Erasmus+ Programme Jean Monnet Activities How to prepare a competitive Jean Monnet application technical session Snejina Nikolova Education, Audiovisual and Culture Executive Agency (EACEA) Helsinki, 14 Novembre 2016
Purpose of the information and training session 1. Overview of Jean Monnet activities 2. Project Cycle Management (PCM) phases 3. Strategies to ensure effective and efficient performance 4. Factors affecting the success of your application/project 5. How to achieve greater impact
Project Cycle Management Inception Needs Analysis,Objectives/action, Partners Application/Selection/Contracting Implementation Activities Budget Completion Results Impact
Project planning Policy Needs Objectives Activities Coherent Feasible Cost-effective Outputs Results Impact
Application process - overview Submission by the deadline to be respected Reception Acknowledgment of receipt (project reference assigned) Assessment: Selection (Eligibility) criteria 5 months Evaluation Independent experts Selection Notification letter 5
Jean Monnet Activities overview Max. community grants (of total budget): 75% - 80% *Flat rate financing system
Two type of budget management Flat-rate Modules Chairs Projects The budget of grants awarded under this system is treated as a whole and single amount to contribute to carry out all types of activities planned Budget based CoEs Networks SUPPA The budget of grants awarded under this system is separated into items corresponding to the activities in the WP
Planning a new proposal Call for proposals One call for proposals per year part of the general Erasmus+ call https://eacea.ec.europa.eu/erasmus-plus/funding/jean-monnetactivities-2017_en Publication of the E+ call for proposals - 20 October 2016 Deadline for submission - 23 February 2017 (CET - Midday - Brussels time) Evaluation period - 5 months Information to applicants - July 2017 Start date of action -1 September 2017
Application process Pre-requisites: ECAS account and PIC code The application package is composed of the eform and three compulsory annexes: 1. Detailed Project Description 2. Budget Form 3. Declaration of Honour - Fill in the eform, and complete and attach the compulsory annexes. - Validate the eform. - Automatic check: If form is complete it can be submitted online. - Successful submission confirmation email and reference number. NB: No paper copy is required
Application process Instructions on completing the application package and an eform User Guide are published on the website:
1) Complete the eform Part A. Applicant organisation (and partners for Networks only) Most details automatically retrieved from the Participant Portal ECHE to be verified Part B. Major information about the project: summary, priorities and topics addressed, duration, budget Part C. Specific information: discipline, number of teaching hours, students, etc.
2) Complete and attach annex I Annex I Description of the project Part D. Characteristics and relevance: Rationale for the proposal, relevance to the objectives of the Action, relevance to target groups Part E. Participating organisations teams: Aims and activities of the organisation, skills and expertise of key staff (publications, teaching) Part F. Design and implementation of the proposal: Work programme, methodology, time schedule Part G. Impact, dissemination and exploitation Part H. Curriculum Vitae and full list of publications
3) Complete and attach annex II Annex II Budget table 3 forms depending on the Action type: Modules & Chairs - Flat-rate financing: Indicate number of teaching hours planned Top-up percentage added for complementary activities Total budget and EU grant calculated automatically Projects - Flat-rate financing: Indicate number of events, participants and speakers Top-up percentage added for complementary activities Total budget and EU grant calculated automatically Centres of Excellence, Associations, Networks Budget-based financing: Indicate all expenses planned by costs categories (staff, travel and subsistence, subcontracting, equipment, other costs, indirect costs)
4) Complete and attach annex III Annex III Declaration of Honour To be signed by the legal representative To include the exact title of the project To indicate the exact amount of the grant requested The data included in the three annexes should be coherent
Reference Documents 1. Jean Monnet Programme Guide 2. Application package http://ec.europa.eu/programmes/erasmusplus/resources_en https://eacea.ec.europa.eu/erasmusplus/funding/jean-monnet-activities-2017_en
Evaluation procedure 1. Eligibility verification against selection criteria 2. Quality assessment against 4 award criteria (weighting 4x25) All proposals are assessed by independent experts Proposals are ranked according to their assessed quality 16
Award criteria 1. Relevance of the project OBJECTIVES PRIORITIES AND ADDED VALUE TARGET GROUPS
Award criteria 2. Quality of the project design QUALITY OF WORK PROGRAMME CONSISTENCE BETWEEN OBJECTIVES ACTIVITIES AND BUDGET FEASIBILITY
Award criteria 3. Quality of the project TEAM PERTINENCE OF PROFILE RELEVANT EXPERIENCE
Award criteria 4. IMPACT AND DISSEMINATION IMPACT DISSEMINATION
New since 2016 Additional academic activity for Chairs No Chair required for Centres of Excellence Maximum partnership for Networks reduced from 5 to 3 No support for Institutions
Frequently Asked Questions What waiting period between applications? Permanent post required for the academic coordinator? What is understood by rank of Professor for Chairs?
Frequently Asked Questions Is there a budget ceiling for staff costs and teaching costs financed through the budget-based system? Can an institution apply for several action types under the same Call for proposals? Definition of teaching hours?
Useful Information Erasmus+ Programme Guide and 2017 General Call for proposals: http://ec.europa.eu/programmes/erasmus-plus/discover/guide/index_en.htm Jean Monnet Activities: http://eacea.ec.europa.eu/erasmus-plus/actions/jean-monnet_en Funding - Jean Monnet Activities within Erasmus+: http://eacea.ec.europa.eu/erasmus-plus/funding_en Jean Monnet Directory: https://eacea.ec.europa.eu/jeanmonnetdirectory/#/search-screen/ Two e-tutorials on EACEA website provide information about Jean Monnet Activities in Higher Education and other international actions of the programme, and on how to prepare a competitive proposal. Jean Monnet selection results: http://eacea.ec.europa.eu/erasmus-plus/selection-results_en Mailbox Jean Monnet: EACEA-AJM@ec.europa.eu
Thank you for your attention!