23rd Annual Winter Marketplace December 9-11, 2016 Rio Las Vegas Hotel and Casino Las Vegas, Nevada Exhibitor-Sponsor Prospectus www.achca.org
NETWORK WITH LONG TERM CARE LEADERS AT THIS UNIQUE EDUCATIONAL EVENT With timely educational sessions and interactive discussions of current issues in long term care, ACHCA s Winter Marketplace provides an excellent opportunity to learn and network with long term care leaders who make and approve purchase decisions for their facilities and corporations. Tabletop + The Idea Exchange $2,000 Best Value Early Bird Rate $1,750 if paid by September 1, 2016 $2,000 after September 1, 2016 Includes Tabletop exhibit space and the Idea Exchange See descriptions below for details Who We Are Administrator: 57% VP/Director, Dept. Head/Manager: 12% CEO/President, Owner: 11% Student: 6% Assistant Administrator: 4% Administrator-in-Training: 3% Academic/Consultant: 2% Other: 6% ACHCA s 2,200 members represent a variety of care settings and services: Adult Day Care AIDS Care Alzheimer s Services Assisted Living Communities Behavioral Health Services Geriatric Centers Home Health Care Hospice Care Intergenerational Care Pediatric Services Rehabilitation Care Senior Centers Skilled Nursing Centers Tabletop Exhibit Space $1,600 Early Bird Rate $1,400 if paid by September 1, 2016 $1,600 after September 1, 2016 Exhibiting companies receive: A 6-foot, skirted table with 2 chairs Non CE registration for two company representatives Includes access to education sessions and meals. Additional badges and CE credit can be purchased. Pre and post conference registration list Listing with description in onsite conference program Opportunity to schedule personal meetings and dinner with customers and potential clients Note: Exhibit space does not include electricity and/or internet. Information to order this at your space will be provided. Stand Alone Idea Exchange $1,000 Early Bird Price $750 if paid by September 1, 2016 $1,000 after September 1, 2016 The Idea Exchange is a unique opportunity to present innovative concepts to attendees for continuing education (CE) credit. The Idea Exchange spotlights creative solutions to challenges in post acute care and aging services care settings. This is an ideal opportunity for face time with conference attendees who are most interested in learning about your ideas and solutions. Presenters receive: Four 20 minute round-table presentation sessions Pre and post conference registration list * Idea Exchange presenters MUST complete a brief presentation proposal for facilitation of CE approval. Space is limited. Reserve your space by October 31, 2016. Pricing and schedule subject to change. Questions? Contact exhibits@achca.org or 202.536.5120 Table exhibit assignments are made by ACHCA staff on a first come, first served basis when exhibit payment is received. Priority is given to Business Affiliate members. Every effort is made to place competing companies away from each other. ACHCA reserves the right to rearrange the floor plan as necessary to meet the needs of the conference and hotel requirements. 3
SPONSORSHIP & MARKETING OPPORTUNITIES $10,000 Daily WiFi Sponsor Provide free WiFi access for attendees in the conference area during conference hours. Two Available. Company recognition when attendees sign in for access Feature in emailed conference communications Full page advertisement in the conference program $7,500 Networking Lunch Sponsor Your company will treat attendees to lunch on Saturday. Opportunity to highlight your company and welcome attendees to the lunch Feature in emailed conference communications Full page advertisement in the conference program Includes Idea Exchange presentation $5, 000 Keynote Sponsor Have the spotlight at this well attended session. Introduction of keynote speaker Signage on podium with your company logo Full page advertisement in the conference program Includes Idea Exchange presentation $3,500 Board of Directors Dinner Sponsor The intimate dining experience is an excellent opportunity to meet with ACHCA s leadership team. Two company representatives will dine with the ACHCA Board of Directors Formal welcome to the guests Half page ad placement in conference program $2,500 Attendee Tote Bags Be in the hands of every attendee. Company logo/design on the bag Handout and/or promotional item in the bag $2,500 Water Bottle Sponsor Keep attendees hydrated during and after the conference. Company logo on water bottle distributed in the attendee tote bags $2,000 Lanyard Sponsor Your logo will appear around the next of each attendee. Company logo/name on the lanyards $1,500 Refreshment Break Sponsor Everyone looks forward