Seniors Week Festival Community Grant Program 2012 Proudly presented by Page 1 of 11
1 Introduction West Australian Seniors Week Festival is a special time of celebration for Western Australian Seniors. During this week a range of events and activities are held to acknowledge seniors and their contribution in the community. West Australian Seniors Week Festival 2012 is being held from Sunday 11 th November to Sunday 18 th November. The COTA WA, in partnership with LotteryWest and the Department for Communities, invites organisations to apply for funding to assist meeting the cost of hosting events and activities during West Australian Seniors Week Festival 2012. Grants of up to $1000 (plus GST if applicable) are available. 2 About The Grants Program 2.1 Purpose of the Grants The Seniors Week Festival Community Grants Program seeks to provide financial assistance to organisations hosting events during West Australian Seniors Week Festival 2012. Events funded should meet at least one of the aims of Seniors Week, which are; Recognise and thank seniors for their contribution to the community; Challenge negative stereotypes and present a positive image of ageing; Promote the life-course approach to ageing well. This involves encouraging individuals to make decisions and take actions at every stage in their life that will optimize their health and wellbeing into later life. Applications are strongly encouraged for events which target seniors who; Would not normally participate in WA Seniors Week Festival activities; Are at risk of becoming socially isolated; or Are members of Indigenous or Culturally and Linguistically Diverse communities. Applications for funding will be assessed on the extent to which the proposed activity or event meets the Seniors Week Festival 2012 objectives outlined above. 2.2 Who can apply? The Seniors Week Festival Community Grants Program is open to all not-for-profit, religious and charitable organisations, public companies limited by guarantee and local government authorities based in Western Australia. To be eligible for funding not-for-profit organisations must be incorporated. Where an organisation is not incorporated the application must be supported by an incorporated not-for-profit or local government organisation. The following business structures are not eligible to apply for funding under this program; Federal and State Government agencies; Individuals; and Commercial for-profit organisations. Page 2 of 11
2.3 What can be funded Funds received through this program may be used as a contribution towards program costs. Such expenses may include (but not limited to); Administrative expenses Advertising and promotion Catering, food and drink (NOTE: A maximum of 10% of the total funding received can be used for catering purposes) Entrance / admittance fees Insurance Project materials Staff wages Transport costs Venue and equipment hire Other miscellaneous expenses. This year as Seniors Week is becoming a Festival some funding will be available to support art and cultural events. This will mean that payment to artists and tickets to performances may be able to be funded if the community benefit is shown in the application. The grant cannot be used for; Purchasing capital items or infrastructure (For example- equipment, furniture etc.) Funded activities and events must be held during West Australian Seniors Festival Week 2012 (Sunday 11 th November to Sunday 18 th November 2012). Retrospective funding will not be made available. Events may not take place outside of Western Australia. Please note this is not a recurrent funding program. Preference will be given to organisations who have not received funding in the previous 12 months. 2.3.1 Previously Funded Activities The events and activities which have been funded in the past have been very varied in nature. Below are some examples to help you get some ideas about what you might do. Your event or activity does not have to be listed below to be eligible for funding- these are just to get your thought processes going. Come and Try days- sports/ exercise programs, crafts, digital photos etc. Concerts Expos, trade shows and open days Intergenerational events Balls and awards nights Morning tea, lunch or afternoon tea with guest speakers Hiring a bus to attend an organised event or venue (for example visiting a garden, museums or holding a mystery bus tour) Information sessions Page 3 of 11
