Your second harvest hero Fundraising toolkit SECONDHARVESTHERO.CA
YOUR IMPACT By running a fundraiser at your office, YOU are a HERO to people in your city experiencing food insecurity. Second Harvest needs the support of heroes like you to meet the growing demand for fresh, healthy food for people facing hunger in our communities. Here are some ways that you make a difference: $500 provides enough food for over 1,000 fresh, healthy meals $1,000 provides food for a warm, hearty lunches for 80 at-risk youth for an entire month $2,500 feeds a family of four for over a year $5,000 provides food for 500 students a year in afterschool nutrition programs $10,000 provides four classrooms of kids from low-income families with healthy lunches for an entire school year
YOUR IMPACT Rita and her young son attend a meal program at a Second Harvest partner agency several times a week. Even though she works full-time she often cannot afford groceries, especially good quality groceries, to last them the whole week. I hope to be able to get back on my feet, and be able to pay for all our household needs myself, but until then the meals we receive here are life savers. I don t know what my son and I would do without them.
How will you be a hero?
There are endless ways to fundraise for your Second Harvest Hero campaign. Here are some of our best ideas tried and tested by our top fundraising teams. If you are interested in running a Hero campaign, click here to order your campaign kit! Second Harvest Truck Pull Challenge Second Harvest s newest event! On Tuesday, September 10th, 2019, the Second Harvest Truck Pull Challenge will pit corporate teams against each other in a feat of strength pulling a Second Harvest truck full of food across Nathan Phillips Square! Flex your muscles, show your corporate pride and take part in a physical feat worthy of any Second Harvest Hero. Teams must fundraise a minimum of $2,500 within the period of July 1, 2019 August 31, 2019 to participate. Contact Kris-John Kucharik (krisjohnk@secondharvest.ca) for more information on how to get your team registered.
RAFFLE TICKET SALES With over $44,000 worth of prizes and more winners than ever, our annual raffle is a crowd-pleasing and easy way to fundraise. Order your raffle tickets from Second Harvest today! We ll ship them with your toolkit, and you can sell tickets to your colleagues, friends, family, clients and vendors. Every book of ten tickets sold provides 160 meals. 20 books sold X $80/book = $1,600 raised LUNCH MONEY CHALLENGE Have you ever thought about how much you spend on going out for lunch? Challenge your team to bring lunch from home for a week (or a month!) Calculate how much you ve saved and pool this money to help your neighbours in need. $10/day X 5 days X 30 people = $1,500 raised DONATION DRIVE Simple and straightforward. Reach out to friends, family, clients and vendors and tell them why you are fighting hunger in our city. Create an online fundraising page at http://secondharvesthero.ca to make giving easy for your donors. 5 donors X average $60 gift = $300 raised/fundraiser 10 fundraisers X $300 = $3,000 raised
JEANS Days Wear your favourite jeans and support a great cause! Purchase casual days for $2/day (or $30 per month). Already a casual office? Choose a fun theme instead, such as wearing your favourite hat or sports jersey. $30/team member X 25 people = $750 raised $30/team member X 50 people = $1,500 raised KERNELS POPCORN The perfect snack year round! Order Kernels popcorn bags for $1.15/each and sell them for $2.25/each. Pick a week to run a drive so your coworkers can stock up, or keep them on hand to fundraise year-round. Email krisjohnk@secondharvest.ca to request a form. 500 bags sold/year (about 40 per month) = $550 raised This is a great stand-alone or add-on to any other fundraiser! POTLUCK CHALLENGE Challenge your coworkers culinary skills! This competitive twist on the traditional potluck lets you vote on the best dish. The winner receives a prize, and everyone gets to sample the culinary creations with a minimum donation. 30 participants X $20 donation = $600 raised Combine with company match = $1,200 raised
OFFICE BINGO Sell bingo cards and draw a number once a day until someone fills their card! Use a free online card generator to make it easy. $5 per card or 5 cards for $20. Average raised: $500-$700 PARTY FOR FOOD RESCUE Host a party at your office or book a local venue. Invite your clients and vendors for a chance to network and showcase your charitable efforts. Add a fun theme your party to kick it up a notch like superheroes, 90 s, Disco, Roaring 20 s, etc. Tickets $25/person X 60 people = $1,500 Silent Auction 10 prizes X average $75 value = $750 On-site 50/50 Raffle $250 Donation Drive $2,500 OFFICE POOL Simple to organize, with plenty of templates available through a quick online search. Some fun themes: Oscars, your favourite sports tournament, or staff trivia. $20 per entry X 50 participants = $1,000 raised
BAKE SALE A classic fundraiser for a reason it works! Ask the bakers in your office to prepare their favourite recipe, and sell your sweet treats in the lobby of your building to reach even more buyers. Raises $600 - $800. Double or triple your total by hosting once a month, or once a quarter. SKILLS SILENT AUCTION Everyone donates their time and talent while coworkers bid for a chance to win and learn something new. For example, Brian in HR loves hitting the gym and donates a 2-hour boot camp workout session. 20 prizes X average $35 winning bid = $700 raised OFFICE OLYMPICS Get into teams and compete for a prize. Incorporate a range of fun activities (paper airplane toss, video games, bean bag toss, staff trivia and more). Works great as an interdepartmental challenge! $20/participant X 40 people = $800 raised
Tips & Tools
TIPS & TOOLS KICKING OFF YOUR FUNDRAISER PRIZE IDEAS CAMPAIGN MATERIALS Hosting a fundraiser kick-off sets you up for success by communicating the fundraising plan and goal to your team. Kick-off activities include: An introduction to Second Harvest Announcement of your fundraising activities/events Announcement of your fundraising goal We are here to support you! Second Harvest will gladly provide a representative to deliver your kick-off or provide a presentation at any time about our organization for your staff team. We will also provide training seminars on Tuesday, February 5 th at 12pm and Tuesday, February 12 th at 7pm for teams looking to boost their 2019 campaigns! Getting prizes for your office pools, bingo, or other fundraisers doesn t have to be difficult or costly. Consider these options: Request a small budget or non-cash prize from your company such as a vacation day, use of a premium parking spot for a week, or lunch with a member of your Senior Leadership Team. Reach out to local businesses to donate a prize. Use the request template provided in the Resources section of our website. Run your fundraiser as a 50/50 (or 60/40, 70/30) draw, with a portion going to your fundraising total and a portion to the winner. We ve got you covered! Through Second Harvest, you can order a free toolkit of materials to make your campaign fun and successful, including: Posters Stickers Collection Cans Fundraising Thermometer Hero Masks & Capes Point-of-payment terminals Contact Kris-John at 416-408-2594 x286 or click here to order your materials today. Digital tools are available in the Resources section of our website.
