Sale of S-4E Canal Right-of-Way Robert M. Brown, Executive Director Board Meeting November 15, 2017
SITE
Background Request made by Tuttle Land Development to purchase 5.165 acres of S-4E Right-of-Way as part of site plan approval from the Village of Royal Palm Beach
S-4E Canal
S-4E Canal
S-4E Canal Looking West
S-4E Canal Looking West
S-4E Canal East Canal Reach Surplus of Canal and Right-of-Way
S-4E Canal West Canal Reach Surplus of 80 feet of Right-of-Way
S-4 Canal Cross Section
Background Board previously approved surplus and sale of 5.165 acres of S-4E Canal right-of-way in September 2016; appraisal value of $156,644 per acre Updated appraisal conducted by S.F. Holden on September 22, 2017; updated appraisal consisted of an assemblage of eight adjacent parcels for an average value of $221,747 per acre District agreed to average the assemblage value and previous per acre value of $156,644 for a proposed sale price of $189,195 per acre In November 2017, staff recommended to approve the sale the 5.165 acres of surplus S-4E Canal right-of-way for the value of $189,195 per acre, for a total purchase price of $977,192.80 Subject to a letter of authorization from the adjacent landowner(s) for modification of the drainage outfall structure, and proof of notification of sale to the adjacent landowner(s) per District operating policies
Background District received letter from adjacent landowner, 121 Crown Associates, LLC, expressing interest in purchasing portion of right-of-way adjacent to their property On December 22, District sent communication to all interested parties requiring a formal bid process to determine buyer Sealed bids required to be submitted to District on or before January 9 to be opened and awarded to the highest responsive bidder at the January 10 board meeting Bid award is subject to closing on or before January 31, 2018
Questions?
Bid Opening Received two bids Southern Blvd. Villas, LLC - $977,791 The Wallace Law Group - $500,000 (Not responsive)
Staff Recommendation Staff recommends award of bid for purchase of 5.165 acres of S-4E Canal surplus right-of-way to highest responsive bidder,, in the amount of $. Subject to closing purchase on or before January 31, 2018
Questions?
Background (Original Appraisal) Appraisal conducted by S.F. Holden, Inc. on June 15, 2016 Appraisal based on assemblage per acre cost ($128,673) and comparison of Sale 1 per acre cost ($184,615) Appraisal value of $156,644 per acre based on average
Equipment Utilization Overview Tommy Strowd, Director, Operations & Maintenance Anthony LasCasas, Asst. Director, Facilities & Maintenance January 18, 2018
Mower Utilization 3 rd vs. 4 th Qtr 3 rd Qtr 2017 Total Utilization - Mowers 4 th Qtr 2017 Total Mower Utilization 22% 1% 10% 4% 19% 19% Sum of Maint Sum of 3rd Prty Sum of Maint Sum of 3rd Prty Sum of UN Hrs 47% Sum of UN Hrs Sum of Crnt Hrs Sum of Crnt Hrs Sum of OPT Sum of OPT 29% 48% Crnt Hrs Percentage of operation hours Maint Percentage of maintenance and shop hours 3 rd Party Percentage as a result of warranty work or parts delivery delay OPT- Percentage of defined operational duties including, mob/de-mob, scheduled training & other misc. administrative activities UN Percentage of un-defined time including travel time, safety checks, routine greasing, fueling and similar activities
Heavy Equipment Utilization 3 rd Qtr vs. 4 th Qtr Total Utilization Heavy Equipment 3 rd Qtr 2017 Total Utilization Heavy Equipment 4 th Qtr 2017 6% 13% 10% 3% Sum of Maint 4th Qtr 2017 54% 22% Sum of Maint Sum of 3rd Prty Sum of UN Hrs Sum of Crnt Hrs Sum of OPT 58% 22% Sum of 3rd Prty 4th Qtr 2017 Sum of UN Hrs 4th Qtr 2017 Sum of Crnt Hrs 4th Qtr 2017 Sum of OPT 4th Qtr 2017 Crnt Hrs Percentage of operation hours Maint Percentage of maintenance and shop hours 3 rd Party Percentage as a result of warranty work or parts delivery delay OPT- Percentage of defined operational duties including, mob/de-mob, scheduled training & other misc. administrative activities UN Percentage of un-defined time including travel time, safety checks, routine greasing, fueling and similar activities
