KEYSTONE ACADEMY CHARTER SCHOOL 6649 TULIP STREET PHILADELPHIA, PA 19135 BOARD OF TRUSTEES MEETING OCTOBER 20, 2016 MINUTES SECTION I: CALL TO ORDER Opening Colloquy This Board of Trustees meeting of the Keystone Academy Charter School Board of Trustees is hereby called to Order. The time is 7:00 pm. My name is Gretchen Alston. I am the President of this Board of Trustees and I will facilitate this meeting. This is a public meeting of the Board of Trustees of the Keystone Academy Charter School that was properly advertised pursuant to the Pennsylvania Sunshine Act. The public meeting schedule is posted at the school and on the website in the monthly calendar. All members of the public are welcome, to sit and listen to the Board of Trustees conduct its business tonight. Members of the public who have registered with the Administrative office to participate in public comment by 5 pm on the day before this scheduled meeting may participate in public comment. At this time, I would ask that executive administration submit the list of commenters to our legal counsel. Comments will be limited to three minutes unless the Board decides to grant additional time. At this time, I will ask that Roll Call be taken. A. Roll Call by Daniel H. Saidel, Esq.: 1. Gretchen Alston President GA 2. Fred Phelps Vice President/Secretary 3. Marie McCarthy Member MM 4. Alma Diggs Treasurer AD 5. Tina Peterson Member TP 6. Christine Godfrey Member 7. Howard Randolph - Member Board Members Present: Gretchen Alston Fred Phelps Christine Godfrey Howard Randolph Board Members Absent: Marie McCarthy By Invitation: Non-Board Members Present: Dr. Claudia Lyles, CEO Daniel H. Saidel, Esq. Michael Danyo, Finance Santilli & Thomson PAGE 1 OF 7
Alma Diggs Tina Peterson B. Announcement of Executive Session Mr. Daniel H. Saidel, Esq. I d like to state, for purposes of the Minutes of this meeting that on September 15, 2016, the Board of Trustees met in Executive Session for the following purposes under 65 P.S. 708: (x) Consultation with Professional Advisor or Attorney. To consult with its attorney or other professional advisor regarding information or strategy in connection with litigation or with issues on which identifiable complaints are expected to be filed. C. Approval of Agenda Resolution 01 Approval of the Agenda RESOLVED, that the Board of Trustees of Keystone Academy Charter School hereby approves the October 20, 2016 Meeting Agenda. D. Approval of Minutes Resolution 02 Approval of SEPTEMBER 15, 2016 Minutes of Meeting RESOLVED, that the Board of Trustees of Keystone Academy Charter School hereby approves the Minutes of the SEPTEMBER 15, 2016 meeting of the Board of Trustees of Keystone Academy Charter School. E. Reports Resolution 03 Acceptance of the Report of Dr. Claudia Lyles, CEO School hereby accepts the report of Dr. Claudia Lyles, CEO and hereby incorporates into these minutes by reference Dr. Claudia Lyles written report. Dr. Claudia Lyles, CEO distributed and reviewed with the board Dr. Claudia Lyles written report. Resolution 04 Acceptance of the Treasury Report - Michael Danyo of Santilli and Thomson School hereby reviews and accepts the September 2016 Financial Report of Michael Danyo and hereby incorporates into these minutes by reference the PAGE 2 OF 7
financial statements and the documents presented by Michael Danyo to the board; and FURTHER RESOLVED, the Board of Trustees of Keystone Academy Charter School accepts the Treasury Report in the amount of $277,276.03 presented by Michael Danyo. M. Danyo distributed and reviewed with the board the Keystone Academy Charter School September 2016 Financial Report of Michael Danyo and the Treasury Report in the amount of $277,276.03 presented by Michael Danyo. F. Personnel Resolution 05 Acceptance of Resignations - Dr. Claudia Lyles, CEO School hereby accepts the resignation of: 1. Charell Chestang, Classroom Aide, effective September 23, 2016. Dr. Claudia Lyles, CEO reviewed with the board the resignation of Charell Chestang, Classroom Aide, which was effective September 23, 2016. Resolution 06 Approval of Personnel Appointments - Dr. Claudia Lyles, CEO School hereby approves the appointments of: 1. Allison Kelly, to the position of Classroom Teacher, at a yearly, prorated salary of $45,000.00, effective October 17, 2016. 2. Christine Sanginiti, to the position of Classroom Aide, at a yearly, prorated salary of $28,000.00, effective October 17, 2016. Dr. Claudia Lyles, CEO reviewed with the board the appointments of: PAGE 3 OF 7
