Transportation Alternatives (TA) Program Workshop Call for Projects FFY2020
WELCOME Casual atmosphere Please silence your phones Two Q&A sessions general and project specific Representatives from federal and state agencies are here to help Slides will be available online
AGENDA 1:00 pm Welcome and introductions 1:05 pm TA Program overview and Application Packet 1:40 pm Project Administration 2:00 pm Break 2:15 pm General Q&A Session 2:25 pm Project Specific Q&A Session 3:00 pm - Dismissed
PROJECT CONTACTS Project Category Representatives David LaRoche, P.E. Safety/Traffic Engineer Federal Highway Administration david.laroche@dot.gov Matt Messina Bicycle & Pedestrian Coordinator KDOT, Transportation Planning matthew.messina@ks.gov Bill Legge, P.E. Local Road Engineer KDOT, Local Projects bill.legge@ks.gov Scott Shields Environmental/Byway KDOT, Right of Way scott.shields@ks.gov Ed Thornton Road Team Leader/Buy America KDOT, Local Projects ed.thornton@ks.gov Patrick Zollner Deputy State Historic Preservation Officer Kansas State Historical Society pzollner@kshs.org
TA Program Overview
The Basics Federally funded program Must relate to surface transportation Focus is on non-traditional transportation projects Pedestrian and bicycle/non-motorized Safe Routes to School Historic and archaeological Scenic and environmental Competitive selection process Must comply with Federal and state requirements
Eligibilities Eligible Applicants Local govs. Transit Agencies Natural resource/public land agencies School districts, local education agencies, schools Tribal govs. Ineligible Applicants KDOT MPO s Non-profit entities May partner with eligible sponsor
Eligible Projects and Activities Eligibilities Pedestrian & Bicycle Facilities Safe Routes for Non-Drivers Safe Routes to School Conversion of Abandoned Railway Corridors to Trails Scenic Turnouts & Overlooks Historic Preservation & Rehab of Historic Transportation Facilities Vegetation Management Stormwater Mitigation Wildlife Management
Ineligible Projects and Activities Eligibilities Signing, landscaping, and other scenic enhancements as independent projects Acquisition of scenic easements and scenic or historic sites Administrative expenses Public art Standard roadway and bridge infrastructure items Operation of historic transportation facilities Transportation museums
Available Funding for FFY2020 KDOT $7m (after TMAs and RTP) Funding Any Area $3.5m Pop. <200,000 $3.5m 5,001-200,000 $1.75m <5,000 $1.75m
Funding Funding Limitations Standard TA Project (not SRTS) No set maximum request KDOT 80% maximum Local 20% minimum Responsible for non-participating costs (PE, ROW, Utilities, etc.) and any costs over the federal award amount
Funding Funding Limitations Safe Routes to School - Phase 1 (planning/non-infrastructure) $12,000 maximum request KDOT 80% maximum ($12k) Local 20% minimum ($3k) Responsible for non-participating costs (program administration, ineligible expenses, etc.) and any costs over the federal award amount
Funding Funding Limitations Safe Routes to School - Phase 2 (infrastructure) $400,000 maximum request KDOT 80% maximum ($400k) Local 20% minimum ($100k) Responsible for non-participating costs (Preliminary Engineering, ROW, Utilities, ineligible expenses, etc.) and any costs over the federal award amount
Funding The Local Match The 20% match A minimum of 20% match is required Does not include non-participating or ineligible expenses The process varies based on: SRTS Phase 1 reimbursed for 80% of eligible expenses up to the federal award amount after submitting requests with receipts, invoices, etc. Locally let projects only applies to certified entities (very few), reimbursed for 80% of eligible expenses up to the federal award amount KDOT-let projects applies to most projects, 20% of cost share is due after approval to award the bid
Selection Process Starts with application eligibility Sponsor is eligible Project is eligible Application is complete and signed Submitted on time, in proper format Email submissions will not be accepted
Selection Process )
Selection Process Comprehensive Review + Site Visit score
Selection Process Site Visits Scheduled after applications have been reviewed Visit every project site Designate 1-2 people to guide us, answer questions
Selection Process Categorical Review Based on selected project category Bike/Ped; SRTS; Historic/Archaeologic; Scenic/Environmental Questions for type and scale of projects All categories max out at 50 points
Selection Process Raw Score Comprehensive + Site Visit + Categorical Your total points out of 100 possible NOTE: this is not the only criteria for selection; it is only part of the process All projects will be sorted by Raw Score The sorted list will be used in the remaining 2 phases of the selection process
Selection Process Project Scoring Committee Subject matter experts and various KDOT staff Discuss all aspects of all projects Will make a list of recommended projects to award funding Will present list to Program Review Committee
Selection Process Program Review Committee Reviews Raw Score and recommendations from PSC Considers other factors geographic distribution, funds requested vs. funds available Makes final decisions on projects to award
Program Timeline Open Call for Projects June 13, 2018 Host TA Workshops July 10-11, 2018 Applications Due September 10, 2018 Project Site Visits September and October Project Scoring and Selection Committees November Awards Announced December Begin Consultant Selection Process and Preliminary Engineering work AS SOON AS AWARDS ARE ANNOUN