2017 Total Utilization Total Utilization Mowers 2017 Total Utilization Heavy Equipment 2017 7% 6% 8% 10% 9% Sum of Maint Sum of Maint Sum of 3rd Prty Sum of 3rd Prty 21% Sum of UN Hrs Sum of Crnt Hrs 22% Sum of UN Hrs Sum of Crnt Hrs 56% Sum of OPT 56% Sum of OPT Crnt Hrs Percentage of operation hours Maint Percentage of maintenance and shop hours 3 rd Party Percentage as a result of warranty work or parts delivery delay OPT- Percentage of defined operational duties including, mob/de-mob, scheduled training & other misc. administrative activities UN Percentage of un-defined time including travel time, safety checks, routine greasing, fueling and similar activities
Discussion
Canal Rehabilitation Update January 2018
Tree Clearing Projects January 2017- January 2018 Total Mileage 27.22 mi past 12 months (41.88 mi Oct 2015 to current) LWDD 15.20 mi Contractor Services 9.24 mi Developer 2.78 mi ROW Clearing Completed Remaining Total Cost of Contract Services Expended or Encumbered FY17 $630,785 FY16 $120,475
Tree Clearing Projects January 2017- January 2018 16-8918P.02 16-9933P.04 16-9932P.03 16-9934P.01 16-9935P.04 16-9979P.01 16-9493P.02 16-9943P.01 16-9944P.01 16-9921P.03 16-9955P.01 16-9958P.02 16-9935P.01 16-9960P.01 16-9961P.02 16-10063P.01 16-9921P.06 16-9921P.05 16-9709P.03 16-9921P.05 16-9921P.09 16-9948P.01 17-9897P.14 16-9960P.03 16-9921P.07 16-9964P.01 17-9897P.15 16-9965P.05 16-9949P.01 17-9370P.02 16-9897P.04 16-9949P.01 17-9955P.04 16-9967P.05 17-9827P.06 16-9921P.05 16-10062P.01 16-9959P.01 16-9921P.11 15-9761P.01 16-9897P.03 16-9897P.04 16-9965P.04 16-9967P.03 16-9965P.04 16-9897P.01 17-9973P.02 16-9972P.01 16-9971P.02 17-9931P.05
Tree Clearing Projects January 2017- January 2018 Canal Segment Project # Distance LWDD/Contractor Clearing Status Cost E-3; North/South of L-19 16-9948P.01 0.65 mi LWDD In Progress - E-2W; SW18 to Hillsboro 17-9931P.05 0.20 mi LWDD In Progress - E-1WN; North of L-36W 16-10063P.01 1.76 mi LWDD In Progress - E-4; Thompson Rd to L-18 16-9897P.04 0.32 mi LWDD In Progress - E-4; L-38 to Old Germantown Rd* 16-9897P.15 0.40 mi LWDD Complete - L-39W; S-7 to SR-7 15-9761P.01 0.97 mi LWDD Complete - L-31; West of E-3 16-9960P.03 0.51 mi LWDD Complete - L10; East of E-1 17-9938P.01 0.13 mi LWDD Complete - L13; East of E-1 16-9493P.02 0.18 mi LWDD Complete - E-3;Lake Ida Rd to ~1200ft n/o Via Delray 16-9921P.11 0.56 mi LWDD Complete - L39; Lyons to E-2W & E-2W; L-38 to L-39 16-9965P.02 1.44 mi Developer Complete - Palm State Park Canal 17-10160P.01 0.69 mi LWDD Complete - L-7W; West of SR7 16-9979P.01 0.12 mi LWDD Complete - L-29; West of Lyons 17-9957P.05 0.45 mi Developer Complete - E-3; Lake Worth Rd to L-10 16-9921P.05 1.00 mi LWDD Complete - E-3; Champion to L-38 169921P.07 isolated LWDD Complete - L-38W; S-11 to SR-7 16-9964P.01 0.77 mi Contractor Complete $98,500 L-2; Jog Rd to E-3 16-9933P.04 1.03 mi LWDD Complete - L-25; Acme Dairy Rd to E-2W 16-9955P.01 0.45 mi Contractor Complete $24,500 L-30; Lyons Rd East 16-9958P.02 0.50 mi Contractor Complete $42,000
Tree Clearing Projects January 2017- January 2018 Canal Segment Project # Distance LWDD/Contractor Clearing Status Cost L-23; East of SR-7 16-9953P.01 0.53 mi LWDD Complete - L-33; Smith Sundy Rd to E-2W 16-9961P.02 1.25 mi Contractor Complete $61,000 L-44; E-1 to west of Lyons Rd 17-9973P.02 0.70 mi Contractor Complete $65,900 L-31; Starkey Rd to E-2W 16-9960P.01 0.32 mi Contractor Complete $16,000 L-47; west of Boca Rio Rd 17-9827P.06 0.14 mi LWDD Complete - E-3 1 / 2 2; South of Spanish River Blvd. 16-9972P.01 0.46 mi Contractor Complete $26,000 E-4; Lake Worth Rd to 2 nd Ave 17-9897P.14 0.13 mi Developer Complete - E-3; South of Palmetto Park Rd 16-9921P.13 0.22 mi LWDD Complete - L-43W; West