Activity days If you would like to discuss your idea please contact the Grants Officer at COTA WA on 9321 2133 or email nicole@cotawa.org.au. 2.4 Funding Agreement Should your application be successful the following obligations must be met; 1. You are required to acknowledge the sponsors of this grants program in all publicity and promotions of your funded event. The organisations, COTA WA, Department of Communities and Lotterywest, can be acknowledged by use of the organisations logos or by the statement This event is supported by COTA WA, the Department for Communities and LotteryWest. 2. The name Bendigo Bank Seniors Week Festival 2012 will be used in relation to any communications about Seniors Week. 3. You will provide certification of expenditure and acquit the funds received on the form provided by 5pm, Friday 2 nd December 2012. 4. Any unexpended funds will be returned to COTA (WA) by 5pm, Friday 2 nd December 2012. 2.5 Submitting Your Application To complete your application you will need to complete the form included in this package. Make sure you answer ALL questions. When submitting your application please do not bind hard copy application in any way other than with a paperclip. Once completed your application can be submitted in the following methods; Post Hand Delivered Email Attn: Grants Officer COTA WA PO Box 7896 Cloisters Square PERTH WA 6850 Attn: Grants Officer COTA WA Suite 1, Level 3, 110 William Street PERTH WA 6000 admin@cotawa.org.au Fax (08) 9321 2707 You only need to submit your application once. A confirmation of receipt of your application will be forwarded to you once your application is received. Applications close at 5pm, Friday 10 th August 2012. Please note Bendigo Bank does not sponsor this grants program and will not accept applications for funding for Seniors Week Festival events. Page 4 of 11
2.6 What Happens Now? Once applications have closed, at 5pm Friday 10 th August 2012, the selection panel will meet to discuss the applications. All applicants will then be advised of the outcome of their applications. It is anticipated this process will be completed by mid to late August. Page 5 of 11
Seniors Week Festival Community Grants Program 2012 Application Form Section 1 - Applicant Details Name of Organisation: Postal Address: Postcode Type of Organisation: Not-for-profit Local Government Religious / Charitable Is the organisation incorporated? Yes No If no, who is supporting your event? (Please attach letter of support) Do you have an ABN? Yes No ABN: Are you registered for GST? Yes No Contact Person Title First name Surname Position Title Phone: Mobile: Fax: Email: How would you prefer to receive correspondence relating to this application Email Post Section 2 - Event Details Event Title: Date of Event: Time of Event: Venue / Location: Expected numbers: Is the event open to the public? Yes No Will there be a cost per person? Yes No If yes, how much? Page 6 of 11
Section 3 Selection Criteria Please complete the following questions in the space provided below to support your application. Question 1- In no more than 100 words, briefly describe your event. What are you planning to do? Question 2- How will your event support the objectives of Bendigo Bank Seniors Week Festival 2012? (Maximum 200 words) Page 7 of 11
Question 3- Who do you expect to participate in your event? How does your event target these people? (Maximum 200 words) Question 4- Does your event target Indigenous or Culturally and Linguistically Diverse Communities? If so, how? (Maximum 200 words) Page 8 of 11
Question 5- Does your event target seniors at risk of becoming socially isolated? If so, how? (Maximum 200 words) Question 6A- How much funding are you requesting? $ Question 6B- What will you use the funds for? (maximum 200 words) Page 9 of 11
Section 4- Agreement 1. I confirm that the details contained in this application and its attachments are true and correct. 2. I understand that if this application is approved my signature below is an agreement to abide by the undertakings and conditions of the grant, as outlined in the grant guidelines. 3. By 5pm, Friday 2 nd December 2012 I will provide certification that the funds received under this grant program have been spent in accordance with the guidelines. 4. I agree that any unexpended grant funds will be returned to COTA (WA) by 5pm, Friday 2 nd December 2012. 5. I agree to use the name Bendigo Bank Seniors Week Festival 2012 in any communications relating to Seniors Week Festival 2012. 6. COTA (WA), LotteryWest and the Department for Communities will be acknowledged in all publicity and promotion of this event. Signed: Position: Date: Please note: Applications submitted after 5pm Friday 10 th August 2012 or submitted without signatures will not be considered. ONLY submit one copy of the application form via fax, email or post. Applications submitted in hardcopy format should NOT be stapled. Applications submitted in electronic format may type their name to indicate their acceptance of the terms and conditions. Organisations can submit more than one application. Applications can be submitted by; Post Hand Delivered Email Attn: Grants Officer COTA WA PO Box 7896 Cloisters Square PERTH WA 6850 Attn: Grants Officer COTA WA Suite 1, Level 3, 110 William Street PERTH WA 6000 admin@cotawa.org.au Fax (08) 9321 2707 APPLICATIONS CLOSE AT 5PM FRIDAY 10 TH AUGUST 2012 Page 10 of 11
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