268 113,095 244,470 46% Operating Expenses 104,517 102,770 261,875 39% Net Income/(Loss) 22,751 10,325 (17,405) Bulow Plantation Operating Revenue 86,954 78,800 173,470 45% Operating Expenses 16,553 7,064 52,000 14% Net Income/(Loss) 70,401 71,736 121,470 Caw Caw Interpretive Center Operating Revenue 7,580 9,355 32,730 29% Operating Expenses 84,710 92,101 274,455 34% Net Income/(Loss) (77,130) (82,746) (241,725) Cooper River Marina Operating Revenue 431,853 451,393 727,820 62% Operating Expenses 171,211 178,350 491,035 36% Net Income/(Loss) 260,642 273,043 236,785 Folly Beach County Park Operating Revenue 106,403 116,500 234,240 50% Operating Expenses 67,502 91,834 247,735 37% Net Income/(Loss) 38,901 24,666 (13,495) Folly Beach Fishing Pier Operating Revenue 690,044 625,252 1,358,695 46% Operating Expenses 553,889 443,353 1,270,040 35% Net Income/(Loss) 136,155 181,899 88,655 Isle of Palms County Park Operating Revenue 247,559 231,319 527,455 44% Operating Expenses 175,739 177,835 466,240 38% Net Income/(Loss) 71,820 53,484 61,215 James Island County Park Operating Revenue 2,165,893 2,353,999 5,627,270 42% Operating Expenses 1,948,248 1,927,198 5,294,655 36% Net Income/(Loss) 217,645 426,801 332,615 Laurel Hill Plantation Operating Revenue 1,275 10,487 10,670 98% Operating Expenses 344 4,433 39,400 11% Net Income/(Loss) 931 6,054 (28,730) McLeod Plantation Operating Revenue 18,000 95,225 397,610 24% Operating Expenses 16,719 122,368 292,960 42% Net Income/(Loss) 1,281 (27,143) 104,650
Enterprise Fund Statement Enterprise Funds November, 2015 Mount Pleasant Pier Prior Year to Date Actuals Year to Date- Actuals Current Year Budget % of Budget Operating Revenue 248,463 241,613 499,270 48% Operating Expenses 275,788 234,860 571,755 41% Net Income/(Loss) (27,325) 6,753 (72,485) Move IT Operating Revenue - - 500,000 0% Operating Expenses 189,069 204,925 500,000 41% Net Income/(Loss) (189,069) (204,925) - Mullet Hall Equestrian Center Operating Revenue 125,777 120,462 233,115 52% Operating Expenses 175,849 164,189 427,870 38% Net Income/(Loss) (50,072) (43,727) (194,755) Old Towne Creek County Park Operating Revenue 13,922 8,632 34,940 25% Operating Expenses 14,605 15,033 69,230 22% Net Income/(Loss) (683) (6,401) (34,290) Palmetto Islands County Park Operating Revenue 252,226 287,788 638,675 45% Operating Expenses 437,566 428,243 1,112,075 39% Net Income/(Loss) (185,340) (140,455) (473,400) Park & Recreation Services Enterprise Operating Revenue 524,229 361,870 1,395,860 26% Operating Expenses 399,102 370,079 1,096,005 34% Net Income/(Loss) 125,127 (8,209) 299,855 Sk8 Charleston Operating Revenue - - - 0% Operating Expenses - - 34,055 0% Net Income/(Loss) - - (34,055) Wannamaker County Park Operating Revenue 1,559,436 1,688,586 3,038,925 56% Operating Expenses 1,342,629 1,320,459 2,952,165 45% Net Income/(Loss) 216,807 368,127 86,760 Total Revenue 6,606,882 6,794,376 15,675,215 43% Total Expenses 5,974,040 5,885,094 15,453,550 38% Change in Fund Balance 632,842 909,282 221,665
Capital Improvement Projects Statement Capital Improvement Projects November, 2015 Current Month Activity Year to Date- Actuals Current Year Budget % of Budget Total Restricted Donation - - 618,667 0% Total 2013 Bond Rollover - - 329,349 0% Total 2015 Bond - 6,000,000 6,000,000 100% Total CIP Revenue - 6,000,000 6,948,016 86% Capital Expansion Projects Skatepark 2013 Bond Rollover 10,812 106,524 194,122 55% Skatepark 2015 Bond & Donation 5,846 5,846 3,618,667 0% Master Plans & Design 2015 Bond Projects - - 600,000 0% West Ashley Phase I Bond Rollover - - 24,000 0% - Facility Repairs & Renovations 2015 Bond Projects 2,107 2,107 2,400,000 0% Bulow Bulkhead 2013 Bond Rollover 3,328 16,662 21,954 76% FBFP Piling Encapsulation 2013 Bond Rollover - - 2,673 0% Old Towne Bldgs Stabilization 2013 Bond Rollover 6,000 10,000 86,600 12% Total CIP Expenses 28,093 141,139 6,948,016 2%
MEMORANDUM TO: Tom O Rourke FROM: Charles McManus Date: December 1, 2015 Re: Bulow Bulkhead & Outfall Structure Repairs Contract Approval - 2016-001 A Request for Proposal was issued and publically advertised for Bulow Bulkhead and Outfall Structure repairs for the project to Replace Bulow Bulkhead and Lake Water Control System previously approved by the Commission during the FY 2015-2016 budget process. Three firms responded. Rakes Building & Maintenance Contractors, LLC (dba, Blutide Marine Construction) provided the best overall proposal which included technical and cost factors with a 100% Small Business Enterprise goal. Rakes Building & Maintenance Contractors, LLC (dba, Blutide Marine Construction) submitted a proposal with the not to exceed amount of $159,084.00. The total project is approved for $187,500; entering into a contract will leave a remaining $28,416. Recommend approval to enter into a contract with Rakes Building & Maintenance Contractors, LLC (dba Blutide Marine Construction), in the amount of $159,084.00 with funds coming from the approved CIP Budget.