1. Allison Kelly, to the position of Classroom Teacher, at a yearly, prorated salary of $45,000.00, effective October 17, 2016 and 2. Christine Sanginiti, to the position of Classroom Aide, at a yearly, prorated salary of $28,000.00, effective October 17, 2016. Resolution 07 Approval of Per Diem Rate for Long-Term Substitute Teacher - Dr. Claudia Lyles, CEO School hereby approves the Per Diem Rate for Long-Term Substitute Teacher (s) in the amount of $150.00/day. Dr. Claudia Lyles, CEO reviewed with the board the Per Diem Rate for Long-Term Substitute Teacher (s) in the amount of $150.00/day. Resolution 08 Approval of 2016-17 Saturday School and Extra Curricular Pay - Dr. Claudia Lyles, CEO School hereby approves the 2016-17 Extra Curricular Activities and Extra Curricular Pay; FURTHER RESOLVED that the Board of Trustees of Keystone Academy Charter School hereby approves payment to the following personnel for Saturday School supervision, instruction and clerical support beginning October 8, 2016 through April 1, 2017: 1) Melissa Haslett, Program Supervisor at $35/hr. for 90/hrs. for a total amount of $3,150.00 (Title I funds); 2) Gail Haynes or Janelle Moultrie, School Secretary at $20/hr. for 66/hrs. for a total amount of $1,320.00. (Title I funds); 3) Eleven (12) teachers at $25/hr. for 66/hrs. each in a total amount of $19,800.00 (Title I funds) 1. Saturday School: I. Danielle Seibert II. Jacklyn Boone III. Christopher Hoffer IV. Pamela Thomas-ESL V. Elizabeth Maichrowycz VI. Lisa Alullo VII. Stephanie Dempsey VIII. Michael Katsoff PAGE 4 OF 7
G. Policy IX. Kristin Leonard- ESL X. Michael Browning XI. Samantha Franks XII. Brent Kreiser Special Education XIII. Kaitlyn Hornung - Substitute 4) Glee Club Kerri Flood, retroactive to September 22, 2016, for a total of seventeen (17) hrs. at a rate of $25/hr. for a total of $425.00. 5) Office Coverage (Clubs) Gail Haynes or Jeanelle Moultrie in the amount of $20/hr. for 4/hrs./wk. retroactive to September 20, 2016 and ending May 5, 2017, for thirty three (33) weeks, for a total of $2640.00. Dr. Claudia Lyles, CEO reviewed with the board the 2016-17 Saturday School, Saturday Pay, Extra Curricular Activities and Extra Curricular Pay as more fully described in these minutes at Resolution 08. Resolution 09 Approval of Revisions to Admissions Policy - Dr. Claudia Lyles, CEO School hereby approves revisions to the Admissions Policy as presented. Dr. Claudia Lyles, CEO distributed and reviewed with the board the Keystone Academy Charter School Admissions Policy. Resolution 10 Approval of the Meal Charge and Negative Balance Policy - Dr. Claudia Lyles, CEO School hereby approves revisions to the Meal Charge and Negative Balance Policy as presented. PAGE 5 OF 7
Dr. Claudia Lyles, CEO distributed and reviewed with the board the Keystone Academy Charter School Meal Charge and Negative Balance Policy. Resolution 11 Approval of an Affidavit of Gretchen Alston - Dr. Claudia Lyles, CEO WHEREAS Pursuant to Resolution SRC-8 of the School Reform Commission for the School District of Philadelphia dated January 16, 2014, the charter of Keystone Academy Charter School was renewed for the fiveyear period from July 1, 2012 to June 30, 2017, upon meeting requirements including that: The Board of Trustees [of Keystone Academy Charter School] shall ensure that all employees have required federal and state criminal and child abuse background checks during the term of the Charter. The Board of Trustees has submitted to the School District an affidavit signed October 29, 2013, as evidence that it has complied with this requirement, and the Board of Trustees shall submit a signed affidavit to the School District by November 1st of each year of the term of the Charter as evidence that the Charter School has complied with this requirement ; RESOLVED that in compliance with this requirement, Gretchen Alston shall certify by an affidavit, as presented, on behalf of Keystone Academy Charter School and its Board of Trustees that all employees of Keystone Academy Charter School have all criminal and child abuse background clearances as required by federal and state law for the current school year 2016 to 2017 as follows: Pennsylvania State Police (Act 34) and FBI (Act 114)) criminal record checks, Pennsylvania Department of Public Welfare Child Abuse History Clearance (Act 151), PDE Arrest or Conviction Form (Act 24) and, for recent hires, Sexual Misconduct /Abuse Release and Certification(s) (Act 168); Board is directed and authorized to delegate any task necessary to effect this resolution in consultation with Dr. Claudia Lyles, CEO reviewed with the board this requirement that Gretchen Alston certify by an affidavit, on behalf of Keystone Academy Charter School and its Board of Trustees, that all employees of Keystone Academy Charter School have all criminal and child abuse background clearances as required by federal and state law for the current school year 2016 to 2017 as follows: Pennsylvania State Police (Act 34) and FBI (Act 114)) criminal record checks, Pennsylvania Department of Public Welfare PAGE 6 OF 7
Child Abuse History Clearance (Act 151), PDE Arrest or Conviction Form (Act 24) and, for recent hires, Sexual Misconduct /Abuse Release and Certification(s) (Act 168). Community Comment Community Comment Colloquy (General Counsel) Good Evening, my name is Daniel H. Saidel, with Sand & Saidel, PC, and General Counsel to the Keystone Academy Charter School Board of Trustees. Will you please state your name for our records? You will have three minutes to address the Board of Trustees. Any documents or communications that you might supplement your comment with should be submitted to me. I will keep the time and notify the board when three minutes have elapsed. This Board may choose not to comment, question or respond in any way to your public comment. I will begin the time now. Who NONE What NONE H. DISCUSSION AND ANNOUNCEMENTS THE NEXT REGULARLY SCHEDULED KEYSTONE ACADEMY BOARD OF TRUSTEES MEETING IS SCHEDULED TO BE HELD ON NOVEMBER 17, 2016 ADJOURNMENT [X] PASS PAGE 7 OF 7