Application Packet
Minimum Requirements The Project Sponsor and the proposed project or activity must be eligible The application packet must be complete, signed, and submitted on time Must include Resolution of Support assuring local match and commitment to maintenance and operations Must include Letters of Support from community, affected property owners, historic societies and MPO if applicable Must include basic map identifying project location(s) Must include a clearly defined scope with an accurate budget
Application Form Slightly different this year with new fields New Project Cost Estimates section You can download to type entries, then print to sign and submit Only submit one (1) hard copy along with pdf file on a flashdrive Must be received or postmarked by September 10, 2018 and sent to: Attn: Matt Messina 700 SW Harrison St, 2 nd Floor Topeka, KS 66603
Application Form City of Ourtown Our Community Foundation 1234 North Main Street Ourtown 12345 Billy Smith City Administrator bsmith@ourtown.gov 123-456-7890 Sally Jones Director of Our Community Foundation Sally.Jones@OCF.org 987-654-3210
Application Form Main Street Safety Improvements 1100 to 1400 blocks of North Main Street North Main Street from Ave A to Ave E Ourcounty Ourtown 0.75 miles Ourtown s downtown business district is located along the project area. This district generates a lot of foot traffic as well as bicycle riders on a daily basis. This safety improvement project will provide various traffic calming techniques and better pedestrian and bicycle accommodations within our popular business district. Once complete, the project will make downtown Ourtown a safer place for all modes of transportation.
Application Form
Application Form
Application Form
Application Documents
This map shows the project boundaries and phasing options of the proposed streetscape project. Phase 1 Phase 2 Phase 3 Project Boundary LEGEND N
This SRTS map: Shows the primary school at the center. Marks 1- and 2-mile boundaries. Shows other items like railroads, street grid, state route, other school and destinations.
This ped/bike trail map: Highlights the proposed trail alignment. Clearly marks beginning and end points. Displays connections to existing facilities. Shows RR underpass location.
These photos: Clearly show existing conditions of the proposed project area.
These photos: Show the problem that creates safety concerns Show a solution that would address the safety concern Are captioned to ID locations within the proposed project area
This preliminary design: Shows the proposed width, slope, and thickness of the trail. Shows an understanding of project requirements.
This preliminary design: Shows the proposed typical section Shows what the final product will look like
This sketch plan: Shows the proposed route for the new sidewalk, with connections to existing network Shows where curb ramps and crossings will exists, indicates crossing type, and shows additional project
This cost estimate: Shows the expected materials and costs per item Separates Participating costs from Nonparticipating costs Shows Total Project Cost and a Percentage breakdown
This cost estimate: Shows the line item costs for materials Shows the city s share of all expenses; design, ROW, utilities, 20% of construction and CE Shows total project cost with Federal share (TA funds) and city s share
This project timeline: Shows anticipated completion dates Shows March letting date Would like to see more details included in timeline Would like to see Hire Consultant happen closer to awards announcement (Oct. 2017) to begin design work asap
This project timeline: Shows general time period of when each step is expected to take place Shows percentage of completeness for design plans (on bottom) Would like to see estimated letting/bidding date Would like to see design work start asap
This project timeline: Shows when each step is expected to take place Shows anticipated April 2019 letting date Would like to see initiating design process included in timeline
Project Requirements
Compliance The FAST Act requires TA projects to follow the same rules and procedures as Federal-aid Highway projects Awarded projects must be included in the State Transportation Improvement Program (STIP) And also the Transportation Improvement Program (TIP) for their respective MPO Each Project Sponsor must be familiar with KDOT s process be compliant
Compliance Basic requirements all projects must meet: Public involvement including adjacent property owners The Uniform Act whether or not federal funds will be used NEPA verify the project is not harmful to environment ADA Americans with Disabilities Act, reasonable access to project Competitive bidding projects are let by KDOT unless otherwise approved
Compliance Each awarded project will be assigned a KDOT Project Manager Infrastructure - from the Bureau of Local Project s Road Team Non-Infrastructure Bicycle and Pedestrian Coordinator
Project Administration
The Basics All Projects will be Administered by KDOT unless Local Public Authority has been Certified to Administer State and Federal Projects. Very few cities are Certified to Administer Projects. Each awarded project will be assigned a Project Manager at KDOT. Each project application must identify a main contact person. This is the person with whom the KDOT Project Manager will be in contact. All infrastructure-related projects must begin the design process ASAP. Begin the process to select a design consultant.
