Your second harvest hero Fundraising toolkit SECONDHARVESTHERO.CA
YOUR IMPACT By running a fundraiser at your school, YOU are a HERO to people in your city experiencing food insecurity. Second Harvest needs the support of heroes like you to meet the growing demand for fresh, healthy food for people facing hunger in our communities. Here are some ways that you make a difference: $500 provides enough food for over 1,000 fresh, healthy meals $1,000 provides food for a warm, hearty lunches for 80 at-risk youth for an entire month $2,500 feeds a family of four for over a year $5,000 provides food for 500 students a year in afterschool nutrition programs $10,000 provides four classrooms of kids from low-income families with healthy lunches for an entire school year
YOUR IMPACT Rita and her young son attend a meal program at a Second Harvest partner agency several times a week. Even though she works full-time she often cannot afford groceries, especially good quality groceries, to last them the whole week. I hope to be able to get back on my feet, and be able to pay for all our household needs myself, but until then the meals we receive here are life savers. I don t know what my son and I would do without them.
How will you be a hero?
There are endless ways to fundraise for your Second Harvest Hero campaign. The key to a successful fundraiser is to choose an activity your school will love and that you can get excited about. Here are some of our best ideas tried and tested by our top fundraising schools. If you are interested in running a Hero campaign, click here to order your campaign kit! FOOD RESCUE HEROES Second Harvest s newest school fundraising and engagement activity! Food Rescue Heroes empowers students to take an active role in reducing food waste while you fundraise for your community. For more information on how to be a Food Rescue Hero, go to page 9. RAFFLE TICKET SALES With over $44,000 worth of prizes and more winners than ever, our annual raffle is a crowd-pleasing and easy way to fundraise. Order your raffle tickets from Second Harvest today! We ll ship them with your toolkit and you can sell tickets to teachers, school staff, and parents. Must be at least 18 years of age to be able to purchase tickets. Every book of ten tickets sold provides 160 meals. 20 books sold X $80/book = $1,600 raised LUNCH MONEY CHALLENGE Have you ever thought about how much you spend at the cafeteria or going out for lunch? Challenge your school to bring lunch from home for a day, a week, or a month! Calculate how much you ve saved and pool this money to help your neighbours in need. $10/day X 5 days X 30 people = $1,500 raised
DONATION DRIVE Simple and straightforward. Reach out to friends, family, and staff and tell them why you are fighting hunger in our city. Create an online fundraising page at http://secondharvesthero.ca to make giving easy for your donors. 5 donors X average $60 gift = $300 raised/fundraiser 10 fundraisers X $300 = $3,000 raised DRESS-UP DAYS Pick a themed dress-up day and support a great cause! Fun themes can include wearing your favourite hat or sports jersey to school or having an everyone wears a tie day. Students and staff can donate to take part in the dress-up day together and your school can raise some funds for people in need! $30/participant X 25 participants = $750 raised $30/participant X 50 participants =$1,500 raised KERNELS POPCORN The perfect snack year-round! Order Kernels popcorn bags for $1.15 and sell them for $2.25. Pick a week to run a drive so students and teachers can stock up, or keep them on hand to fundraise year-round. Email krisjohnk@secondharvest.ca to request a form. 500 bags sold/year = $550 raised
POTLUCK CHALLENGE Challenge the culinary skills of your teachers and fellow students! This competitive twist on the traditional potluck lets you vote on the best dish. The winner receives a prize, and everyone gets to sample the culinary creations with a minimum donation. $20/teacher X 10 teachers = $200 raised $5/student X 200 students= $1,000 raised SCHOOL BINGO Sell bingo cards and draw a number once a day until someone fills their card! Use a free online card generator to make it easy. $5 per card or 5 cards for $20. Average raised: $500-$700 DANCE-A-THON Host a dance-a-thon at your school gymnasium or book a local venue. Add a fun theme to your dance to kick it up a notch, like superheroes, 90 s, Disco, Roaring 20 s, etc. Tickets $5/student X 150 students = $750 raised
BAKE SALE A classic fundraiser for a reason it works! Ask the bakers in your school to prepare their favourite recipe and sell your sweet treats in the lobby, gymnasium, or cafeteria of your school to reach even more buyers. Raises $600 - $800 Double or triple your total by hosting once a month, or once a semester. SCHOOL TALENT SHOW Students and teachers can show off their special talents and skills to their school! $/attendee x 100 students/teachers = $500 raised SCHOOL OLYMPICS Get into teams and compete in a range of fun activities like a paper airplane toss, video games, bean bag toss, trivia and more. $5/participant X 100 students = $500 raised
Food Rescue HEROES
FOOD RESCUE HEROES! LEADING THE FIGHT AGAINST FOOD WASTE IN YOUR SCHOOL AND COMMUNITY Second Harvest s annual fundraising campaign, Second Harvest Hero, has always been a great fundraising program for schools to take part in. This year, we have added a new activity for students that helps them reduce food waste at home and school and fundraise for their community: FOOD RESCUE CHALLENGE. Students who take part in the Food Rescue Challenge pledge to take action to reduce food waste at home and school while tracking their impact and collecting donations from friends and family. The Food Rescue Challenge works as an individual, class-wide, or school-wide activity and can last any length of time, one week, a month, or a whole semester. The Food Rescue Challenge works to satisfy the growing demand we see in schools for civic activities that promote engagement and action outside of the classroom, encouraging students to recognize and reduce food waste at home and in their community.