MEMORANDUM TO: Tom O Rourke FROM: Charles McManus Date: December 2, 2015 Re: Contract for Fiber Optic Project for Cable and Wiring This is an award for the contract for installation of fiber optic cable at James Island County Park for $92,880.00, part of the IT Fiber Infrastructure project for James Island and Palmetto Islands County Parks previously approved by the Commission during the FY 2015 2016 budget process. The total project is budgeted for $151,250; acceptance of this contract will leave $58,370 remaining. The Palmetto Islands County Park portion of the project is delayed until further evaluation by the CIP Committee. This project will extend the current fiber optic network at James Island County Park, which currently connects Splash Zone, Park Center and Campground, to the Picnic Center and the Gatehouse. This will allow better infrastructure to support the year-round activities, special events and HFOL operations. The project will also include an additional unused conduit and dark fiber for future needs. Once installed, we will be able to reduce the number of T1 circuits needed to support the operation of the park to create yearly cost savings of approximately $21,000 per year (Eliminate 4 TI connections at approximately $1,800 per month). Request approval to award a contract for cable and wiring under state contract # 4400003517 to Network Cabling Infrastructures Inc. (NCI). Recommend approval to award cable and wiring under state contract to Network Cabling Infrastructures Inc. (NCI) for an estimated yearly total of $92,880.00 with the funds coming from the approved CIP Budget. Attachment: Project Map
Map of James Island County Park Fiber Optic Cable Project
MEMORANDUM TO: Tom O Rourke FROM: Charlie McManus DATE: December 7, 2015 RE: State Contract Purchases from Vic Bailey Ford and Tri-State Pump & Controls, Inc. During the FY 2015-2016 budget process, the Commission approved the allocation of $191,000 to replace 7 vehicles and $70,000 to replace 2 Reel mowers in the Capital equipment budgets. Based upon the research done by Sam Spiggle, Fleet Supervisor, we would like the Commission to consider the following replacement under State Contract with Vic Bailey Ford and Tri-State Pump & Controls, Inc.: Ford 150 pick-up truck (2 each - $23,107) 46,214 Ford Shuttle Bus (1each - $44,000) 44,000 Ford Escape (1 each - $25,166) 25,166 Ford-E Transit utility Van (1 each $27,518) 27,518 Jacobson Tri-mower 1900D (1 each - $29,500) 29,500 Total $172,398 Recommend approval to purchase 5 replacement vehicles and 1 Jacobson Trimower under South Carolina State Contract in the amount $142,898 from Vic Bailey Ford and $29,500 from Ti-State Pump and Controls, Inc. totaling $172,398 with funding coming from the approved Capital equipment budgets.
COMMISSION REPORT DECEMBER 2015
In the News Kids invited to submit ideas for new displays at the Holiday Festival of Lights Posted: Nov 30, 2015 1:11 PM EST Updated: Nov 30, 2015 2:20 PM EST By Adrianne Bradshaw CHARLESTON COUNTY, SC (WCSC) - The Holiday Festival of Lights has begun and Charleston County Parks is encouraging kids in the Lowcountry to send in their suggestions on what they would like to see included in the light selections. The Festival boasts over 750 light displays, featuring lights of all shapes, sizes and themes at James Island County Park. Kids ages twelve and under can submit designs now through Jan. 4. One original submission will be selected as a winner, and that child s design will be considered inspiration for a new light display at the 2016 Holiday Festival of Lights. The grand prize winner will receive a Super Splash Pass that provides season-long admission into the Whirlin Waters, Splash Zone, and Splash Island water parks for their 2016 seasons. All entries must be received or postmarked by Jan. 4, 2016. For all contest rules and guidelines, see the entry form at www.charlestoncountyparks.com 2M holiday lights on display on James Island By The Associated Press November 13, 2015 9:14 am through New Year s night. Organizers estimate that during the past 25 years, 2 million people have seen the lights driving a three-mile loop through the park. CHARLESTON, S.C. (AP) Two million holiday lights are on display on the South Carolina coast as the Holiday Festival of Lights at James Island County Park opens its 26th season. The annual holiday even begins on Friday and continues The event features 750 different light displays ranging from holiday scenes, dinosaurs and spaceships to Charleston themes. New this year is a display in lights of the pineapple fountain located in Charleston s Waterfront Park.
