The Federated Schools of the Upper Afan Valley Policy Adopted: 06.06.16 Review Cycle: Annually (Chair of Governors) Review Dates:
2015 ADMINISTRATION OF MEDICINES AND HEALTH PLANS The governing body recognises that many pupils will at some time need to take medication at school. While parents retain responsibility for their child's medication, the school has a duty of care to the pupils while at school, and the governing body wishes to do all that is reasonably practicable to safeguard and promote children's welfare.
ADMINISTRATION OF MEDICINES IN SCHOOL 1. Introduction: The governing body recognises that many pupils will at some time need to take medication at school. While parents retain responsibility for their child's medication, the school has a duty of care to the pupils while at school, and the governing body wishes to do all that is reasonably practicable to safeguard and promote children's welfare. 2. Responsibilities: 2.1 The governing body takes responsibility for the administration of medicines during school time in accordance with the government's and LEA's policies and guidelines. 2.2 The Head will implement this policy and report as required to the governing body. 2.3 Medication will normally be administered by specially trained staff or the school nurse. 2.4 Every member of staff is expected to maintain professional standards of care, but have no contractual or legal duty to administer medication. The governing body does not require staff to administer medication. 2.5 However, some specified staff (eg PE and games staff, or staff taking educational visits) who volunteer their services, will be given training to administer first aid and/or medication to pupils. 3. Staff Indemnity 3.1 The LEA fully indemnifies all staff against claims for any alleged negligence, providing they are acting within their conditions of service and following governing body guidelines. 3.2 The indemnity covers situations where an incorrect dose is administered or where any other mistake in the procedure is made. The LEA will meet any claims in these circumstances. 4. Action 4.1 Pupil Admissions On admission of the pupil to the school, all parents will be required to provide information giving full details of: - medical conditions - allergies - regular medication - emergency contact numbers - name of family doctor/consultants - special requirements (eg dietary)
At the beginning of each academic year all parents will be required to up-date the medical form. Any medical needs identified will form the basis of a Health care plan in conjunction with school staff, parents and pupils. 4.2 Administration of the Medication The school expects that normally parents will administer medication to their children. Any requests for medicine to be administered must come from a parent on a Parental Agreement Form that can be obtained from the school office. Each request will be considered on an individual basis. The written request will include - name of parent and contact number - name of child and class - name of medicine - name of doctor who prescribed it, and contact details - how much to give - how it should be kept and stored - how it is to be administered - when to be given - any other instructions The request will end with the following consent statement: 'The above information is, to the best of my knowledge, accurate at the time of writing and I give consent to school/setting staff administering medicine in accordance with the school/setting policy. I will inform the school/setting immediately, in writing, if there is any change in dosage or frequency of the medication or if the medicine is stopped. It will be signed and dated by a parent or someone with parental control. A separate form must be completed for each medicine to be administered. Parents will be expected to notify any requests for the administration of medicines at the earliest opportunity and to discuss with the Support Services Manager what can be done in the school, before the Head makes a decision. The Head (or person authorised by the Head) will decide whether any medication will be administered in school, and by whom. In appropriate cases the Head and parents in consultation with the Support Services Manager (and anyone else the Head deems necessary) will draw up a healthcare plan. The medication must be in a container as prescribed by the doctor and dispensed by a chemist with the child's name and instructions for administration printed clearly on the label. The school will not deal with any requests to renew the supply of the medication. This is entirely a matter for the parents. If the pupil is required and able to administer his/her own medicine (eg inhaler for asthma) the designated member of staff or the Support Services Manager will check that the pupil fully understands what has to be done, and will supervise the administration.
Normally medication will be kept under the control of the school office in locked storage unless other arrangements are made with the parent. Normally the administration of medication will only be done in school at the following times: - immediately before school - breaks and lunchtime The school will not allow in any circumstances the administration of nonprescription medicines in school. This includes cough sweets and lozenges, and painkillers. 4.3 Intimate or Invasive Treatment The school will not normally allow these to take place in school, but in exceptional circumstances the head is authorised to agree to it. Two adults must be present when these take place, at least one of whom must be of the same gender as the pupil. 4.4 Long-term Medical Needs The governing body and Head will do all they reasonably can to assist pupils with long-term needs. Each case will be determined after discussion with the parents, and in most cases the family doctor. The governing body also reserves the right to discuss the matter with the LEA's (school's) medical adviser, 5. Records The school will keep records of to include:- - name of the pupil - date and time of the administration - who supervised the administration - which medication - how much was given - a note of any side-effects. The school will ensure that the medical record is filled in and checked regularly. 6. Training The governing body is committed to providing appropriate training for staff who volunteer to participate in the administration of medicines. 7. Monitoring and Review The Head will be responsible for monitoring the implementation of the policy, and reporting annually to the governing body. Where necessary, amendments will be made as a result of this process.
Annexe 1 Flow Chart for the Administration of Medication Child is ill and is prescribed medication Has GP given advice that child is well enough to be at school? Yes No Child stays at home Does medication have to be administered during school hours? Yes No Medication given at home Parent/guardian completes Parental Agreement Form Headteachers/schools decision Yes No Child either remains at home or parent/guardian comes to school to administer medication Headteacher/Support Services Manager confirms on Form 5 Medication brought to school in original container with childs and GPs details Medication administered and recorded
Healthcare Plans (HCP) Flow chart School identifies child as requiring HCP, and holds initial discussion with parent/carer Does Child have an up to date care plan already drawn up by Health Professional YES If up to date care plan(s) already available e.g. Epilepsy Plan /Asthma Plan /Allergy Plan/Diabetes plan/feeding plan/dietetic regime then this/these can be attached to HCP document, and can form the basis for Headteacher and family drawing up HCP. School staff and parents meet to agree and sign completed HCP. Health professional may attend this meeting if necessary e.g. Diabetes nurse always attends for her/his patients, others as needed. NO Support Services Manager/SENCO arranges meeting with parents (+/- child ) +/- relevant health professional(s) to draw up HCP. Parents bring relevant information e.g. copies of hospital letters If needed, Support Services Manager/ SENCO may with parents consent request further information from /meeting with relevant health professional(s). If there is uncertainty as to whom relevant health professional is or whether HCP required, discuss with Community Paediatrician or Specialist Nurse. If Health Professional not present; draft HCP sent to Healthcare Professional who is identified as looking after child s medical condition for checking and signing. Healthcare Professional returns signed document to school. If amendments are necessary, may need to be re-sent to Healthcare Professional for signing Review of HCP annually by school and parents. More frequent review if condition unstable. If condition is unchanged, HCP does not need to be signed again by Healthcare Professional.