to the coffee! Place your company next to a popular area of the conference! Multiple available. Signage in the break area with your company s logo $1,000 Charging Station Sponsor Give the attendees a convenient place to charge their devices during the conference. Multiple available. Located next to your exhibit space Branded with your company logo and materials General Conference Sponsorships The Gold, Silver, and Bronze packages support the overall conference including the education program, breakfasts, and breaks. $5,000 Gold Sponsor Package Includes exhibit space and Idea Exchange presentation Non CE registration for two company representatives Full page ad placement in conference program $2,500 Silver Sponsor Package Includes Idea Exchange presentation Half page ad placement in conference program $1,000 Bronze Sponsor Package Quarter page ad placement in conference program * Listed on signage, conference program and website * Listed in emailed conference communications * Signage at your tabletop space (tabletop fee is at additional cost unless included in sponsor package) * Pre and post conference attendee list Conference Program Advertising Make a lasting impression on attendees by advertising in the onsite conference program. Submit a hi-res pdf or jpg of at least 300dpi by October 31, 2016. Full page (8x10) - $750 Half page (8x5) - $500 Quarter Page (3.75x5) - $250 Attendee Bag Inserts - $250 Put your company s message in the hands of all conference attendees by providing a literature piece (brochure or flyer) or one promotional item to be inserted into the conference attendee bags. Your product must be provided in full (350 units) and shipped prior to the conference. 3
23rd ANNUAL WINTER MARKETPLACE December 9-11, 2016 Rio Las Vegas Hotel and Casino Exhibit/Sponsor Contract - Submit by October 31, 2016 For check payments, mail contract with payment to: ACHCA, PO Box 75060, Baltimore, MD 21275-5060 For credit card payments, fax contract and credit card information to our secure fax at 866-874-1585 Company Name Authorized Representative Mailing Address City/State/Zip Product/Service Type Phone Fax (for exhibit information; not published) Program Listing Please provide a brief product description (25 words or less) to be listed in the Onsite Program. Website will appear with exhibitor listing. Website Address (enter above) Exhibitor Name Badges Included with your exhibit fee are two conference registrations. Please provide the names of your exhibit staff exactly as they should appear on the name badges. Additional exhibitor badges may be purchased for $75 each. Representative 1: Kosher Vegetarian Gluten Free Add CE Credit for $215 Representative 2: Kosher Vegetarian Gluten Free Add CE Credit for $215 Additional Representative 3 @ $75: Kosher Vegetarian Gluten Free Additional Representative 4 @ $75: Kosher Vegetarian Gluten Free Exhibit Space Early Bird After 9/1/16 Tabletop + Idea Exchange $1,750 $2,000 Tabletop Exhibit Space $1,400 $1,600 The Idea Exchange $750 $1,000 Top three requested spaces (see next page): 1st Choice 2nd Choice 3rd Choice Sponsorship Daily WiFi $10,000 Networking Lunch $7,500 Keynote $5,000 Board of Directors Dinner $3,000 Tote Bags $2,500 Water Bottle $2,500 Lanyards $2,000 Refreshment Break $1,500 Charging Station $1,000 Gold Package $5,000 Silver Package $2,500 Bronze Package $1,000 Advertising Full page $750 Half Page $500 Quarter Page $250 Attendee Bag Inserts $250 Contract/Payment Information Contracts must be accompanied by full payment. Exhibit Space Idea Exchange Sponsorship Additional Exhibitor Badge(s) $75x (qty) CE Credit with Badge(s) $215x (qty) Program Advertising Ad Type: Total Amount Due: Check Enclosed (Payable in U.S. Dollars to ACHCA) MAIL check payments to: ACHCA Exhibits Department PO BOX 75060 Baltimore, MD 21275-5060 $ Please charge my Visa MasterCard American Express FAX your completed form and credit card payment to (866) 874-1585 Card Number Expiration Date Security Code Cardholder Name Card Billing Address City/State/Zip Contract rules and regulations are a part of this contract. In accordance with the rules and regulations outlined in this contract, and governing the ACHCA Exposition to be held at the Rio Las Vegas Hotel and Casino, the undersigned understands and accepts all terms and hereby applies for exhibit space. Upon acceptance by ACHCA, this document constitutes a contract. Acceptance: Signature Cancellation Policy: Cancellations must be submitted in writing to ACHCA. After August 1, 2016, 50% of the booth cost will be refunded. After October 31, 2016 there are NO refunds. Agreements with full payment are due by October 31, 2016.