In the News Share Vote for Your Favorite Holiday Festival! In cities big and small across the United States, Thanksgiving marks the start of holiday festival season. From European-style Christmas markets to staggering displays of holiday lights, these 20 holiday festivals were nominated as the best in the U.S. by 10Best's Local Experts. Which is your favorite? Vote once per day until polls close on Monday, December 21 at noon ET. You can view the current leaderboard or vote for a nominee below.
In the News Holiday Festival of Lights Kicks off its 26th year News Release Published: November 18, 2015 Awards presented to the Giant Greeting Card and Gingerbread House Finalists The Holiday Festival of Lights kicked off its 26th season Nov. 13! During the grand opening celebration, the Charleston County Park and Recreation Commission (CCPRC) proudly presented awards for the festival s annual Giant Greeting Card and Gingerbread House Competitions. Winning entries in both competitions are on display during the event, which runs nightly through Jan. 3 at James Island County Park. This year, the Giant Greeting Card Competition received 38 entries from Charleston County student groups in elementary, middle and high school divisions. The winning top three schools in each division, and 4 honorable mention winners, received a trophy and cash award to apply into their school arts program. Winners are display in Santa s Village. CCPRC is very pleased to recognize the efforts and creativity of the winning schools: HIGH SCHOOL DIVISION 1st Place: St. Johns High School 2nd Place: Palmetto Christian Academy 3rd Place: Septima Clark Academy MIDDLE SCHOOL DIVISION 1st Place: Riverpointe Christian Academy 2nd Place: Ft. Johnson Art Club 3rd Place: Buist Academy ELEMENTARY DIVISION 1st Place: Memminger Elementary 2nd Place: Dunston Primary 3rd Place: Gateway Academy HONORABLE MENTION Malcolm C. Hursey Elementary Angel Oak Elementary Kaleidoscope Eagle Nest Elementary Thomas Cario Middle Entries for the annual Holiday Festival of Lights Gingerbread Competition were judged in three age categories for creativity, craftsmanship, theme, difficulty and appearance. All winners received a Gold Pass or Super
In the News 26th year continued Splash Pass. Entries are on display at the Prancer s Presents Gift Shop. Winners are: ORIGINAL CATEGORY ADULT 1st Place: Elizabeth Gorney - Polar Express 2nd Place: Andrea Yelton - Rainbow Row ORIGINAL ADULT - HONORABLE MENTION Kelly Schmeling Gingerbread Kids Sled Ride Nancy Giotta Nativity Scene ORIGINAL CATEGORY YOUTH AGES 8-17 1st Place: Ashley Peterson - A Very Snoopy Christmas 2nd Place: Miranda Reed Sweet Treats Cottage KIT CATEGORY ALL AGES 1st Place: Emily Harris Enchanted Christmas Cottage 2nd Place: Lacey Williams Pirates Say Yo Ho Ho Also on site opening night, a young local artist was able to see her idea for a light display come to light. Sevenyear-old Geneva, a student at Stiles Point Elementary School, is the winner of this year s Light Display Design Contest. Geneva s drawing of the pineapple fountain at Waterfront Park inspired a new light display at this year s festival. The contest is open again this year, and ages 12 and under are invited to submit their ideas for a light display at next year s festival. Download an entry form at CharlestonCountyParks.com. The Holiday Festival of Lights is open nightly through Jan. 3 at James Island County Park and is presented by Boeing and Charleston County Parks. For details, including special event dates, hours, fees, and more, visit CharlestonCountyParks.com or call 843-795- 4386, or download the Charleston County Parks mobile app. Owned and managed by the Charleston County Park and Recreation Commission (CCPRC), James Island County Park is located at 871 Riverland Drive. The mission of CCPRC is to improve the quality of life in Charleston County by offering a diverse system of park facilities, programs and services. The large park system features over 10,000 acres of property and includes four land parks, three beach parks, a historic plantation site, four seasonally-lifeguarded beach areas, three dog parks, two landmark fishing piers, three waterparks, 19 boat landings, a climbing wall, a challenge course, an interpretive center, an equestrian center, cottages, a campground, a marina, as well as wedding, meeting and event facilities. The park system also offers a wide variety of recreational services festivals, camps, classes, programs, and much more. For more information on CCPRC, call 843-795-4386 or visit www.charlestoncountyparks.com.
