Winnebago County 4-H Leaders Association Agenda 08/21/18 Title Winnebago County 4-H Leaders Assoc. Facilitator Joe Kuehnl Purpose Board of Directors Mtg. Recorder Linda Messer Date Tuesday, August 21, 2018 Time 7:00 p.m. Location JPCC Meeting Members Present Absent Elected Positions Committees OPEN (A) 1. 2 nd term 2 nd yr 2. Jennifer Crowley (A) Banquet, Basket Raffle 3. Steve Eichman (A) 4. Sara Kolell (A) 5. Joe Kuehnl (A) 1st term 3 rd yr 6. Mark Kunde (A) 2 nd term 3 rd yr 7. Kay Lettau (A) 8. Jen Longworth (A) 1 st term 3 rd yr 9. Leah Longworth (Y) 1 st term (1 year term) 10. Gerry Marks (A) 1 st term 2 nd yr 11. Linda Messer (A) 1 st term 3 rd yr 12. Herb Numrich (A) 1 st term 2 nd year 13. Julie Zittlow (A) 14. OPEN (Y) 1 st term (1 year term) Ex-Officio Members Finance (2 nd yr) President Chair-Finance (3 rd yr) Vice President Secretary Finance (1 st yr) Breakfast Basket Raffle Nominating, Breakfast Nominating, Pizza Chair Endowment, Banquet, Basket Raffle, Breakfast, Pizza, Scrip Coordinator Nominating, Banquet, Dipper Nominating, Banquet, Dipper Nominating, Banquet, Basket Raffle, Breakfast Endowment, Dipper Basket Raffle, Breakfast 1. Jill Petersen Treasurer, Finance Committee, Basket Raffle Staff 1. Jody Bezio Interim 4-H Youth Development Educator 2. Sarah Thompson 4-H Youth and Science Educator (A) = Adult Position, (Y) = Youth Position NOTE: Deviation from the agenda may occur
AGENDA ------------------------------------------------------------------------------------------------------------------------------- 2018 4-H Goals: 1. Establish committee descriptions to define role of standing committees. 2. Increase 4-H participation for fundraising through social media community presence and promotional/marketing activities. 3. Continued growth to support the Endowment Fund. ------------------------------------------------------------------------------------------------------------------------------- Lunch Hosted by: Kay Lettau Next Meeting: September 18, 2018 Host: Jen Crowley 1. Call to Order 2. Pledges 3. Roll Call 4. Additional Agenda Items / Open Forum 5. Secretary s Report 6. Treasurer s Report County Audit Report - Action 7. Fundraising Reports (as needed) Standing Committees include: A. Basket Raffle B. Breakfast at the Fair C. Dipper D. Endowment E. Pizza Making Be ready for August All-County Mtg with info packets for Club Pizza Sales F. Scrip Cards Fleet Farm G. Other 8. Committee Reports (as needed) Standing Committees include: A. Ambassadors B. Budget & Finance C. Camp 1. Cost of last camp (2018) 2. Next year s youth cost for camp (2019) D. Family Banquet
E. Interstate F. Nominating meeting to be scheduled soon with Nominating Committee: Joe K., Mark K., Jen L., Leah L., and Linda M. G. Other 9. Old Business A. County Fair B. Reminder 4HOnline Re-enrollment Date: 11/20/18 & Last day to Enroll to be able to show at Fair: 1/31/19 10. New Business A. All-County Meeting August 28, 2018 B. Service Recognition Awards Fall Banquet (October 20, 2018) C. Fall Forum: November 2-4, 2018 D. Skating Party October 28, 2018 E. Mobil/Exxon $100 Gas Gift Card F. Other 11. Staff Report Jody Bezio & Sarah Thompson A. Trip Application Process Revamp B. Update Record Books C. Expansion & Review Committee D. Review Scholarships & Key Award Application Process 12. Next Board Meeting Tuesday, September 18, 2018, 7:00-9:00pm at JPCC. Host: Jen Crowley Next Meeting Agenda Items due to President by: Monday, September 10, 2018 Next Meeting Reports due to UW-Extension Office for mailing by: Tuesday, September 11, 2018 13. Adjourn