23rd ANNUAL WINTER MARKETPLACE December 9-11, 2016 Rio Las Vegas Hotel and Casino Exhibit Floor Plan Provider Effect 23 24 22 1 American Data 21 2 Reliant Post-Acute Care Solutions 20 3 Resistance Dynamics 19 4 Avera eltc MMCAP 18 5 GeneSight (Assurex Health) Accushield 17 6 Pathway Health Senior Rehab Solutions 16 7 Cornell Communications General Session Entrance Corridor Entrance Harmony Healthcare Int l 15 8 Aegis Therapies HD Supply 14 9 ProCare LTC Pharmacy 13 10 Comfort Matters Virtual Dementia Tour Second Wind Dreams 5
EXHIBIT/SPONSOR INFORMATION EXHIBIT SCHEDULE Exhibitor Move-In: All booths are required to be set-up by 2:00 pm on Friday, December 9th. Friday, December 9th, 8:30 am 2:00 pm Marketplace Exhibit Hours: Exhibit hours are coordinated with refreshment breaks, a reception and a lunch. Vendors are invited and encouraged to attend educational sessions between exhibit times and coordinate meetings with attendees. Visit www.achca.org to view the schedule at a glance. Exhibit area will remain open: Friday, December 9th, 3:00-3:30 pm and 5:00-6:30 pm Saturday, December 10th, 9:30-10:00 am and 12:45-2:15 pm Idea Exchange: Saturday, December 10th, 10:00-11:30 am Exhibitor Move-Out Tear-down on Saturday, December 10th, 2:30-5:00 pm *Schedule is preliminary and subject to change. Times are Pacific Time Zone (Las Vegas, NV). SHIPPING Exhibitors are responsible for retrieving shipments through the hotel s shipping and receiving service. Upon close of exhibit hours, the exhibitor is responsible for making their own shipping arrangements with the hotel. Exhibitors are responsible for any shipping and handling charges that are incurred. Shipping information will be provided after exhibit confirmation. VENDOR/EXHIBITOR REGISTRATION No one will be permitted in the exhibit area, meeting rooms or other conference areas without a badge. Advance registration is available to exhibitors. Exhibit representatives who do not pre-register must complete onsite registration and submit proof of company affiliation. Name badges will be issued under the exhibiting company name only. All onsite exhibit badge registrations for exhibiting companies will incur a $75 registration fee. Continuing education credit can be purchased at an additional cost of $215 per badge. Non-exhibiting vendor representatives, may attend as a conference registrant by purchasing one of the registration packages available at www.achca.org. Representatives of companies that have not purchased an exhibit space will not be allowed to show products, discuss services, distribute materials/handouts or otherwise solicit business in the conference area. Violators will be escorted from the conference area and will not be permitted to re-enter for the duration of the conference. REGISTRATION LIST Exhibitors will be able to reach attendees with a pre- and post- conference registration list. Registration lists include: name, company, job title, mailing address, and email. Those exhibitors who return the List Use agreement will receive the preconference list emailed approximately four weeks prior to the conference. The post-conference list will be emailed five to seven business days after the conference. POLICY ON ANCILLARY EVENTS Companies are encouraged to take advantage of the conference exhibit and sponsorship opportunities offered by ACHCA, however, participating companies may host an ancillary event. All ancillary events must be approved in advance by ACHCA (60-days prior to start of the conference). Ancillary events may not conflict with any official ACHCA events, educational programming or exhibition hours. Educational/Speaker programs may not be offered at meetings or events outside of official ACHCA programming. Any company holding an ancillary event in conjunction with an ACHCA conference that fails to abide by the policy will be subject to a penalty (reviewed on a case by case basis) or may be prohibited from participating as an Exhibitor or Sponsor at a future ACHCA conference. Ancillary events at ACHCA s conferences are functions that involve ACHCA meeting attendees but are not planned, executed, or sponsored by ACHCA. This includes, but is not limited to: district/chapter meetings, customer events, focus groups, hospitality functions,, and networking events with more than 10 ACHCA attendees. Contact Becky Reisinger at breisinger@achca.org or (202) 536-5120 for more information. 6