In the News 26th Annual Holiday Festival of Lights is here By News 2 Staff Published: November 13, 2015, 9:48 am Updated: November 13, 2015, 11:04 am The Grand Opening of the 26th Annual Holiday Festival of Lights is Friday, November 13 at James Island County Park. The opening ceremony will be at 6:30 p.m. and the festival opens at 5:30 p.m. The Holiday Festival of Lights will be open through January 3, 2016. DETAILS: James Island County Park, 871 Riverland Drive. Ceremony held at Picnic Center (a.k.a. Santa s Village) Opening Ceremonies include live entertainment and the announcement of the winners of the annual Gingerbread House contest, Giant Greeting Card Contest for schools, and the Kids Light Display Design Contest.
Customer Quotes Our group had a chance to bond with their cohort members in a way that highlighted leadership. We can now use this as a foundation for them to understand and see that leadership is not about a position or a certain professional field/career; it is a process! Challenge Course Custom Program Leader Participant Students who are not outgoing in school showed a leadership role during our time at the Park. High School Teacher, Challenge Course Custom Programs Loved being able to see the park from the water. Interesting discussions with the trip leaders. Just enough people in the group, not too big for the leaders to handle. Canoe Participant, Canoeing at Caw Caw County Park Hands on, and outdoors in nature. Both instructors were great! Public School Custom Program Participant I appreciated the instructor being so knowledgeable and thorough. Intro to Climbing Participant Awesome program. Great teacher and learning environment, laid back and non-stressful, good balance between instruction and practice. So much fun - just what I needed. Intro to Rock Climbing Participant
Events, Parks, and Programs Holiday Festival of Lights The Holiday Festival of Lights began its 26 th year November 11 th with the annual Fun Run and Walk. This event sold out both Wednesday and Thursday nights before opening to vehicles on Friday. The Parks Division has spent countless hours decorating, hanging lights, stocking shelves, cleaning, painting, and coordinating all of the many facets of the show with the other divisions to make sure no small details were overlooked. Our staff continues to go the extra mile to ensure our guests have a memorable and enjoyable experience. Magic Managers are now on duty weekends ready to provide exceptional customer service at the Holiday Festival of Lights. Our jolly customer service representatives can be spotted escorting visitors to where they need to go, doing whatever it takes to stop a crying child, taking pictures of families and offering suggestions on food and services. You can find these cheerful elves boarding buses as they welcome them to Winter Wonderland. The goal of this select group of individuals.adding a little magic to our show They have replaced spilt drinks and handed out too many candy canes to count! What a great addition they have made to an already magical, family tradition during the holiday season. Fun Run Series Over the two-night period, almost 3,000 participants (1,340 Wednesday and 1,609 Thursday), took advantage of the opportunity to view the lights from a different vantage point - by foot. Physical activity and a 2.2 mile run/walk, paired with amazing weather, made for a fun, memorymaking, and tradition-setting evening. Priceless!
Events, Parks, and Programs James Island County Park JICP Splash Zone Maintenance Crew recently had a 25 horse power turbine removed from Splash Zone so it could be serviced over the winter. This turbine is used for operating the Lazy River. By doing maintenance on the pumps and motors for the waterparks now it will help to insure no down time during the summer season. A new feeder valve has been installed at JICP Splash Zone. This valve will reduce the pressure from 125 psi (which is very high) to a more manageable 75 psi. Installing this feeder valve will alleviate the pressure in the pipe and stop the pipes from bursting while filling the pools. Laurel Hill Guardrails have been installed over the causeway at Laurel Hill.
Events, Parks, and Programs Move IT! Charleston The Move IT! team would like to give a special shout out to Paul and Belvia Johnson for participating in the 2-mile Holiday Festival of Lights Fun Run & Walk. Since last spring, the Johnsons have taken advantage of many wellness opportunities in the Move IT! program, from physician referred programs that focus on balance and strength, to yoga therapy that relieves stress and increases flexibility, and finally the Fun Run. Their progress makes our hearts sing. Caption: Paul and Belvia Johnson in Yoga Therapy with instructor Elyse Overdyk. Physician referred trainer, Mel O'Keefe I think the program is excellent! It serves a great purpose in our community. I'd like to think the participants feel that they are being well-served and are being provided a program that helps them lead a fit and healthy life. There's nothing that needs to be changed in my opinion. It works! - Move IT! physician referred trainer, Mel O Keefe Recreation Employee Spotlight! We are excited to introduce Ashley Houdyschell as the new Recreation Administrative Manager. Ashley joined the CCPRC team part-time in January of 2015 with Festivals and Events, and later worked as an Accessibility Aide. In November, she was promoted to her current position and brings with her past experience in the park and recreation field as well as youth therapy and programming. Originally from Indiana, she received her Bachelor s Degree from Indiana University and is currently pursuing a distance education Master s in Recreation through the IU School of Public Health.
