MEETING: Board of Trustees, Georgia Military College, Sibley-Cone Library, Monday, July 11, 2011, 6:00 p.m. PRESENT: Randall A. New, Chairman of the Board; Members: Doris Renfroe, Thomas L. Davidson, Jr., George Hogan, Sr., and Alberto C. Martinez, Jr.; COL Fred Van Horn, Executive Vice President of Georgia Military College; and other interested parties. ABSENT: Richard A. Bentley and Carolyn T. Thomas. BUSINESS: 1. Chairman of the Board, Randall A. New, having declared a quorum to be present, called the meeting to order. 2. Mr. Martinez moved that the minutes of the meeting on April 11, 2011, be approved, noting an error in the student activities fee for the Fairburn campus. The fee is $3.00 per credit hour for FY2012. Ms. Renfroe seconded the motion. The corrected minutes were approved by unanimous vote. 3. Dr. Davidson reported that the Finance Committee met prior to this meeting and found everything to be in good order. 4. Ms. Findley gave an enrollment report. A copy of her report is attached and made a part of these minutes. 5. Mr. Gray provided an update on construction projects for Georgia Military College. A copy of his report is attached and made a part of these minutes. 6. Dr. Holmes presented the minutes from the April 30, 2011, faculty assembly. Hearing no objections from the Board, Chairman New declared the minutes approved. 7. Mr. Rowe provided a report from the Georgia Military College Foundation regarding the Annual Fund, the Peter J. Boylan Ethics Chair, and the health and wellness center campaign. 8. Ms. Harrison provided an update from the Alumni Board Executive Committee. Alumni Weekend has been scheduled for October 21 and 22, 2011. 9. PRESIDENT S REPORT COL Van Horn, representing President Boylan in his absence and acting on the advice of the
Georgia Department of Law, requested in the form of a motion that the Board authorize the college to purchase from the William R. Craig estate four properties that Mr. Craig was pursuing on behalf of the college at the time of his passing. COL Van Horn advised the Board that it was likely that the properties at the time of purchase would be defectively titled; would be unmarketable; and bond money could not be spent developing or improving the properties. Dr. Davidson made the motion to approve the motion. Mr. Martinez seconded the motion, and the motion was approved by unanimous vote. COL Van Horn provided an update to the Board regarding the Columbus and the Stone Mountain campuses. COL Van Horn introduced Dr. Sam Conn as Vice President for Information Technology. Dr. Conn provided the Board with a briefing of the information technology action plan and a report on the online college program. COL Thornton provided a briefing of the prep school honor council. COL Beer provided a briefing of the junior college student honor councils. 10. The next meeting of the Board was scheduled for October 17, 2011. 11. There being no further business, the meeting was adjourned. Randall A. New Chairman Carolyn T. Thomas Secretary-Treasurer Reviewed by: COL Fred Van Horn Executive Vice President, Georgia Military College
July 11, 2011 GMC ENGINEERING UPDATE Project: Prep School Estimated Cost: $21,010,000.00 Comments: - GMC accepted Usery Hall on July 1, 2010. - We have received $1.950 million in allowances for FF&E for the building. - GSFIC has funded all of our recent requests for FF&E and additional items for Usery Hall with one funding allocation still open for display monitors and bulletin boards. - We will not be allowed to spend approximately $347,000 of the total funding allocated for this project. - The Usery Hall warranty expired June 30, 2011 with one item open. Skanska and Trane are making repairs to the chiller. - Skanska is continuing to do an excellent job correcting problems submitted under the GSFIC warranty program. - Construction is complete on a new building in Warner Robins and classes for the summer term are being held in the new classrooms. - Fairburn is in preliminary negotiations with the city for construction of an additional 25,000 square foot classroom building. - Our new extension center in Stone Mountain is complete and opened July 1 st. - A two phased remodeling is underway in Augusta to improve the student services area. Phase two is expected to be complete this week. - Columbus is negotiating the construction of a new site with a local corporation. Recent projects include:
- Repairs to the Cordell floor are underway. It had sustained repairable water damage around the edges. We completed repairs to the exterior recently and are now correcting the interior damage. This work will be complete by the end of the week. - Grading and sod to upgrade Davenport field has been completed and it is growing very well. Davenport will be ready for the first home game August 26 th. - We painted the west side of the bleachers on Davenport to match the rest of campus. - A third bus was purchased last week and is ready for use. - Painting of a number of areas around campus is underway. We have painted the canteen, touched up Usery and Baugh Barracks, painted the lake lot and various offices around campus. We also painted the exterior of Wilder Hall. - We completed repairs to an erosion problem on the hill beside Ruark and it appears to be holding. - Last week we installed sod on the hillside above the softball field. - We reupholstered some atrium furniture last year and the remaining pieces are in the shop now. They will be returned in time for fall classes. We have numerous projects in planning for later this summer including painting classrooms in OCB and NAB II, replacing furniture and upgrading lighting in the library, as well as roof work at Admissions and Parham. We will install a sidewalk beside the Human Resources building as well as a golf cart ramp. Several parking lots will be repaired, sealed and restriped before students return. As well as many other maintenance projects around campus.