August August 28 4-H All-County Meeting 7:00 PM State Educational Experiences (Trips) Will need to decide New Process/Dates for 2018 1 st registration is for Space Camp could be as early as October September September TDB Re-Enrollment Begins/State Shut down of computer September TBD - 4-H Club Outstanding Records Books due to the UW-Extension office by 4:30 PM (or brought to Record Book Reading on Sunday, September 30) September 12 Meat Animal Board Meeting, 7:30 PM September 14 4-H Award Nominations & Board Nominations DUE September 14-16 State 4-H Horse Expo, Wisconsin State Fair Park September 18-4-H Leaders Board of Directors Meeting 7:00 PM September 24 Horse & Pony Project Meeting, 7:00 PM (Board Meeting at 6:00 PM) September 30 4-H Outstanding Record Book Reading 1:00 PM September TBD 4-H Clubs Charter Renewals DUE October October TDB Record Book Reading October 6-7 - WI 4-H Arts Camp, Upham Woods, N194 County Rd N, Wisconsin Dells, WI October 16-4-H Leaders Association BOD Meeting, 7:00 PM October TBD - Cloverbud Blast 1:00-3:00PM October 20 - Family Banquet, Winneconne High School, Winneconne, WI October 20 4HOnline Re-Enrollment October TBD Youth as Partners in Civic Leadership Conference, Upham Woods, N194 County Rd N, Wisconsin Dells, WI October TBD Pizza Counting October TBD - Pizza Setup & Making, Sunnyview Expo, 600 E. County Rd. Y, Oshkosh, WI October 22 - Horse & Pony Project Meeting, 7:00 PM (Board Meeting at 6:00 PM) October 28 - Fall Skating Party, Fox Valley Roller Rink (4pm) 4-H Ambassadors Meeting in October - begin planning for 4-H Fun Day 2019 November November 2-4 - Fall Forum, Green Lake Conference Center, Green Lake, WI November TBD 4-H Club Officer Training 3:00-5:00 PM November 20-4-H Leaders Association BOD Meeting, 7:00 PM November 23-27, 2018 - National 4-H Congress, Atlanta, GA November TBD Camp Counselor Applications Available/Due Treasurer Bond Insurance Renewal (through McClone Insurance) current through 1-1-19 September September TDB Re-Enrollment Begins/State Shut down of computer
September TBD - 4-H Club Outstanding Records Books due to the UW-Extension office by 4:30 PM (or brought to Record Book Reading on Sunday, September 30) September 12 Meat Animal Board Meeting, 7:30 PM September 14 4-H Award Nominations & Board Nominations DUE September 14-16 State 4-H Horse Expo, Wisconsin State Fair Park September 18-4-H Leaders Board of Directors Meeting 7:00 PM September 24 Horse & Pony Project Meeting, 7:00 PM (Board Meeting at 6:00 PM) September 30 4-H Outstanding Record Book Reading 1:00 PM September TBD 4-H Clubs Charter Renewals DUE October October 6-7 - WI 4-H Arts Camp, Upham Woods, N194 County Rd N, Wisconsin Dells, WI October 8 - Wisconsin 4-H Leadership Council APPLICATION DEADLINE October TBD - Cloverbud Blast 1:00-3:00PM October 10 Meat Animal Board Meeting, 7:30 PM October 16-4-H Leaders Board of Directors Meeting 7:00 PM October 20 - Family Banquet October 22 - Horse & Pony Project Meeting, 7:00 PM (Board Meeting at 6:00 PM) October TBD Youth as Partners in Civic Leadership Conference, Upham Woods, N194 County Rd N, Wisconsin Dells, WI October TBD Pizza Counting October TBD - Pizza Setup & Making, Sunnyview Expo, 600 E. County Rd. Y, Oshkosh, WI October 28 - Fall Skating Party, Fox Valley Roller Rink (4pm) 4-H Ambassadors Meeting to begin planning for 4-H Fun Day Upcoming Dates November 2-4 Fall Forum, Green Lake, WI
**If event location isn t listed, it will be at the JP Coughlin Center**