Events, Parks, and Programs Maintenance Mentoring Program The Maintenance Mentoring Program recently offered a hands-on carpentry training session. This training was held at Folly Beach County Park. This group rebuilt the stairs and boardwalk over the dunes at the Pelican Watch Shelter. It has been fifteen years since it was last replaced and it was in need of repair before next year s busy season arrives. All participants gained valuable carpentry skills and produced a quality product. Ultra Chili 50K Over 100 participants, (individuals and teams) took to the scenic, muddy trails of Laurel Hill County Park for our first annual 50K trail run. Our male winner, Stephen Rathjue, actually came down to provide race support for a buddy from Fort Bragg. He did not intend to run imagine! Stephen completed the race in a time of 4:21:18, followed closely by CCPRC loyal sponsor and regular race participant, Brent Clauser from the Foot Store. The real winners were those who witnessed the looks of joy and celebration of the individuals, families, and "furry friends" as they crossed the finish line.
Events, Parks, and Programs Starlight Yoga Flow and glow at the Holiday Festival of Lights on December 9th with renowned instructor Ji Hwang. New to the Festival, Starlight Yoga is sure to dazzle participants with the unique outdoor setting. We are looking forward to an enchanting evening with over 150 pre-registered participants thus far. Town of Ravenel Recently, the agency was asked by the Town of Ravenel to install a set of football goal posts, they received through a grant, into a small community park where a local football team practices. Although our staff has never installed posts before, they rose to the challenge and were able to complete the project, with help from the Recreation Division, on November 17 th. Mr. Mike Singleton, the main volunteer coach for this community, said he didn t know who was more excited, him or the kids. They are a great addition to a growing community park.
Group Sales & Sponsorship Through Corporate Online Pass Sales and satellite sales, companies can purchase discounted Gold and Holiday Festival of Lights passes. In November, pass sales generated $6,955. Corporate Online Pass Sales 69 Gold Passes = $4,141 Satellite Sales: $2,814 28 Gold Passes = $1,680 8 Basic Splash Pass = $408 66 Holiday Festival of Lights passes: $726 Sponsorship In November, several companies sponsored the following race and special events, generating $142,705 in revenue and $2,200 in trade. Event Company Value Harvest Festival BlueCross BlueShield $525 Broadstone Seaside $200 Elite Family Chiropractic $400 Greenlight Mobile $300 SkyZone $580 Ultra Chili 50K Reese Chiropractic $200 Tradesman Brewery Ladles Soup The Foot Store Doscher s Grocery Normandy Farm Bakery $500 trade $500 trade $500 trade $500 trade $200 trade Holiday Festival of Lights Boeing (presenting sponsor) $25,000 115 supporting sponsors $115,500 Stats-Parks & Program Services Total Calls In: 6,281 Online: $ 97,853 Average Talk Time: 3.02 Front Desk: $ 303,649 Average Wait Time: 0.36 Total Revenue: $ 401,502
Stats-WEB Digital Marketing Summary Website Visits Website Page Views Unique Website Page Views 96,983 273,863 212,809 How Are They Finding Us? Most Popular Pages 1. Facebook (mobile) 2. Sciway 3. ChristmasinCharleston 4. Facebook 5. Charlestonweddingguide 6. charlestoncvb 7. Bing 8. Goodsamclub 9. TripAdvisor 10. CharlestonCocktail 11. Travel.USNews 12. Goodsamcamping 13. RVParkReviews 14. RunningInTheUSA 15. Yahoo 16. Facebook (paid ads) 17. MeetCharleston 18. CountOn2 (WCBD) 19. GoSoutheast 20. SlimPickinsKitchen 1. Holiday Festival of Lights 2. Camping & Lodging 3. Campground 4. Cyber Monday 5. JICP 6. Santa s Vilage 7. HFoL Fun Run 8. Park Passes 9. Harvest Festival 10. Winter Wonderland 11. Festivals & Events 12. Cottages 13. McLeod Plantation 14. Parks & Facilities 15. Wannamaker 16. Wedding Venues 17. Employment 18. HFoL Ornament 19. PICP 20. Visits with Santa PAID ADVERTISING Harvest Festival event responses Run: -11/7/15 People Reached: 14,338 Result: 154 event responses Amount Spent: $100.00 Harvest Festival click through Run: -11/7/15 People Reached: 18,829 Result: 855 clicks to site Amount Spent: $97.86 ULTRA Chili 50K Run: -11/18/15 People Reached: 19,803 Result: 386clicks on post Amount Spent: $99.99 TOP ORGANIC POSTs HFoL Opening Image Share Posted: 11/13/15 People Reached: 43,176 Engagement: 2,841 Likes, Comments, and Shares Facebook Marketing Kevin Rowland Award Image Share Posted: 11/18/15 People Reached: 39,211 Engagement: 1,350 Likes, Comments, and Shares Mt. Pleasant Pier Record Fish Image Share Posted: 11/14/15 People Reached: 32,647 Engagement: 1,040 Likes, Comments, and Shares Folly Pier Sheepshead Image Share Posted: 11/10/15 People Reached: 10,457 Engagement: 245 Likes, Comments, and Shares Harvest Fest Hayride Image Share Posted: 11/7/15 People Reached: 10,233 Engagement: 128 Likes, Comments, and Shares Where Are Website Visitors Coming From? 1. Unknown 2. Charleston, SC 3. Mount Pleasant, SC 4. Charlotte, NC 5. Summerville, SC Twitter Engagement Email Marketing Overall Metrics Our tweets earned 20,000 impressions in November. 26.8% Open rate (1,568,027) 12.8% Clicks (2,000,000) Last 3 Months 34.1% Open rate (99,386) 18.0% Clicks (17,929) 6. Goose Creek, SC 7. Myrtle Beach, SC 8. Columbia, SC 9. North Charleston, SC 10. Johns Island, SC