2009 Final 2010 Final 2011 Total % Budget Total % Budget Current Total % Budget Location Budgeted Actual Change Met Budgeted Actual Change Met Budgeted Actual Change Met % Actual 10 to '11 Milledgeville Campus 967 1238 271 128.07% 1000 1239 239 123.92% 1220 1269 49 104.00% 102.39% Cadets 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% 0.00% Commuters 967 1238 271 128.07% 1000 1239 239 123.92% 1220 1269 49 104.00% 102.39% Sandersville Campus 130 129 1 99.54% 132 170 38 128.48% 181 186 6 103.21% 109.91% Madison Campus 143 148 5 103.64% 151 114 37 75.76% 124 158 34 127.05% 137.94% Augusta Campus 1393 1418 25 101.78% 1435 1457 22 101.51% 1494 1301 193 87.08% 89.32% Valdosta Campus 1100 1266 166 115.13% 1125 1329 204 118.17% 1250 1232 18 98.58% 92.69% Atlanta Campus 701 793 92 113.07% 736 1007 271 136.79% 1075 1071 4 99.59% 106.34% Robins Campus 916 1101 185 120.15% 1053 1297 244 123.21% 1385 1464 79 105.70% 112.84% Columbus Campus 373 350 23 93.73% 243 377 134 155.14% 300 326 26 108.67% 86.47% Grand Total 5723 6443 720 112.58% 5875 6990 1115 118.99% 7029 7007 22 99.69% 100.23% Note: Milledgeville drop/add ends 6/15/11 Sandersville drop/add ends 6/15/11 Madison drop/add ends 6/15/11 Augusta drop/add ends 6/10/11 Valdosta drop/add ends 6/10/11 Fairburn drop/add ends 6/2/11 Robins drop/add ends 6/10/11 Columbus drop/add ends 6/8/11
Headcount Credit Hours Revenue Summer Quarter 2010 Location Final Final % Final Final % Tuition Tuition Budget 2009 2010 2011 Change Change 2009 2010 2011 Change Change Rates Budget Revenue Variance Milledgeville Campus 548 554 556 2 0.36% 6192 6196 6344 148 2.39% $671,000 $697,840 $26,840 Cadets 0 0 0 0 0 0 0 0 $4,170 $0 $0 $0 Commuters 548 554 556 2 0.36% 6192 6196 6344 148 2.39% $110 $671,000 $697,840 $26,840 Sandersville Campus 65 76 81 5 6.58% 647 848 932 84 9.91% $110 $99,330 $102,520 $3,190 Madison Campus 68 56 74 18 32.14% 741 572 789 217 37.94% $110 $68,310 $86,790 $18,480 Augusta Campus 719 741 661 80 10.80% 7089 7283 6505 778 10.68% $95 $709,650 $617,975 ($91,675) Valdosta Campus 593 636 604 32 5.03% 6332 6647 6161 486 7.31% $94 $587,500 $579,134 ($8,366) Fairburn Campus 391 458 510 52 11.35% 3963 5034 5353 319 6.34% $100 $537,500 $535,300 ($2,200) Robins Campus 584 684 739 55 8.04% 5503 6487 7320 833 12.84% $85 $588,625 $622,200 $33,575 Columbus Campus 149 157 141 16 10.19% 1748 1885 1630 255 13.53% $110 $165,000 $179,300 $14,300 Grand Total 3117 3362 3366 4 0.12% 32215 34952 35034 82 0.23% $3,426,915 $3,421,059 ($5,856) Note: Milledgeville drop/add ends 6/15/11 Sandersville drop/add ends 6/15/11 Refer Questions to: Madison drop/add ends 6/15/11 FY11 Matriculation Revenue ($122,806) FY12 Matriculation Revenue $48,510
Donna Findley Augusta drop/add ends 6/10/11 478.445.0751 Valdosta drop/add ends 6/10/11 dfindley@gmc.cc.ga.us Fairburn drop/add ends 6/2/11 Robins drop/add ends 6/10/11 Columbus drop/add ends 6/8/11