of Coral Ridge Dr 17-9370P.02 0.15 mi Contractor Complete $10,900 L-1; Drexel Rd to E-3 16-9932P.03 0.50 mi LWDD Complete - L-25; Lawrence Rd to east of Knuth Rd 17-9955P.04 0.57 mi LWDD Complete - E-3; South of L-2 to north of L-1 16-9921P.03 0.58 mi LWDD Complete - L-39; West of E-3 16-9965P.05 0.79 mi LWDD Complete - L-16W; Homeland Canal 16-9944P.01 0.96 mi Contractor Complete $54,900 E-4; Congress Ave to L-38 16-9897P.01 0.25 mi LWDD Complete - L-35; E&W of Sims Rd 16-9415P.03 1.00 mi Contractor Complete $34,300 E-3; Lantana Rd to L-15 16-9921P.09 0.80 mi LWDD Complete - E-3 1 / 2 E; L-30 to ~2000ft northeast 16-9959P.01 0.38 mi LWDD Complete - L-20; Hagen Ranch Rd to Jog Rd 16-9949P.01 0.53 mi Contractor Complete $26,900
Tree Clearing Projects January 2017- January 2018 Canal Segment Project # Distance LWDD/Contractor Clearing Status Cost L-16; West of Military Trail 17-9945P.01 0.28 mi LWDD Complete - L-4; East & West of Cleary Rd 16-9935P.01 0.45 mi Contractor Complete $34,000 L-43; E-3 to Military Trail 16-9971P.02 0.50 mi Contractor Complete $29,000 E-3; Clint Moore Rd to L-39 16-9965P.04 1.44 mi LWDD Complete - E-1WS; Hillsboro Canal to SCRP 16-10062P.01 1.46 mi LWDD Complete - E-4; L-38 to Linton Blvd 16-9897P.03 1.02 mi Contractor Complete $10,900 S-7; West of Forest Dale Dr 16-9943P.01 0.34 mi Contractor Complete $49,000 L-40E; E-4 to I-95 16-9967P.03 0.59 mi LWDD Complete - L-3; Mayacco Lakes to Sansburys Way 169934P.01 0.84 mi Contractor Complete $23,685 L-16; East of E-2E 16-9945P.02 0.35 mi Developer Complete - L-14; East of Lyons Rd 16-8918P.03 0.19 mi Developer Complete - *Final grading work on-going ** Final grading work on-going, Encroachment Removals pending
L-31; West of E-3 (0.51 mi)
E-4; L-38 to Old Germantown Rd (0.40 mi)
L-39W; S-7 to SR-7 (0.97 mi)
LWDD SCADA & Electrical Upgrades December 2017
Current Status & Schedule SCADA & Electrical Upgrades CS#1 Underground Walkways and staff Gauges Antenna Tower Emergency Generator Pre-Fabricated Buildings Electrical Upgrades SCADA Control Panels Local Control Central Communications Site Work and Final CS#2 CS#3 95% complete CS#4 CS#6 CS#8 95% complete 95% complete CS#11 CS#12 CS#17W 95% complete
Amount in Percentage Current Status & Schedule SCADA PROJECT PROGRESS 100 90 80 70 60 50 40 30 20 10 0 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Month % Money Spent % of Work Complete Scheduled Completeion Projected Completion
Contract Change Orders C O # Description Add Cost's 1 Change Material Walkway pilings from 3" pipe to 12" Concrete $0.00 2 Change Material from 17lb Cast Magnesium Anode to 20lb Anode. $0.00 3 The State requirements for distance between Propane Tank and generator requires additional fencing, $0.00 4 Electrical Buildings to be manufacture with floor slabs not separate slabs. $0.00 5 Load Center Panel to be located at Generator for battery charger and coolant heater $0.00 6 Handhole requirements of 48" will be replaced with length required. $0.00 7 Reconnect lighting arrestors on Control Buildings $7,650.00 8 Relocation of new equipment in Electrical Building required because of location of vents. $0.00 9 The service conductors for CS# 1,4,12 and 17W will not be replaced. -$15,250.00 10 Replace 1000 ft. of 7/8 Master Antenna Helix with 1000 ft. of 3/8 LMR Coaxial Cable $0.00 11 Furnish and install a new power meter and cabinet at 17W Control Station. $4,250.00 12 Furnish Material and Labor to modify motor starters for PLC inputs. Wiring from 2 motor starter relays to PLC inputs. $1,645.00 13 Replace Specified Network Server Enclosure with Smaller Rack. $6,371.15 14 Additional Fencing require due to distance required between Propane Tank and other equipment $3,000 *tbd pending small credit Total Change Orders $7,666.15
Underground & Conduits
Walkways & Staff Gages
Antenna Towers
Electrical & SCADA upgrades
Pre-Fabricated Buildings
Central Towers & Communications
Discussion