Stats-Attendance Facility Attendence Nov 2015 vs Nov 2014 PICP 1 JICP 2 WCP 1 CAW MHEC FB PIER MP Pier BWP FBCP IOP Bulow 3 Laurel Hill Old Towne McLeod LIHP TOTAL Nov 2013 Attendance 10,647 83,474 15,182 1,696 2,052 10,199 10,752 0 0 0 356 120 0 0 0 134,477 Nov 2014 Attendance 9,718 87,388 14,784 1,423 600 11,890 11,073 0 0 0 401 40 400 0 0 137,717 Nov 2015 Attendance 10,279 91,813 15,382 1,681 1,998 12,830 13,545 0 0 0 378 505 0 1,548 4,539 154,498 2014 vs 2015 Variance 561 4,425 598 258 1,398 941 2,472 0 0 0-23 465-400 1,548 4,539 16,781 % 6% 5% 4% 18% 233% 8% 22% --- --- --- -6% 1163% -100% --- --- 12% 1 Includes waterpark attendance. 2 Includes waterpark, HFOL, and C&C attendance. 3 Bulow is closed in January for maintenance Attendance Campsites Cottages Marina Bulow Nov 2013 Occupancy 88% 56% 97% 50% Nov 2014 Occupancy 90% 50% 97% 57% Nov 2015 Occupancy 85% 53% 99% 47% 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Nov 2013 Attenda nce Nov 2014 Attenda nce Nov 2015 Attenda nce Attendance 134,477 137,717 154,498 Nov 2013 Vehicles Nov 2014 Vehicles BWP FBCP IOP TOTAL SI SZ WW TOTAL 0 0 0 0 0 0 0 0 Nov 2013 Attendance 0 0 0 0 Nov 2014 Attendance 0 0 0 0 Nov 2015 Vehicles 0 0 0 0 Nov 2015 Attendance 0 0 0 0 2014 vs 2015 0 0 0 0 2014 vs 2015 0 0 0 0 % --- --- --- --- % --- --- --- --- Temp: 68.2 Rain: 3.52" Temp: 66.1 Rain: 4.66" Temp: 73 Rain: 8.3"
Stats-Attendance % -12% 8% -4% -7% % 4% 16% 7% 18% 1415 vs 1516-2,103 1,146-1,331-4,576 1415 vs 1516 1,079 7,471 6,510 30,120 YTD 1516 Vehicles 15,301 16,105 31,304 60,422 YTD 1516 Attendance 26,921 54,060 103,857 199,898 YTD 1415 Vehicles 17,404 14,959 32,635 64,998 YTD 1415 Attendance 25,842 46,589 97,347 169,778 YTD 1314 Vehicles 16,140 12,477 29,990 58,607 YTD 1314 Attendance 24,925 48,659 92,641 166,225 BWP FBCP IOP TOTAL SI SZ WW TOTAL Attendance 1,044,355 1,121,425 1,110,367 YTD 1314 Attendance YTD 1415 Attendance YTD 1516 Attendance 0 YTD 1516 Occupancy 78% 65% 100% 45% 200,000 YTD 1415 Occupancy 82% 62% 97% 49% 400,000 600,000 YTD 1314 Occupancy 76% 63% 98% 41% 800,000 Campsites Cottages Marina Bulow 1,000,000 1,200,000 **Includes Waterpark, HFOL, and C&C attendance % 0% -2% 2% 8% 20% -7% -14% -16% -2% -7% -26% 2015% -72% --- --- -1% *Includes waterpark attendance. 1415 vs 1516-194 -5,468 3,514 461 3,931-11,003-16,540-8,595-632 -6,382-702 3,123-1,435 10,154 18,710-11,058 YTD 1516 Attendance 84,407 318,115 228,889 6,551 23,931 148,950 98,158 44,453 38,426 83,805 1,981 3,278 560 10,154 18,710 1,110,367 YTD 1415 Attendance 84,601 323,583 225,375 6,090 20,000 159,953 114,698 53,048 39,058 90,187 2,683 155 1,995 0 0 1,121,425 YTD 1314 Attendance 82,136 306,130 215,501 5,934 18,381 147,229 103,027 52,811 28,004 81,706 1,995 549 953 0 0 1,044,355 YTD Attendance 1415 vs. 1516 PICP* JICP** WCP* CAW MHEC FB Pier MP Pier BWP FBCP IOP Bulow Laurel Hill Old Towne McLeod LIHP TOTAL
Capital Projects Update Rendering of SK8 Charleston, by consultant Team Pain. The design phase of the skatepark is wrapping up, including the permitting through the City of Charleston s Technical Plan Review for the site and the Design Review for the building. Based on the completed design and city requirements, Hightower has been able to refine the costs to build the Park on the Oceanic Site. Staff have been working with Hightower to find cost reduction opportunities, without sacrificing the quality of the project. This will be an on-going process throughout construction, and is one of the advantages of Design-Build. The removal of excess soil surcharge is anticipated to begin in December. The soil has been tested according to the South Carolina Department of Health & Environmental Control (SCDHEC) specifications and they must review these soil tests results prior to it being trucked to another site. SCDHEC will also require the remaining surcharge to be tested. This is the soil that will remain on site and be used in building the skatepark. The Bulkhead Repair and Outfall Structure project was successfully bid with three companies responding. Rakes Building & Maintenance Contractors, LLC (dba, Blutide Marine Construction) provided the best overall proposal which included technical and cost factors with a 100% Small Business Enterprise goal. The proposed bid is within budget. The US Army Corps of Engineers (USACE) permit for this project was received on November 17, 2015. The anticipated repair on the Bulkhead will start January 4, 2016. The Capital Design Staff provides assistance with the planning of some projects and facilitates the Design Review Process. The following are projects that were reviewed and have received approval since the previous Commission Meeting: A section of bulkhead currently roped off for safety prior to repair. November 10 December 8, 2015 Schroder Community Rec - 2015 PARD Grant Improvements (PARD Park and Recreation Development Grant)