EXHIBIT RULES & REGULATIONS GENERAL INFORMATION 1. Contract. The signed application and acknowledgment with the American College of Health Care Administrators (ACHCA) and/or its agent constitutes a contract between ACHCA and the exhibitor. The rules contained herein are part of this contract. Any and all matters not specifically covered in these articles are subject to final decision by ACHCA. 2. Eligibility. Any exhibitor whose proposed exhibit is in keeping with the educational intent of the ACHCA may apply for space. ACHCA reserves the right to reject any application which, in its judgment, does not meet the criteria. SPACE RENTAL 1. Assignment of Space. Priority in tabletop selection is given to ACHCA partners, sponsors and previous years exhibitors. All other spaces are assigned based on the date the application and payment are received, requested preferred location, and specifications outlined in the application. 2. Floor Plan. ACHCA reserves the right to make such modifications as may be necessary to the floor plan to meet the needs of ACHCA, the exhibitor and the program. 3. Terms of Payment. Full payment of the total rental is required with the application. Any applications received without the accompanying payment will be held for five (5) business days. After five days the requested space(s) may be sold to another qualified applicant. No space will be considered definite unless accompanied by the payment. Failure to pay in full by the appointed dates specified in the prospectus will result in cancellation of contract and loss of assigned space. 4. Cancellation. No request for cancellation shall be acknowledged unless received in writing by the dates listed as follows. Refunds will be made based on all fees paid by the exhibitor. After August 1, 2016, 50% of the exhibit cost will be refunded. After October 31, 2016 there are NO refunds. EXHIBIT SPACE PROVISIONS 1. Standard Tabletop: Standard tabletop space includes a 6-foot, skirted table with two chairs. 2. Installation and Dismantlement of Exhibits: Installation and dismantlement of tabletop exhibits must occur during the dates and times specified in the prospectus. No exhibit may be installed after the marketplace opens, unless approved by show management. Tabletop exhibits may not be dismantled until the official close of the marketplace, unless approved by show management. Failure to observe this rule may jeopardize the exhibitor s right to exhibit at future ACHCA conferences. 3. Failure to Occupy Space: Any tabletop exhibit not set and/or occupied by the close of the installation period is subject to forfeiture by the exhibitor and loss of refund. Tabletop exhibits must be maintained by at least one company representative at all times during designated marketplace exhibit times. 4. Appearance of Exhibits: ACHCA reserves the right to fix exhibits which detract in any way from the overall appearance of the marketplace, and will bill the exhibitor accordingly. 5. Rules, Laws, Fire and Safety Regulations: Exhibitors shall comply with all applicable laws and with the rules of the Winter Marketplace venue. Each exhibitor agrees to be knowledgeable of and in compliance with all ordinances and regulations pertaining to health, fire prevention, and public safety codes established by the city in which the conference is held. No combustible material may be stored in or around the exhibit. In addition, fire regulations require all decoration material to be flameproof. SECURITY LIABILITY/INSURANCE 1. Security: ACHCA will provide 24-hour security from installation to dismantlement and will endeavor to protect exhibit property during the closed hours of the marketplace. However, full responsibility for the protection of exhibit equipment, signs, and all other materials in the space remains with the exhibitor. After exhibit hours, only properly identified exhibit personnel with ACHCA permission may enter the exhibit areas. 2. Liability: The exhibitor agrees to fully protect, indemnify, defend and save ACHCA, the conference venue, the host city, the host state, its employees and agents harmless against all claims, losses, or damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by ACHCA s installation, removal, maintenance, occupancy or use of the exhibition premises or any part thereof, excluding any such liability caused by the negligence of ACHCA, the conference venue, the host city, the host state, and its employees and agents. 3. Insurance: Exhibitors acknowledge that ACHCA and the conference venue do not maintain insurance covering exhibitor property and that it is the 7