presentation
CLASSROOM PRESENTATION & BRAINSTORM Second Harvest would be happy to lead a presentation at your school or class on the impact of food waste and the ways we can each contribute to reducing waste and supporting food rescue. We also offer a presentation kit for teachers who wish to lead the presentation themselves. The presentation will be followed by a brainstorming activity in which students will identify the various ways they can reduce food waste in their home or school. Some topics that students and teachers can use to brainstorm ideas for food-saving are: Why shoppers choose perfect produce and how that can lead to waste; How portion sizes in restaurants and all-you-can-eat buffets contribute to wasted food; Whether changing how their families shop for groceries can have an impact; What food tends to get wasted in students homes? (Restaurant takeout? Leftovers? Forgotten food at the back of the fridge/freezer?)
How to fundraise
TAKING THE PLEDGE AND RAISING FUNDS THE PLEDGE Students will choose one or more of the food rescue methods they listed and pledge to use them to reduce food waste. They can choose to reduce food waste at home, school, in the community or in all of these places and choose the timeframe for their challenge from a week to a month, to the rest of the school year. TRACKING Students will be given a weekly planner to track the progress of their food rescue pledge. They will track food rescue tasks they complete and the impact their efforts have throughout the course of the Challenge. FUNDRAISING Along with their weekly sheet, students will receive a fundraising pledge sheet to record pledges and donations. Students can ask family and friends to sponsor them on their food rescue journey by donating to Second Harvest s food rescue program. Every dollar donated to Second Harvest provides 2 meals! Second Harvest can also provide online fundraising sites for schools or students who wish to receive online pledges and payments. Contact krisjohnk@secondharvest.ca to find out more or to register your school/class.
CONGRATULATIONS! CHALLENGE COMPLETED! WRAPPING UP YOUR CHALLENGE Following the end of the Challenge, students will submit their raised funds for collection and pledge trackers for teachers to sign. Teachers will identify if students have regularly filled in their tracker. Pledge sheets can be submitted to the school/classroom campaign lead and can contact Kris-John Kucharik 416-408-2594 x286 or krisjohnk@secondharvest.ca to either arrange mailing details or a pick-up of campaign materials and funds. A signed pledge tracker indicates that the student has successfully fulfilled their pledge. RECOGNIZING HEROES Once all materials and raised funds are received by Second Harvest, students who have successfully completed their food rescue challenge will receive a congratulatory certificate recognizing them as a Food Rescue Hero! Student volunteers who help execute the campaign at their school will also receive a letter from Second Harvest recognizing their volunteer hours. MORE INFORMATION Want more information for the Food Rescue Hero program? Contact Kris-John Kucharik at 416-408-2594 x286 or krisjohnk@secondharvest.ca to find out more or to register your school/class.
Tips & tools
TIPS &TOOLS KICKING OFF YOUR FUNDRAISER Hosting a kick-off event for your fundraiser sets you up for success by communicating the fundraising plan and goal to your school. Kick-off activities include: An introduction to Second Harvest The importance of food rescue and how students can take an active role Announcement of your fundraising activities/events Announcement of your fundraising goal We are here to support you! Second Harvest will gladly host your kick-off or provide a presentation at any time about our organization, the issues of food waste and food insecurity, and how your school can help! We will also provide training seminars on Tuesday, February 5 th at 12pm and Tuesday, February 12 th at 7pm for teams looking to boost their 2019 campaigns! HERO CAMPAIGN SWAG We ve got you covered! Through Second Harvest, you can order a free toolkit of materials to make your campaign fun & successful, including: Posters Stickers Collection cans Fundraising thermometer Hero masks and capes Contact Kris-John at 416-408-2594 x286 or click here to order your swag today. Digital tools are available in the Resources section of our website. PRIZE IDEAS Getting prizes for your school pools, bingo, or other fundraiser doesn t have to be difficult or costly. Here are some ideas: Request a non-cash prize from your school such as an extra recess, pizza day, or a movie afternoon in the classroom. Reach out to local businesses to donate a prize. Use the request template provided in the Resources section of our website.