Capital Projects Update cont d In March of this year, it was discovered that there was significant rot and splitting of the stairs and platform framing and handrail posts at the Splash Zone Slide Tower. Park staff performed emergency repairs to make the tower safe for the summer season, but we knew we would need to hire a consultant and make more permanent repairs in the off-season. We have since contracted with Applied Building Sciences (ABS) to provide construction documents and oversight for these repairs. The rotted wooden stairs and platforms will be replaced with fiberglass components that will not rot or corrode and will never need painting. We have received preliminary drawings and will advertise the project this month, with bids due in January. The Splash Island Pool Floors, Tile and Seams renovation project Invitation-For-Bids was posted on the PRC website November 24. The project includes resurfacing both the main and activity pool floors; replacing three concrete bases for in-pool umbrellas; replacing tile, seams and slide landing pads. A non-mandatory pre-bid meeting is scheduled for December 9. Only contractors who have been issued a public swimming pool specialty license in accordance with the South Carolina Department of Labor, Licensing and Regulations are qualified to bid for this project. Bids are due January 12 and the goal is to present the winning bid at the January Commission meeting. Photo of pool surface to be replaced. Capital Projects is assisting Park and Finance staff with applying for FEMA funds to repair our washed out emergency vehicle Beach Access. The combination of heavy rains, flooding from rainwaters and extremely high tides washed a two foot deep trench where our normal path existed. We are working to restore the sand and reinstall a wooden clatter bridge for this important beach access. A section of bulkhead prior to repair. Beach access washed out and full of marsh grass
Capital Projects Update cont d CCPRC has completed the final design and cost proposal for the installation of fiber optic cable for certain key locations within James Island County Park. This IT project will utilize an existing SC State Contract. Staff will be seeking approval at the December Commission meeting in order to award a contract for this IT project to Network Cabling Infrastructures Inc. A project is currently underway to replace the corroded 1,000 foot long Fire System standpipe and valve that runs under the length of the pier. The Design-Build Proposal from VSC was approved by the Commission at the November meeting. Procurement is currently having the contract finalized and obtaining a performance bond from VSC after which the Notice To Proceed will be provided. The project is anticipated to start mid-december. Solenoid Control Valves We are working on future grant opportunities for 2016. Another round of the Land Water Conservation Fund (LWCF) grant will be available the first quarter of 2016. $30,000 SC Coastal Access Improvement Funds grant application has been submitted for Folly Beach Fishing Pier Enhanced Access.; $100,000 SC National Heritage Corridor grant application has been submitted for Old Towne Buildings Stabilization Project ; $100,000 Recreational Trails Program grant Letter of Intent for the Palmetto Islands Boardwalk Replacement Project has been submitted.; $100,000 Recreational Trails Program grant Letter of Intent for the Stono River Trailhead and Access Project has been submitted.; $14,727.44 PARD grant application (2015) for the Schroder Community Center Recreational Improvements has been approved and project is underway.; $172,994 grant application from the U.S. Fish and Wildlife Service Sport Fish Restoration Funds for the W.O. Thomas Jr. Boat Landing Parking Lot Improvements is being applied for on our behalf by the SC Department of Natural Resources.; $57,664 from the South Carolina and Charleston County Water Recreation Funds for W.O, Thomas Jr. Boat Landing Parking Lot Improvements was approved by the Charleston County Legislative Delegation on Wednesday, May 27, 2015.