Project Readiness Work required to be performed prior to Construction letting Complete, sign, submit Project Request Form 1302 infrastructure projects 1312 non-infrastructure projects (SRTS Phase 1) Hire project consultant to develop project plans KDOT certified designers* Acquire ROW* Utilities Relocation* Execute City/State Agreement Are there any railroads/tracks in or near the project site? * work that may be performed in advance
Recommended Schedule TAP funding Award Letter received beginning Submit 1302 or 1312 form 1 to 2 months post award Select project consultant to develop design plans 3 to 4 months post award Submit project plans for review Field Check, Office Check, Final Check, PS&E based on project schedule Environmental Review by KDOT ESS 2 to 3 months post Field Check Plans Acquire ROW must follow Uniform Act, acquire 4 months prior to letting Relocate Utilities relocate or plan for relocation 4 months prior to letting Execute City/State Agreement Sign and return to KDOT 4 months prior to letting Obtain Permits Acquired 4 months prior to letting Letting - end
Typical Project Schedule
Typical Project Schedule A project schedule will be produced and shared after the 1302 is submitted and the project is programmed with an estimated letting date.
Federal Fiscal Year (FFY) FFY runs from October 1 st to September 30 th Projects programmed for a particular FFY must be obligated no later than September 7 th of the same FFY Obligation Requirements NEPA Document completed Plans completed ROW acquired Utilities relocated Agreements executed Permits obtained
15 min. break
General Q&A
Thank you. If you are leaving now, thanks for coming and have a safe trip home! If you are staying for the Category Specific Q&A, please find a Representative to assist you
Project Specific Q&A
Resources: Planning, Design, and Safety Resource Manual on Uniform Traffic Control Devices (MUTCD) Guide for the Planning, Design, and Operation of Pedestrian Facilities, July 2004, (AASHTO Pedestrian Guide) Guide for the Development of Bicycle Facilities 2012, Fourth Edition (AASHTO Bike Guide) Proposed Rights-of-Way Guidelines Description Part 9 of the MUTCD is the national standard for all bicycle signs and striping Provides guidelines for the planning, design, operation, and maintenance of pedestrian facilities, including signals and signing. Provides detailed planning and design guidelines on how to accommodate bicycle travel and operation in most riding environments. The U.S. Access Board is developing guidelines for public rights-of-way that will address various issues, including access for blind pedestrians at street crossings, wheelchair access to on-street parking, and various constraints posed by space limitations, roadway design practices, slope, and terrain. These guidelines are sometime referred to as PROWAG. Separated Bike Lane Planning and Design Guide (FHWA) Outlines planning considerations and design options for separated bike lanes (also known as protected bike lanes or cycle tracks). Two-part webinar series about the guide available: http://www.pedbikeinfo.org/training/webinars_pbic_lc_060716.cfm National Association of City Transportation Officials (NACTO) guides Urban Street Design Guide, Urban Bikeway Design Guide, Transit Street Design Guide FHWA Planning and Design Resources and Guides A suite of tools produced by FHWA to support the development of high-quality pedestrian and bicycle networks FHWA Pedestrian and Bicycle Road Safety Audits Pedsafe and Bikesafe guides and countermeasures selection systems (FHWA) Small Town and Rural Multimodal Networks Achieving Multimodal Networks: Applying Design Flexibility and Reducing Conflicts Incorporating On-Road Bicycle Networks into Resurfacing Projects Pursuing Equity in Pedestrian and Bicycle Planning Guidebook for Developing Pedestrian and Bicycle Performance Measures Case Studies in Delivering Safe, Comfortable and Connected Pedestrian and Bicycle Networks: Volume 1 and Volume 2 Bike Network Mapping Idea Book Road Safety Audit (RSA) is the formal safety performance examination of an existing or future road or intersection by an independent, multidisciplinary team. It qualitatively estimates and reports on potential road safety issues and identifies opportunities for improvements in safety for all road users. These web-based guides include information about analysis and implementation, while the interactive countermeasure selection tool provides suggestions based on user inputs.