Get online & get social! ONLINE FUNDRAISING Boost your fundraising and track your progress by creating a fundraising page at http://secondharvesthero.ca Set-up takes less than 5 minutes and you'll receive a personalized link for your team that you can send to donors. It s easy and secure, and all donations receive an automatic tax receipt. SOCIAL MEDIA Spread the word through both your personal and company social media channels. You ll reach a wider audience and raise awareness about the important work you re doing to help Toronto s most vulnerable people. Check out our social media toolkit on our resources page at http://secondharvesthero.ca @SecondHarvestTo @2ndHarvestTO @2ndharvestTO
REWARDS & RECOGNITION TOP FUNDRAISING TEAM Our top team will be rewarded with a fully catered luxury suite for 16 people on Saturday, July 27, 2019 for the Toronto Blue Jays vs. Tampa Bay Rays game. Courtesy of Aramark Sports & Entertainment. Value: $4,500 TOP 3 TEAMS Our Top 3 fundraising teams will receive $1,000 USD Delta Air Lines vouchers to use for next year s campaign! TOP 20 TEAMS Our Top 20 fundraising teams will receive their company name and logo listed on http://secondharvesthero.ca, special mention in an e-blast to 22,000 recipients, and a commemorative plaque and mounted poster.
Important DATES WEDNESDAY, JANUARY 23 2019 Second Harvest Hero Launch and Networking Event Location: Lisa Marie 638 Queen Street West, Toronto, ON M6J 1E4 RSVP by January 15 to coreys@secondharvest.ca TUESDAY, MARCH 26 Last free Purolator pick up before the raffle draw (see Preparing & Submitting Your Donation p. 15) FRIDAY, MARCH 29 2019 Second Harvest Hero Raffle Draw Prize winners will be contacted and names posted on our website: http://secondharvesthero.ca/raffle SATURDAY, AUGUST 31 Last date to submit donations in order to be eligible for incentive prizes and Top 20 honours for 2019 TUESDAY, SEPTEMBER 10 2019 Second Harvest Truck Pull Challenge Fundraise at least $2,500 from July 1 st -August 31 st to qualify your team for this exciting new event! Come pull our trucks at Nathan Phillips Square. Find more information on this Heroic challenge at: https://secondharvest.ca/second-harvesthero/second-harvest-truck-pull-challenge/
PREPARING & SUBMITTING DONATIONS 1. Fill out the Donation Submission Form (enclosed and on the Resources page of SECONDHARVESTHERO.CA) and return the following to Second Harvest: Donation money Completed Donation Submission Form Tax Receipt Request Form(s) All Raffle tickets (sold and unsold) and money *Raffle monies must be returned with sold ticket stubs. Tickets will not be entered into the draw until payments are received. *Please keep raffle money separate from the rest of your donation monies: put raffle money in separate envelope. *Please return collection cans and any leftover buttons and capes. (Please keep your masks.)
PREPARING & SUBMITTING DONATIONS 2. Send your donations to Second Harvest by Purolator, mail, or online. a) Purolator: Our transportation partner, Purolator, will pick up and deliver your donations and leftover supplies to Second Harvest. Contact Kris-John at 416.408.2594 x286 or krisjohnk@secondharvest.ca by the following dates: Purolator Pick-Up Dates Tuesday, December 4, 2018 Tuesday, December 18, 2018 Tuesday, March 5, 2019 Tuesday, March 19, 2019 Tuesday, March 26, 2019 Your deadline to register for pick-up Wednesday, November 28, 2018 at 12pm Wednesday, December 12, 2018 at 12pm Wednesday, February 27, 2019 at 12pm Wednesday, March 13, 2019 at 12pm Wednesday, March 20, 2019 at 12pm b) Mail: Make cheques payable to Second Harvest and include Hero on the memo line. Mail to the Second Harvest office at 1450 Lodestar Rd., Unit 18, Toronto, ON, M3J 3C1. Include completed Tax Receipt Request Form(s) for any individuals requiring a tax receipt. c) Online: Using the Manage Cash or Cheque option on your personal/team fundraising page, you can log and pay any donations and group fundraising.
TAX RECEIPT INFORMATION All financial donations provided by you and your donors are eligible for tax receipts. Please provide the names and information of all individuals requesting a tax receipt, in the enclosed Tax Receipt Request Form. If you have any questions, please call Kris-John at 416-408-2594 x286. Collections and funds raised through event or other group fundraising are not eligible for tax receipts. Raffle ticket purchases are not eligible for a tax receipt because when you purchase a raffle ticket you have a chance to win a prize. This is per Canada Revenue Agency regulations. Please visit the Canada Revenue Agency website to learn more.