Capital Projects Update cont d We have received preliminary construction drawings for the stabilization of the buildings at Old Towne Creek County Park. At the Main House and Caretaker s House, this work will include: replacing the roof material with new shingles or a metal roof, reworking the roof framing, repairing eaves and fascia, replacing the insulation, painting the exterior, mold and mildew remediation, and repairing siding, windows, shutters, and porch framing. The stables will receive repairs to the roofs, siding, and doors. We plan to solicit proposals for this project in January for review at the February Commission Meeting. Cables run the length of the breakwater Encapsulation systems below Based on past history, the temporary epoxy coated cables holding the marina s floating breakwaters together have began to deteriorate and break within 5 years of installation. Eleven of the twelve cables were installed in 2010 and even though they were a little better than previous cables it is time to replace them before we have serious failures. The good news is that the cables have only gone up from $1.98 per foot to $2.15 per foot in over five years time. We are in the process of researching and ordering the materials (cables, encapsulation anchoring systems, etc.) in preparation for replacing the old ones in the first half of 2016.
HUMAN RESOURCES UPDATE Diversity Mission Statement: The Charleston County Park and Recreation Commission will provide high quality park facilities, programs, and services to the ever-changing community we serve by recruiting, training, and retaining a qualified and diverse staff. Current Staff Statistics: October 2015 EEO Information FULL TIME PART TIME EMPLOYEES EMPLOYEES TOTAL OF ALL EMPLOYEES Number of Employees 185 440 632 White 153 363 83% Hispanic 5 6 1% African American 19 54 11% Asian 1 3 1% Indian 1 1 1% Two or more Races 6 13 3% Male 107 200 49% Female 78 240 51%
HUMAN RESOURCES UPDATE Volunteer Coordinator Report November 2015 Activity Category Hours Volunteers COMMUNITY RECREATON 10 1 COMMISSIONERS 18 7 HARVEST FESTIVAL 136 25 HOLIDAY FESTIVAL OF LIGHTS 270 43 ULTRA CHILLI 50K 45 5 WALK AND RESTORE 4 1 UNCATEGORIZED ACTIVITIES 14 1 Total Hours 497 Previous Report Year to Date Hours 11941 Fiscal Year to Date Volunteer Hours 12438 The Value of Volunteer Hours: The equivalent of one full time employee is 162.5 hours per month The monthly cost with salary and benefits for a specialty level 207 full time employee is $3,943 per month. 497 volunteer hours/ 162.5 = 3 full time employees Monthly Savings= $3943 x 3 =$ 11829
Commission Update December 2015 Planning Division Project Update Ducks Unlimited Grants Help Facilitate Land Acquisitions for Parks Wetlands America (Ducks Unlimited) received a Lowcountry Wetland grant in the amount of $167,000, allowing CCPRC to take title to 209 acres in Rantowles Creek. The property, consisting primarily of marsh, also includes three small marsh islands totaling 3.99 acres of highland. The marsh islands create an opportunity for potential stopping points along the proposed Blue Trail. The addition of this property brings the total park system acreage to 10,396.65 acres. Ducks Unlimited has also received a grant from the SC Conservation Bank for $478,000 to purchase a conservation easement on the soon to be acquired Spring Grove property. Staff will be working with Ducks Unlimited to draft the conservation easement to allow for desired uses in the coming months. County Council will consider the Greenbelt funding request for the Spring Grove property in January. The Greenbelt Bank Board had previously approved the purchase, but Council delayed making a final decision until the Development Agreement with Mead Westvaco had been approved for the Spring Grove development. Bulow Landing Lakehouse at Bulow Marsh Islands 209 acres Marsh Islands in Rantowles Creek Statement of Purpose: Through careful planning and analysis, the Planning Division strives to balance meaningful public access with the protection natural and cultural resources. Thoughtful park planning ensures that we continue to improve the quality of life for future generations, in keeping with the agency s mission.