THE APPLICANT LIFECYCLE: POSTING & APPLYING WITH THE WEB-BASED MODULES Pearce Olson and Kevin Tompkins
INTRODUCTIONS Pearce Olson Product Trainer Kevin Tompkins Product Trainer
AGENDA Understanding the Avionté Web-Based Modules Application Lifecycle Demo Post to the Job Board Demo Adoption Practices (Admin) Questions See page 26 in your booklet.
OBJECTIVE Benefits & Features Use Cases Workflow Admin Setup
UNDERSTANDING THE WEB-BASED MODULES
Web-Based Modules Avionté s latest development Recruiter Module Talent Module Job Board Module No upgrading required (hosted) Accessible from any browser Mobile-responsive design
Core Web-Based Same Data
Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations
Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations
Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations
Benefits & Features Attract relevant talent Talent Module Job Board Module Tailor what applicants experience for different positions Strengthen brand identity Up to 5 Themes Up to 5 Job Boards Up to 5 Application Workflows Need more? Talk to your SAE! Configuration simplified Set up and preview yourself
Feature Highlights Replaces legacy Applicant Portal Talent Module Multiple unique Application Workflows Applicant resume parsing Avionté Paperless Mobile Onboarding
Feature Highlights Replaces legacy Job Board Portal Job Board Module Assign Application Workflow per job posting Automatic Posting to Google Jobs RSS Feed to 3 rd party job boards Social media share links
Enhancements since last year Spanish/French translation powered by Google Translate
Enhancements since last year Work Opportunity Tax Credit (WOTC) partnership integration
Enhancements since last year Duplicate record verification with SSN OR Email address
APPLICANT LIFECYCLE
Different Applicant Paths 1 Apply via general application 2 Apply via job posting
Applicant Paths General Apply General Application Quick Apply Full Application Workflow
Applicant Paths Job Posting Apply to Job Posting New Applicant Returning
Search for Jobs Apply to a Posting Complete Application Workflow Track Incoming Applicants using Counters
URLs found in Recruiter Module > Admin
Keyword Postal Code Radius Filters
Order Skill Codes
Job Sharing
Takes applicant to assigned workflow Existing employees can apply for jobs, too! Flows to Core
SSN or Email Duplicate Check
SSN or Email Duplicate Check
Prescreen Questions Application stops if they do not meet criteria Core > Employee > Interview
Sign in for: Job Board Module Talent Home Page Employee Portal
Text resumes parse application fields Core > Employee > Documents
Text resumes parse application fields Core > Employee > Documents
Core > Employee > Education
Core > Employee > Past Jobs
Different questions per workflow Answer format options Core > Employee > Interview
Core > Employee > Skills
Integrate with processing providers ADP & Equifax Optional or Required! Speak to your Strategic Account Executive for more info
Core > Employee > Detail
Configurable acknowledgement I do not agree = Incomplete Applicant
Configurable finish message Applicant finish email also sends
Counters Core Online Applicants Online Applicants Candidates Incomplete Applicants Complete Re-Apply
Reports - Core Employee > Actions > Original Online Application Report Main Menu > Reports > Employee Online Applicant Report
Job Board / Application URL Configure the URL using Recruiter Module Ideas for URL publishing Website / social media page 3 rd party job boards Email signature Business card In-house application kiosks
POSTING TO THE JOB BOARD
Creating a Job Posting Recruiter Module > Posting tab Permissions allows you to restrict/grant access to who can post jobs Published using system Orders Temp & Direct Hire!
Search by Order ID, Customer, Job Title, and more!
Postings appear in order of Publish date
HOW TO ADOPT
Getting started 1. Permissions 2. Themes 3. Job Board 4. Talent Module Settings 5. Application Workflows Cheat Sheet Pg. %n%
Admin tab: Reminders 1. Super Users have access to Admin 2. Permissions changes apply after next Sign-In 3. Use your Save buttons 4. Must have license to use Talent Module & Job Board Module
STEP 1: ADD PERMISSIONS
STEP 2: DEVELOP THEME
Hex web colors Preview color layout
STEP 3: CREATE JOB BOARD
Make one your default abc.avionte.com
Don t forget to apply a Theme
STEP 4: TALENT MODULE SETTINGS
Don t forget to apply a Theme
Fields match Contact Methods in the Core
Applicants password & username recovery
Duplicate checking method: Email or SSN
STEP 5: GLOBAL SETTINGS
Answer formats: Free-text Drop-down menu (Single Answer) Multi-list (Checkboxes) Date Currency
Step 6: CONFIGURE APPLICATION WORKFLOWS
+ Turns page on x Turns page off Click workflow step for setup options
On: Visible in Branch selection dropdown Give Branches new publicfacing names
NEED MORE HELP?
Cheat Sheet Page 26