GET ONLINE AND GET SOCIAL! ONLINE FUNDRAISING Boost your fundraising and track your progress by creating a fundraising page at http://secondharvesthero.ca Set-up takes a few minutes and you'll receive a personalized link for your team that you can send to donors. It s easy and secure, and all donations receive an automatic tax receipt. SOCIAL MEDIA Spread the word through your personal and school social media channels. Check out our social media toolkit on our resources page at SECONDHARVESTHERO.CA @SecondHarvestTO @2ndharvestTO @2ndHarvestTO
Additional information
REWARDS & RECOGNITION TOP 10 SCHOOLS Our Top 20 fundraising teams will receive their school name and crest listed on http://secondharvesthero.ca, special mention in an e-blast to 22,000 recipients, and a commemorative plaque and mounted poster. VOLUNTEER HOURS RECOGNIZED High school students who take part in Second Harvest Hero can have their volunteer hours recognized for their volunteer graduation requirements.
IMPORTANT DATES WEDNESDAY, JANUARY 23 2019 Second Harvest Hero Launch & Networking Event Location: Lisa Marie 638 Queen Street West, Toronto, ON M6J 1E4 RSVP by January 15 to coreys@secondharvest.ca TUESDAY, MARCH 26 Last free Purolator pick up before the raffle draw FRIDAY, MARCH 29 2019 Second Harvest Hero Raffle Draw Prize winners will be contacted and names posted on our website: http://secondharvesthero.ca/raffle SATURDAY, AUGUST 31 Last date to submit donations in order to be eligible for incentive prizes and Top 20 honours for 2019
Submitting donations
PREPARING & SUBMITTING DONATIONS 1. Fill out the Donation Submission Form (enclosed and on the Resources page of SECONDHARVESTHERO.CA) and return the following to Second Harvest: Donation money Completed Donation Submission Form Tax Receipt Request Form(s) All Raffle tickets (sold and unsold) and money *Raffle monies must be returned with sold ticket stubs. Tickets will not be entered into the draw until payments are received. *Please keep raffle money separate from the rest of your donation monies: put raffle money in separate envelope. *Please return collection cans and any leftover buttons and capes. (Please keep your masks.)
PREPARING & SUBMITTING DONATIONS 1. Fill out the Donation Submission Form (enclosed and on the Resources page of SECONDHARVESTHERO.CA) and return the following to Second Harvest: Donation money Completed Donation Submission Form Tax Receipt Request Form(s) All Raffle tickets (sold and unsold) and money *Raffle monies must be returned with sold ticket stubs. Tickets will not be entered into the draw until payments are received. *Please keep raffle money separate from the rest of your donation monies: put raffle money in separate envelope. *Please return collection cans and any leftover buttons and capes. (Please keep your masks.)
PREPARING & SUBMITTING DONATIONS 2. Send your donations to Second Harvest by Purolator, mail, or online. a) Purolator: Our transportation partner, Purolator, will pick up and deliver your donations and leftover supplies to Second Harvest. Contact Kris-John at 416.408.2594 x286 or krisjohnk@secondharvest.ca by the following dates: Purolator Pick-Up Dates Tuesday, December 4, 2018 Tuesday, December 18, 2018 Tuesday, March 5, 2019 Tuesday, March 19, 2019 Tuesday, March 26, 2019 Your deadline to register for pick-up Wednesday, November 28, 2018 at 12pm Wednesday, December 12, 2018 at 12pm Wednesday, February 27, 2019 at 12pm Wednesday, March 13, 2019 at 12pm Wednesday, March 20, 2019 at 12pm b) Mail: Make cheques payable to Second Harvest and include Hero on the memo line. Mail to the Second Harvest office at 1450 Lodestar Rd., Unit 18, Toronto, ON, M3J 3C1. Include completed Tax Receipt Request Form(s) for any individuals requiring a tax receipt. c) Online: Using the Manage Cash or Cheque option on your personal/team fundraising page, you can log and pay any donations and group fundraising.
TAX RECEIPT INFORMATION All financial donations provided by you and your donors are eligible for tax receipts. Please provide the names and information of all individuals requesting a tax receipt, in the enclosed Tax Receipt Request Form. If you have any questions, please call Kris-John at 416-408-2594 x286. Collections and funds raised through event or other group fundraising are not eligible for tax receipts. Raffle ticket purchases are not eligible for a tax receipt because when you purchase a raffle ticket you have a chance to win a prize. This is per Canada Revenue Agency regulations. Please visit the Canada Revenue Agency website to learn more.